For office use only Project reference number Date received JCCF Panel
2741 0% GP15
Climate Challenge Fund Application Form Applicant Organisation from Glasgow School of Art Sustainability in Action Group Q1.1 Project Name from Q2.1 Artists using Resources in the Community (ARC) CO2e reduced from Q2.7 493t lifetime Length of project
1 year & 6 months
Project Start Date
Total CCF/JCCF ÂŁ94,000 grant applied for 1/10/13
Project Finish 31/3/15 Date
Before completing this form you should read through the Guidance Notes which give detailed information and guidance for each section of the form. Please email the completed the form to the Climate Challenge Fund (CCF) Team at: Email: ccf@ksbscotland.org.uk If you are having problems with scanned signatures, please post or fax a hard copy of section 5 to Post: Fax:
Climate Challenge Fund, Keep Scotland Beautiful, First Floor, Strathallan House, The Castle Business Park, Stirling, FK9 4TZ 01786 464611
If you require these documents in alternative formats, other community languages or in large print, please contact a member of the Climate Challenge Fund Team on 01786 468779.
1.0 ABOUT YOUR ORGANISATION 1.1 ORGANISATION NAME
Glasgow School of Art: Sustainability in Action Group 1.2 CONTACT DETAILS Main Project Contact:
John Thorne
Position:
Sustainability Coordinator
Address 1:
Bourdon Building
Address 2:
Glasgow School of Art
Address 3:
167 Renfrew Street, Glasgow
Postcode:
G3 6RQ
Telephone:
01413534652
Email:
j.thorne@gsa.ac.uk
2nd Project Contact:
Jo Tomlinson
Position:
Administrator
Address 1:
Bourdon Building
Address 2:
Glasgow School of Art
Address 3:
167 Renfrew Street, Glasgow
Postcode:
G3 6RQ
Telephone:
01413534654
Email:
j.tomlinson@gsa.ac.uk
1.3 ORGANISATIONAL STATUS Please tick the box(es) below which describe the status of your organisation. Please see Guidance Note 1.3 for more information about these organisations Community Council Industrial & Provident Society Community Interest Company Locally managed housing association Company Limited by Guarantee Registered Charity Constituted Group / Voluntary X School Association Development Trust Scottish Charitable Incorporated Organisation Faith Group Other (please state below) University Environmental Group Please attach a copy of your current constitution, Memorandum & Articles or other governing documents. If your organisation is a Registered Charity or SCIO, please provide your Scottish Charity Number. Not yet constituted, but we will put this in motion (established 2009). If you are not yet constituted, please speak to us about your plans for formalising your organisation. We can provide a range of support to help you. You can apply to us without a constitution, but if you are successful, we cannot pay out any funding until your organisation is formally constituted – see section 1.3 of the Guidance Note.
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1.4 BACKGROUND OF APPLICANT ORGANISATION Please provide background information about your organisation. Refer to 1.4 in the Guidance Notes for further information on the level of detail which is required.
The Sustainability in Action Group (SiAG) has been operating since 2009 and is a formally recognised working group of Glasgow School of Art (GSA) reporting to the GSA’s Executive Management Group. SiAG’s programme of work is delivered by the Sustainability Coordinator who is a permanent full-time member of GSA staff, and a steering group. The steering group comprises support services staff, academics and students, and as such represents the community of the GSA. GSA’s Student Association (GSASA) President also sits on the SiAG steering group. GSASA has previously received funding from the CCF-2187 “Glasgow Artists Climate Challenge” in 2011. SiAG aims to be a positive force in the fight against the impacts of climate change, and to make the GSA community an exemplary sustainable environment for learning, teaching, working and living. SiAG’s remit is to develop, inform and oversee the implementation of the School’s Sustainability Strategy http://gsahub.org/sustainability_blog/wp-content/uploads/2011/03/SustStrat-Execsustainability-strategy.pdf. Its role lies both in adapting the curriculum and GSA’s research to have a more sustainable focus, and to positively influence the environmental behaviour of staff and students. In order to fulfil that role, SiAG works with a range of external partners, community groups and with all the Schools and departments within GSA. Membership of the Group is open to any staff member or student to ensure representation from all areas of the School. Current SiAG priorities include reducing energy and water use across the campus, delivering a halls re-use scheme, a student sustainability forum, localising our food sources, a “Stairs not lifts” campaign, a Degree Show competition, sustainable procurement actions including removing bottled & cooler water from the campus, progression through the Ecocampus environmental auditing scheme, promotion of the group’s activities through the website and newsletter, and updating our Carbon Management Plan and energy & waste plans. Web site – if available
http://gsahub.org/sustainability_blog
2.0 ABOUT YOUR PROJECT 2.1 PROJECT NAME - This is the name we will use in award announcements and on our website
Artists using Resources in the Community (ARC) 2.2 PRESS RELEASE - please provide 2 sentences which describe your project – what you will be doing, who will be doing it, where, and what will it lead to. This will be used in any press releases from the Scottish Government, and on the CCF website to describe your project. Students and staff within the Glasgow School of Art and local artist community are tackling climate change in their studios, halls of residence, flats and kitchens. This 18 month project will see action on saving energy and water, food recycling and getting more artistic materials re-used to reduce the School community’s and local artists’ carbon footprints.
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2.3 PROJECT DESCRIPTION - short description (max 500 words) You should use this short narrative to give an overall picture of your big idea. You may wish to come back and write this section after you have completed the rest of the application. Please read section 2.3 of the Guidance Notes for what should be included here.
In 2011 the Glasgow School of Art Student Association undertook a project with artists in Glasgow to establish carbon reduction projects, establish their carbon literacy and to build a green artists’ network. 238 participants from 25 disciplines fed into the project; central to artists’ concerns was the need to assess work spaces ensuring greater energy efficiency. Artists wanted more information on the carbon cost of materials and processes, and access to easy ways to re-use and recycle to change their behaviour. We will take the issues raised and create, with the support of two project officers, a lasting culture of re-use and environmentally friendly art and behaviour across the GSA community, alumni & local artists’ practices, normalising re-use behaviour and so reducing Glasgow artists’ carbon footprints. We will extend the project to include food, energy and water use in artists’ practice & gallery areas, student halls and private accommodation using OWL energy monitors (after-project loaned out to other CCF & artist groups), supported by GSA researchers, identifying areas for improvement and then putting those changes into place. The researchers from the schools Mackintosh Environmental Architecture Research Unit (MEARU) will draw on their expertise in investigating low energy ecological and sustainable buildings. Their task will be to assist with the installation of monitoring equipment, undertaking interviews and surveys with the occupants, downloading and analysing data, and communicating this data with community building users and the wider project. We are already addressing food waste and will meet the new food waste regulations in our food preparation and sale areas, but this project will tackle food waste and recycling in non-regulated areas like office kitchens and halls of residences’ flats. Water conservation & energy use will also be addressed across the GSA community, working directly with students. GSA is installing new infrastructure including halls water meters and low volume cisterns in 2013. GSA employs a permanent Sustainability Coordinator who will support the two project workers with 500 hours of in-kind support, also coordinating the legacy of the project. Support is secured & available from Management, the Estates Dept., Halls of Residence and the GSA Student Association who all sit on the GSA Sustainability in Action Group. The project will work with external partners such as the Energy Saving Trust, local artist groups & the local community. We will organise a free community-wide event in May 2014 to pass on advice and lessons learned, demonstrating ways to re-use, save energy and water, and an end of project workshop and knowledge exchange for the wider community. We will use the previous project to identify artists and alumni practicing locally, getting them involved in a series of campaigns and initiatives reducing energy, water and resource use, and to become artistic environmental ambassadors, linking to new
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environmental student and staff ambassadors. We will deliver website resources for community-based artists across Glasgow promoting better material use, reducing the carbon footprint of their processes. The project will enhance opportunities to re-use, building networks and promoting change well beyond 2015. 2.4 PROJECT COMMUNITY – Please describe your project community, how they have been engaged in the development of this project and how they will be involved in delivering the project if funded. See section 2.4 of the Guidance Notes for further information to help you fill in this section. Please include the postcode(s) where the project will take place, which may be different from the addresses of the contacts in Q1.2. This project encompasses the current staff and students, including Halls residents, those living in private flats, those studying and working at GSA, recent Alumni, & local artists within Greater Glasgow and is based at Glasgow School of Art, G3 6RQ. We have 232 f/t members of staff and 194 p/t. There are 1,900 students across three schools of design, architecture and fine art. Around 1/5th each of our students are international, from the rest of the UK, or post-graduates. The original project’s final report highlighted artists’ concerns over energy use, and re-using of materials and a wish to change behaviour, and we are following up on this with the new project. The previous CCF funded project interfaced with around 240 artists from a broad range of 25 disciplines, and this project expects to work intensively with at least 50 of these within Greater Glasgow and at least five gallery spaces, looking at energy, water and waste, adding a new dimension to the original project. We will provide simple energy and water saving advice and sources where they can obtain support, auditing their practice spaces and giving out incentives like energy saving bulbs etc. as well as a definite online resource to sourcing sustainable materials and their carbon cost. We will establish a local artists’ environmental network. This new project, supported by two project officers, grew from a review of the results of the previous project, and the enthusiasm shown by GSA students and local artists to improve their environmental awareness and practice. Students are engaged in designing environmentally useful products or highlighting sustainability through their practice, and we recently awarded our second annual Degree Show Sustainability Prizes. ARC project officers will be f/t and split their duties on a percentage level, working more on some areas at certain times than others: 20% identifying and working directly with local community artists 10% working with GSA students & staff, developing network of green champions 10% develop and deliver information programmes such as the energy and water saving initiative 10% fitting and monitoring energy, water & waste use. 10% developing and attending events, including Freshers Fair, the student forum and end of project workshops and knowledge exchange 10% developing food recycling, monitoring and reporting use 10% engaging in halls of residence and developing programmes, survey 10% assisting with content and development of the website 10% administration, training and group meetings, develop ARC action plan and keep up to date Within GSA, we will be working with the halls manager and wardens to take forward a campaign on energy and water saving, and this project will help support students to take part in these initiatives to change their behaviour in halls and across the campus community.
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The Student Association is interested on how it recycles food in the future, and in student welfare within flats and halls and is fully supportive of the project. The GSASA President, halls manager and Sustainability Coordinator will form the managing steering group, representing students, student residents and the wider staff and student body. Reports will be made through the SiAG group to keep the community informed, receive feedback from the student community, and adapt the delivery if required. Regular updates and dialogue will be held with the local artists involved with the project. GSA is working across its Estate to reduce energy and water use throughout the campus community and the community’s behaviour with it. GSA is investing in infrastructure improvements, for example in movement sensitive lighting/ urinal flush systems, low flow taps, low volume cisterns, and improved building management systems. This behaviour-change project complements and supports the community’s efforts to radically improve energy, water and resource use efficiency behaviour. We are working closely with researchers form MEARU, which specialises in world-class research in sustainable buildings and living, which will provide valuable data on student living which we will disseminate across Scotland. We are also working to both map out, and include, more sustainability in our curriculum & research within the GSA community. The final project workshops and knowledge exchange will see artists involved with the project, local community and other HE and FE delegates brought together to take part in workshops on energy, waste and food. We will explore both how artists can work better for the environment, and how art can help communicate scientific and environmental messages. We expect to host around 150 people here at GSA. We will engage with students throughout GSA’s Student Association, GSA and SiAG websites and social media, via email and newsletters, posters and a stall at Freshers Week Fair and other events. We will engage with artist groups and academic partners beyond Glasgow to pass on our knowledge and expertise gained from this project, including loaning out energy monitoring equipment. The project will be jointed supported by GSA Student Association and GSA’s Halls of Residence. The project officers will report to the student and staff community through the Sustainability in Action Group. For ease of administration, the project will use a GSA bank account and employ its two project workers through the GSA system. This proposal has been circulated throughout the SiAG group, to ensure students and staff are informed and feed into the process. GSA is based at G3 6RQ. 8km is thought to be a useful maximum distance for interacting with artists from GSA for this project. The Post Code(s) of Project radius from this central point includes in whole or part: Location G1,G11,G12,G13,G14,G2,G20,G21,G22,G23, G3,G31,G32,G33,G4,G40,G41,G42,G43,G44,G45,G46,G5,G51, G52,G53,G58,G61,G64,G73,G9,G90 2.5 JUNIOR CLIMATE CHALLENGE FUND – Is your project a JCCF project, i.e. will your project be designed and managed by young people under 18? Section NO 2.5 in the Guidance Notes has further information about the Junior Climate Challenge Fund.
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2.6 PROJECT PLANNING TEMPLATE Please use this grid to identify your project’s key outcomes, up to a maximum of six. Your first outcome should state how much CO2e your project will aim to reduce, and how this will be done. Subsequent outcomes should be about the social, economic and environmental changes your project will make in your community. Complete each box in the grid for each of your outcomes. There is further advice on completing this grid, including worked examples, in section 2.6 of the Guidance Note.
Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
CO2e Outcome(s)
List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
.
Reduce by 490t CO2e amount of carbon emissions from students and staff within the GSA community and local artist community by encouraging behaviour change and better use of resources. by reducing electricity, gas and water use, and food waste and encouraging the re-use of materials
Climate Challenge Fund application form
Monitoring & Evaluation Indicators
In 2012, Margaret Macdonald House, the larger of our two Halls of residence, used 43,040KWh of electricity emitting 25t of CO2e. We also used 194,974KWh of gas, equating to 54t CO2e. A total of 79t of CO2e.
A GSA community energy and water saving campaign will run from Winter 2013 involving all GSA students and staff, including the 250 students in halls, and 50 local artists individually and within groups, along with at least five galleries.
Temporary, mobile OWL energy monitors supplied by project, one per halls or practice space. KWh hours saved converted to CO2e equivalent.
Water is currently un-metered in student Halls, but using a control period and then measuring results after intervention we will be able to calculate reductions in use. The GSA is fitting water meters and low flow taps and cisterns throughout 2013 to complement our behaviour
Free shower timers, posters, face-to-face and social media campaigns.
New Halls water meters are being installed by GSA. We will run a control period with the new meters, then introduce changes. m3 of water used converted to CO2e saved.
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We will monitor and influence behaviour within Halls rooms and private flats to ensure
Using existing gas meter for Halls boiler. Units used converted through KWh to CO2e saved.
Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
change work
those leaving halls carry on with their good energy, water and food environmental behaviour We will work with students on ideas and initiatives to reduce CO2e.
There is no baseline available for energy or materials used in local artists practice spaces, but we are assuming the equivalent of 10 private homes, about 50,000KWh p.a.. From the original project we know artists both had little knowledge and took little action on energy saving, but also wanted to know and do more.
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Re-use materials will be better collected and stored across the GSA and local artist community in workshops, set-aside store areas to help encourage reuse, supported by an online tool which will encourage better use of resources.
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Monitoring & Evaluation Indicators List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
In local artist practice spaces we will use temporary, mobile monitors to establish an electricity use control period and measure savings after interventions. Installed gas meters will be used.
Assessing type of waste and weighing kg of re-used materials, assessing if they would have previously entered the landfill or recycling waste streams and calculating CO2e savings accordingly.
Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
Monitoring & Evaluation Indicators List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
Waste generated from GSA artists’ practice currently enters landfill or recycling waste streams and is not counted separately. The GSA community generates around 230t of waste p.a. and added to this is waste from local artist practices. We will establish a baseline from amounts re-used and monitor reductions in landfill waste arising.
Design a food recycling system within office kitchens, & halls of residence by January 2014 and trial it. (food waste within our halls and office kitchens is not covered by the new food waste regulations coming into force in January 2014, this is
Food waste currently enters the landfill waste stream and is not measured. The GSA community produces a diverse mix of food waste from outlets, Halls kitchens and office kitchens. We will establish a baseline in September, once students are back on campus. We estimate
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Food waste will be collected in caddies throughout the community and weighed.
Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
that we generate around 50kg of food waste a week from our refectory.
additional work we are doing)
The community workshops and knowledge exchange is new for the GSA community, so no previous year’s numbers are available, but we will include artists, students, staff, the local school agencies and businesses and expect around 500 people.
Public community event on saving resources, held in local park May 2014. For 500 people include artists, students, staff, the local school agencies and businesses. In addition an end of project workshop and knowledge exchange event will be held in March 2015.
There is no comparable website available for artists to find out the carbon cost of using materials, or advice on how to
Create and provide content to Number of unique hits on a website showing artists how website, monitored using incorporated analytics to reduce resource use and
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Monitoring & Evaluation Indicators List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
Food recycling campaign to encourage separation of food, and support of this process within halls and kitchens not covered by the new food regulations, posters in halls, and any other spaces where food is served or consumed. Number of people attending the community event. We will survey people on the day to establish knowledge before and after, and what actions they plan to take. We will follow up with emails/texts.
Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
save resources.
the carbon cost of materials and how to reduce it, but also allow them to feedback on savings made, pictures and case stories.
Monitoring & Evaluation Indicators List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
programme.
Artists across Glasgow need to save energy, water and resources. They will provide baseline information on our website for comparison to later savings. There has never been a largescale campaign to save energy, water and waste at GSA, and awareness generally is considered low.
Link to existing student sustainability forum and organise speakers around effective resource use and innovative use of re-used materials and sustainable energy.
A major campaign within the GSA community will be run throughout the project’s
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Number of people attending forum events. Website – we will ask for feedback via the website to gather stories and experiences from artists across the UK and beyond on how the advice and support has affected their practice, use of materials and representation of sustainability issues.
Numbers engaged and attending events, followed up personally via
Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
timespan to raise awareness of material resourcing and reuse, energy and water use.
Community Outcome(s)
Monitoring & Evaluation Indicators List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
email and phone. Numbers volunteering or suggesting activities.
.
Improve artists’ practices by instilling sustainability into their sourcing of materials, their work environment, and within their subject matter.
The original project showed artists were keen to be ‘greener’ but weren’t currently checking practice spaces for efficient or effective energy use, and were unsure of the carbon cost of materials. We will provide that stimulus and knowledge to artists to improve their sustainability.
Establish a re-use system and culture within the GSA community and wider artist community.
Kg of material re-used.
Develop and utilise recycling centre in the new Phase 1 campus building due for completion Nov 13
Surveying of engaged artists to find out how knowledge and practice have changed.
Number of unique hits on website.
Number joining network
Establish a website detailing effective resource use. Establish an artists’ environmental network.
Improve artists’ range of work and provide ideas & inspiration for new projects, helping artists communicate often complex sustainability messages simply to the wider community.
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Artists are seeking new ways of working, evidenced from the original project and their interest in the environment. Complex and often abstract scientific messages need to be
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Artists’ body of work, community event, materials on website, awards and recognition for best resource saving initiative.
Number of artists who, when surveyed actively incorporate ideas and inspiration from the project into their work. Website unique hits on their websites and feedback from exhibitions and
Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
communicated more effectively to the public, and artists can help communicate messages in accessible ways.
Monitoring & Evaluation Indicators List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
events. Entries into competitions and quality of entries.
Halls residents will be more energy conscious and are more likely to transfer this knowledge when moving into private flats
It’s now understood that people are most responsive to changing behaviour when undergoing lifechanging times in their lives. Arriving at university or entering your first shared flat is just such a time. We will survey students in Halls and flats to ascertain what they know about independent ‘green’ living.
Face-to-face interaction with student flats, inter-flat competitions to save resources, getting students volunteering to help others and work with the community.
We will repeat the survey at the end of the academic year and compare results – how has knowledge on green issues changed? And has their interaction and likely future behaviour improved? We will use a mixture of group and individual interviews.
We will normalise the conservation and social behaviour of saving energy and water within the GSA community, including studio, office, office kitchen and gallery spaces.
It is still not every day accepted practice to separate all waste, switch off lights and taps, and reduce our consumption at home and in our practice, this was evident from the original project’s results.
Major campaign across the community to get more people engaged.
Numbers engaged and attending events followed up personally via email and phone to survey attitude And changes made . Numbers volunteering or suggesting activities.
Increase opportunities to volunteer as green champions for students and staff
There are currently no green champions within the community.
Recruit, organise and support community members to help us engage the student and staff community across the
How many champions, events organised, ideas raised and implemented.
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Outcome
Need / Baseline
Activities / Outputs
Your outcomes are the changes that your project will make. An outcome describes what is changing, how it is changing and who is changing
Tell us about the starting point for this outcome – your current CO2e emissions, the existing awareness in your community – and how you have identified this
List the activities that you are planning to use to deliver the outcome. and give some sense of scale (how many, how often, how much)
GSA, and provide ideas and feedback on our initiatives and events.
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Monitoring & Evaluation Indicators List the indicators you have chosen to measure the change(s) your project is making? Tell us how you will be collecting information about these indicators.
2.7 CO2e CALCULATIONS Please use this box to give the calculations behind the CO2e reductions you are predicting for your project provide your assumptions, your conversion factors, the lifetimes you are using and your calculations. See section 2.7 of the Guidance Note for detailed information.
GSA Community We will work with students and staff across GSA to reduce the amount of energy we use across the campus. Our electricity use for 2012 was 2,400,000KWh. We will aim to reduce this by 5% over the life of the project, or 120,000KWh, or 70,750kg CO2e, and we expect a lifetime saving over five years of 600,000KWh or 353,750kg CO2e. We have not included space heating from our gas boiler system as this is being partially replaced by a wood pellet system in 2013. This figure does not include our Skypark offices, which are a temporary space until our new Reid Building is finished in late 2013, so is not included, although we will be campaigning and working in both buildings. Halls of Residence We expect to cut electricity usage in Halls of Residence by 7% in the calendar year 2014. We have chosen this period of calculation as our recording of data is organised in calendar years. It also gives us time to collate and present the information in the last three months of the project. The Halls electricity use in 2012 establishes our baseline, 43,040kwh, equating to 25,385kg CO2e. By saving 7% in the calendar year 2014 compared to 2012, we expect to save 3,012KWh or 1,776kg CO2e. We expect this behaviour to continue into students owned flats the following year, something the project will continue to monitor with the same group of students, and a lifetime saving of five years, equating to 15,060KWh or 8,882kg CO2e. Halls gas use was 194,974KWh in 2012, this is centrally controlled, but thermostats will be turned down across halls, and we expect to save 5% in 2014, saving 9,748kWh or 2,705kg CO2e. This should be comparable to students own expenditure on gas in their flats, giving lifetime savings over five years of 48,740KWh or 27,050kg CO2e. By following the 2014 Halls leavers into their own flats and continuing to interact with them on the project, we will be able to confirm how realistic life-time carbon savings are for students, and feed this data back to partners and the CCF, quantifying what lessons they took with them from the experience of living in Halls to sharing their own flat as part of our legacy. Water is unmetered within Halls at present, but research from Aberdeen University 1 suggests student water use in Halls is around 146-246 litres per person per day. For our purposes we are taking a 200 litre figure. With 250 students in Halls, our daily water usage is 50,000 litres per day, or 8,250,000 litres per 165 day academic year, or 8,250m3. We are using the DEFRA conversion factor of 0.3441 2 to convert m3 to kg CO2e, equating 1 2
http://www.abdn.ac.uk/environment/water/university_water_consumption.php https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/69554/pb13773-ghg-conversion-factors-2012.pdf
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to 2,838kg CO2e p.a. By waiting until new GSA water meters are in place, and students are back in Halls, we will conduct a control period of measurement, then introduce changes, aiming to reduce consumption by 15%, 1,237m3, or 425kg CO2e p.a., with an expected life-time saving over seven years of 8,659m3 or 2,979kg CO2e. We are assuming that 80% of water that is supplied leaves by mains drainage, the balance becomes embedded in various ways. With supply savings of 1,237 m3, 80% less emitted to drainage would be 990m3 at a DEFRA conversion rate 3 of 0.7085 equals 701kg CO2e saved in 2014, with a lifetime saving over five years of 4,950m3 or 3,505kg CO2e. Food We will be monitoring food waste from food outlets and encouraging less food waste behaviour change. In halls and flats kitchens and office kitchens, which are areas not covered by the new food waste regulations, we will also be collecting and monitoring food waste, and diverting food waste from landfill, challenging student and staff attitudes to food, passing on knowledge on sourcing, using and recycling food waste, and changing behaviours. We will only be claiming CO2e reductions for food collected in non-food regulation areas, but not food waste regulation areas (areas where food is sold like our refectory WTMS and Student Association are mandatory areas for us to address). In Student Halls, flats and building kitchens we believe we can save around 300kg a year, or over 5 years lifetime save 1,500kg of food from landfill. This equates to 135kg CO2e in year 1, and 675kg over the lifetime behaviour change.
Waste This year we collected 45 bags of textiles, around 350kg, and a smaller selection of items from students departing Halls rooms. This was run as a small-scale pilot project, and we expect, with this project’s support, to double the textile figure for next year to 700kg, saving 15,617kg CO2e, lifetime over five years 78,085kg CO2e. We also expect to re-use more additional items, around 50kg of small WEEE and 200kg of books, and give them out for free at a ‘free shop’ in Freshers Week. GSA disposes of around 230t of waste a year. Architecture, fine art and sculpture students produce large amounts of waste, and also have a high demand for new material. By re-using more of the previous year’s waste we will also reduce virgin production across various types of materials, mainly wood and metals. For student artists within the GSA community, we will weigh and categorise materials saved for re-use and calculate CO2e savings. As this material is not currently separated from the general waste or recycling streams at GSA, we do not have a baseline. In total our re-use efforts within the GSA community will divert 500kg of wood and 500kg of scrap metal from landfill. We expect this behaviour to be 3
www.ukconversionfactorscarbonsmart.co.uk
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carried on into student’s practice for longer than is normal for lifetime savings as there will be a natural pressure to save money on resource use, so we estimate that it will continue for at least 10years, leading to annual savings for metal 1,541kg CO2e embedded cost, 10kg landfill emissions saved; for wood 333kg CO2e/396kg CO2e. Lifetime savings of metal 15,410kg CO2e embedded 100kg CO2e landfill emissions saved; for wood 3,330kg CO2e/ 3,960kg CO2e saved.
Artist Community We do not have baseline figures for energy and re-use factors in local artists’ studios. We will use old energy bills when available to show changes in energy use, and weigh and categorise materials that are re-used to establish CO2e savings. We will aim to work with at least 50 local artists either in individual studios or group spaces along with five galleries. We will aim to reduce electricity use within artists’ studios and galleries by 5%. We have taken the figure equivalent to 10 households (taking the assumption that a studio is around 1/5th of a house), or 50,000KWh, aiming to save 2,500KWh or 1,474kg CO2e, with a lifetime saving over five years of 12,500KWh or 7,370kg CO2e. We estimate that working with 50 artists individually or in groups we can save a similar amount of waste to that generated by the GSA community, 500kg of wood and 500kg of scrap metal, with behaviour change lasting longer as it saves artists money and becomes the behavioural norm, around ten years, figures as above. With the introduction of the information on the website, there will be increased knowledge and awareness of how to cut the carbon cost of materials used in artists’ practice. Communications The community workshops and knowledge exchange event is expected to have a low carbon cost as it will utilise local agencies, groups and people to pass on knowledge and experience of saving resources. We will survey people on the day to see how they might change their behaviour once they have visited the event, and follow these surveys up with emails to them from external partners encouraging carbon saving activities and actions. Website – we will ask for feedback via the website to gather stories and experiences from artists across the UK and beyond on how the advice and support has affected their practice, use of materials and representation of sustainability issues.
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Total forecast CO2e savings Electricity Electricity Project Lifetime KWh KWh GSA community Halls community Artist community Total Conversion Factor CO2e saved
Gas Project KWh
Gas Lifetime KWh
Food Project Kg
120,000
600,000
3,012
15,060
2,500
12,500
125,512 0.58982
627,560 0.58982
74,029kg
370,147kg 2,705kg 13,525kg 135kg
9,748
9,748 0.2775
48,740
48,740 0.2775
300
300 0.45
Food Waste Lifetime Project Kg Kg 1,000
5,000
950
4,750
1,000
5,000
1,500 0.45
2,950 various
14,750 various
675kg
20,575kg 102,864kg
1,500
Total CO2e saved: Project: 99,785kg CO2e, lifetime 493,695kg CO2e
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Waste Lifetime Kg
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Water Project m3
Water Lifetime m3
Waste water project m3
Waste water lifetime m3
1,237
8,659
990
4,950
1,237 0.3441
8,859 0.3441
990 3505 0.7085 0.7085
425kg
2,979kg
701kg
3,505kg
2.8 PROJECT ACTIVITY AND MONITORING & EVALUATION SCHEDULE Use this grid to schedule your Activities from your PROJECT PLANNING TEMPLATE (2.6) into a logical project plan, including project monitoring and evaluation activities as well as other project activities. In the “Resources Needed” column, identify what resources you will need to deliver these activities – premises, equipment, staff, etc. – which will help you to plan your project budget. Please see section 2.8 of the Guidance Notes for further information. PERIOD
PROJECT ACTIVITIES and MONITORING & EVALUATION TASKS
October 2013
Recruit & appoint staff
November 2013
Staff start, finalise planning, purchase equipment, engage with students in Halls and flats, start control monitoring Community-wide energy and waste campaigns commence. Plan community-wide engagement
December 2013
Community event planning starts. Design food waste recycling trial Sustainability champions Christmas event Continuing work in halls community
January 2014
February 2014
March 2014
April 2014
May 2014
June 2014
Start monitoring Halls flats Consultation/appoint contractor for website Engage with local artist groups Start food waste collection and monitoring in Halls, kitchens and outlets Design website Green Week food events Student forum event Working with local artist groups, setting up forums and networks Sustainability champions training event Food waste monitoring and reporting Student forum event Website content – ongoing Local artists engagement Halls engagement ongoing Food waste monitoring and reporting Launch website Local artists engagement Food waste monitoring and reporting Community event Local artists engagement Food waste monitoring and reporting Degree Show re-use initiative Local artists Use Bike Week to promote healthy lives, link to food Food waste monitoring and reporting
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RESOURCES NEEDED
SiAG/GSASA/Halls staff involvement Laptops purchased Survey food waste with food outlets. New project officers (until March 2015) Help from Estates in organising campaigns (ongoing) Office space for officers (at GSA or local community office space) Energy monitors, food waste bins. Help from GSA Student Association to help plan community & Christmas event. Working with food operators and halls staff on food recycling Help from cleaners on food collection (ongoing) Electricity monitoring equipment, existing gas and new water meters. Researchers from GSA’s Mackintosh School of Architecture to help process data - ongoing
Web designer Student champions/volunteers for forums Venue for training
Student champions/volunteers for forums.
Work with Comms team at GSA to launch website Help from GSA Student Association to run community event. Working with staff at GSA on Degree Show. Link to Degree Show Prizes. Bike Week promotional material
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July 2014
August 2014
September 2014
October 2014
November 2014
December 2014
January 2015
February 2015
March 2015
Local artists engagement Start training other CCF and artist groups on energy monitoring equipment Food waste monitoring and reporting Local artists engagement Food waste monitoring and reporting Freshers Week engagement and events Student forum event Local artists engagement Re-launched energy, water and re-use campaign launched Engage with students moving from halls to flats to continue behaviour change Student forum event Local artists engagement Halls Autumn engagement events Continued recruitment and training for student and staff environmental ambassadors Student forum event Local artists engagement Planning for end of project workshops & knowledge exchange Finalise monitoring, collect last data Christmas re-use campaign and free shop, bring & take gifts events etc. Collate data Training other CCF and artist groups on energy monitoring equipment Continuing halls engagement through colder months Assessing artist workspaces over Winter Present data Training other CCF and artist groups on energy monitoring equipment Continued training of student environmental ambassadors Prepare final report & finances End of Project workshops and knowledge exchange event
Climate Challenge Fund application form
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Training venue, within GSA>
Freshers stall within halls or at GSASA.
Volunteer students to suggest and help run events
Volunteer students to suggest and help run events Researchers from GSA’s Mackintosh School of Architecture to help process data
Working with GSA researchers.
Training venue.
GSA Student Association, local artist groups
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2.9 LEGACY OF YOUR PROJECT Please tell us about the ongoing impact your project will have after the period of CCF funding. This could include: The ongoing impact of the project’s activities Work that the organisation will continue to do to reduce CO2e emissions New or improved facilities available for community use If the project is going to continue its activity when the CCF grant has finished, please tell us about your plans to ensure a sustainable income for your activities. See section 2.9 of the Guidance Notes for further information.
The legacy work of the project will be guaranteed by SiAG who are an established, official working group at GSA, which has received the enthusiastic backing of the Director. Several permanent staff will continue the energy, water and resource use work within the community, including the Sustainability Coordinator, Student Association President and Halls of Residence Manager, supported by the Estates Dept. and student & staff volunteer environmental champions. We will establish a local network of artists’ practices and galleries to continue the environmental link across the artist community. The project will put in place a culture & system of re-use and recycling for the GSA community, and with the support of the Sustainability Coordinator within its curriculum and the local artist community, supported by infrastructure improvements paid for by GSA such as low flow water taps, movement sensitive lights etc., creating community champions, who will be renewed, as students complete their studies or staff leave, and supported each year by the Sustainability Coordinator and SiAG group to continue reusing resources. The May community information and knowledge event will be continued by the GSA Student Association & SiAG, using this first year to gain support from GSA, local communities and business to fund further years. We are confident there is local support from businesses we work with and staff to continue this event as part of GSA’s work with the community. We will create a lasting food recycling system within the community, establishing processes and systems, working with the GSA’s Estates Department to continue collections after the project period. This is likely to pay for itself in the future with the reduction in landfill charges once the waste industry starts using the value of food waste in anaerobic digestion. We will establish as part of this project a group of artists to take forward the culture and practice of energy efficient and environmentally friendly work spaces. Our student sustainability forum will continue to have events and talks themed around the project’s aims. Our halls manager will work with the Sustainability Coordinator to ensure that we continue to reduce energy and water use in Halls residences and student flats, ensuring our student community continue their behaviours once they have left halls and enter flats, in part using staff time funded by savings in energy and water bills. We will continue running the halls re-use scheme, utilising GSA halls wardens and staff, as well as the Sustainability Coordinator. The Web pages will be updated by the SiAG and wider community, with the artists’ group, GSASA and staff and students able to update as well as access the data. A major legacy will be a lending system for the electricity monitors, which will be loaned out, with training from SiAG’s Sustainability Coordinator, to other CCF, community and Climate Challenge Fund application form
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environmental academic groups within Scotland after the project. This equipment will be available for years after the project ends. We will also share the data and conclusions our researchers reach.
3.0 REVENUE GENERATING
3.1 - Do you intend to raise revenue as part of this project?
NO
It is now possible for CCF project to generate revenue, as long as that revenue is used to support further activities which are consistent with a low-carbon future. If you have answered ‘YES’ please complete the following questions. There is further guidance on revenue raising in section 3.0 of the Guidance Notes 3.2 – REVENUE GENERATING – ACTIVITIES Please describe the activities that you intend to undertake which will result in the generation of revenue i.e. what goods/services you will be selling. If you will be undertaking more than one income generating activity, please number them and use these same numbers to identify the expected income in the ‘’Revenue Generated” tab of the Project Finance Table Spread sheet. 3.3 - REVENUE GENERATING - MARKET RESEARCH Please describe your customers – who would you be selling your goods/services to. Please also tell us how your customers relate to the project community you have described in Q2.4 of your application. 3.4 - REVENUE GENERATING - COMPETITORS What research have you done to identify your competitors? How will you manage your organisation’s relationship with these businesses/organisations? 3.5 - REVENUE GENERATING - INCOME How have you estimated the amount of income your activities could generate? This section should provide some explanations for the figures that you have entered into the accompanying spread sheet. 3.6 - REVENUE GENERATING - SUPPORTING A LOW CARBON FUTURE Please describe how your organisation intends to use any revenue generated to help create and sustain a low carbon future for your community.
4.0
FINANCIAL ADMINISTRATION AND INFORMATION
4.1 PROJECT FINANCE TABLES Please refer to the separate spreadsheet and remember to send these in with your completed application form. 4.2 OTHER FUNDERS Do not include these amounts in your project budget spreadsheet Other funders
Secured
GSA
Yes/No
Climate Challenge Fund application form
Amount (£)
What will this funding pay for?
7,650
500 hours in-kind staff support (Sustainability Coordinator)
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4.3 DELIVERY PARTNERS If you are working with other organisations to deliver your project, please list them here and describe their role in the project. If you have a partnership agreement or letter of support with any of these organisations relating specifically to this project, please send us a copy and include it in Section 4.3. See section 2.9 of the Guidance note for further information about who should and should not be included in this section. Delivery Partner
Role
Glasgow School of Art
In-kind support for office & management support; support of the Sustainability Coordinator, SiAG and professional staff.
Galleries and local artists as identified
Working with galleries to deliver lower carbon costs through more efficient display and practice.
4.4 BANK DETAILS Does your organisation have a bank account?
YES/NO
If you have a bank account, please enclose a copy of your most recent bank statement (within the last 4 months), clearly showing the name on the account, the Account Number and Sort Code. If your organisation does not have a bank account, please explain how you propose to manage your project funding and expenditure. This may involve another organisation managing the funds of the project on your behalf. See section 4.4 in the Guidance Notes The project will use a GSA bank account.
4.5 STATE AID All grants from the Climate Challenge Fund are subject to State Aid tests. If they are found to constitute State Aid, they may be awarded under ‘de minimis’ funding (see section 4.5 of Guidance Notes for more information). We need to know if your organisation (not just this project) has received any other ‘de minimis’ funding in this fiscal year and in the previous two fiscal years, or of you have any other ‘de minimis’ awards running concurrently with this application. ‘De minimis’ awards should be clearly identified in the award letters from your other funders. Has this organisation received any ‘de minimis’ funding over the past three years? YES/NO If the answer is ‘YES’ please complete the ‘De Minimis’ tab on the project financial tables.
5.0
TECHNICAL & SUBMISSION INFORMATION
5.1 CONTACT DETAIL SHARING An important element of the Climate Challenge Fund is the creation of a network of communities across Scotland that are taking action on Climate Change. We support this network by sharing contact details of successfully funded projects with other CCF communities, on the CCF website, through our publications and with other interested communities. You can help us to grow this network of low carbon communities by allowing us to share your contact details. However, if you are not happy for us to do this, please let us know. If you wish to REFUSE PERMISSION for the main contact details to be shared, please tick the following box If you wish to REFUSE PERMISSION for staff member(s) details to be shared, please tick the following box 5.2 ESSENTIAL DOCUMENTATION Please enclose the following organisational documentation. Your application cannot be processed without these additional documents. Climate Challenge Fund application form
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Your constitution, memorandum & articles or other governance documents
A recent bank statement for the organisation – within the past 4 months
The project finance tables (spread-sheets)
Job descriptions for posts required for the project.
5.3 SUPPORTING INFORMATION You may wish to include additional information in support of your application. Please list the documents you have included below and whether you have sent a paper or electronic copy. Emails of support from GSASA and GSA staff and management
5.4 GETTING STARTED If your application is successful, you will be required to implement the following in the delivery of your project. To ensure that you are prepared for success, this grid should be completed. If your organisation would have difficulty in fulfilling any of these requirements, please speak to the CCF team. Section 5.4 of the Guidance Notes gives some further information.
We will be able to do this
Claim your grant in arrears.
Submit monthly progress reports on your proposed outcomes.
Provide a final report on the project against the outcomes stated in this application.
Ensure that all your activities and equipment are adequately insured.
Source 3 quotes for any goods or services over £5,000.
Follow an open and transparent recruitment process for any jobs funded by CCF. Manage all project staff in line with good practice Follow good practice in the governance of the project and the delivery of the project outcomes
6.0 DECLARATION Keep Scotland Beautiful is the fund administrator for the Climate Challenge Fund and is referred to in this declaration as ‘’we’’ or ‘’us’’ or ‘’our’’ and the applicant is referred to as ‘’I’’ or ‘’my’’ or ‘’you’’. Keep Scotland Beautiful is registered with OSCR with the Scottish charity number SC030332. I declare that the information given on this application form and in any other documentation that supports this application is complete and true. The original wording and structure of this application form as it was provided has not been altered, deleted or added to in any way. I understand that, where any misleading statements (whether deliberate or accidental) are given at any stage during the application process, or where any information is knowingly withheld, this could render my grant application invalid and any grant funds received will be liable for repayment. The grant proposal already falls within my organisation’s governing document (e.g. constitution, set of rules, trust deed, or memorandum and articles of association) or will do so before any award can be accepted. My organisation has the power to accept a grant subject to conditions, and to repay the grant in the event of the grant conditions not being met, in the opinion of Keep Scotland Beautiful as administrator of the Climate Challenge Fund.
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My organisation will take all reasonable precautions to ensure that grant funds received will not be misused or misappropriated in any way. In the event of fraud or other misuse, I understand that Keep Scotland Beautiful may take whatever action it considers appropriate to recover misappropriated funds. Keep Scotland Beautiful or its agents may use the information we have supplied under the terms of the Data Protection Act 1998. Keep Scotland Beautiful and the Scottish Government’s Climate Challenge Fund will use the information you give us on the application form and during the life of a grant (if awarded) to administer and analyse grants. We may give copies of all or some of this information to individuals and organisations we consult when assessing applications and monitoring grants. These organisations may include external assessors, accountants, and other organisations involved in providing the grant programme. We might also share information with government departments, organisations providing matched funding and other organisations and individuals with a legitimate interest. To help us meet the needs of voluntary organisations, we might use the data provided for our own research purposes. Some of the applications we receive may be from organisations that work with people who may need their privacy protected. We recognise the need to maintain the confidentiality of these organisations’ staff and clients, therefore their details will not be made public in any way, except as required by law. If you think your application falls within this category, please let us know. Either your chairperson or other authorised person MUST sign the hard copy of this declaration. It MUST be a different person from the main contact given for the application in Question 1.2. Scanned signatures will be accepted. Signed: ................................................................................................ Date: ....................................... Name (please print): ..................................................................... .................................................... Project Name ................................................................................ .................................................... Organisation: .................................................................. Position: ....................................................
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