International Convention & The Pacific Northwest District Tour June 30-July 6 Anaheim, California
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Key Club International Convention 2014
The Basics Traveling Information
May 5th: Registration and Medical Forms are due May 23rd: $450 Deposit is due June 5th: $445 Balance is due Total cost: $895
MONDAY – June 30th
Fly to Anaheim California out of SeaTac Airport @2:30pm. Arrive in Anaheim, California @5:10pm. District Dinner @ Fire and Ice 6:00pm to 9:00pm.
Basics
Checks are payable to: “PNW Key Club.”
TUESDAY – July 1st Disney Land, your whole day will be spent exploring the magic of Disney.
WEDNESDAY – July 2nd Disney Land, your exploration continues. ICON: Registration, Meet & Greet.
THURSDAY – July 3rd ICON: Opening Session and Caucusing.
FRIDAY – July 4th ICON: Workshops, Service Fair, Recognition Session.
SATURDAY – July 5th ICON: Workshops, House of Delegates, Closing Session, Dance.
SUNDAY – July 6th Fly out of Anaheim California to SeaTac Airport @3:10pm. Arrive at SeaTac Airport @ 5:44pm. 2
Key Club International Convention 2014
Traveling Information TRAVELING The Pacific Northwest District highly discourages people from traveling outside the district tour. Please refrain from “traveling individually with your own chaperone.” During the trip, one District Dinner will be covered. We will spend June 30th-July 6th at the Anaheim Marriot. International Convention will begin on July 2nd and end on July 5th. We will fly back home on July 6th.
OUR FLIGHTS There are 44 plane tickets available out of SeaTac International Airport. These will be given to the current 2014-2015 District Board first and then will be released to club members on a first come first served basis. Monday, June 30th SeaTac to Anaheim—Alaskan Airlines ( 2 hours, 40 minutes) Departs: 2:30pm Arrives: 5:10pm Please convene at SeaTac Airport no later than 12:30pm PDT. Sunday, July 6th Anaheim to SeaTac—Alaskan Airlines ( 2 hours, 34 minutes) Departs: 3:10pm Arrives: 5:44pm Please arrive in Anaheim Marriot lobby no later than 12:30pm PDT.
WHAT YOU SHOULD KNOW…
Each checked bag must weigh 50 pounds or less and have a maximum dimension of 62 linear inches (length + height + width) to avoid additional charges. 1 Free carry-on luggage allowed. Carry-on items are limited to one bag plus one smaller, personaltype item. Alaskan Airlines limits carry-on bag dimensions to 10x16x24 inches. Bring snacks when traveling (Alaskan Airlines will only provide small snacks)
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Key Club International Convention 2014
Payment & Registration PAYMENT ICON & PNW TOUR: Registration forms on pages 5 to 6 are due postmarked by May 5th. Your $450 deposit is due postmarked by May 23rd. The $445 balance is due postmarked by June 5th. If a spot on the tour is reserved after June 5th, it must be paid in full. Remaining spots, if any, can be reserved until June 25th. Registration will be closed following June 25th. Checks are payable to “PNW Key Club.” Please send forms and payments to:
PNW Key Club Attn: International Convention PO Box 3933 Silverdale, WA 98383-3933
ICON registration must be paid in full before attendees are allowed to board the flights. Rooming assignments are final.
PRICE INCLUDES:
Six nights at the Anaheim Marriot Airfare to/from Anaheim, California Transportation between Hotel/Airport International Convention registration 2 days in Disney Land A district dinner at Fire and Ice
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Key Club International Convention 2014
Registration Paperwork Please submit one copy of this form for each member traveling to international convention. Full Legal Name: _____________________________________________________________ Graduation Year: _______________ Birth date:________________________________ Division:_______ Home Key Club: _______________________________ Office Held in Key Club (if any): _______________________________________________ Mailing Address: ______________________________________________________________ City: ______________________________
State/Province:___________
ZIP:__________
Parent Phone Number: _________________________ Parent Email Address: ________________________________________________________ Student Phone Number while on the tour: _____________________________________ Student Email Address: ______________________________________________________ Amount of Money Enclosed (deposit): $________________ Please send this completed form to PNW Key Club by May 5th (postmark deadline)
PNW Key Club Attn: International Convention PO Box 3933 Silverdale WA 98383-3933 The registration form and medical release form are due May 5th
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Key Club International Convention 2014
Medical Release Form
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Key Club International Convention 2014
Timeline and Reminders IS MY REGISTRATION COMPLETE? Not quite. This is the tour package from only the Pacific Northwest release forms in May. Each club may designate up to two delegates. The rest of the forms must be submitted with the balance, postmarked by June 5th.
WHAT TO MAIL? By May 5th Registration Form (page 5) Medical Release Form (page 6)
By May 23rd $450 deposit (paid to PNW Key Club)
By June 5th $445 remaining balance (paid to PNW Key Club) Key Club International ICON Confirmation Packet (to be released in May) All remaining paperwork
AT THE AIRPORT: WHAT YOU SHOULD KNOW Only attendees who have paid all registration fees and submitted all paperwork will be allowed to board the plane leaving SeaTac to Anaheim, California. Please arrive with 3 signed copies of the Medical Release form. Bring snacks for the flight. In-flight purchases must be paid for with a credit card.
QUESTIONS? Contact Lisa Antonio, Pacific Northwest District Governor. E-mail: lisaantonio.dgov@gmail.com
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Key Club International Convention 2014
Fundraising RECEIVING TAX-DEDUCTIBLE DONATIONS: To take the burden off Kiwanis clubs, ask business owners to donate money for International Convention.
WHAT YOU SHOULD KNOW:
"Tax-deductible" means that if a business donates to you, it will receive that money back as a "discount" on its corporate taxes. Businesses can include privately owned doctors' or lawyers' practices. Our district and most Key Clubs are not organizations that are tax-deductible, but most schools and Kiwanis Clubs are. This means that money from a business has to be donated to directly to your school or sponsoring Kiwanis Club and then transferred to you. The school would then make the check out to “PNW Key Club.” This process takes a while! Several weeks, at least. Please do not wait until the last moment to talk to your business, sponsoring Kiwanis club or school.
HOW TO DO IT:
Ask your school or sponsoring Kiwanis Club if they are a 501(c)3 organization. Only this kind of organization allows for tax-deductible donations! All schools should be tax-deductible and some sponsoring Kiwanis Club are, but make sure by asking your school's financial secretary or your sponsoring Kiwanis Club’s President. If so, tell your school’s financial secretary or the Kiwanis Club’s President that you would like to route donations through your school/sponsoring Kiwanis Club. Explain the tax-deductible situation if necessary. Ask for a mailing address you can have the donation sent to if you plan to ask the business to mail the check. Also ask for the name that the check should be made out to. Ask for your school's tax ID number. Businesses usually request this number after you ask for donations! Get it before you ask for donations. Ask your business(es) for donations. If your parent works at a large company and donates to you, his or her employer might match the donation. Example: your parent pays $100, informs his or her employer, the employer pays $100 to match the first donation. If your parent(s) own a business, they can make tax-deductible donations to you through their business. Have the business make out a business check to your school. They should put your name and Key Club name in the memo section. Unless they plan to hand the check to you, give them a mailing address for your school. Have the school make a check to “PNW Key Club” with your full name in the memo section.
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Key Club International Convention 2014
Sponsorship & More SPONSORSHIP LETTER Need help asking your sponsoring Kiwanis clubs for donations? Click here for a resourceful ICON donations letter template: http://bit.ly/icon13letters.
SPONSORSHIP TOOLKIT This event sponsorship toolkit will guide you and your club through making a fundraising plan, asking organizations for financial support, thanking those who give you financial aid and more. Click here: http://bit.ly/1507cMh
LEARN MORE: 71st Annual International Convention –
http://www.keyclub.org/events/conention.aspx 2014 International Convention Speakers – http://www.keyclub.org/eventts/conention/speakers.aspx Learn About Anaheimhttp://www.keyclub.org/events/convention/anaheim.apx
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Key Club International Convention 2014
Sample Letter 1925 NE Key Club Street Portland, Oregon 97211 March 4, 2013 President Walter Kiwanis 1915 CKI Ave. Seattle, Washington 98050 Dear President Walter Kiwanis: My name is Lisa Antonio and I am a member of the Key Club of Liberty High School. I have an opportunity to attend the 2014 Key Club International Convention in Anaheim, California June 30- July 6. But I need your help to get there. At the convention, I plan to attend informational workshops to learn leadership skills, hear inspirational speakers, interact with other Key Club members from around the world and share service project ideas. It’s my goal to bring back ideas and resources that my club can use to make our community better.
SAMPLE
Before I can attend the 2014 Key Club International Convention, I need to raise enough money to help pay for my registration, lodging, meals and other expenses. Key Club International encourages members to contribute one third of the costs themselves before asking their Key Club to fund another third and their sponsoring Kiwanis Club to donate the final third. I’d love for your club to donate $200.00. If your club can’t give that much, please consider a smaller donation. Anything will help!
Please mail your donation check to me at the address below, or, if you’d prefer, I can meet you at your next general club meeting to collect the money and thank you for your support. I will follow up with you on April 30, 2014. My registration deadline is May 5th. Please let me know if you’ll be able to support my trip by that time. After convention, I’d be happy to attend one of your Kiwanis club meetings to give a report on my experiences at convention. Thank you for supporting my Key Club and I! In Love and Service, Lisa Antonio Pacific Northwest District of Key Club International (425) 985-8014 lisaantonio.dgov@gmail.com
P.S. Please consider sponsoring my attendance at the 2014 Key Club International Convention in Anaheim, California. Any amount you can give will help! Thank you.
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