The primary use of classrooms is for academic classes; therefore, leave any classroom as you found it and ready for the next class. If there is a problem for the next class, the last group in the room may be responsible for any damage or may lose the use of the room for future dates.
Auditoriums
Requests to use auditoriums on campus require additional time to process. Please allow 5-7 business days as these locations require approval to book. Most auditoriums require that the advisor (or a designated faculty or staff member) be present throughout the entire event. Auditorium Usage Regulations: When using this space please adhere to the following guidelines: - no food or drink is allowed in the auditorium - do not move furniture - do not move/rearrange any of the furniture on the stage - All trash must be removed from the room once the event is over - be sure that all A/V equipment and lights are left in the off position - be sure to secure the room before you leave. All doors should be tightly shut - *Depending on Area* The organization’s advisor or another faculty/staff member must be present for the duration of the reservation
Reserving Tabling Locations
Using tables to promote your organization is a popular option for student organizations. Tables can be used to display literature, disseminate information, raise money, and for other forms of expression. Any outdoor location and any large, open, indoor location can be appropriate for tables, provided that the table does not disrupt other university functions or interfere with academic instruction, and pedestrian or vehicular traffic. Some popular tabling locations on campus are: the Campus Green, the Student Center Atrium, Student Center Terrace, in the library lobby, Social Science Atrium, or The Commons Patio
Some additional things to remember about tables:
• Each table must have a sign or some type of literature that identifies the student organization sponsoring the table. • The organization sponsoring the table is responsible for cleaning up any litter at the end of use. • A member of the sponsoring organization must staff the table at all times.
VIOLATIONS No Show Violations
Any organization, department, or individual that fails to notify the Department of Student Life of a cancellation prior to the event will be considered a no show. Written notification of the no show will be sent to the individual listed on the reservation with a copy sent to the advisor. After two no show violations, reservation privileges will be suspended for one academic semester unless otherwise determined by the Department of Student Life administration.
Misuse of Space
In order for student organization to continue to enjoy the privilege of using campus space, organizations will be held to the University/Department of Student Life policies. Any misuse of space by an organization could result in suspension of the organization’s reservation privileges.
Consequences
The Director for the Department of Student Life, in cooperation with the respective reservation coordinators, reserves the right to assess the severity of the violation and/or any past facility misuse history by the student organization to determine an appropriate sanction. STUDENT ORGANIZATION MANUAL 2013-2014| 39