Student / Parent handbook by Idyllwild Arts

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Student/Parent H A N D B O O K 2 0 12 â&#x20AC;&#x201D; 2 0 1 3

Table of Contents Welcome to the Arts Academy Welcome Letter .............................................................3 Mission Statement of the Idyllwild Arts Foundation .........................................4 The Arts Academy Program and Educational Philosophy

Values Integrity ................................................................................ 4 Respect Responsibility Aspiration Passion Imagination Contribution to Community Notice of Non-Discriminatory Policy

Instruction at the Arts Academy Course Structure ...........................................................5 Daily Schedule

Enrollment/Graduation Requirements Course Enrollment ........................................................6 Continued Enrollment Graduation Requirements Required Testing Summer Coursework

Specialized Curriculum Private Music Instruction .............................................7 English as a Second Language Gallery Exhibitions

Grading Policies Grading ..........................................................................8 Class Rank Incomplete Grades Auditing Classes ............................................................8 Scholastic Probation Artistic Probation

Scholastic Honors Deans’ List and Honor Roll ..........................................8 Awards National Honor Society

Attendance Policies Attendance ....................................................................9 (See page 9 for Attendance Quick Reference chart) Excused Absences Away Permission ...........................................................9 Weekend Away Car Permission ............................................................10 Unexcused Absence Disciplinary Procedure ............10 Fibonacci Scale ...........................................................10 Excessive Absences

(Cumulative Excused and Unexcused) Absences Related to Auditions Tardiness Make-up A Class Closed Weekends Vacations Homestays ...................................................................11

Support Systems Faculty Advising ..........................................................11 Parent/Teacher Conferences Supervised Study Resource Center Faculty Ofﬁce Hours The Writing Tutors SAT Review College Counseling .....................................................12 Library Practice Rooms and Studios

Parent Volunteering Volunteer on Campus .................................................12 Join the Associates

Student Services Mission Statement ......................................................13 Stafﬁng Food Service Health Services ............................................................13 Medication Services Student Medical Coverage..........................................15 Counseling...................................................................15 Health Track Bookstore Allowance and Incidentals Charge Account Student I.D. Cards Mail ..............................................................................16 Telephone & Internet Services Computers and E-Mail Communications Deposit & Fees Transportation Religious Practices Student Activities Student Government ..................................................18 Prefect Program National Honor Society

Arts Academy Boarding Students Dormitory Supervision ...............................................19 Privacy In Loco Parentis Roommates .................................................................19 Quiet Hours and Curfew Sign Out Policy Weekend Daytime Check-In How to Sign Out Runaway Policy

Visitor Policy ................................................................20 Lights Out Policy Consequences for Minor Violations of Dormitory Rules Television and Movies Refrigerators and Food Routine Room Inspections Dorm Meetings Room Keys ...................................................................21 Dormitory and School Property ................................22 Personal Property Laundry Facilities Items to Bring

Arts Academy Day Students Communication ..........................................................23 Day Student Policies Lockers Meals Day Student Driving and Parking

Campus Life Policies Smoking Policy ............................................................23 Automobiles Cell Phones ..................................................................24 Biking/Jogging/Hiking Dress Displays of Inappropriate Material

Student Privileges Town Privileges ...........................................................24 Senior Privileges

Safety Guidelines and Security Fire Safety Guidelines .................................................25 Fire Drills and Disaster Preparedness Security on Campus Dormitory Safety Sexual Harassment Policy ..........................................26

Discipline and Schoolâ&#x20AC;&#x2122;s Due Process Philosophy of Idyllwild Arts Academy Rules and Regulations ............................................26 Discipline Behaviors Subject to Discipline Campusing and Room Restriction ............................28 Missed Consequences Idyllwild Arts Academy Appeal Process Immediate Expulsion Without the Right of Appeal ........................................................29

Additional Information Procedure To Be Used for Questions and Concerns ....... 30 Changes Behaviors subject to immediate expulsion or separation with appeal Quick Reference Chart................................................31

Behaviors subject to other disciplinary actions ...... 32

Student Travel and Vacation Dates ......................................................................................33

Campus Phone Directory Idyllwild Arts Campus ................................................34 Administration Advancement Dormitories

Maps Idyllwild Arts Academy Campus Map .......................35 School Location Map ..................................................37

Welcome to the Idyllwild Arts Academy Each year presents many exciting challenges to new and returning Academy students. We welcome students and parents to join the school in meeting these challenges which young adult artists face and to share in the triumphs and tribulations that inevitably occur in the process. The faculty and administration at the Academy are the ﬁrst to admit that our students engage in a rigorous schedule. Dedication to work in the arts and academics is vital to the spirit of Idyllwild Arts Academy. Students are asked to meet high standards of achievement and are given the encouragement to succeed. Students contribute their personal desires and will to work, their selfdiscipline, and their individual creative expression. The goal of the Academy is to provide an open and supportive environment in which students may comfortably balance their self-expression with what is expected of them. New students will notice the accelerated pace that is kept on campus; however, they will quickly see that a structured day is simply a necessity in order to accomplish an education in both the academics and the arts! This does not mean there is no time for spontaneity, for listening to music, for making friendships, for enjoying the surroundings and so on. The members of the faculty involved with student life on campus are very interested in keeping spirits high and stress levels low. The “environment conducive to positive personal development” which is an integral part of the mission of the Academy is maintained by the cooperation of all members of our school community. It requires ﬂexibility, tolerance, patience, understanding, vision, appreciation, and acceptance among students, their families, faculty, and staff. It also includes an acceptance of a common code of conduct and the guidelines set forth in this Student-Parent Handbook. Therefore, we ask that students and parents carefully read and discuss the Handbook. An understanding of the regulations, expectations, and responsibilities makes it easier to abide by them. We also ask both students and parents to sign a consent form verifying that they have read, discussed, and understood the policies within the Handbook. In addition, during student orientation, student services staff members will review the Handbook and answer any questions that might arise. Please be aware that changes to this document may occur throughout the year without prior notice. We will attempt to keep you informed of any such changes. We know that you will share in our commitment to the arts, academics and personal growth of each student at the Academy and that the 2012-2013 school year will be a rewarding one.

Douglas Ashcraft, Head of School / Dean of the Arts John R. Newman, Dean of Students / Director of Operations Marianne Kent-Stoll, Dean of Academics Marek Pramuka, Dean of Admission and Financial Aid

Mission Statement of the Idyllwild Arts Foundation The mission of the Idyllwild Arts Foundation is to promote and advance artistic and cultural development through education in a beautiful, natural environment conducive to positive personal growth. The Idyllwild Arts Academy provides preprofessional training in the arts and a comprehensive college-preparatory curriculum to a diverse student body of gifted young artists from all over the world. The Idyllwild Arts Summer Program provides arts instruction and experiences of the highest caliber to a diverse student population of all ages and abilities.

“ We are in service to the creative spirit” This quote representing our communal ethos hangs in the Krone Museum, a special space on campus named for Max and Bee Krone, the visionaries who founded Idyllwild Arts in 1946. The museum houses works of art by former students, faculty and friends of Idyllwild Arts, and memorabilia that celebrates the school’s rich history. It serves as a beautiful gathering place for the community. The Arts Academy Program and Educational Philosophy The Arts Academy is a selective boarding high school for talented students from the United States and countries around the world. Specialized arts education is the single most appropriate description of Idyllwild Arts Academy. Serious, intensive study of the arts is the purpose of the school. The distinguished artist faculty share the importance, the integrity, the historical signiﬁcance, and the joy of the arts with their students. At the same time, faculty demand the dedication required to master the technical requirements and basic skills necessary to succeed in production and presentation. In the Arts Academy, students must also master the traditional academic disciplines which constitute a liberal arts education. They are challenged to accumulate necessary facts and to solve problems, to study intelligently, to reason soundly, to question carefully, and to communicate effectively.

Values

The Idyllwild Arts Academy students know “who they are and what they stand for.” They are young artists and scholars who strive for excellence, and stand for the following values: Integrity, Respect, Responsibility, Aspiration, Passion, Imagination, and Positive Contribution to the School Community.

community. Committing yourself to share in these common values, and striving to honor the message of the quote in Krone Museum, will make following the rules at Idyllwild Arts Academy a natural and simple achievement. INTEGRITY-The IAA recognizes the integrity of both the individual and the larger community. Academy students strive to be sound, complete, unimpaired, and whole individuals who also acknowledge the importance of matters that affect the entire school. • Aim for a principled consistency in your thoughts and actions • Recognize that no single aspect of you can be separate from you as a whole • Keep your actions consistent with your ideals and your words • Recognize that any action you take as an IAA student directly affects your school community • Take responsibility for the consequences of your actions RESPECT-Respect for others requires that you hold all in high regard and do not interfere with their beliefs and pursuits. The IAA is a diverse community composed of artists with a broad variety of talents from different cultures, with different identities. • Treat all with acceptance and tolerance • Appreciate other students and their work • Appreciate faculty, staff and their work • Embrace new ideas • Respect your environment • Respect your physical being RESPONSIBILITY-The IAA community asks all of us to make large and small decisions every day. These decisions, often made independently, must be made with careful consideration. Each decision carries with it an action. We are accountable for those actions. • Consider and accept the results of your actions • Aim High • Demonstrate a positive attitude • Be a loyal friend • Follow through on your commitments

As you read through this handbook, please consider the policies outlined in its pages in the context of these shared values. Understanding, appreciating and adhering to the expectations of the school is less about following the rules and more about participating as a positive member of an artistic

ASPIRATION-In the context of life at the IAA, aspiration refers to the strong desire to live in the best possible way; to cultivate ambition based on the values of altruism, creativity, mindfulness, and intention.

• Create vows that give substance to aspirations • Go beyond what limits personal growth and the growth of the community • Be an inspiration to others through daily actions that reﬂect your aspirations PASSION-Passion is the intense enthusiasm, strong or extravagant fondness and desire that an artist has for his or her art form. It is the driving force behind our art. Passion is a deep insatiable need to practice art. It manifests in the inability to stop creating art. Our lives as artists are imbued with passion. • Care about your art form so much that you notice little the tiresome work that it requires • Feel that no matter what else, doing your work is nonnegotiable • Urge yourself on each day to love and be alive in your work • Find support and feel nurtured by the love for your work • Learn and grow through the work, through sharing in the creative process, and through celebrating your accomplishments. IMAGINATION-Imagination is a vital part of an artist’s existence. It is the source of our creative genius. • Form mental images of ideas and things not present to the senses • Take command of these images to develop and create new aspects in your art form • Look at existing objects with your own eye

Notice of Non-discriminatory Policy Idyllwild Arts Academy, a program of the nonproﬁt Idyllwild Arts Foundation, does not discriminate on the basis of race, ethnicity, sex, sexual orientation, handicap or disability, religion, nationality or ethnic origin in the administration of its educational programs, admission policies, employment practices, or ﬁnancial procedures.

Instruction at the Academy Course Structure The Academy operates on the semester system. Each term is approximately ﬁfteen weeks long. Although most academic courses are year long, individual departments do offer term courses for those whose programs permit. The Dean of Academics supervises academic faculty and is responsible for the academic curriculum. Questions regarding academics should be directed to the Dean of Academics, who can be reached at extension 2224. The Dean of the Arts supervises arts faculty and are responsible for the arts curriculum. Questions regarding arts should be directed to the Dean of the Arts or , who can be reached at extensions 2381 respectively. The registrar acts as administrative assistant to the arts and academic deans and can answer questions regarding school records, grades, transcripts, and access to reporting systems such as NetClassroom.

Daily Schedule

8:509:35

• Never settle for anything less than your greatest idea POSITIVE CONTRIBUTION TO THE COMMUNITY-The IAA is a community that grows and succeeds because of the contributions and cooperation of all of its members. The behavior of each person directly impacts the school as a whole. • Be informed and involved

9:4010:25

• Know and obey the school’s rules • Be a good friend to all of the students

Period

80 mins

Period 1

Period 1 Period 2

9:3010:50

Period

80 mins

Period 3

Period 2 10:3011:15 11:2012:05

• Actively protect the environment • Take responsibility for the appearance of the school buildings and grounds

8:009:20

8:008:45

12:1012:55

10:5511:35

40 mins protected extra help periods

11:401:00

Period

80 mins

Y block Tues

11:0012:20 Period 4 12:201:00

Period 4 Period 5 Period

Period 3

1:00 - 1:45 Mon

Lunch and meeting period Wed

Thurs

Fri

Sat

• Make the school better artistically, academically, and socially because of your presence

Afternoon Arts Schedule

Enrollment and Graduation Requirements Course Enrollment In the spring, students preregister for the next academic year with the help of their advisors. Sequential courses and Honors courses are recommended by the students’ current teachers. Other courses are chosen by students to complete their programs. Parents or students may contact the Academy during the summer if there is a need to change course selections.

In the event that the school determines that a student or family is no longer complying with the policies or community expectations, or otherwise reasonably feels that the continuation of the student’s overall experience at the school is no longer in the best interest of either the student or the school community, the school may rescind an enrollment agreement at any time. In the event that the school rescinds this contract, the initial tuition deposit will be refunded.

New students may be given placement tests during student orientation to determine placement in required or sequential courses. Placement in most arts classes is determined by audition or portfolio evaluation.

If a student’s re-enrollment contract is rescinded, or when a student is suspended or required to withdraw during the school year—whether for scholastic, disciplinary or other reasons—there will be full consultation on the part of the Deans Council and appropriate faculty members. If the school rescinds a contract, families are notiﬁed by letter from the Academy deans.

Within the ﬁrst one and a half weeks of the academic year, a student who wishes to add or drop a course must go to the Director of the Arts Academy or the Dean of Academics in the Academy ofﬁce for approval and implementation of this action.

If the parent(s) are not planning to re-enroll a student, the school requests a written statement to that effect. If there are unusual circumstances surrounding the decision, parent(s) are asked to share this information with the Director of the Academy prior to the due date for re-enrollment.

After the week and a half add/drop period, changes in schedules will be made only to correct an inappropriate placement or to balance a section. After the add/drop period, if a student wishes to drop a course, he/she must request a withdrawal. This process requires approval of the Academy deans. If the withdrawal is approved, the class will be printed on his/her permanent record with a grade of WP if the student is passing at the time of withdrawal or WF if the student is failing at that time. No credit is given for a class from which a student has withdrawn. (Note that the grade of WF is averaged as an F into the student’s grade point average.) All students are required to maintain a minimum course enrollment of 30 class-hours per week. If a student drops below the required 30 class-hour load per week, he/she may be dismissed from the Academy.

Continued Enrollment In February the school invites students to re-enroll for the coming year unless their academic work, artistic progress, or behavior has been unsatisfactory. Every students’ status is reviewed at the conclusion of the year to determine whether or not the student has successfully completed his or her course work and maintained good standing with respect to disciplinary concerns, and whether it is in the student’s and the school’s best interest for the student to return the following year. Therefore all policies contained in the Student/Parent Handbook, as well as all other material contained therein, are incorporated into, and made a part of the enrollment agreement. As a condition of enrollment, parents give their unqualiﬁed consent for the school to administer substance abuse testing to their student, in accordance with the policies set out in the Student/Parent Handbook.

Graduation Requirements All Arts Academy students are expected to enroll in a minimum of four academic courses (credits) as well as those courses required by their major. In order to graduate, students complete the following courses. English

4 years

History/Social Studies

3 years Includes: World History, U.S. History, and Government/Economics

Foreign Language

2 years Consecutive courses in the same language

Mathematics

3 years Algebra I, II, Geometry

Laboratory Science

2 years 1 Biology 1 Physical Science: Physics or Chemistry

Physical Education

2 years

Visual and Performing Arts 1 year These required courses meet the University of California admission standards.

Grade Level Idyllwild Arts Academy is committed to preparing its students for successful matriculation to and graduation from the ﬁnest universities, art schools and conservatories. These programs consider all aspects of our students’ achievement, which include demonstrated artistic proﬁciency and social

development in addition to credits and grades. In order to ensure that our students are ready to be successful in post-secondary education, we do not allow our students to skip a grade level. Change of Arts Major On occasion a student may decide that they wish to change artistic major. This process can take place at the end of the second semester for a change which would occur at the beginning of the fall semester. In rare instances a change at the end of ﬁrst semester might be considered for Sophomores or Juniors only. Students on scholastic probation are not eligible to switch. Steps include gaining approval from the current chair and prospective arts department chair to pursue the change; gaining approval by formal letter and possibly a face-to-face interview with the Dean of the Arts; auditioning and/or submitting a formal portfolio with prospective department chair. Only one change of major is permitted during a student’s tenure at IAA.

Required Testing Sophomores and juniors take the PSAT (Preliminary Scholastic Assessment Test) in the fall and juniors take the SAT I (Scholastic Assessment Test) in the spring. Seniors take the SAT I again in the fall. In addition, the SAT II (formerly known as Achievement Tests) is given in December and in May. Students also have the opportunity to take ACT Assessment Program tests in December. All the tests are given on our campus and administered by the college counselor. All international students are required to take the TOEFL (Test of English as a Foreign Language) both junior and senior years. TOEFL is not administered on campus. Though the arts academy does not offer AP courses, AP exams are administered on campus in May in all subjects.

Summer Coursework Students intending to enroll in summer courses for credit must have the course approved by the appropriate dean before applying. A copy of the course description and information about the type of school should be sent or faxed to the attention of the dean. Internet or other distance learning programs are not accepted for academic credit in place of Academy courses. Courses without pre-approval will not be credited to the student’s transcript

Specialized Curriculum Private Music Instruction Private instruction is required for all Music majors at Idyllwild Arts Academy. Upon registering, all Music students will be assigned to a private instructor in their performance area. Junior and senior Theatre students with a musical theatre concentration are required to take private voice lessons offered through the Music department. Any student in the school may voluntarily opt to register for private instruction in any subject where private study is deemed normal and appropriate. A special fee is assessed for all private instruc-

tion offered through the Academy. Private lessons are always subject to the availability of a suitable instructor. Academy students are expected to study with teachers assigned to them by the Music department. In extremely unusual circumstances and after careful consideration, the Music faculty and the Dean of the Arts may choose to change a student’s private instructor. Any change in private instruction must be approved by the Dean of the Arts, the Music department chair and both private instructors.

English as a Second Language Idyllwild Arts Academy offers ESL courses to international students of various English language abilities. All new international students whose first language is not English are tested either before or at the beginning of the academic year and placed according to their ability. The English as a Second Language program is designed to provide quality instruction to students whose first language is not English so that they, like native speakers, may meet the academic requirements for graduation as outlined in the Student Parent Handbook and prescribed by the University of California Admissions Standards. Three levels of instruction are offered to develop proficiency in oral and written English: beginning, intermediate and advanced. Core classes include listening, speaking, reading, writing and grammar. Class size is limited to provide individual attention and instructors are committed to increasing intercultural understanding as well as language proficiency. Students must achieve an average grade of (70%) C- in each ESL class before they can proceed to the next level of ESL. TOFEL and SAT testing is required of juniors and seniors. The goal of the ESL Department is to offer curriculum that mainstreams students by the time they enter the eleventh or twelfth grade. In order to ensure that ESL students are well prepared for the demands of college level courses in writing, research, critical thinking and oral presentation, Idyllwild Arts Academy offers up to five years of coursework for those ESL students requiring extra support and reinforcement of language, reading, and writing skills.

Gallery Exhibitions Visual Art and Interdisciplinary Arts students are afforded the opportunity to exhibit their work at the Idyllwild Arts Academy in several venues. The appearance and content of each show is evaluated by the appropriate faculty prior to opening. The school does not allow: l. Representation of nudity or illicit behavior of IAA students (in photographs, paintings or any other images) by IAA students. 2. Production of images of nudity or illicit behavior of IAA students (in photographs, paintings, or any other images) by IAA students.

Grading Policies Grading Letter grades are given on the following basis: 100 - 93 92 - 90 89 - 87 86 - 83 82 - 80 79 - 77 76 - 73 72 - 70 69 - 60 59 - 0

A AB+ B BC+ C CD F

College Prep 4.00 3.70 3.30 3.00 2.70 2.30 2.00 1.70 1.00 0.00

Honors 5.00 4.70 4.30 4.00 3.70 3.30 3.00 2.70 1.00 0.00

A grade of C- or above is required in mathematics and foreign language, and ESL courses in order to enroll in the next level. All new incoming students must take a placement test in foreign language to determine appropriate level. Math placement tests are also used if there are questions regarding appropriate math level. Grade Point Average: A student’s grade point average (GPA) is calculated at the end of each semester by multiplying the numerical value of the letter grade earned in each course by the credit completed in that course, adding the products, and dividing the sum by the total number of credits completed. Pass/fail courses are not included in the determination of the grade point average.

Class Rank The Idyllwild Arts Academy does not rank students numerically or by decile. Because of the nature of our school, we have transfer students entering our curriculum as 10th, 11th and 12th graders from throughout the United States and from various countries. It is not possible to rank them fairly numerically or by decile due to their varying educational backgrounds and the Arts Academy’s selective criteria for admission.

Incomplete Grades Students who have not been able to complete the requirements for a subject due to an extended absence or other extenuating circumstance must contact the appropriate dean to establish a time frame for submission of all missing assignments. In such cases, the report card will show an I for all incomplete work. When missing work is completed, the I will be replaced by the grade earned in the course. Students failing to make up incomplete work will receive an F for all missing assignments, which will then be averaged into the semester’s ﬁnal grade.

Auditing Classes On occasion, students may request or be required to audit a

class for no credit. This may occur in order to refresh a student on course material previously taken so that a student is better prepared to go on to the next level in a sequential course or for enrichment. Attendance requirements, tests, and homework assignments are contractual arrangements between the instructor and the student subject to approval by the appropriate dean. No grade will be assigned.

Scholastic Probation At the end of each semester, any student receiving a grade of D+ or below in two or more classes, arts and academics, is subject to scholastic review, probation and, if the terms of probation are not adequately met, expulsion. Students placed on scholastic probation at the end of the second semester will remain on scholastic probation throughout the ﬁrst semester of the next academic year when scholastic review will take place.

Artistic Probation Occasionally, a student fails to live up to the expectations of his major. If, after a student has been counseled by his teachers, department chair and the Dean of the Arts Academy, he continues to do less than satisfactory work in his major, that student is subject to scholastic review and artistic probation at the end of the semester. If the terms of probation are not adequately met, expulsion may occur.

Scholastic Honors Deans’ List and Honor Roll At the end of each semester, the faculty recognizes signiﬁcant scholastic achievement among the students by publishing a Deans’ List and Honor Roll. These lists are designed to identify, praise, and encourage those students who have worked diligently and distinguished themselves with noteworthy scholastic records. Deans’ List: At the end of each semester, students are named to the Deans’ List for outstanding scholastic performance. To qualify, students must attain a grade point average of 3.5 (on a 4.0 scale) with no C grades. Honor Roll: At the end of each semester, students are named to the Honor Roll for excellent scholastic performance. To qualify, students must attain a grade point average of 3.0 (on a 4.0 scale) with no more than one C in any course. National Honor Society: The Idyllwild Arts Academy chapter of the National Honor Society is an exciting opportunity for current and prospective students to showcase their achievements in the areas of scholarship, leadership, community service, and character development. Induction ceremonies for NHS will take place at the beginning of each semester.

Awards The following awards are presented at the Awards Assembly, Baccalaureate or Commencement at the end of the school year: The Richard H. MacNeal Award for the Outstanding Graduating Senior The Outstanding Arts Student Award The Outstanding Creative Writing Student Award The Outstanding Dance Student Award The Outstanding Interdisciplinary Arts Student Award The Outstanding Moving Pictures Student Award The Outstanding Music Student Award The Outstanding Theatre Student Award The Outstanding Visual Art Student Award The Outstanding Scholar Award (at each grade level) The Outstanding Citizen Award The Idyllwild Arts Spirit Award The Attendance Award

Attendance Policies Attendance Regular class attendance is essential to the scholastic integrity of our school, and it is important that each student successfully complete all coursework. Full participation in classroom instruction is necessary for successful completion of a class. It is also important that students attend required rehearsals, school events and meetings.

Excused Absences Excused absences are those that occur due to illness, required school trips, religious observances, or family emergencies. Upon return, students who have missed class for medical reasons must submit a doctor’s note and a plan of care to the lead nurse. Boarding students who become ill must go directly to the school nurse between 8:00 A.M. and 5:00 P.M. If a student feels unable to make it to the health center, it is all the more important to see the nurse. Students can call the health center at ext. 2275 under these conditions. If students are excused from their morning classes, they must stay at the Health Center for the entire school day. Students are not excused to their dormitory rooms. Students who do not check in with the nurse may not be excused for illness and parents of boarding students may not call to excuse their child for illness. Students who miss classes due to illness during the day must remain in their dormitories during the evening. Day students who are unable to come to school on a given day must call (951) 659-2171, extension 2232. A student will not be excused from classes that day if the call is not received. Calls from parents to excuse students must be made by noon of the day on which the student is to be excused. If a day student becomes ill during school hours, he or she should go immediately to the school nurse. Attendance at certain major arts events during the course of

the year is required of all students. Students who are unable to attend must be excused by their department chair prior to the date of the required performance.

Away Permission In order for a student to leave school for any reason (other than school vacations), parents must communicate their permission and the reason for the absence to Shannon Jacobs at extension 2232. If the student will be missing class, an Away Permission Form will be issued. This form must be completed with teachers’ signatures prior to leaving. An Away Permission Form will excuse a student for medical, religious or family emergency reasons and for school approved audition travel during the academic week. The student will have the opportunity to make up homework missed, although it may be impossible to make up work that was done in class. It is the student’s responsibility to consult the instructor regarding work that was missed. Additionally, a student may be denied away permission if he or she has not met all academic, arts, dormitory and disciplinary commitments. The following are considered unexcused absences: • absences due to early departure for school vacations • absences due to late return from school vacations • classes missed when students leave at the parents’ request for a non-medical, non-religious, or non-family emergency. Classes missed when students leave at their parents’ request for a non-medical, non-religious, or nonfamily emergency are deﬁned as non-essential requests for away permission, and are also known as, and are categorized as, “other” away. In the past, this has included such things as non-school-sponsored concerts or other cultural events, non-immediate family weddings, college visits, friends’ birthdays, and so forth. Students who miss class for these and other reasons, and who have their parents’ permission, will not face disciplinary consequences, but will face a point penalty in their classes per the Fibonacci deduction. Additionally, it may be impossible for students to make up missed assignments unless they make the necessary arrangements with their classroom teachers in advance of their absence. A student whose parents request an “other” away permission once or twice will incur a negligible penalty, while students whose parents request to take them out of school for non-essential purposes multiple times throughout the year will face a severe point penalty in all missed classes.

Weekend Away The academic week begins on Sunday at 7:30 P.M. and runs through the end of 6th period on Saturday morning. The weekend begins on Saturday after the conclusion of 6th period, or when any required arts class rehearsal or per-

formance is completed on Saturday afternoon or evening, and ends on Sunday at 7:30 P.M. Parents must contact Shannon Jacobs extension 2232 by noon Friday in order to excuse their child for the weekend. The school always reserves the right to deny permission if it feels that the safety and well-being of a student is in jeopardy (e.g. spending the night in a hotel in an unchaperoned situation or spending the weekend at a home in which the parents are not present.)

Car Permission It is a serious offense for students to ride in any vehicle at any time unless they have the express permission of their parents and the school. Parental permission must be conveyed to the school and school approval secured prior to the student riding in a car.

Unexcused Absence Disciplinary Procedure The attendance system tracks cumulative unexcused absences. For example, if a student misses one visual art class, one all school meeting, and one history class, the student will have three unexcused absences. Supervised study, advisor meeting, an “X-block” appointment, and any meeting or activity required by a faculty member are included in this system. Especially integral to the academic success of all Idyllwild Arts students is attendance during 80-minute “block” periods on Tuesday through Friday mornings. If a student has eight or more unexcused absences in one semester, an attendance contract will be issued from the Dean of Student’s office warning of possible dismissal from Idyllwild Arts Academy. The attendance contract is designed to hold a student strictly accountable to school policies regarding attendance while creating an additional system of support to help the student to succeed. A copy of the contract is given to the parents, the advisor, the health center, and arts department chairs. Parents will also be notiﬁed with a phone call or e-mail. We consider responsible attendance to be tantamount to our students’ success at Idyllwild Arts Academy. As parents, you are able to track your son’s and daughter’s attendance through Edline, and you are encouraged to do so at least weekly. Your assistance in encouraging your sons and daughters never to miss class is greatly appreciated, and will help them in their pursuit of high achievement in the arts, academics and student life. Failure to attend responsibly to all scheduled commitments may result in any range of possible consequences, including detention, community service hours, and in severe cases, even expulsion from the Academy. It would not be until after a student has received considerable attention, including an attendance contract, and after parents have been fully engaged in the discussion, that we would take such serious measures. However, if a student demonstrates he or she is unable to abide by our expectations by breaking the terms of an attendance contract, it is possible he or she may be asked to leave the Academy. The tabulation of unexcused absences for disciplinary

responses begins anew at the start of each semester. In addition to the disciplinary responses, a student’s overall grade in a given class is also adversely impacted by unexcused absences. Speciﬁcally, a student’s grade is reduced according to the Fibonacci Scale (see chart below) for every unexcused absence he or she accrues in a given class over the course of a semester.

Fibonacci Scale: Number of unexcused absences % Deducted

1% 2% 4% 7% 12% 20% 33% 54%

Excessive Absences (Cumulative Excused and Unexcused) A student who misses more than 15% of class days in a course per semester (8 total days), whether the absences are excused or unexcused, may not be given credit for the course. In cases of extended absence due to medical or other extenuating circumstance, the deans will determine the requirements for successful course completion or withdrawal with no credit. Students will be asked to sign a classroom attendance contract when they miss a given class four times.

Absences Related to Auditions Students who will miss class days due to college auditions must obtain an Away Permission Form from the Associate Dean of Students, and must have the written approval of the department chair and the Dean of the Arts at least one week in advance. If permission is not obtained in advance, days missed will be recorded as unexcused absences. If the procedure is followed correctly, the absences are recorded as “exempt,” meaning there is no penalty whatsoever. Students who need to miss several days of classes due to auditions should be especially responsible about attending classes at other times during the semester, and are still responsible for completing all course work. Parents are encouraged to schedule college visits during vacation.

Tardiness Students are expected to arrive for class on time. If tardy, a student will be admitted to class only at the discretion of the instructor. Tardiness is detrimental to the class as a whole and seriously disrupts normal classroom operation and efﬁciency. Three accumulated tardies equals one unexcused absence and therefore a reduction from that student’s gradeThree accumulated tardies equals one unexcused absence and will result in a one-point deduction in that student’s grade. Students who are refused admission to a class due to tardiness, or who are asked to leave a class for disruptive behavior, will report directly to one of the deans at the time of the incident and will be recorded as absent by the faculty member.

A student who arrives more than 15 minutes late will be given a “T 15” and will receive a 1 point deduction from his or her ﬁnal grade.

Make-up A Class It is the responsibility of each student who misses a class for any reason to ask the teacher what assignments are due and review the notes of other students so as not to fall behind.

Closed Weekends Closed weekends occur frequently throughout the school year, and parents are encouraged to check the Academy calendar for these dates before making plans for away permission. It is vital to our community to require attendance at certain major arts events and community building activities such as “Theme Day” during the year. The ﬁrst weekend of the year and weekends before semester ﬁnal exams are also designated closed weekends. During closed weekends students will not be allowed to receive weekend away permission and will have limited town privileges.

Vacations All boarding students are required to provide complete information about their travel plans prior to leaving for vacation. All travel plans should respect the school’s calendar and the transportation department. No ﬂights for students requesting school transportation should be made at any of the area airports before 9:00 AM or after 10:00 PM. Students will not be excused from classes, exams, or performances to facilitate travel. Travel days are scheduled to avoid missing classes and to facilitate the school’s transporting of students to area terminals. Any questions should be addressed to the Dean of Students. Dormitories are closed during the fall, winter, and spring breaks. Students should not plan to leave later or to return earlier than the dates indicated on the school calendar. Students with special problems relating to travel arrangements must contact the Dean of Students.

Homestays Homestays are available for students during Fall Break, Winter Break, and Spring Break. While we are happy to arrange homestays, parents or guardians are responsible for payment to host families. The cost for vacation homestays is $50 per night. In the event of a disciplinary homestay, i.e. a suspension or separation from school, parents are again responsible for covering the cost to compensate host families. Because of the nature of these occasions that typically occur on short notice, the cost for a disciplinary homestay is $55 per night. The Student Services ofﬁce must be contacted at least three weeks prior to break if your child requires a vacation homestay. Please call Becky Bomgardner at extension 2228 and provide your child’s name so that a homestay can be arranged.

Support Systems Faculty Advising The role of the advisor is to provide support and guidance in all areas of boarding school life, not only for your sons and daughters, but for you as parents as well. Advisors meet with their advisees at least twice a week, once during advisor lunch on Tuesdays and again during All-School Meetings on Fridays. Advisors review grades and check on classroom progress as needed; they communicate with advisees and families regarding class work and attendance issues; they help guide students in course selection and review progress within the student’s arts major; they act as advocates when students encounter disciplinary consequences; they provide both logistical and moral support to aid students and families in every way possible.

Parent/Teacher Conferences On occasion, parents or the school may ﬁnd it necessary to request a conference to discuss a student’s artistic, academic, or social progress. Appropriate school staff will meet with the parents and student to discuss areas of concern and strategies for improvement. Parents are encouraged to request such conferences at any time by contacting the Academy ofﬁce. These conferences are vital to ensure that a student receives the support needed to succeed in our challenging environment.

Supervised Study Supervised study is held in the evenings from 8:50-10:00 to provide students structured time to complete their studies. Students may be assigned to room study at any time by any one of the deans if there is an indication that they are in danger of failing a course or if their grade point average falls below an acceptable level. Students will not be excused from room study unless a faculty member excuses them for a rehearsal or tutorial. A signed excuse must be given to the on -duty dorm parent. All students with a GPA below 3.8 will be required to be in room study with no sign-out privilege except for scheduled classes, performances, or rehearsals. Faculty who provide written excuses for students to attend performances or activities will be responsible for recording the attendance of those students at the events. Roll is taken during room study . If a student is not present, he/she will receive an unexcused absence.

Resource Center The Resource Center is staffed during the morning by a full-time faculty member who provides individual and small group tutoring for students who need extra support in their academic courses. A student may be assigned to the Resource Center on a regular basis by the Dean of Academics or may drop in on occasion for extra help.

Faculty Ofﬁce Hours Each academic faculty member holds regularly scheduled ofﬁce hours Tuesday through Friday during the X-block (see schedule, page 4). Students are encouraged to seek assistance from their teachers when needed. Attendance may be mandated for any student whose grade drops below a grade of C in any given class.

The Writing Tutors The Writing Tutors are a group of students who assist members of the community with their writing. We believe that writing is an important part of an artist’s knowledge; it is essential to communication. The mission of the Writing Tutors is to help all of Idyllwild Arts Academy’s artists communicate as clearly, efficiently, and eloquently as possible. We have come together to create an atmosphere where asking for help is encouraged, especially for those who do not have other peers to look over their work. We understand that the Academy schedule can be rigorous and demanding, and we are here to help relieve some of the stress inherent in large or small writing assignments. The Writing Tutors focus on helping writers with higher order writing skills, so that in the future they can help themselves. Higher order concerns include strength and clarity of thesis, clarity and relevance of evidence, unity, organization, and focus. Help is not limited to essay writing. The tutors are a valuable resource for numerous other assignments, and because of the diversity of the Idyllwild Arts community, we strive for flexibility in meeting the needs of various types of writing. The tutors also provide assistance to non-native English writers with their ESL assignments. We hold workshops that are made available to the entire community, and cover topics such as the SAT essay, college essays, and other topics. Teachers can also recommend that students see writing tutors for extra help on specific assignments. The Writing Tutors are a dedicated and versatile group of students who aspire to help the rest of the community with all of their writing needs.

SAT Review A few weeks before the spring administration of the SATs, all juniors have the opportunity to attend a seminar for a review session. The review course familiarizes students with the exam format and content. Students may also use the SAT preparation computer program in the Computer Lab. Students who feel they need additional preparation for the SAT are encouraged to take an SAT prep course during the summer.

College Counseling The college counselor works directly with each senior and his/her parents. In conjunction with the faculty, he facilitates the college admission process by providing guidance in choosing appropriate colleges and/or conservatories. He also aids in obtaining and completing application materials and writes recommendations and school reports. In addition, the arts faculty provide direction in the stu-

dents’ preparation of auditions and portfolios. The college counselor is also responsible for all standardized testing including PSAT, SAT, ACT and AP exams.

Library Krone Library is conveniently located on campus near the majority of the academic classrooms. The Arts Academy is unique; therefore, the library collection is unique. The obvious student interest in the arts has prompted the library staff to supply one-third of the collection with art-related volumes and magazines. In addition, there are many books written especially for ESL students. The library subscribes to foreign newspapers upon request. There is a listening lab with a collection of records, discs, and tapes, and sheet music for students’ use. Also, a photocopier is located in the library for both faculty and student use. The library is staffed during the day and in the evenings seven days a week. The library operates on the honor system, and students may check books out and return them on their own. Notices are sent to students with overdue books. If students need additional research material, they may use the library’s interlibrary loan service to borrow materials from California libraries that are members of the Online Computer Library Center (OCLC) and the California Resource Sharing Network(XPRS).

Practice Rooms and Studios Practice rooms and studios are available for student use. When using the practice facilities, students should follow these guidelines: • Food and beverages are not allowed in practice rooms or studios. • Personal property should not be left in practice rooms. • When keys are issued, they should not be lent to other students. • Doors and windows should be closed after use. • Pianos should be closed and, where appropriate, covered after use. • Students may not be in locked rooms anywhere on campus.

Parent Volunteering Volunteer on Campus Many opportunities exist for parents to become involved as volunteers on campus. Please look for notices in the Weekly Flash, contact your student’s arts department chair, or contact Student Services to inquire about organizing a cast party, chaperoning the prom, hosting an international student during one of our long vacation breaks, or other ideas you may have or ones that may arise. The Admissions Department would also love to en-

list you as a contact for prospective families, or perhaps to host an admissions event at your home.

Join the Associates The purpose of the Associates of the Idyllwild Arts Foundation is to raise money for scholarships to Idyllwild Arts Academy and Summer Program. Equally important to many is working with others who care about music, theatre, dance and the other arts. Some love jazz and want to get involved with the prestigious annual Jazz in the Pines music festival; others take advantage of the swimming pool and tennis court privileges, or join the hiking group. Contact 951-659-2171 x2333 or associates@idyllwildarts.org or more information. Please contact the Advancement Ofﬁce to learn more about other opportunities to give back to Idyllwild Arts Academy, and for further information about the Annual Fund, The Gala and Gifts in Kind.

Student Services Mission Statement The mission of Student Services at Idyllwild Arts Academy is to ensure the health and safety of our community while teaching the importance of time management, interpersonal relationships, and individual accountability. Our residential life curriculum teaches practical skills of healthy living, fosters an environment of cooperation, trustworthiness, and fun, and provides enrichment for personal growth.

Stafﬁng The Dean of Students and Director of Operations supervises the Student Services staff which includes the Associate Dean of Students, The Student Life Leadership Coordinator, the dorm parents, the Health Center Coordinator and nurses, the Health Center administrative assistant, the counseling staff, the Student Services Administrative Assistant, and the transportation manager. The Dean of Students also supervises the Plant and dining services staff, and oversees project management. Questions regarding Student Services should be directed to the Dean of Students who can be reached at extension 2225.

Food Service Food service at the Arts Academy is provided by Sacco Dining Services. Whenever possible, Sacco caters to the speciﬁc student needs and student food preferences (e.g., vegetarian, vegan, food allergies, etc). A comment/suggestion box is always available in the dining hall for student comments. Surveys are conducted to assess satisfaction with the food service and to collect ideas for improvement. Meal times are announced and posted during student orientation and whenever changes in the schedule occur. Guidelines which apply to the dining hall to ensure that it is a safe and clean place to eat are as follows: • All students are expected to be appropriately dressed in

the dining hall. Health and safety regulations require that a shirt and shoes be worn in all buildings–no bare feet. • Students may have as many helpings as they like but will be served only one portion at a time. • When using the salad bar or any shared serving bowl or plate, students should use tongs or forks. • Sandwiches or small servings should always be carried on a plate, not in the hand. • Trays, cups, glasses, dishes and silverware may not be removed from the dining hall at any time. • Food may not be taken out of the dining hall except at lunchtime when students may take two pieces of fresh fruit. • Students must clean up after themselves.

Health Services The Health Center at Idyllwild Arts Academy is dedicated to supporting optimal health for each student toward the mission: “… promotion and advancement of artistic, cultural and academic development.” Health service staff believe that this can be accomplished with an open and communicative relationship between the student, the parent and Idyllwild Arts Health Center. Idyllwild Arts commits to maintain appropriate medical records, provide appropriate communication with students, parents, physicians and staff regarding medical intervention, and maintain confidentiality for both the family and the student, in accordance with current practice law. Idyllwild Arts asks that students comply with school policy, physicians’/nurses’ instructions, and parents’ wishes concerning health care. In addition, parents are asked to provide initial and updated information related to students’ consent to treat, yearly physical exam, immunizations and permissions comply with medication policy by assuring that medications and medication refills are filled by SchoolMed, that medication not be mailed directly to students, and that student medical insurance be in force and up to date. Confidentiality is of the highest priority to Health Center staff and all medical records are maintained in accordance with federal, state and professional standards. The full-time boarding setting of Idyllwild Arts necessitates that the institution, acting as local parent, be responsible for each student’s medical care. Health Center staff work to accommodate students’ health needs, but some health conditions may necessitate a temporary or permanent medical leave. Such decisions will be made by the Dean of Students with input from appropriate staff.

Hours of Operation A certiﬁed medical professional is available for student care 24 hours a day. Hours of operation are posted at the Health Center. A registered nurse is available on campus from

7 A.M. to 5 P.M., Monday through Friday. If a student needs medical attention during the night or on weekends, a dorm parent will call the Health Center on-call staff via emergency phone. In the event of an emergency or schedule change, the Health Center ofﬁce may be closed, but a staff member will remain available on call. There will be a $25 service fee applied for each night and weekend call and a $10 fee for each nursing occurrence in the Health Center. Clinic Services: A private medical clinic in Idyllwild is located minutes away from the school campus. If a student needs to see a physician or nurse practitioner, an appointment will be made for him/her. Appointments can also be arranged for students for specialist care. Please call the Health Center to make arrangements if specialized care is necessary. If an appointment is missed by a student, the parents may be held ﬁnancially responsible, depending upon the practitioner’s missed appointment policy.

Hospital Services The closest emergency care is available in Hemet, but students may be taken to other emergency care facilities, depending upon acuity, hospital diversion status and conditions of student. Emergency services Ambulance/paramedic services are available locally. Parents will be notiﬁed by Health Center staff or Student Services staff as soon as the student is safely taken care of. In the event of a hospitalization, a parent or guardian is required at bedside as soon as possible to take over student care.

Illness procedure All students who are ill must report ﬁrst to their assigned teacher. From there, the teacher can excuse the student to the Health Center or require them to stay in class until a free period for non-urgent medical needs. Students must report in person to the Health Center for assessment by the nurse. Medical absences for day students must be reported before noon on the day of the absence. Parents of boarding students may not excuse their child for illness by phone or other means. Students excused from classes for illness may not participate in school activities until they have received permission from the school nurse to resume classes. Every effort is made by the nursing staff to work with the student’s arts and academic schedules. If the nurse assesses that a student requires the service of a medical practitioner, the nurse will arrange for such services and the parents will be billed accordingly.

Accidents Accidents will ﬁrst be treated in a timely and appropriate manner. After the student is deemed stable, an accident report will be submitted to the Human Resources ofﬁce for review by the Safety Committee.

Medication Services Medication covered by the Health Center policy include

both prescription and non-prescription medication taken by mouth, inhaler, injection, drops or creams/lotions. Students are not allowed to store medication in their rooms or have medication in their personal possession that has not been dispensed by the school nurse. Students who possess a surplus of prescription medication, even if it is medication they have been prescribed to take themselves, are subject to disciplinary consequences, including immediate expulsion. All medication must be registered with SchoolMed before arrival at school. These include all prescription medications, any over-the-counter medication, herbals, homeopathic medication or supplements. Medication labeled in any other language is strictly forbidden for safety reasons. Students found taking or possessing medication not registered with the Health Center are subject to the disciplinary process.

Over-the-counter Medications An updated medication inventory, signed by the student’s parent, must be on ﬁle in the Health Center for all students, including day students. Students taking daily over-thecounter medication are required to be registered with SchoolMed and these medications will be delivered along with prescription medication by the nurse. Idyllwild Arts reserves the right to determine the conditions under which medication will be administered. In order to provide a safe and responsible means for supervision of student medications, a partnership must exist between parents, student and Idyllwild Arts.

Prescription Medications A student who is taking any prescription medication or physician-ordered daily over-the-counter medication must be registered with SchoolMed pharmacy service. Policy also requires the prescribing physician’s written evaluation related to the usage of such medication prior to school entry. This is required annually or when changes to regimen are made. Any student on psychotropic medication can, at any time, be required to have a reevaluation of appropriateness and dosage of medication by the consulting psychiatrist at the parents’ expense. An individualized medication plan will be developed for a student taking regular or prescription medications. The prescribing physician’s orders and evaluation will be the basis of the administration plan. Medications are delivered to students per the individualized medication administration plan and a fee will be assessed for medication delivery/administration service. At the discretion of the Health Center staff, a team conference will be utilized to improve effectiveness/compliance of the student’s individualized administration plan. Attendees at the team conference will be determined by the Health Center staff/Dean of Students.

Self-Medication Some medication may be taken by the student without nurse supervision. The Health Center and the Dean of Students will determine if it is appropriate for a student to take medication without nurse supervision. All medications

must be noted on the Health Center Parent Medication Consent Form and Health Center Physician Medication Form.

SchoolMed Pharmacy Services State of California statutes and professional practice law dictate that pharmaceuticals be handled in the safest manner possible. In response to these regulations, Idyllwild Arts has engaged SchoolMed pharmacy service to package and coordinate students’ daily and PRN (as needed) medications. Registration for SchoolMed service will be done by parents prior to school admission or at the time of new/change of prescription. The Health Center Coordinator can assist with any problems in registering. In the event that parents are unable to register, the registration will be done by Health Center staff. SchoolMed pharmacy will contact parent or physician for reﬁll orders as necessary. Further description of SchoolMed pharmacy service is included in the Health Center admission forms packet.

Health Services Requirements The Health Center Admission Packet is made available to families at the time of acceptance. Health Center forms are available on the Idyllwild Arts Academy/Summer Program web site. It is mandated by law and safety practice that Idyllwild Arts have these forms complete prior to a student’s arrival on campus. If forms are not complete, your student may be held out of class or may not leave campus until the time that we have complete forms.

Consent to Treat A signed Consent to Treat Form is required for each student before he/she returns to campus each year.

Physical Exam A medical history and physical exam performed by a medical practitioner is required annually. If a physical has not been completed by the time of admission, the Health Center staff will arrange for one to be done on or near campus at the family’s expense.

Immunizations Immunizations are required to be complete upon initial admission to school. If further immunizations are given, the Health Center is appreciative of updates for the school medical records. The required and recommended immunizations are detailed in the Health Center admission packet forms. Immunizations will be assessed by health center staff through out the year to ensure your student is compliant to the latest California state requirements.

Joint/Sole Custody of a Child Information regarding this important matter is required by the Health Center so that questions/information regarding your student may be appropriately addressed. This information is requested on the Family Information Form, included in the Health Center Admission package.

Flu Permission Form Flu vaccine is offered annually to Idyllwild Arts students and is highly recommended. We have found that when the majority of the student population receives this vaccine, the number of ﬂu cases have been reduced and symptoms for those infected have been less severe and of shorter duration. This form is in the Health Center Admission Packet and must be ﬁlled out annually.

Student Medical Coverage All students must have medical insurance that is accepted by the local clinic providing our primary medical service. This clinic accepts many preferred provider plans (PPO) and some local HMO plans. Please contact Idyllwild Health Center at (951) 659-4908 to conﬁrm that your coverage is accepted. ldyllwild Arts does provide a comprehensive medical insurance plan that is available for international and domestic students at a reasonable cost. In addition, student’s medical insurance must also be compatible with SchoolMed pharmacy services. If your child is taking prescription medication, please refer to the SchoolMed information sheet provided to you prior to registration. Parents/Students are required to provide proof of an insurance plan by September registration. If we do not have this information we will purchase Student Medical Insurance for your student on your behalf and you will be billed for the cost of the premium. This cost is not refundable. If your family has medical insurance through Kaiser, please be advised that there are no Kaiser facilities available locally. If you do have Kaiser Insurance and do not wish to purchase the Student Insurance plan, you will be required to provide a valid credit card for all medical appointments and prescription services. If your family has a health insurance policy originating from a country other than the United States, you have the option of either purchasing Student Insurance or providing a valid credit card for all medical visits and/or prescriptions.

Counseling The counseling coordinator is the link between students and professional counselors. Students who seek counseling or who want to maintain ongoing counseling should contact the counseling center. The counseling center is located in the Health Center, and the counseling staff may establish regular meetings with a student or refer him/her to one of several local counselors. Ofﬁce hours are Monday through Friday from 9:00 A.M. to 4:00 P.M. A peer counseling program is also available. Students interested in participating should sign up with one of the counselors.

Health Track Any student who admits to using or having used illegal drugs or alcohol and who wishes to stop, may go to any of the following people in order to be placed on the Health Track: a nurse, a counselor, any administrator on call, the

Dean of Students, the Associate Dean of Students, or the Director of Residential Life. The course of action on the Health Track replaces any disciplinary action towards the student for behavior prior to the time he or she came forward, and it is meant to promote an atmosphere of honesty and trust within our community. The Health Track may also be utilized by students, or by friends of students, in cases of tobacco use or other health-related issues. A student placed on Health Track will assume full personal responsibility for all future behaviors. Parents will be notified. The student will be evaluated by a health care professional who will make a recommendation to the Dean of Students regarding the most appropriate medical and administrative support system for the student, as well as specific conditions by which the student will be expected to abide. A contract will be drawn up and agreed upon by all parties to reflect the necessary process. The Health Track is a collaborative effort between the Health Center, Student Services, and the student and his or her parents and advisor. If a student is caught using drugs or alcohol, or if a student’s possible use of drugs or alcohol is being investigated by the Dean of Student’s office prior to a student’s request to be placed on the Health Track, he or she will not be able to take advantage of the Health Track. If a student who is on Health Track is found to be using drugs or alcohol, or found to be in possession of either, the Health Track agreement is forfeited and disciplinary consequences will ensue. The student may be immediately expelled, or may be allowed to appeal for reinstatement to a judicial committee. In the case of a judicial committee hearing, the judicial committee chair will be made aware of the student’s prior use and may be given a copy of the signed Health Track agreement.

Bookstore The campus bookstore sells textbooks and personal, school, and art supplies. Students are allowed to charge their textbooks and incidentals at the bookstore provided there are sufﬁcient funds available in their account at the school’s business ofﬁce and no parental restrictions have been stated. Students pick up their weekly allowance at the bookstore on either Thursday and Friday between 10:00 and 4:30.

Allowance and Incidentals Charge Account

If students need money in addition to their weekly allowance, permission must be granted by the parents and given to the Accounts Receivable Specialist. The parents are required to pay by credit card for any additional cash given to the students at the time the permission is granted to disburse the cash. The incidental cash and payment transactions will be reﬂected on the student billing account statement. Any questions regarding this or any student billing may be directed to the Accounts Receivable Specialist at extension 2210. Students should never keep large amounts of money in their dormitory rooms. If theft occurs, it is very difﬁcult to recover the money. If student services staff become aware of an excessive amount of money in a student’s possession, they will help that student make a bank deposit. Students who wish to open bank accounts will be able to do so at any time of the year. Transportation to the nearest bank will be arranged.

Student I.D. Cards All students are issued an I.D. card which must be presented at various times for student identiﬁcation. This I.D. card must also be presented at the bookstore to charge purchases to the student’s incidental account and/or to withdraw the weekly allowance.

Mail Students are able to send outgoing mail from the school and mail is delivered to them Monday through Friday. (Postage stamps may be purchased at the campus bookstore.) All student mail should be addressed to: (Student’s Name) Idyllwild Arts Academy P. O. Box 1758 Idyllwild, CA 92549 United Parcel Service and Federal Express packages should be sent to: (Student’s Name) Idyllwild Arts Academy 52500 Temecula Drive Idyllwild, CA 92549

There should be little need for money at Idyllwild Arts Academy on a day-to-day basis. Most personal needs can be charged at the bookstore. Parents are required to maintain an incidental charge account at the school in their child’s name. Parents must prepay $1500.00 into the student’s incidental charge account at time of registration and must replenish the account balance monthly to maintain a minimum balance of $300.00.

Please ask your child for his/her dormitory name and room number.

The school will also maintain an allowance account for boarding students. A weekly allowance of $20.00 will be provided to each student from parental funds. Weekly allowances permit students to do laundry, make bookstore purchases, and enjoy an occasional meal at one of Idyllwild’s several restaurants. No more than $20 will be given at a time.

Internet access is provided for students in the dorms by 802.11b/g wireless access points located in the hallways of each ﬂoor of each dorm. They operate in the 2.4 GHz frequency range. In 2012 the number of access points was doubled to more easily accommodate the increase in numbers of users and the higher rate of trafﬁc. We have also increased the total bandwidth between our

UPS and FedEx pick up and deliver packages daily. If students need to ship belongings, they may do so at the school.

Telephone & Internet Services

campus and the Internet from 45 Mbps (megabits per second) to 100 Mbps. Some services can have a negative impact on a wireless network because they generate a high level of activity on the network. Such services can negatively affect your wireless network performance and the network performance of other wireless users. The wireless network is a shared resource, which means the bandwidth available to each user of an access point will decline as high-bandwidth services are used. The highest rates of bandwidth use are typically from streaming video. Consider the requirements for a couple of typical video streaming services: Netflix • 4 Mbps for 720p HD video • 5 Mbps for “the best video and audio experience” (according to Netflix) Hulu Plus • 2 Mbps for 720p video • Over 3.2 Mbps for best quality HD video and audio The maximum network bandwidth available through a single wireless access point under the 802.11b/g standard is 54 Mbps (in reality usually closer to 30 Mbps) and is shared by all users connected to that access point. In order to insure the equitable sharing of the bandwidth available we have implemented a bandwidth management system. This will allow us to implement quotas for individual users. Most users will not be affected because most users do not generate excessive Internet traffic. If a user does go over quota then that user’s connection will be throttled back (slowed down) so there will continue to be enough capacity for all users. No user will be cut off from the Internet but the connection could be too slow to run streaming video yet still enough to do email, send or receive documents or view web pages. Also, affecting the quality of network service in the dorms is the issue of radio frequency signal strength (the strength of your wi-fi signal). We have positioned access points so that every room has an adequately strong signal, but problems can occur if other devices use the same radio frequency range (2.4 GHz) as the wireless network. Because of the potential for conflicts, it is important for all users to understand which technologies are permitted in our environment and which are not permitted. In order to provide wireless network service at the highest level of quality, all non-client devices that use the 2.4 GHz range should not be used. Only devices that are part of the Idyllwild Arts wireless network will be permitted to use the 2.4 GHz range. This includes any device that is used as a wireless base station or router, such as the Apple Airport Base Station, or any other wireless router. Cordless phones, cameras, and audio speakers that use the frequency band of 2.4 GHz should also not be used in the dorms.

With your responsible use of the wireless network system and the management systems we have in place, we expect that you should have a high quality service for Internet access in your dorm rooms. All dorm rooms have individual phone lines. Idyllwild Arts Academy provides this service to facilitate communication between parents and their student as well as communication between students and faculty. Internet timers are utilized to help manage responsible use.

Computers and E-Mail Students are encouraged to bring laptop computers and printers to IAA, and every student is required to have an e-mail account and to check that account regularly for messages from teachers, dorm parents, and the student services staff. Internet access is available in the dorms and Krone Library. Other campus facilities are wired for high-speed internet access. Any student found misusing an e-mail account or hacking into the school’s network or another individual’s computer may be referred to the judicial committee for disciplinary action. Peer-to-peer file sharing and use of websites such as Limewire, Kazaa, and eDonkey is strictly prohibited. Any student whose computer is identified as having been file sharing or downloading copy written material, including movies and television shows, will be immediately blocked from the network and may also be subject to severe disciplinary consequences. Use of proxy severs and applications such as “Hot Spot Shield” and other filter avoidance sites and applications are strictly prohibited. It is our expectation as a community that all community members represent Idyllwild Arts Academy in its best light, and this includes any representations of Idyllwild Arts on the internet. We respect the legitimacy of some social networking sites, and we respect every individual’s right to free speech, however, you may not post defamatory remarks about the school, its programs, its students or personnel, in a public domain such as the internet. Any such actions could result in severe disciplinary consequences, including separation and expulsion.

Cyber Bullying Policy Harassment, discrimination, hazing, and bullying (including cyber-bullying) are serious offenses, prohibited by federal and/or state law as well as the Academy’s policies. Verbal, physical, or electronic conduct that has the effect of creating an intimidating, hostile, or offensive environment for any member of the community will not be tolerated. This conduct is prohibited on school grounds and at schoolsponsored events, activities, functions, and programs. This conduct is also prohibited on school vans and other vehicles owned, leased, or used by the Academy, and through use of technology or an electronic device owned, leased, or used by the Academy. In addition, harassment, discrimination, hazing and bullying are prohibited at a location, activity, function, or program that is not Academy-related or through the use of technology or an electronic device that is not owned, leased, or used by the Academy, if the bullying creates a hostile environment at the Academy

for a targeted student; infringes on the rights of a targeted student at the Academy; or materially and substantially disrupts the educational process or the orderly operation of the Academy. Cyber-bullying is bullying through the use of technology or electronic devices such as telephones, cell phones, computers, fax machines, and the Internet. It includes, but is not limited to, e-mail, instant messages, text messages, and Internet postings, whether on a webpage, in a blog, or otherwise. Cyber-bullying may include, but is not limited to, any of the following kinds of behaviors: 1) taking a private e-mail, instant message, or text message and forwarding it, or threatening to forward it to others or posting it where others can see it to embarrass or intimidate a person; 2) spreading hurtful rumors online about another person; 3) threatening or insulting through aggressive e-mails, instant messages, or text messages; 4) posting, or threatening to post embarrassing pictures of someone online without his or her permission; 5) creating a Web page or blog in which the creator assumes the identity of another person or the knowing impersonation of another person as the author of posted content or messages, if the creation or impersonation causes any of the conditions listed in the deﬁnition of bullying listed above. Consequences for any type of harassment, discrimination, hazing, and bullying including cyber bullying, may include separation with the right of appeal or possibly expulsion from Idyllwild Arts Academy.

Transportation The transportation department of the Arts Academy ensures that students are transported safely to and from medical, dental and other appointments, music lessons, performances and activities. A fleet of well maintained vans is available for this purpose. We do not provide transportation for non-essential trips off campus (see page 9). On vacation days, transportation each way to and from LAX is provided for a fee of $140.00 per person and to and from the Ontario and Palm Springs airports for a fee of $95.00 per person. At all other times, transportation to and from any other destination is provided at $.85 per mile. If there are extenuating circumstances (unavailable drivers or vans, unavoidable scheduling difficulties or conflicts) the Arts Academy reserves the right to use public transportation (taxi cab or airport shuttle) and the student will be billed at the taxi or shuttle company’s rate. All student transportation not required by the school, including to/ from medical and dental appointments, is billed to student accounts. The transportation manager may be reached at extension 2351.

Religious Practices Transportation to and from regular religious services in Idyllwild is available each week, and students should sign up for a ride to church by speaking with the transportation manager by Thursday of each week. Students who have dietary or other restrictions for religious reasons should notify the school during the admission process.

Student Activities Most boarders remain at school on the weekends and participate in a variety of activities, all of which are also open to day students. Activities are planned by the Associate Dean of Students in conjunction with other faculty members and student leaders. Activities on campus include dances, open-mic coffee houses, movie screenings, pool parties, games and competitions, and open houses in dorm parent apartments. Activities off the hill include trips to museums, concerts, theatre productions, amusement parks, beaches, ski areas, skating rinks, shopping malls, movie theatres, sporting events, and many other cultural and recreational activities. Some trips may include a community service component. All students and parents are invited to suggest possible trip destinations and should do so by contacting the Associate Dean of Students at ext. 2248. Students who sign up for off-campus trips are charged according to the cost of that event, including transportation, entrance fees, tickets, and other related expenses. In most cases, students should bring pocket money on off-campus trips to cover food and incidentals.

Student Government Student government helps plan and execute student activities, participates in the evolution of policies, rules, and privileges, and builds leadership skills in students. Elections occur in the spring preceding the next school year so that newly elected representatives may attend a leadership retreat in the fall. Representatives are elected from each grade level, each arts major, day students and international students. Student government includes the student body president and a cabinet composed of the senior class president (who is also vice president of the student body) a secretary and a treasurer. Other students are always welcome to attend and participate in student government meetings.

Prefect Program Prefects are upperclassmen students who have been chosen to work closely with faculty members to monitor and govern the dorms. There is approximately one prefect assigned to every ﬁfteen students in the larger dorms and to every nine students in the small dorms. Prefects attend weekly meetings with the dorm parents on their team to discuss all matters related to their dorms. In addition, they work with the Associate Dean of Students and the Director of Residential Life to plan weekend activities both on and off campus. Prefects may conduct or assist in conducting room inspections in the dorms and may be responsible for enforcing dorm rules. They also provide informal counseling and advice to students. The prefects are chosen in May by the dorm parent teams in recognition of their leadership potential, honesty, dependability, fairness, and good conduct.

National Honor Society The Idyllwild Arts Chapter of the National Honor Society is a chartered and afﬁliated chapter of the national organization. Membership is open to students in the 10th,

11th, and 12th grades who meet the required standards in four areas of evaluation: a cumulative GPA of 3.8 or better, leadership, community service, and character. Standards for selection are established by the national office of the NHS. A five-member Faculty Council bestows this honor upon qualified students on behalf of the faculty of our school. Induction ceremonies take place during the Friday All-School of Family Weekend in October. The Idyllwild Arts Chapter welcomes new students who are current NHS members at their previous schools. The national organization requires all interested new students to have completed at least one semester at Idyllwild Arts before submitting materials for chapter membership. For additional information please contact the Idyllwild Arts Chapter Faculty Adviser, John Goulding, at johng@idyllwildarts.org

Academy Boarding Students Dormitory Supervision Faculty members live in or adjacent to every dorm on campus to provide supervision and to create a nurturing, familial environment. They are visible, available, and approachable for students and it is not uncommon for students to visit their dorm parents for conversation or advice. Students also cook and eat in faculty apartments, walk faculty dogs and baby-sit or play with faculty children. Similarly, dorm parents spend time each evening visiting students in their rooms. Student prefects assist in dormitory supervision as well. These older students provide good role modeling, experience, and leadership for younger students.

Privacy Everyone deserves a certain degree of privacy in his or her living space, and dorm parents strive to respect student privacy by knocking on doors before entering. However, a student’s dorm room is not an inviolable space. The dorms are the property of the school, and school personnel reserve the right to enter student rooms to conduct inspections and repairs. In addition, individual rooms are subject to search and special inspection if faculty suspect that a student is engaged in illegal or illicit activity. For safety reasons, students are not allowed to lock their doors when they are in their rooms, including at night when the students are sleeping. Students may not enter other students’ rooms without the express permission of the residents, and the school strongly urges all students to lock their doors when they leave their rooms for extended periods. Visitors, including family members and former students, are not permitted to stay overnight in the dorms.

In Loco Parentis In connection with its supervisoral role, Idyllwild Arts Academy may from time to time be called upon to make decisions, sign documents and otherwise act in the place of a parent or parents (in loco parentis), exercising the rights, duties and responsibilities which would otherwise be exercised by a parent were the parent present at the time. The parent(s) by his or her signature acknowledging

receipt of this Handbook, hereby appoints the school to so act whenever the occasion arises.

Roommates Students at IAA should expect to have at least one roommate. Careful consideration is given to pairing students of similar interests, tastes, and habits. Returning students are encouraged to request a specific roommate before the end of the preceding school year. ESL students studying in an English-speaking country for the first time will be assigned roommates who do not speak their native language. Whenever possible, they will be assigned American roommates to speed their linguistic and cultural acclimatization to IAA. Living with another person is sometimes difficult, and we believe that the negotiation involved in living with a roommate is an important part of living at boarding school and provides an effective dress rehearsal for the many close living and working relationships that students will experience throughout their lives. Therefore, changes in roommate assignment will be considered a last resort and will not usually be granted. That said, counseling, support, and mediation are available to all students who are struggling with their living situations. Students should seek out their prefects and dorm parents, the Director of Residential Life, or any member of the counseling staff at the first sign of trouble with their roommates in order to help find a solution as quickly as possible. Single rooms are not generally available. However, when space allows, single rooms are assigned at the discretion of the Student Services Staff.

Quiet Hours, Room Study, and Curfew After dinner from the hours of 7:30 to 10 P.M., quiet hours are maintained in the dorms so students may complete their homework. Quiet hours coincide with the evening supervised study period. Supervised study time is from 8:50 TO 10 P.M. Monday through Friday and on Sunday nights. Students may sign out to the library or arts studios only if they have a 3.8 GPA or written permission of their department chair. If students do not sign out and they are not in their rooms during this time, they receive an unexcused absence. If students are not where they have signed out to be or where they are required to be, they will receive an unexcused absence. Each evening, all students must be in their rooms at curfew. Sunday through Friday curfew is 10 P.M. Saturday curfew is 11 P.M.

Breakfast Check-In All freshman , sophomore, and junior students on scholastic probation or attendance probation must check-in with a faculty member for prefect in the dining hall between 7:00am -7:45 Monday through Saturday.

Sign Out Policy Students are required to sign in and out of their dormitories as they leave campus on the weekends. They do so at

their dormitories and at other designated locations on the weekend sign-out sheet. The school and student services staff take seriously the responsibility of knowing the whereabouts of the students. Consequences do occur if a student repeatedly fails to sign in and out. Students are not allowed to sign out for off-campus trips at any time during weekdays and Saturday mornings without express permission from the Dean of Student’s Ofﬁce.

Weekend Daytime Check-In All students are required to check in on: Saturday: 4:00 P.M.–5:00 P.M. at Idyllwild Pharmacy in town or 6:00 P.M.–7:00 P.M. at the Dining Hall Sunday: 10:00 A.M.–12:00 P.M. at the Dining Hall`

How to Sign Out Weekend sign-out procedure: if you are spending the night off campus over the weekend, please do the following before Friday noon of the weekend you plan to leave. • Call your parent or guardian before Friday. • Ask your parent or guardian to call or fax the Associate Dean of Students at Log Lodge before Friday noon. Phone (951) 659-2171, extension 2232 or Fax: (951) 659-4383. • Ask your parent or guardian to give the Associate Dean of Students the following information: 1. Name of person you plan to stay with and phone number where you can be reached. This information must be faxed to (951) 659-4383. 2. If needed–permission to ride in another person’s car and the name of the driver. 3. Date and time you plan to leave. 4. Date and time you plan to return. (You must return before 7 P.M. on Sunday.) • If you are going to a friend’s house or if you are riding in his/her car, your friend’s parents also need to call the Associate Dean of Students to give you permission. Remember, sign out before you go and sign in when you return. Also, remember to sign out in the dorm log. No “blanket permissions” are allowed.

Runaway Policy Any student may sign out from the Arts Academy using the procedures explained above. A student may withdraw from the school when parents send the appropriate notice to the Dean of Students prior to the student leaving campus. Any student who leaves the school without both parental and school permission is a runaway. In such a case, the Dean of Students will contact the Riverside County Sheriff’s Department and ﬁle a report. The school will search for the student on campus and in the surrounding area. Idyllwild Arts Academy does not have the resources or expertise to

search for a runaway outside the local environs of Idyllwild. Any student who is a runaway is considered to be creating a major state of emergency and may be subject to severe disciplinary consequences, including expulsion.

Visitor Policy Visitors other than family members must have approval from the Dean of Student’s ofﬁce prior to their visit. Students must also have parental permission for any visitors. Visitors must obtain a visitor pass from the Dean of Student’s ofﬁce to carry with them while on campus. Campus security may stop visitors to check their visitor pass. Students are asked to make it very clear to their visitors that while on campus they are to remain with their hosts. Students will be held fully responsible for their guests and guests are expected to follow the rules of the community. Visitors are permitted in the common areas of the dormitories only; they are not allowed in dorm rooms. Exceptions to this policy are admission candidates who may stay overnight in dormitories and day students who may stay on Saturday nights only if they have express permission. Visitors must pay for all meals eaten in the school dining hall. Visitors’ meals cannot be charged to the student’s account.

Lights-Out Policy To ensure that students get enough sleep, quiet hours are enforced after 10 P.M. on Sundays and weeknights and after midnight on Saturdays. A lights-out time of 11:00 P.M. is enforced for ninth and tenth graders every night except Saturdays, and lights-out for juniors and seniors is 12:00 A.M. On Saturday evenings, students are on their honor, and are encouraged to use good sense, in turning out their lights at a reasonable time, but will be counseled by dorm parents, the Director of Residential Life or the Dean of Students if they are disturbing others after hours or if sleepiness seems to be preventing them from working effectively during the day. Students who fail to adhere to lights-out and quiet hours guidelines may receive in-dorm consequences and/or a dean’s referral for further discipline.

Consequences for Minor Violations of Dormitory Rules All dorm rules are designed to draw students’ attention to the fact that they live in a small, close-knit community and that their actions affect others. For that reason, making noise after 10:00 P.M., skipping a dorm meeting, and leaving messes in the common area or kitchen for others to clean up are all examples of behaviors that will likely result in a low-level punishment. Similarly, actions such as failing to sign out when expected to do so or returning to the dorm past curfew are disruptive to the community because they cause undue worry on the part of the dorm parents and prefects. While speciﬁc rules and consequences may vary slightly from dorm to dorm, these punishments are likely to include cleaning tasks within the dorm or assignment to a weekend detention or work crew. Some dorms may use a strike system in which three violations will lead to a speciﬁc punishment. Each student will be informed in

the fall of the rules and consequences speciﬁc to his or her dorm and will be given a chance to ask questions. In all cases, a student who repeatedly ﬂaunts dorm rules or is disrespectful to dorm parents and prefects will be given a dean’s referral and will receive additional consequences from the Dean of Students or the Associate Dean, or the Director of Residential Life.

Television and Movies Network and cable television service is not available to IAA students, but there are TV sets and DVD players in the common rooms of some dorms. Students may watch movies on these machines or on their own computers in their rooms at times when they do not have other commitments. On Sunday nights, students may not watch movies or play video games after 10:00 P.M. On weeknights, students may not watch movies after 8:50 P.M. Students watching movies or playing video games after these times may have their computers conﬁscated. Dorm parents reserve the right to monitor the content of movies that students are watching and conﬁscate inappropriate materials.

Refrigerators and Food Kitchen facilities: full-size refrigerators, microwave ovens, and ample counter and cupboard space are available in each of the large dorms. The small dorms are equipped with small refrigerators, microwave ovens, and a more limited amount of storage space for food and supplies. Seniors are allowed to bring small refrigerators to school and to use them to store food in their rooms; all other students must use the communal refrigerators to store food. Students wishing to keep non-perishable food in their rooms should store it in airtight containers. Small appliances such as hot pots, rice cookers, coffee makers and blenders may not be used in student rooms, but students are welcome to use these items in the communal kitchens. Students are encouraged to label these items clearly with their names. Individual dorms may require that all food and equipment be stored in the communal kitchen. In all cases, any students who are creating a ﬁre or sanitation hazard as a result of food or cooking equipment in their rooms will be counseled by their dorm parents and/or the Director of Residential Life and may lose the privilege of storing food in their rooms. Students with refrigerators in their rooms should expect these appliances to be checked for cleanliness as part of their routine room inspections.

Routine Room Inspections Students are expected to keep their rooms and bathrooms and the common areas in their dorms neat and clean. Vacuums and bathroom cleaning supplies are available in the laundry areas of the large dorms and in the hallways of the small dorms, and dorm parents will teach students how to use these tools if necessary. Rooms will be inspected for cleanliness and compliance with ﬁre safety rules on a regular basis.

Coed Visitation Policy Students are allowed to visit the common areas of opposite sex dormitories, but only seniors at specific times and under specific circumstances, may visit in the dorm rooms of their opposite sex classmates. The consequences for violating the coed visitation policy are as follows: first offense is a four-week ban from opposite sex dormitory common areas, a letter home, and Saturday night detention; a second offense is an additional four week ban from opposite sex dormitory common areas, a two-day out of school suspension, and a letter of censure sent home and to the student file; a third offense is a separation with the right of appeal to a judicial committee. The consequence for sexual misconduct on campus is a separation with the right of appeal to a judicial committee.

Dorm Meetings Dorm get-togethers and meetings will be held for both social and informational purposes on a schedule determined by the dorm parents and prefects. Meetings are mandatory for all residents unless announced otherwise. Dorm parents and prefects may also choose to disseminate information in other ways, such as by maintaining a detailed bulletin board in the dorm or by sending e-mails and voice mails to the residents. Students are responsible for knowing how information is communicated in their dorms and for checking these media on a daily basis. In addition to in-house meetings, each dorm will also sponsor weekend activities and off-campus trips for its residents at intervals throughout the year.

Room Keys Students will be issued keys to their rooms and mailboxes at registration. They are expected to keep their dorm rooms and mailboxes locked and carry their keys at all times. Lost keys can be replaced in the ofﬁce of the Director of Residential Life for a fee of $10.00. Excessive key losses will result in the replacement of the lock, and the cost of this work will be charged to the student.

Dormitory and School Property The way in which students treat school property is important to a school. Dormitory rooms, furniture and ﬁxtures, classroom furniture, library books, etc., should be treated with care. The maintenance of school property is the responsibility of every student. Students are required to make a $200 deposit against damage to dormitory rooms to be paid at registration. The room deposit will be refunded if no damages are assessed and the student has fulﬁlled all Academy clearance obligations at the end of the year. Room assessment is done throughout the year. If damage is discovered, the student will be charged at that time. At the beginning and end of the school year and each time roommates change, dorm parents will assess the condition of the rooms. Students should carefully read and sign the

Dormitory Room and Inventory Checklist sheet completed by the dorm parents at the time they move into a room to make certain all previous damages are listed. New damages will be evaluated and billed to the student’s parents. Any student who abuses or litters school property will be subject to disciplinary action and will be charged accordingly for replacement, repair or cleaning of damaged property. Dormitory hallways, common rooms, and laundry facilities are not private, as school personnel may observe these areas at any time for the safety and security of students. Also, members of the maintenance or housekeeping staff may enter students’ rooms during normal working hours to repair and clean rooms.

Personal Property IAA cannot accept liability for students’ belongings at the school. We suggest that parents include their student’s belongings in their homeowners insurance. Furthermore, all students are encouraged to bring a safe deposit box or lockable trunk to store valuables and any cash exceeding twenty dollars. Strictly Prohibited Gambling is not permitted on campus or in the dormitories. Students may not pierce or tattoo themselves or anyone else while on campus, as this poses signiﬁcant health and safety concerns. Laundry Facilities Coin-operated washers and dryers are available to students either in or next to their dorm. Students are requested to have a laundry bag and all clothes should be well marked. Students are expected to keep their clothes neat and clean. Outside laundry service is also available for an additional cost. For more information about this, please contact the Associate Dean of Students at extension 2516.

Items to Bring It should be noted that the Arts Academy is in a mountain environment. Idyllwild has a winter season which includes temperatures below freezing, snow and rain. Temperatures may vary greatly daily. Since storage space is limited, extra clothes should be kept to a minimum. Besides the usual clothing, the following are also recommended: warm gloves and hat warm jacket and boots resistant to snow and rain light jacket or sweater sweat suit sweat socks tennis shoes shorts and tee shirts swimming suit

alarm clock telephone watch blankets or quilts (2), comforter bedspread sheets, twin size–extra long (2) pillows & pillow cases (2) towels & washcloths laundry bags hanger ﬂashlight toilet articles laundry soap bathroom cleaning supplies one roll of quarters for operating laundry machines writing materials study or reading lamp desk supplies trunk or box in which student may lock personal possessions book bag or day pack (1 required) instruments (music students) TI-83 or TI-84 calculator dictionary and thesaurus laptop computer Although the Academy maintains a computer lab, students are encouraged to bring their own computers and printers. Students will receive additional equipment lists depending on their major. The following are optional: bicycle and helmet hiking footwear stereo Students may NOT bring: televisions furniture that is too big for one person to carry torch halogen lamps skateboards and scooters weapons of any kind candles or incense pets gaming systems like X Box cordless telephones (due to radio interference) wi-ﬁ access points computer monitors larger than 24 inches

Academy Day Students

In order to attend Idyllwild Arts Academy as a day student, the student must reside with an immediate family member who is a full-time resident of Idyllwild.

Communication Day students are encouraged to participate in all activities. In order to inform day students of school activities, we require that they attend school meetings, department meetings, and faculty advisor meetings. It is the responsibility of the day student to read the announcements which are posted on campus bulletin board and check their mailboxes in the mailroom in the IAM Building. It is also expected that day students will observe all general regulations of the school. Medical excuses for day students must be reported to the school nurse or the Student Services Secretary by noon on the day of the absence. In the event of a school day cancellation, the day students will be notiﬁed by phone tree by one of the day student prefects, the day student advisor or one of the deans.

Day Student Policies Day students may be on campus throughout the day for classes and in the evenings for rehearsals, appropriate library use, or to attend performances or exhibitions. Otherwise, there is to be no visitation after dinner on study nights. Day students are not allowed in dormitories after 8:50 P.M. unless he/she is working with a faculty member except Saturdays. On Saturday evenings they may visit until check-in time unless they have arranged to spend the entire night in the dorm. In order to arrange an overnight visit, the day student’s parents must contact the Associate Dean of Students at extension 2232. The day student must request to stay in a specific dorm with a specific boarding student. After 8:50 P.M., all day students with a GPA below 3.8 should be at home studying unless they are specifically required to be on campus by a member of the faculty. Day students with a GPA above 3.8 may study or rehearse in a designated academic or arts location only. All behaviors subject to discipline apply to day students as well as to boarding students. (See page 23 and the following.) We do not allow students who are not immediate family members to live with day student families.

Lockers Lockers are provided for day students and are conveniently located adjacent to the Lewitzky Dance Studio, Birchard, and the Science complex. Individual lockers are subject to search if illegal or illicit activity is suspected.

Meals A day student’s tuition includes lunch expenses only. However, breakfast and dinner meals may be purchased at the dining hall door. If a student is required to stay at school for a mandatory rehearsal or meeting, then he/she will be given a pass to eat dinner in the dining hall.

Day Student Driving and Parking Operating a car on campus is a privilege granted to day students only. Day students who drive to school must register their car in the Ofﬁce of the Dean of Students, and must park in one of the designated parking spaces. They are not allowed to drive around campus during the school day without permission from the Dean of Students. They may move their car from one parking space to another once in the course of one day. Day students may never drive boarders in their cars without the express permission of the dean’s ofﬁce and of the boarding student’s parents. Failure to adhere to this regulation may result in the loss of driving privileges on campus. Also, day students should note that a speed limit of 5 mph is enforced on campus. Pedestrians always have the right of way on campus, and all drivers should be aware that pedestrians on campus may include the young children of faculty and staff. If safe speed limits and driving practices are not observed, offending students will no longer be allowed to drive vehicles onto the school grounds. Vehicles driven onto campus by day students are subject to search if there is suspicion of illegal or illicit activity.

Campus Life Policies Smoking Policy Smoking is not permitted on campus at any time for safety and health reasons. Any student found smoking on campus or in dormitories, will be considered to be creating a ﬁre hazard and will be separated with the right of appeal. A second violation of the smoking policy would result in immediate expulsion. Any student found smelling of smoke, in the presence of smoking, or in possession of tobacco or tobacco paraphernalia will be disciplined as follows: ﬁrst offense will result in a letter to parents and the student’s mandatory participation in a smoking cessation program. The second offense will result in suspension. The third offense will result in separation with the right of appeal. The smoking policy and all school polices are upheld at all times when students are representing the Arts Academy, including school trips, and during vacation periods.

Automobiles Boarding students are not permitted to have automobiles (or other motorized vehicles, motorcycles, etc) either on the school grounds or garaged in the vicinity of the school in Idyllwild. A boarding student who brings an automobile or other motorized vehicle on campus without prior authorization

risks having the vehicle impounded and towed away at the owner’s expense. Day students may drive to and from the school but must park their cars in the designated lot between Lower Wayne and the swimming pool and are not allowed to drive around campus. (See day student driving and parking policy.) Boarding students are not allowed to ride in any student driven car without the express permission of their parents and the Dean of Students. Parents must consider this permission carefully since, once permission has been given, the school is no longer responsible for their child or his/her safety. Students may ride in faculty members’ personal vehicles for authorized trips when driven by faculty members.

Cell Phones Boarding school students are often called upon to act more independently than other adolescents. Our students regularly travel alone to and from school, to and from auditions, and are allowed self-guided time on school-sponsored trips off campus. We recognize that many parents want their children to carry cell phones for safety purposes on these trips. On campus, however, we reserve the right to restrict student cell phone use. At no time should students use cell phones in public areas on campus such as classrooms, the dining hall, the library and the walkways between buildings. Similarly, day students who use cell phones to communicate with their parents should do so discreetly. Faculty may conﬁscate cell phones that are used inappropriately. Parents should be aware that Idyllwild is geographically isolated and that many cell phone plans do not work in town or on campus.

Biking/Jogging/Hiking Students are encouraged to hike, jog, and cycle around the campus and on the nearby trails of the surrounding San Bernardino National Forest except during high fire season when ‘Out of Bounds’ rules apply. The boundary for biking and jogging is the end of Tollgate Road. This is assuming, of course, that all school commitments have been satisfied. However, for reasons of safety, students leaving campus on trails should always travel with at least one other person, and no student should leave campus after dark except in a school vehicle or a parent’s car. Under no circumstances are students to be in the area west of the school called the grotto. Steep canyon walls and slippery wet rocks near the creek make this an extremely hazardous place to be. There have been several serious and even fatal accidents in this area over the last few years. Students riding bicycles on campus must wear helmets. Cyclists must also adhere to the appropriate traffic rules. Students may walk into town Saturday after classes and on Sundays, provided they sign in on campus at the appropriate times.

Dress Students should be aware that the nature of the school grounds and surrounding terrain precludes the wearing of high-heeled shoes, “ﬂip-ﬂop” sandals, and other forms of footwear that do not offer sufficient support and protection. Many minor sprains and injuries can be avoided by wearing proper shoes and boots. Shoes must be worn at all times outside of the dormitory. Students are not permitted to wear clothing inappropriate for the classroom setting or apparel that is distracting to the purposes of the class. Appropriate dress for special events will be designated. Questions regarding the appropriateness of dress should be directed to the Dean of Students.

Displays of Inappropriate Material Inappropriate material is not allowed on doors or walls of dormitory rooms or any campus building. This includes ads for cigarettes or alcohol and any pictures which are sexually explicit or contain vulgar language, or which are personally offensive to other community members for reasons related to religion, race, ethnicity, nationality, sex or sexual orientation.

Student Privileges Town Privileges Town privileges pertain to the weekends. There are no general town privileges during the week; however, students may go to Idyllwild at any time with a member of the faculty provided they are not missing a class, room study, or other commitment. Town privileges are granted on weekends if the student is in good standing. On the weekend, the school provides transportation to and from town, although students are encouraged to walk. The distance is approximately two miles. Students may not walk into town before the end of 6th period on Saturday morning. Ninth grade students must return to campus on Saturday by dinner time. There will be a check-in for 9th grade students in the dining hall at dinner. The area behind Fairway Market and along Strawberry Creek is off limits to Idyllwild Arts students.

Senior Privileges Seniors are permitted to have small refrigerators in their dorm rooms. Seniors are excused from brunch check-in on Sundays. They are required to check in Sunday night at 8:50 for Room Study. All seniors are excused from room study on Friday nights, except those who have been placed on scholastic probation. All seniors who are not in room study on a Friday night must

sign out to an academic or arts work space and are accountable to be where they say they will be. Collaborative study is allowed in the dorms only if it is not distracting to others. During second semester only, seniors with a GPA of 3.0 or above are excused from room study. All rules concerning dorm sign out policies apply to all seniors as to all other students. Seniors are allowed coed visitation under the following parameters: Senior opposite sex guests are allowed in other seniors’ rooms in all dorms between 7:30 and 8:45 on weeknights, between 7:30 and 10:50 on Saturdays, and between 7:30 and 8:50 on Sundays. The host must check his or her guest(s) in with the dorm parent on duty. Doors must be open all the way throughout the visit, and the lights in the room must be on. Opposite sex guests are not allowed in the host’s bathroom. The host’s roommate must feel comfortable entering and remaining in the room throughout the visit. The dorm parent will check on coed visitations as frequently as he or she feels it is appropriate. If a dorm parent is absent from the dorm for any reason, coed visitation is not allowed until he or she returns. During coed visitation, a dorm room should be considered a supervised, public space, and public displays of affection will be deemed inappropriate. On the last four Tuesday nights of the year, excluding the Tuesday of ﬁnals week, town van runs will be available for seniors only between 5:00 and 8:00 P.M. Vans will drop off and pick up senior students in the Strawberry Creek shopping center as they do on weekends. Senior day students who have registered their cars with Log Lodge may park in any legal parking space on campus, but they may not use their cars to drive from class to class. Senior day students may move their cars from one space to another once a day, between 1:00 and 2:00 P.M. only. All senior privileges may be revoked, for individuals or for the entire class, if they are abused.

Safety Guidelines and Security Fire Safety Guidelines The following rules have been developed in compliance with California State Fire Codes and the State Fire Marshal to ensure the safety of all residents in the dormitories: Appliances: Heating appliances such as popcorn poppers, heating coils (hot plates), hot pots, coffee pots, ovens, rice cookers and irons are not to be used in student rooms. Electric hair dryers and curlers may be used in the rooms; however, they must be unplugged when not in use. Decorations and furnishings: Students must take care to avoid over-crowding their rooms. Avoid bringing items that may prove to be unnecessary. They can be sent to the campus later if needed. Special care and consideration should be given to the nature of decorations chosen

for rooms in a dormitory. Any item that takes excessive space or is flammable should be avoided. Flammable decorations placed near the ceilings create dangerous situations. Ceilings: Flammable materials such as paper posters or cloth tapestries may not be used on the ceilings. Ropes and other materials should not be hung from the ceilings as they may obstruct freedom of movement in the room in an emergency. No items should be placed near the automatic fire sprinklers in each room as spray could be diverted when needed during a fire. The entrance way to a room must be clear of obstructions. The entire room must be visible from the doorway. Students may not hang tapestries to conceal their beds. Candles, burnable incense, kerosene lamps, etc., are not allowed in a dormitory room and smoking in dormitory rooms and on the campus grounds is absolutely prohibited. (See Smoking Policy.) The original window coverings must remain in the room. Since the window area is a possible emergency escape route, care should be taken to avoid placing flammable materials or obstructions in this area. For safety reasons screens may not be removed except in an emergency. Torch halogen lamps are not allowed. Decorative lamp shades may be used on desk or study lamps only if nonflammable. Bulbs used in lamps and ceiling fixtures may be no more than 60 watts. For safety reasons, cellophane, theatre gel, or colored paper may not be used inside fixtures to give color. String lights, such as those used at Christmas, are not permitted in student dormitory rooms.

Fire Drills and Disaster Preparedness There will be periodic ﬁre/disaster drills. Absolute cooperation is required. At the opening dormitory meetings, students will be informed of the correct procedure to be followed for drills. The school has a well-developed disaster preparedness plan. All faculty and staff are informed and know the procedures in the case of a disaster. The school requires that each student purchase an emergency student pack for $30.00. The school complies with the State in making this mandatory. The cost is listed on each student’s ﬁrst monthly statement to the parents or can be paid on registration day. The $30.00 is refundable after the end of the year if the student’s pack is unused.

Security on Campus

There is campus security provided by the maintenance department during the daytime hours. At night, there is a security guard who tours the campus in a marked car and/or is stationed in his/her ofﬁce at the entrance of the campus. Students are able to reach security guards at any time either

by radio, or telephone. Numbers are listed on the campus phone list which is posted in all dormitories and campus buildings.

Dormitory Safety The dormitories are locked at 10 P.M. Sunday through Friday and at midnight on Saturday. The dorms are unlocked at 7 A.M. each morning. During the night hours when the dormitories are locked, the outside doors and various windows are protected by an alarm system. In the case of theft, a student should immediately report it to a dorm parent and the Dean of Students. The student is asked to ﬁll out a detailed theft/loss report and the parents are often notiﬁed. In some cases it is necessary to involve the local police. The student services staff does not tolerate theft in the dorms and staff members do what they can to locate the stolen goods. In some cases dormitory room searches are involved.

Sexual Harassment Policy Idyllwild Arts Academy strictly prohibits sexual harassment. Harassment may consist of offensive verbal, physical or visual conduct when such conduct is based on or related to an individual’s sex. Idyllwild Arts Academy strives to maintain a learning, working and living environment that is free from sexual harassment. The sexual harassment policy applies to all members of the community, faculty, staff and students alike. If a student feels that he or she or a fellow student has been harassed, he/she should report this to the Dean of Students, Director of the Arts Academy, or dorm parent immediately. A student should not feel inhibited from filing a complaint. Confidentiality is assured throughout the process of filing a complaint. All individuals involved in these procedures are expected to respect the privacy of both the person filing the complaint and the accused. Any member of the Idyllwild Arts Academy community (administrator, faculty, staff, or student) found to be in violation of the policy will be subject to appropriate disciplinary action. Any form of threat or retaliation against a person who files a complaint is itself a violation of the policy and cause for discipline. Idyllwild Arts Academy takes sexual harassment seriously and works to create an awareness of and an environment free from offensive conduct.

Discipline and the School’s Due Process Philosophy of Idyllwild Arts Academy Rules and Regulations Students at Idyllwild Arts Academy are expected to be selfdisciplined, to act in the best interests of themselves and of others, and to show consideration for all members of the

school community. The rules are established for the safety and well-being of all. If a student is involved in behavior that could jeopardize his or her continued study at Idyllwild Arts Academy and the student wants assistance in changing the behavior, he or she should speak to the Dean of Students. Students who ask for help will be assisted. Appropriate disciplinary action will be taken if there is no change in behavior.

Discipline The school will do everything within reason to assist any individual in difﬁculty. When disciplinary actions are taken, they are intended as positive intervention. In all cases, disciplinary actions are designed to help students take responsibility for their actions and learn from their mistakes. Parents will be informed as expeditiously as possible in every case involving a serious violation of the school’s rules or breach of its expectations for social behavior or regular class attendance. Penalties may range from social and/or disciplinary actions to separation with the right of appeal or expulsion without the right of appeal. Students may be asked to leave Idyllwild Arts Academy: • if they cannot meet the academic or artistic expectations of the school. • if they make it impossible for the school to accept legal responsibility for their safety or the safety of other students. • if they present a threat to the welfare of themselves, the student body and/or the campus community. • if they fail to attend class regularly and/or are disruptive to the educational process. • if they commit any other serious offense or combination of rule violations which the Deans’ Council may reasonably deem to fall within the school’s Behaviors Subject to Discipline Policy.

Behaviors Subject to Discipline: A. Behaviors Subject to Immediate Expulsion or Separation with Appeal Use of Alcohol, Drugs, and Related Paraphernalia: Unauthorized possession, transfer, use, or sale of alcohol, drugs and related paraphernalia. The school may require room searches if the student is suspected of being under the inﬂuence or exhibiting behavior patterns which suggest illegal substance use. Breath, urine, or blood tests can be required when a dorm parent, faculty member or administrator has evidence suggesting the appropriateness of such a course of action. Stealing, Larceny, Petty Theft, Grand Theft & Possession of Stolen Property: The school may require room searches if the student is suspected of this behavior. Inappropriate Sexual Activity: Acts of a sexual nature

including, but not limited to, graphic exhibitionism, battery, intercourse, attempted rape, or rape. Students’ sexual activity, even consensual activity, is not allowed on campus. The school may require room searches if the student is suspected of this behavior. Violence and Vandalism: Destructive behavior directed towards persons or property including, but not limited to, battery, aggravated battery, burglary, criminal mischief, fighting, possession of firearms, possession of weapons, possession and/or use of explosives, bomb threat, inciting or participating in major student disorder, or unjustified activation of a fire alarm system. The school may require room searches if the student is suspected of this behavior. Fire: Creating a fire hazard or arson: This includes smoking in the dormitory, possession of candles, incense or any materials that are deemed flammable. Tampering with fire safety devices may result in expulsion. The school may require room searches if the student is suspected of this behavior. Use of Tobacco Products: Smoking anywhere on campus, in the town of Idyllwild, and on all school trips (regardless of student’s age) will result in separation with the right of appeal. A second offense is immediate expulsion. Any student found smelling of smoke, in the presence of smoking, or in possession of smokeless tobacco or tobacco paraphernalia will be disciplined as follows: first offense will result in a letter to parents and the student’s mandatory participation in a smoking cessation program. The second offense will result in suspension. The third offense will result in separation with the right of appeal. Smoking in Town: Students who are caught smoking in town will be subject to the school smoking rules as well as to the California laws. Please note that smoking is prohibited on campus, at school events or in Idyllwild for all Academy students regardless of their age. Idyllwild Arts Academy must support the laws of California in relation to minors smoking as stated below: California Education Code 48901 a.) No school shall permit the smoking or use of tobacco, or product containing tobacco or nicotine products, by pupils of the school while the pupils are on campus, or while attending school-sponsored activities or while under the supervision and control of school district employees. b.) The governing board of any school district maintaining a school shall take all steps it deems practical to discourage school students from smoking. Bill Number SB 1849, Kelley Every person under the age of 18 years who purchases, receives, or possesses any tobacco, cigarette, or cigarette papers or any other preparation of tobacco, or any other instrument or paraphernalia that is designed for the smoking of tobacco, products prepared from tobacco, or any controlled substance shall, upon conviction, be punished by a fine of seventy-five dollars ($75) or 30 hours of community service work. Any other serious of-

fense or combination of rule violations which the deans’ council may reasonably deem to fall within this category. Being in the presence of any of the above actions. Cheating and Plagiarism: If a faculty member suspects an incident of cheating or plagiarism, he or she will first provide the student with an opportunity to explain the matter. Subsequent to that event, the faculty member will report the incident to the appropriate department chair, who will consult with the Dean of Academics or Dean of the Arts in order to assess the nature and extent of the alleged violation. If the department chair along with the appropriate dean, determines that the claim lacks significant evidence, the process ends there. If the department chair and the Dean of Academics or Dean of the Arts judge that significant evidence supports the claim, they will then submit a written report of the matter to the Dean of Students. At that point the student may be asked to sign a written agreement accepting responsibility for the incident and acknowledging a full understanding of the cheating and plagiarism policy. This agreement would also represent a formal warning in the student’s file that would be made available to a judicial committee in the event of a second offense. Or, depending on the severity of the first offense – as determined by the department chair and deans -- the student may be separated with the right of appeal. In the event of a second offense, the student would either be separated with the right of appeal or, if he or she had already been separated, the student may be expelled from Idyllwild Arts Academy. B. Behaviors Subject to Other Disciplinary Actions Breaking Parietals: (Regulations governing the visiting privileges of members of the opposite sex in campus dormitories) Students are not allowed in dormitory rooms of members of the opposite sex. Students are not allowed to be in locked rooms anywhere on campus. Trespassing: Willfully entering or remaining in any structure, conveyance, or property without being authorized, licensed, or invited; or, having been authorized, licensed, or invited, refusing to depart when warned by an authorized person to do so. Threats and/or Extortion: Verbally or by written or printed communication, threatening an injury to a person, property, or reputation of another with the intent to extort money or any pecuniary advantage whatsoever or with intent to compel the person so threatened, or any other person, to do any act or refrain from doing any act against his or her will. Note: Completion of the threat, either by the victim’s compliance with the demands or the carrying out of the threat against the victim, constitutes a “Behavior Subject to Immediate Expulsion.” Defiance of academy employee’s authority: Any verbal or nonverbal refusal to comply with a lawful and reasonable

direction or order of any Academy employee. Offensive touching of another person. Written or verbal propositions to engage in or suggest sexual acts. Use of obscene manifestations (verbal, written, gesture) toward another person. Excessive distraction of other students: Any conduct and/or behavior which is disruptive to the orderly educational process in the classroom or any similar grouping for instruction. Use of profane or obscene language. Minor disruption in a school vehicle. Inappropriate public display of affection. Curfew violation: Students returning to the dormitory later than expected must call the dorm parent prior to curfew and receive permission to return after curfew. Unauthorized use of keys. Abuse of or failure to obtain guest, weekend, or off-campus passes. Failure to sign in or out of campus. Sale of food or merchandise: Students may not sell food or merchandise on campus or solicit on campus without the permission of the Dean of Students. Use of vehicles: Students may not ride in or on unauthorized vehicles (including those of day students). Disrespectful behavior: All members of the community are to be treated with tolerance and respect, including students, food service employees, maintenance personnel and all staff and faculty members. Discriminatory remarks or actions on the basis of race, ethnicity, sexual orientation, gender, and religious identity are not acceptable. Out of bounds: Any student found outside the proscribed areas during high ﬁre season as delineated by the U.S. Forest Service, will be suspended. Any other offense which the deans’ council may reasonably deem to fall within this category. Being in the presence of any of the above actions. All behaviors subject to discipline apply to both boarding and day students.

Campusing and Room Restrictions Students are sometimes required to stay on campus throughout the weekend and to check in with an adult member of the community or a member of the Honor Council periodically. It is also possible a student may be restricted to his or her dormitory and/or his own room, or that he or she may be asked to clean the dormitory commons or perform some other dorm chore, in response to any variety of lowto-mid-level offenses that may occur in the dormitory or

elsewhere on campus. A student is always room restricted on a Saturday or Sunday night when he or she fails to sign in on a Saturday between 4:00 and 7:00 P.M., or on Sunday during brunch between 10:00 A.M. and 12:00 P.M.

Missed Consequences It is a priority to assign consequences that are constructive and educational. It is therefore also a priority that each student follow through with completing consequences as they are assigned. If a student is unable or unwilling to fulfill those consequences, it is possible the offense may be elevated to defiance. Specifically, if a student misses one assigned consequence, it will be rescheduled and the student will be given a warning. If a student misses the same assigned consequence twice, the student will serve a oneday in-school suspension in Log Lodge. Any combination of three of these types of suspensions necessarily results in a separation with the right of appeal to a Judicial Committee.

Idyllwild Arts Academy Appeal Process When students are separated with the right of appeal, they are removed from campus as soon as possible. If they are far from home, they are placed in a local homestay at the expense of their parents or guardian. They remain away from campus from two to five days depending on the convening time of the committee, availability of parents or other extenuating circumstances. During time away from campus students must write a formal appeal to the Judicial Committee indicating their intention and plans to return to the school and continue as a healthy, productive member of the community. Students must also speak with their advisor by phone and/or in person. Students are expected to keep up with their school work by contacting each of their teachers via e-mail and/or classmates to obtain missed assignments. The advisor or faculty member of their choice may appear with them as their advocate at the Judicial Committee meeting. Three days is the appeal deadline after which a student may not appeal a separation. After three days it is assumed that the student has withdrawn from the Academy. The Judicial Committee convenes to hear the appeal and to decide whether to recommend to the Deans Council to allow the student to return to school with appropriate consequences, or to recommend to expel the student. The Committee is made up of three faculty members and three students. A fourth faculty member chairs the committee and votes only if necessary to break a tie. The process of the Judicial Committee meeting is as follows: • Committee members read the student’s written appeal for re-admission prior to the meeting. • The chair calls the meeting to order. • The chair explains procedure to all present. • The Dean of Students reviews the case for the committee.

• The committee discusses the case. • The student and his/her faculty advocate join the committee. • The student speaks to the committee and the advocate speaks if he/she wishes. • The student and advocate leave. • The committee concludes the discussion and agrees on a resolution. (Chair votes in the event of a tie.) • Recommended consequences in all cases are reviewed by the Dean of Students and discussed with the committee Chair if necessary. • The Deans Council either accepts or rejects the recommendation of the committee. If it is an expulsion, the Head of School is notiﬁed and parents are contacted to come to campus at their earliest convenience to pick of their child. If parents are unable to come to campus, the student will be in a homestay until the family can make necessary arrangements.. • The Dean of Students posts the results of the Judicial Committee meeting (without the student’s name) in a public area. If re-admission is granted, the committee assigns the student consequences for his/her actions that are appropriate to the infraction. The consequences can include, but are not restricted to: drug rehabilitation counseling, required academic support, community service, written or verbal apologies, campus and/or dorm restriction. The student and parents must agree to the consequences before the student is allowed to return. The Dean of Students is the facilitator throughout the appeal process. The Dean of Students does not sit on the committee but serves in an advisory capacity and accepts or rejects the committee’s ﬁnal recommendation. When a student is separated for a drug or alcohol violation the process is slightly different. 1. A thorough evaluation by a school approved or appointed professional is required at the expense of the family. The purpose of the evaluation is to determine the seriousness of the student’s drug/alcohol usage and whether addiction or dependency is apparent. 2. If the evaluator recommends a 28-day rehabilitation program, attendance at such an approved program becomes the initial consequence of the student’s behavior and a Judicial Committee hears the student’s appeal following successful completion of the program. 3. If the student successfully completes the program and is allowed to return to the school by the Judicial Committee, he or she must return as a day student or wait one semester to return as a boarder. If the violation is very early in the school year and allows for enough time

after a rehabilitation program to allow for adjustment at home, a student may be allowed to return as a boarder second semester. 4. If a parent refuses to accept the decision of the evaluator or refuses to send the student to rehab or refuses to pay for the evaluation or rehabilitation program, the student will be expelled from the school. 5. If the evaluator does not recommend a rehabilitation program, the student may appear before the Judicial Committee as described above. If a student commits a second major violation within a six-teen-week probation period, whether the infraction takes place within the same school year or at the end of one school year and the start of another, he or she will be expelled. This is sometimes referred to as the “roll-over” consequence. If a student does not abide by and fulﬁll the consequences given by the Judicial Committee according to a deadline agreed upon by the student, the Dean of Students, the committee chair the student’s advisor, and his or her parents, he or she will be expelled. If a student commits a second major violation within the same school year, regardless of the sixteen-week probation period, he or she will be expelled. If a student commits a third major violation at any point in his or her career at Idyllwild Arts Academy, regardless of the sixteen-week probation period, he or she will be expelled without the right of appeal. In other words, it is not possible for a student to see a judicial committee three times, regardless of the student’s age, his or her grade, the nature of the offenses, the timing of the infractions, or any other extenuating circumstances.

Immediate Expulsion Without the Right of Appeal There are four infractions at Idyllwild Arts Academy for which a student is expelled without the right of appeal: • selling or distributing illegal substances • having an open flame in the dormitory • a second major violation of the school rules in an academic year following a first major violation of the school rules; or a major violation of the school rules within a sixteen-week probation period following a first violation of a major rule * any third violation of a major school rule at any point in a student’s career at IAA In these cases, the Dean of Students informs the student and his or her family of immediate expulsion. Any possible appeal process would be adjudicated through the Deans Council. During the last two weeks of the academic year the Judiciary Committee system is suspended and the Deans Council will adjudicate all major violations of the school’s rules. Students who have been expelled from IAA may not return to campus until after their class has graduated.

Additional Information Procedure To Be Used for Questions and Concerns Students and parents should make every effort to resolve concerns first by contacting the staff member directly involved or the person in whose area of responsibility the problem occurred. The Director of the Arts Academy should be involved only when every other possibility has been exhausted. Therefore, if you have questions, concerns, or complaints involving Academy activities, staff, or faculty, you are asked to use the following procedure: 1. Contact by telephone or meet with the staff or faculty member concerned. 2. If further information is required: a. Meet with or contact the Dean of the Arts Academy or Academic Dean regarding artistic or academic matters. b. Meet with or contact the Dean of Students if the issue concerns a disciplinary, social, counseling, health, dormitory, activities, or food service matter. c. Meet with or contact the Controller or Director of Business & Finance if the issue concerns ďŹ nancial matters. 3. If the issue is unresolved after the above steps have been taken, arrange to meet with the Director along with the staff or faculty member(s) concerned. 4. Recognize that the Idyllwild Arts Academy staff is here to serve. Often this philosophy requires multiple job responsibilities. Please give staff members a reasonable amount of time to respond to your concern.

Changes The Idyllwild Arts Academy reserves the right to modify the contents of this handbook as the need arises. Changes will be announced should they occur and students will be bound by them.

Behaviors Subject to Immediate Expulsion or Separation Infraction

Description

Possible Consequences

Alcohol and Other Drugs Refusing to cooperate with disciplinary process, including tampering with drug testing policies and procedures

Unauthorized possession or use of illegal substances and related paraphernalia.*

1. Evaluation for addictive process 2. Separation with appeal Possible consequences: Prescribed one month rehabilitation program Restriction of privileges Required testing Community service Required evaluation & counseling Required academic support Consequence that committee deems appropriate 3. Expulsion for non-compliance with evaluation process 4. Expulsion after appeal process 5. Immediate expulsion

Unauthorized transfer or sale of illegal substances always = Immediate Expulsion.

Smoking

Smoking cigarettes or tobacco products anywhere on campus or in the town of Idyllwild (regardless of student’s age).*

1. Separation with appeal 2. Expulsion after the appeal process 3. Immediate expulsion

Theft Telephone Fraud

Stealing, larceny, petty theft and possession of stolen property. Use of another student’s phone code or calling card. Illegal use of school phones.*

1. Separation with appeal Possible consequences: Restriction of privileges Community service Required evaluation & counseling Required academic support Consequence that committee deems appropriate 2. Expulsion after appeal process 3. Immediate expulsion

Sexual Misconduct

Acts of a sexual nature including, but not limited to, graphic exhibitionism, battery, intercourse, rape, or attempted rape. Sexual activity including consensual activity is not allowed on campus.*

Violence or Vandalism

Destructive behavior directed towards persons or property including, but not limited to, battery, burglary, criminal mischief, fighting, possession of firearms, weapons or explosives, bomb threats, inciting or participating in major student disorder, unjustified activation of the fire alarm system.

Harassment, Intimidation Bullying, or Cyber Bullying

Fire Safety Violations

Harassment, intimidation or bullying means any intentional written, verbal, or physical act, when the intentional written, verbal, or physical act: Physically harms a student or damages the student’s property; or Has the effect of substantially interfering with a student’s education; or Is severe, persistent, or pervasive that it creates an intimidating or threatening educational environment; or Has the effect of substantially disrupting the orderly operation of the school

Creating a serious ﬁre hazard, arson or tampering with ﬁre safety devices.

1. Separation with appeal (See possible consequences above) 2. Expulsion after appeal process 3. Immediate expulsion

continued Behaviors Subject to Immediate Expulsion or Separation

Infraction

Description

Possible Consequences

Plagiarism or Cheating Internet Fraud

Plagiarism occurs when one person represents words and ideas of another person as if they were his/her own. Cheating occurs when someone seeks to achieve an academic advantage through the use of lying, fraud, the distortion of truth, or an inappropriate use of another person’s work.

1. Separation with appeal 2. Expulsion after the appeal process

Behaviors Subject to Other Disciplinary Actions Unauthorized Use of Keys

Use of keys not expressly authorized for student’s use

Suspension and letter of censure. Deans council warning with consequences Separation with appeal

Breaking Parietals (coed visitation) Inappropriate Displays of Affection

Visiting an opposite sex dormitory room at any time unless authorized by dorm parent. Sexual behavior in public deemed inappropriate by any adult member of the community

Suspension and letter of censure. Deans council warning with consequences Required counseling Banning from opposite sex common rooms Separation with appeal Expulsion after appeal process

Trespassing, including entering the pool area when it is closed

Entering any private or restricted school property or building unless expressly authorized by school authority or owner of property

Suspension and letter of censure. Deans council warning with consequences Separation with appeal Expulsion after appeal process

Threats and/or Extortion

Any threat or extortion to gain favors or personal property from others *

Suspension and letter of censure. Deans council warning with consequences Separation with appeal Expulsion after appeal process

Deﬁance of Academy Employee Authority Gross Disrespect

Not following reasonable directions or orders from any school employee; inappropriate or disrespectful language or acts towards faculty or staff Gestures with obscene meaning Swearing Requesting sexual activity of a student Non-consensual touching

Suspension and letter of censure. Deans council warning with consequences Separation with appeal Expulsion after appeal process

Disobeying driver or otherwise endangering the safety of students in a vehicle Actions that cause other students to lose focus on classroom or study activities

Suspension and letter of censure. Deans council warning with consequences

Use of Obscene Gestures Use of Profane Language Written Verbal Propositions to Engage In or Suggest Sexual Acts Offensive Touching of Other Students Sexual Harassment Disruption In a School Vehicle Excessive Distraction of Other Students

Riding or driving in any vehicle that has not been authorized through the school’s permissions process *

Suspension and letter of censure. Deans council warning with consequences Separation with appeal Expulsion after appeal process

Unauthorized leave of absence and/or invalid away permission

Suspension and letter of censure. Deans council warning with consequences Separation with appeal Expulsion after appeal process

Sale of Food or Goods at IAA Without Approval

Selling goods or food without Dean’s Permission

Suspension and letter of censure. Discretion of Deans council

Any Other Serious Offense or Combination of Offenses That the School Administration Deems To Fall in This Category

*Being in the presence of any of the preceding activities may result in possible separation. Day students who are in the presence of boarding students who are violating school rules off campus are subject to separation or expulsion.

Riding in Unauthorized Vehicles (Includes Day Student Vehicles) Curfew Violations Guest, Weekend, or Off Campus Violations Failure to Sign In or Out of Campus

Suspension and letter of censure. Deans council warning with consequences Separation with appeal Expulsion after appeal process

1. Separation with appeal Possible consequences: Restriction of privileges Random testing Community service Required evaluation & counseling Required academic support Recruitment of other students to AA Consequence that committee deems appropriate 2. Expulsion after appeal process 3. Immediate expulsion

Student Travel and Vacation Dates

September ʻ12 7 8 8 9 12

October ʻ12

11:00 A.M.– 4:00 P.M. 12:00 P.M.–4:00 P.M. 12:00 A.M.-4:00 P.M. 12:00 P.M – 4:00 P.M. 8:00 A.M.

19 20 21

November ʻ12

New International Student Registration New Student Registration and Returning International Student Registration Returning Student Registration Classes Begin Family Weekend Family Weekend Family Weekend

17 25 26

Travel Day Travel Day 8:00 A.M.

Fall Break Begins; students off campus by 4:00 P.M Students Return from Fall Break by 7:00 P.M. Classes Resume

Travel Day

Winter Break Begins; students off campus by 4:00 P.M.

6 7

Travel Day 8:00 A.M.

Students Return from Winter Break by 7:00 P.M. Classes Resume

16 31

Travel Day Travel Day

Spring Break Begins; Students off campus by 4:00 P.M. Students Return from Spring Break by 7:00 P.M.

8:00 A.M.

Classes Resume

8:00 P.M.

Baccalaureate

11:00 A.M.

Commencement

December ʻ12 January ʼ13 March ʼ13 April ʻ13 May ʻ13 June ʼ13

Campus Phone Directory Idyllwild Arts Campus Arts Academy Switchboard .................................(951) 659-2171 Hours: Monday through Friday 8 A.M. to 5 P.M. Administrator On Call (AOC) After Hours…..… 951-850-8245 Academy Ofces FAX ...............................(951) 468-7060 Administration Ofces FAX ......................(951) 659-5463 Admission Ofces FAX .............................(951) 659-2058 Advancement Ofces FAX .......................(951) 659-7716 Transportation FAX ....................................(951) 659-2941 Human Resources FAX.............................(951) 959-8493

Administration Interim Head of School/Dean of the Arts Doug Ashcraft.........…………………………………..…2381 Interim Executive Director of the Idyllwild Arts Foundation Steve Fraider………………………………………….…2216 Executive Assistant to the President, Diane Miller.….….2205

Executive Assistant to the Director of Finance Doug Lothes……………….………………………..…..2211 Project Manager for CCII and Campus Projects Laura Sherman ................................................................2202 Senior Accountant, Andrea McMillan.............................2215 Accounting Manager, Lance Wahl…………...................2201 Accounts Receivable Manager, Meagan Greene ….........2210 Accounts Payable Manager, Ingrid Stafford.....................2207 Human Resources Coordinator, Tere Bruns……..…..….2203 Director of Human Resources, Claire Ivey......................2209 Transportation Manager, Tucker McIntyre .....................2351

Advancement Office Manager for Development and Marketing...........2330

Dean of Academics, Marianne Kent-Stoll........................2224

Director of Special Events and Board Liaison Theresa Teel………………………………….................2338

Registrar/Edline Coordinator, Lainie Huddleston…........2222

Director of Institutional Giving, Kathy Harmon Luber...2332

College Counselor, Director of Arts Enterprise Laboratory Don Put ………………………………...........................2322

Director of the Capital Campaign, Scott Schroeder.........2343

Administrative Assistant to the Academy Maygen Sandrini…………………….…...…….….2221/2227 Academy Secretary, Joyce Heinz ...................................2227 Dean of Admissions & Financial Aid, Marek Pramuka..2344 Associate Dean of Admissions, Tara Sechrest………....2345

Associate Director of Development, Ian Schoenleber….2335 Special Projects Manager, Lissa Claussen.......................2432 Development Coordinator, Emily Roossien……….…....2334 Director of Parent and Alumni Communication……...…2331 Director of Communications, Darren Schilling ..............2339

Assistant Dean of Admissions, Jose Soto….………......2341

Director of Design and Graphics, Vance Blaettler.….......2337

Administrative Assistant to the Admissions Ofce Christie Wilke…………………………….…….…..….2223

Director of Web Communication, Jon Millhouse…....…2336

Dean of Students/Director of Operations John R. Newman ………….……………………..........2225

Dormitories Husch Dorm Parent office……..………………….......6300

Associate Dean of Students/ Music Faculty Kevin Michael Sullivan…………………………...….2516

MacNeal Dorm Parent Office ......................................6500

Student Life and Leadership Coordinator Shannon Jacobs………………………………….….....2232

Pierson Dorm Parent Ofce .........................................6700

Student Services Administrative Assistant Becky Bomgardner ………………………….…..........2228 School Nurses ...............................................................2275 Becky Sandlin Jacki Rechtfertig Lori Ferro, EMT Christina Rizk Sterling Dutton, EMT Health Center Office Manager Debbie Paris ...............................................................2275 Psychological Counselors Cara Wilkerson………….…………………….….....2285 Kent Weishaus…………………………….…...……2284

Director of Finance, Anne Devlin ...................................2214

Small Dorms Dorm Parent Office...............................6200

Idyllwild Arts Academy Campus Map

ACA stuparmap7/05otl.eps

36 52a. Director of Residential Life Ofﬁce 53. MacNeal Hall 54. HUSCH Hall 54a. Transportation Manager’s Ofﬁce 55. Oak Chalet 56. Krone House

57. Pool 58. Wayne Hall 59/60. Sequoia

61. Wayne Music Practice Rooms 61b. Ponderosa 62. Pine Chalet 63. Marshall Hawkins Jazz Building 64. Maintenance Building 65. Troy Music Classrooms

65a.Mike & Eddie Ferretti/Bank of America Pratice Room 66. Troy Restrooms 67. Eagles Nest Classroom 67b. Richard P. Wilson Music Building

27. Native Arts Studio 28. Ryan Sound Stage 28 a. Alexis Annexe 29. Millsap Studio 30. Hicks Studio 31. Steere Studio 31b. Kennedy Kiln Center 32. Mellor Studio 33. Summer Program Ofﬁces 34. Todd Center/Bookstore 35. Bowman Arts Center 36. IAF Theatre 37. Studio A 38. Dorm 4 39. Dorm 3 40. Lewitzky Dance Studio 41. Spruce A & B 42. Zimmerman Log Lodge 43. Lupine Classroom 44. Sage Classroom 45. El Centro Classroom 46. Fisher Dance Studio 47. Newell Taylor Reynolds

4. Childrens’ Center

5. Hummingbird Hollow

6. Elves Shelf

7. Health Center

8. Holmes Amphitheater

9. Physics/Mathematics Lab

10. Schoustra Science Lab

10a. Math/Science Ofﬁce

11. Chemistry Lab

12. Krone Library

12a. College Counseling Ofﬁce

13. Stephens Recital Hall

14. Birchard Classroom

15. Meadow 2 Classroom

16. Meadow 5 Classroom

17. Meadow 6 Classroom

18. Meadow 1 Classroom

19. Studio D

20. Meadow 4a & 4b Classroom

21. Meadow 7 Classroom

21b. Meadow 9 Classroom

22. Meadow 8 Classroom

22b. Escherich Humanities Center

69. North Classroom 70. Housekeeping

48. Dorm 1 49. Rush Hall

23b. Nelson Hall

68. South Classroom

1 – 11

Development Ofﬁce

23. IAM Building/Mail room

Dance Ofﬁces Ofﬁces

52. Pierson Hall

26. Ataloa Art Studio

3. Fitzgerald Jr. Players Theatre

(includes Meadow 7, 8 & 9)

51. Manzanita Chalet

25. Eymann Sculpture Garden

2. Sherman Costume Shop

Admission, Marketing, Alumni/Parent Communication

50. Photography Lab

24. Parks Exhibition Center

1. Fugl Studio

School Location Map

From the Riverside Area thru Hemet: Route 60 Riverside, towards Beaumont. Turn right on Route 79, 8.3 miles to trafďŹ c light. Turn left onto Ramona Express Way, travel eight miles to Florida Ave. Turn left at trafďŹ c light onto Route 74. Fifteen miles up the mountain to Hwy. 243 at Mountain Center. Turn left onto Route 243, four miles to Idyllwild. Turn left on Tollgate Road, continue one mile to the campus. From the Los Angeles Area, thru Banning: Route 10 or 60 (60 merges into 10) East to Banning. Take the 8th Street Exit to Route 243 which leads up the mountain 25 miles to Idyllwild. Continue one mile through the Village, turn right on Tollgate Road one mile to the campus. This route requires more mountain driving. From the Palm Springs Area: From Hwy. 111 to Palm Desert,

take Route 74 south for 35 miles to Mountain Center. Turn right onto Route 243, four miles to Idyllwild. Turn left on Tollgate Road, continue one mile to the campus. From the San Diego Area: 1) Route 15 north to Temecula. Exit Hwy. 79 - south toward Indio/Palm Desert. Hwy. 79 will turn into Hwy. 371 (Follow the signs toward Indio/Palm Desert). This will dead-end into Hwy. 74. At the stop sign turn left ten miles to Hwy. 243. Turn right four miles to Idyllwild. Left at Tollgate Road and travel one mile to the campus. 2) Route 15 north to Winchester Road. Right on Winchester Road to Route 74; right on Route 74 to Mountain Center. Turn left on Route 243 four miles, left on Tollgate Road, one mile to the campus.

Notes

IdyllwildARTS ACADEMY P O Box 38, Idyllwild, CA 92549-0038 (951) 659-2171 • Fax (951) 659-4383 www.idyllwildarts.org