• 7 passenger van includes driver is $15.00 per day and .30 per mile. • 11 passenger van includes driver is $15.00 per day and .50 per mile. • Medium size sedan is $15.00 per day and .30 per mile.
A completed form is necessary to reserve a University vehicle and can be found at www.ksustudent.com; forms. Automobile Rental: If you choose to rent a vehicle, you must pay for it ahead of time from your own money and seek reimbursement. Vehicle rental cannot be prepaid.
To Seek Reimbursement:
KSU Vendor Registration Form – Students who will need to be reimbursed for expense incurred as a result of approved RSO travel will need to complete this form prior to departing. Once all necessary forms have been completed, it is imperative that the trip organizer schedule an appointment with the Department of Student Life Business Manager wharris@ kennesaw.edu or 770-423-6015 to discuss logistics associated with the RSO travel.
Seeking Reimbursement After Travel
• Upon return, a Travel Expense Statement must be completed within one week. • The Department of Student Life Business Manager will provide travelers with the KSU Travel Expense Statement upon return. This form is required in order to be reimbursed for any travel related expenses. This form covers all possible expenses (mileage, rental cars, parking, airfare & baggage cost, per diem food cost, hotel & lodging, taxi, shuttle and related expenses). When completing the form, please select Non-Employee for student travel. And in accordance with BOR, KSU, and Department of Student Life policy, original, itemized receipts must support each monetary claim. • Students must also complete a vendor registration form along with an IRS W-9 in order to receive a reimburement check. • Forms are available on line at ksustudent.com in the forms section. • No reimbursement will be made without prior approval, original receipts and a completed Travel Expense Statement as required by the Department of Student Life Business Manager.
Opening an Off-Campus Bank Account
One convenient way for a student organization to open a checking account is with a local business institution of choice or the Credit Union of GA, located at KSU Center. Having an account independent of Kennesaw State University allows student organizations to have complete discretion over the funds that they raise; however, students may not deposit funds awarded by the institution into off campus accounts. Student organizations may open accounts at their own risk. Neither Kennesaw State University nor the Department of Student Life will be held responsible for mismanaged accounts or personal credit blemishes. The Department of Student Life Business Manager will help you with appropriate forms and to assist you in this process.
How do I Buy T-Shirts & Promotional Items?
To purchase promotional items such as pens, cups, caps, t-shirts, and brochure folders imprinted with KSU logos or service marks, follow the procedures for purchasing goods, generally. “Promotional items” are not items purchased for resale, but are typically distributed to staff, students or parents/alumni at University-related events to promote the name and offerings of the University. Merchandise or printed materials that incorporate University logos, service marks or other University-related design elements must have the design pre-approved through Creative Services. Please contact University Relations for approval at designapproval@kennesaw.edu. Vendors who offer to imprint promotional items with KSU logos, mascot images or other service marks must be registered with the licensing company, SMA. Additional details can be obtained by writing to designapproval@kennesaw.edu.
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