Agenda of the 83rd Senate

Hofstra University Student Government Association March 14, 2019 Student Center Greenhouse Call to Order I. II. III. IV. V. VI.

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Quorum Call Special Business New Business Approval of the Senate Minutes from March 7, 2019 Approval of the Cabinet Minutes from March 13, 2019 Executive Board Reports A. President — A. Normandin B. Vice President — D. Denton C. Comptroller— M. Kutsch D. Secretary — M. Nijjer Committee Chair Reports A. Appropriations — T.Grief B. Club Relations — B.Crofts C. Public Relations — A. Labrie D. Rules — C. Ramirez E. Spirit — C. Tomasso F. Student Services — I. Schmidt Special Reports A. Elections Commission report For Good of the Order Announcements Snap Cup

Adjournment

Hofstra University Student Government Association Two Thousand and Nineteen

S.A.2019.83.015 A Resolution to Establish an Online Reporting System at Hofstra University

Whereas, various Hofstra University students, especially the organizers of the Jefferson Has Gotta Go! Campaign, have raised concerns about reporting bigotry on campus; Whereas, students have expressed a fear of retaliation from the departments or the professors to which they are reporting. As of now, students may have to address their concerns to the same person they are reporting; Whereas, Hofstra University established an email (complaint.resolution@hofstra.edu) in the Fall of 2018 to which reporting concerns and misconduct should be addressed. Response time for concerns sent to this email is not timely and does not address the concerns raised by students; Whereas, Hofstra’s Student Government Association polled two thousand five-hundred (2,500) full-time undergraduate students and found that thirty and two tenths percent (30.2%) of students polled indicated they did not know how to report any forms of the misconduct listed, which included administrative, faculty, racially-motivated, sexual, and student; Whereas, the aforementioned poll found that eighty-six and sixteen hundredths percent (86.16%) of students polled indicated they would support an online reporting system to report all forms of misconduct on campus; Whereas, a Bias Reporting Tip Line and/or Complaint Program is in effect on many college campuses some of which are comparable to Hofstra University. This includes but is not limited

to: Adelphi University, Bentley University, Georgetown University, Harvard University, New York University, St. John’s University, Texas A&M University, the University of Massachusetts Amherst, and the University of Nebraska; Let it be resolved, the Student Government Association demands the establishment of an online reporting system for all forms of misconduct at Hofstra University.

Respectfully Submitted, Manni Doan Senator

Zain Farooqui Senator

Carissa Ramirez Rules Chairwoman

Max Kutsch Comptroller

Ja’Loni Owens Constituent

Dennis Van Dunk Constituent

Wiley Fletcher Senator

Maggie Hurley Senator

Michelle Boo Constituent

Shannon Prevatt Constituent

THE CONSTITUTION OF HOFSTRA UNIVERSITY HELLENIC SOCIETY PREAMBLE: Under Article I, section two, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. A club or organization will be defined as non-exclusive in its membership and actions by “ extending equal opportunity to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status (characteristics collectively referred to as ‘Protective Characteristic’) in employment and in the conduct and operation of Hofstra University’s Educational programs and activities. ARTICLE I: NAME A. The name of this organization shall be Hofstra University Hellenic Society. B. The name of this organization shall be colloquially known as the “Greek Club”. ARTICLE II. PURPOSE A. The purpose of this organization shall be to educate the students of Hofstra of the Greek culture, regardless of religious background or culture. It shall seek to bring together students of Hellenic descent, and study abroad students, to discuss Greek holidays, learn about Greek culture, and ways to get involved in the Greek community in the surrounding areas. B. This club shall help students of Hellenic descent and students interested in learning about the culture to meet friends who have similar interests and shall help create a support system and foster friendships. ARTICLE III. CLUB ADVISOR A. The Club Advisor for this organization shall be a non-student, Hofstra University employee preferably of Hellenic descent B. The duties of the Club Advisor shall be the following: a. Mentor and advise the students on how to better the organization. b. Support students’ ideas in creating and running club and university wide events. c. Serve as a resource for club meetings. C. The Club Advisor shall be selected by the E-board until the advisor decides that they wish to no longer advise the club, or if the E-board thinks that the advisor is not fulfilling the duties as an advisor. The E-board members shall have a majority-rule vote to decide whether or not to replace the advisor, and shall have a majority-rule vote on who they decide to appoint as the new advisor. 4

ARTICLE IV. MEMBERSHIP A. Any full-time undergraduate student at Hofstra University may become a member B. Status of Members a. Members shall be recognized as active after attending three (3) consecutive meetings. b. Members who miss all of the meetings during a monthâ&#x20AC;&#x2122;s period shall be considered inactive. Inactive members shall not be able to run for board position for that year. ARTICLE V: DUTIES OF OFFICERS AND THEIR ELECTIONS A. The titles of the officers and their duties shall be to: a. President i. Preside at all meetings of the club. ii. Represent the club where such representation is required, requested, or deemed appropriate. iii. Carry out or delegate all duties not specifically vested in any other officer of the club. iv. Ensure that the member roster is active and updated, and completed by updating GetInvolvedHU. b. Vice President i. Assume the duty of the President in the event of a resignation, removal, or in the event that the President is unable to fulfill their duties, until an emergency election is held. ii. Perform all other tasks as delegated by the President. c. Treasurer i. Keep track of all records concerning club funds. ii. Attend Appropriations Committee meetings when necessary. iii. Create funding event ideas and getting funding from the university for events. iv. Perform all other tasks as delegated by the President. d. Secretary i. Record all minutes during each general meeting and E-board meeting. ii. Maintain file of all agendas, minutes, and meeting handouts. iii. Keep attendance at all club meetings and events. iv. Perform all other tasks as delegated by the President. e. Event Coordinator i. Create calendar of events for the year and adjust as necessary. ii. Run calendar of events by other board members to brainstorm and create fun activities. iii. Make all necessary efforts to ensure that the club marches in the Annual Greek Independence Day Parade on 5th Ave in Manhattan hosted by the Federation of Hellenic Societies of Greater New York. iv. Ensure the club has several fundraising opportunities throughout the year. 5

B. Elections a. Elections shall be held at the second meeting of the Fall semester (first meeting is general interest, second meeting is for those who decide to join the club). b. Any active member may run for a position, and every member gets to vote, including those who are running for board position c. If there is a tie for a position, the members shall give reasons as to why they should get the position without negative comments towards their opponent, and active members shall vote until a winner is selected. d. All ballots shall be cast in person, there shall be no voting for members who do not attend the election meetings. e. Elected officials shall take office immediately after the conclusion of the elections. f. Procedure in the event of resignation, removal, or vacancy: i. Any vacancy in the presidency shall result in the succession of the Vice President to the presidency until an emergency election is held. ii. If for any reason the Vice President is unable to assume the presidency, an emergency election shall take place immediately to elect a new President. ARTICLE VI: MEETINGS: A. Meetings shall be held at least once every two weeks while classes are in session. The exact time and date will be scheduled by the E-board with special consideration for meetings around the time of Greek holidays and events. ARTICLE VII: REMOVAL OF OFFICERS A. If it is determined that an officer is not fulfilling the duties of their position or is violating the rules and procedures of the club, they shall be removed from office and could be removed from the club in the following manner: a. A concerned member shall collect and bring charges against the officer. b. Said member shall send a letter to the officer notifying them of the date of the impeachment vote. c. They shall present their findings to the club. d. The officer shall have a chance to rebut the charges. e. After all procedures have been carried out, a two-thirds (2/3) vote of all active members is required to remove the officer. B. A member of the Student Government Associationâ&#x20AC;&#x2122;s Rules Committee shall be present for impeachment proceedings to occur. ARTICLE VII: METHOD OF AMENDMENTS A. Proposed amendments to this constitution shall be presented at any regular meeting and shall be ratified by two-thirds (2/3) vote of the active members present and voting at the following regular meeting. 6

B. Any amendments made to this constitution shall be presented to and approved by the Student Government Association’s Rules Committee before going into effect. ARTICLE IX: FUNDRAISING A. It shall be the duty of all members and officers to be involved in this organization’s fundraising opportunities. B. Members and officers shall never be required to contribute money to fundraisers; however, contributions made by members or officers for the execution of fundraising events shall be allowed. a. The Executive Board shall set a contribution limit for individuals before each fundraiser. b. Any amount contributed above such limit by an individual shall be refunded when deemed necessary by a majority vote of all active members. c. All money contributions, even those under the contribution limit, are subject to review and refund by the Executive Board. Article X: LOGISTICS A. Events a. Every year, the Hellenic Society shall make all efforts necessary to march in the Greek Parade and represent Hofstra University. B. Social Media a. It shall be the duty of the E-board to determine who on the board shall run the club’s social media pages, to inform the community, and recruit possible students to the club.

Agenda of the 83rd Senate

Hofstra University Student Government Association March 7, 2019 Student Center Greenhouse Call to Order at 6:35pm I. II.

Quorum Call Special Business A. Compass Leadership i. Lisa and Bruce start with updates 1. They have events coming up soon. a. March 27th during common hour in the back dining room. This is the million acts of good event. It is where matter boxes are made and donated to organizations nearly like shelters. They would love for students to promote this. b. They have pie day next week -March 14th. Bits and Bytes will have pizza specials. c. They will have some farmers markets in April and May d. Late Night Breakfast in May e. They are doing their own version of Nailed It. Last day of classes and will be taking over the atrium that day. 2. Renovations a. This summer, they will redo everything in the atrium area. Cafe on the corner will be a student lounge area. Everything from TD Bank from Freshens will be a full Starbucks store. They are redoing the sushi area and adding some products. Eli’s will be moved out to an area where you would be able to see it. They are moving freshens to where the current Eli’s is and new products will happen. Sbarro will be pizza but not through the Sbarro branch, potentially Brooklyn Slice. The lightning and flooring will change too. Also, there will be charging stations in the student lounge area. 3. Questions a. Senator Fletcher asks why the TD bank is being removed i. They said it is a contract that has not been renewed. Hofstra gave them a choice but they still declined b. Comptroller Kutsch asks if the hours will be similar for the pizza place i. They state that it will be similar c. Senator Spann asks about the dining space now behind sbarro i. They state that it will receive a whole new dining room

d. Senator Fegley asks about the dining area in the back of the student center i. The back dining room is staying. This year they will be renovating the atrium side. And next year would be the inside e. Senator Hurley asks if the prices will increase because of the renovations i. They state no f. Senator Fletcher asks if the seats behind sbarro will have outlets i. They states that there will be power in some areas because of the way the electrical currents will run. The tables in the middle will be movable so there wonâ&#x20AC;&#x2122;t be power there. g. Chairperson Labrie asks if the Starbucks will be staffed by compass employees i. There will be additional staff. They will be professionally trained by starbucks. There will also be draft coffee. There will also be merchandise. h. President Normandin asks if the previous three-year-plan exists i. They state it does but this plan is different then the last plan. Before Spring Break, they will have some actual renderings. They will make sure that SGA gets a copy. Once everything is final, they will start doing introduction tables for all students so that they know these changes will be happening. i. Senator Read asks if kiosks will be there for freshens i. They state not for freshens but the kiosks there now will be changed for accessibility j. Senator Greenberg asks for people here in the summer, what would be open i. The Student Center would still be open. There is not change to that. One might have to walk around to the inside of the student center but other then that it will be the same. k. Senator Ortiz asks about the Netherlands cafe i. The netherlands changes will stay l. Senator Firooz moves to open the gallery i. Motion seconded ii. Motion passes iii. General Student Questions 1. One student asks about eating restrictions and a section of the HofUSA dining room closes at 1am. And other locations close earlier too. a. They state that these will be looked into. b. They state for dietary restrictions, they ask students to come speak with them. There will always be gluten free sandwiches in a freezer so if needed they can get them. 2. Senator Alameda asks about the policy that says that 10 off-campus vendors are allowed. Wondering if there is any flexibility a. They state that this is a specific process. The chef is contacted and he will say

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what he can or cannot do. He decides if he can do it or not by speaking to the club or organization. They are soft on this limit. Senator Rob says that sometimes the employees will have an issue with gluten free bread a. They will look into it Senator Dimes states that there has been issues that they haven’t been able to order off the menu that was discussed last semester. She asks that with milkshakes at HofUSA, they can’t make them at some times because they don’t have the ice cream thawed a. They will address it with the staff. Senator MacCarthy asks about compost containers and also plastic containers besides the plastic clamshell ones a. They are biodegradable, so they are better for the environment than plastic. For the clamshell ones, one should speak with theresa. Senator Read suggests selling metal straws at the register a. They will look into this. They are expensive in general so they would need to find the right product for the right price. Senator Spann suggests that perhaps there could be a message shown on the portal that asked if students are on campus during the break and ask if they have restrictions Senator Tomy asks if there can be an initiatives for smoothies. Freshens uses banana syrup and the space where it is made is not clear. For Red Mango for example its fresh fruit and one could see it being made. a. They state the Freshens is difficult because it is a brand so it is specific. They can go to Freshens but it is their product line. Perhaps next year, when they do surveys to see what they would like within the survey - this could be included Senator Ortiz asks for debrief from meetings that have happened in focus groups a. They state that they have not gotten the report from this debrief yet. Senator Firooz states that she loves the cauliflower options that have been added. Keep up the cauliflower! Chairperson Schmidt states that she really likes the new options in the G8 section and vegan. She was wondering if there is a possibility to

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have incentives for using thermoses, for example. a. They state it is a bit difficult but they are looking into initiatives. They are looking into a location for a reusable container. They are moving forward to have some vegan options too. They also state that the G8 station will also possibly have some comfort food, like tacos and things like that. Senator Fletcher states that the Halal chicken is so good. He states that at HofUSA, the menu has a switching menu screen and it is hard to read. And also at Red Mango, he has heard of certain food being put in when students have said not to put it in. a. They state that the student should state that they have an allergy because then they will completely sanitize it. Comptroller Kutsch and Chairperson Labrie state that next to the sushi bar, they keep the condiments next to a fan that will blow hot air so the hot sauce and mayonnaise is hot. Comptroller Kutsch asks if the condiments for ramen in bits and bytes at the sushi station a. They state that they will look into them Chairperson Labrie really appreciates the spices next to the breakfast section Senator Bathija states that in the pasta station that there is inconsistency with the vegetables a. They state that they do try to rotate the pastas there. Broccoli has been banned because there is an contamination nationwide. Senator Ortiz states that in the fruit bar, there is inconsistency with bananas a. It gets rotated and its availability changes but they will see to it Senator Read states that there used to be coconut flakes a. They state that they were moved somewhere else Chairperson Crofts asks if bits will be open this summer a. They donâ&#x20AC;&#x2122;t know yet Senator Fegley states that sometimes the fruits are not fresh or still frozen a. They state that the production manager keeps those on hand on some cases Senator Hurley asks when the broccoli ban went in because she got some last night a. They will look into it One student asks what the extent of worry for broccoli

a. They state that compass, in order to make sure they protect themselves as a company, until they know it is safe. The same way they took romaine lettuce off of the shelf before. 22. Chief Justice Hotaling states that he got food poisoning last semester. And his friend also got one in the past two weeks. a. They state that there is a stomach virus going through. They would like to speak to a specific student so that they make sure that the food is safe for consumption. 23. Senator Battipaglia states that her primary source of food is Dutch Treats and HofUSA on days schools are off. The staff state that the food stations are closed at odd hours like in the middle of the day. Also, there are not salad slips there. a. They state that they will look into this. 24. Chairperson Grief states that he canâ&#x20AC;&#x2122;t read the menu. He suggests printed menus or to have it on the wall where people wait 25. Senator Harvey asks if fried dumplings are served a. They will look into that 26. Senator Dimes asks if the pasta station will be added to the screens. She asks if it is possible a. They state no. The screens will be updated but no content change will happen. m. Senator Read moves to close the gallery i. Motion seconded ii. Motion passes B. Mid - Semester Reports i. President Normandin gives President and Vice President mid semester report ii. Comptroller Kutsch gives his mid semester report 1. Senator Fletcher asks about IRCB a. He states that the model is weird so it will not be doing this for this semester. In the future, perhaps it could be included in the structure. iii. Senator Harvey gives a mid semester report for Chairperson Grief 1. Chairperson Crofts asks why there is a twenty dollar difference in the reports a. Comptroller Kutsch states that he copied a number over wrong so there is no worry iv. Chairperson Crofts gives his mid semester report v. Chairperson Labrie gives his mid semester report vi. Senator McDonough gives a mid semester report for Chairperson Ramirez vii. Senator MacCarthy gives a mid semester report for Chairperson Tomasso viii. Senator Dimes gives her Service Coordinator report ix. Chairperson Schmidt gives her mid semester report 1. Comptroller Kutsch asks if for the guide, the website is being looked at

a. She states that this is something that the committee is looking into C. Diversity and Social Justice Committeeâ&#x20AC;&#x2122;s Crash Course on Accessibility i. Senator Rose, Senator Farooqui, Senator Caldwell, Chairperson Schmidt, Chief Justice Hotaling, and the committee present. 1. They state that the committee found out the Hofstra has logged itself as one of the most accessible campuses, but this is just not true. Many buildings, including the netherlands, academic buildings, and more are not accessible. 2. They state that the availability of proper transport leaves some students with a disadvantage and might impact their academic studies 3. They will be focusing on research primarily. They will be looking into other campuses and obtaining data with students with different disabilities. Communication is also a issue. 4. They state that several shuttles are not accessible for those who use wheelchairs. 5. The research they have done includes Cornell University that has a CULift that runs on campus. Stony Brook has a Para-transit equipped with a wheelchair providing building-to-building services. Harvard University opens their services to staff and faculty who also suffer from similar issues. They would like something like this implemented. 6. They state that people have issues with charging their electric wheelchairs. Research showed that there is a company that manufactures charging spots for these wheelchairs. They state that Hofstra is ranked 36 in accessibility. University of Michigan, which is first, is moving towards having more portable charging stations. Hofstra could be the first in the nation to have these and it would show that we are trying to help this issue. They also state that this would bring news coverage. 7. Ride with Pride was an idea that Senator Rose had. It would be a type of ride sharing system. It is a long-term idea for now. 8. Short term goal is to communicate resources to students. Student Access Services has a page but the resource links are broken. They will be working with the student services committee of putting information in the guides. 9. They also state that the Global Studies department makes maps for some classes. And they have made a map about accessibility and it would be nice to use this map to look at the areas on campus that would strengthen the cause. 10. They state that the elevators are run down, the automatic doors are broken, the ramps are hidden or steep like the one at Roosevelt. These require extensive administrative communication. They are looking to talk with administrators. Students feel like a burden and that should not happen so they are also talking with public safety. They would like to clear out policies of what public safety is allowed to do. 11. They state that many senators have spoken to the committee about certain issues and they hope the cooperation continues. 12. Questions a. Comptroller Kutsch asks about the charging electric and if this has been discussed with administration i. They are still in the research phase now. b. Senator Fletcher asks how the electric wheelchair gets charged i. They state that it is easier than trying to cram a wheelchair into a corner where there is an outlet. They

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state that there is an elevator specifically for people with wheelchairs and some people go to an outlet on the wall. c. Senator Dimes suggest that for orientation week, the SAS meeting was on the second floor and it can be on the first floor d. Senator Reilly states that she could find the GIS map e. Senator Ortiz asks if they have done research on rails on campus and hearing disabilities i. They are looking into the hearing disabilities and will add in the railing issue. f. Senator Doan states there are shaking beds for when a fire alarm goes off g. Senator Osner also states there is a text that goes out for a fire alarm h. President Normandin states that in the halls they have, public safety comes in and helps those students that need help. i. They state that the academic side is more problematic i. Senator Ortiz states that maybe the committee can look into basement classes ii. Senator Read moves for a seven minute recess 1. Motion seconded 2. Motion passes New Business A. S.A.2019.83.011 i. Chairperson Schmidt and the students services committee present this legislation. 1. They state there is need for additional shuttle services. The survey was used to show that students state that they would like these additional services. This legislation also details incidents that have occured around Hofstra University and safety concerns. The SGA calls for one additional night shuttle driver so that there is more safety for students travelling at night. 2. Question a. Senator Fletcher asks if this is only adding on a driver i. They state that the buses are there but they donâ&#x20AC;&#x2122;t have money to pay another driver b. Chairperson Crofts asks if we would be asking the driver to do their services along with the hours i. The purpose of this is to get more funding so that there could be a driver driving more hours. SGA calls for funding. This legislation is for getting the money to have the shuttle run more frequently by having another driver 3. Senator Farooqui moves to pass S.A.2019.83.011 a. Motion seconded b. Vote i. By a vote of 36-0-0, that motion passes B. S.A.2019.83.013 i. Senator Harley and Senator Colon present. 1. They state the wording in this legislation to be consistent with the wording throughout the document. They added a number change for clarity 2. Chairperson Crofts asks them to go over Section c subsection 1 a. They explain it 3. Senator Harvey asks about the same section a. They state that a footnote specifically goes over

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4. Chairperson Tomasso asks why they want to change the subsection regarding moving the report a. They state that it relates to the report section and was moved ii. Senator MacCarthy suggests a friendly amendment iii. Senator Dimes moves to pass S.A.2019.83.013 1. Motion seconded 2. Vote a. By a vote of 36-0-0, that motion passes Approval of the Senate Minutes from February 28, 2019 A. Senator Dimes moves to pass the Senate minutes i. Motion seconded ii. Motion passes Approval of the Cabinet Minutes from March 6, 2019 A. Senator Harvey moves to pass the Cabinet minutes i. Motion seconded ii. Motion passes Executive Board Reports A. President — A. Normandin i. President Normandin states that committee conventions will be March 12 from 4pm to 6pm. If you cannot make that time, she is happy to meet with you. Minutes will be taken this time so that those that cannot attend can see what was discussed. Moving forward everyone will be updated ii. She states that Gala is the largest annual fundraiser that Hofstra does. All of the funds go towards student scholarships. A lot of administration attends and a certain amount of students get a chance to go. Office of Student Leadership and Engagement might pick a few students. Admissions brings a table. SGA also sponsors two tables. Anyone who is nominated for the student leadership award are put into a raffle. The second one is an SGA table - where ten people are able to go. They will print out a list and you will circle ten names that should go. This will be happening on March 28th in Senate. iii. Vice President Denton and her had their last meeting with the Board of Ed. They spoke about the graduation speakers which can be found in the cabinet minutes. iv. What’s Happening Hofstra 1. April 10th during common hour in Multipurpose Room East. v. J-Panel meeting happened yesterday and Chief Justice Michael Hotaling was elected. 1. They have an action plan so we are looking forward to it vi. We have 25% of the year left for this Senate so looking forward to seeing what we can do in the next 2 months B. Vice President — D. Denton i. No report C. Comptroller— M. Kutsch i. He says thank you to anyone who came to sign paperwork with him. ii. He is trying to put together a guide for what you think a comptroller should do, let him know. iii. He states that Joseph and Denise said that in terms of paperwork, the comptroller’s roles will be the same they have been. D. Secretary — M. Nijjer i. Committee Chair Reports A. Appropriations — T.Grief i. Senator Caldwell will be presenting the appropriation minutes. Four clubs were given funding.

ii. Senator Harvey moves to approve the allocations 1. Motion seconded 2. Motion passes iii. Senator Spann moves to approve the Appropriation minutes 1. Motion seconded 2. Motion passes Club Relations — B.Crofts i. The audit officially closed and there were 82 responses. Shoutout to Rana and the associate, they emailed 300 people manually to make sure all clubs knew about this email. ii. He also states that this week, they are working with OSLE to promote clubs weekly. iii. Senator Fegley moves to pass the Club Relations minutes 1. Motion seconded 2. Motion passes Public Relations — A. Labrie i. They were joined by President Normandin and a person from film. ii. They talked about their promotional schedule. The events listed are being promoted in the events box on the portel. iii. Chairperson Ramirez came to PR asking to advertise the advocacy application for Title IX 1. The committee discussed using the space to promote non-SGA things. iv. They discussed Build-A-Friend and selected the theme to be farm animals v. Chairperson Crofts moves to pass the Public Relations minutes 1. Motion seconded 2. Motion passes Rules — C. Ramirez i. Senator Fletcher presents the Rules committee minutes 1. Table Top came to the meeting with their constitution 2. Senator McDonough is working on campaign legislation. 3. The committee is moving through the policy series. 4. They have had 14 senatorial actions come through, which is great. ii. Senator McDonough moves to pass the Rules minutes 1. Motion seconded 2. Motion passes Spirit — C. Tomasso i. Senator MacCarthy presents the Spirit committee minutes 1. There is a CAA watch party that we will be tabling for. There should be at least two people at the table. 2. We should promote active tabling so we are standing in front of the table and engaging with students, not sitting behind the table and doing other work. ii. Senator Read moves to pass the Spirit minutes 1. Motion seconded 2. Motion passes Student Services — I. Schmidt i. Chairperson Schmidt states that next week is spring into action week. The goal is to get surveys. There are separate events throughout the days. Everyone is required to table for two hours this week which will replace office hours. ii. There will be a generic link for the surveying so she will let everyone know how to access it. iii. Town Hall will be on Thursday. Everyone will be sitting on round tables.

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1. There will be a small presentation about initiatives that we are doing. 2. Invite your friends to Town Hall iv. Senator Spann states that Monday is Self-Care Day. Bookmarks, notepads, face masks, SHACC is donating some things too. It is a motivational day to get people through the week. There will be a adult coloring session from 11am to 2pm. The google doc is available for tabling v. Senator MacCarthy states that Tuesday is Love the Planet Day. A initiative box will be there. Canvas bags and metal straws will be given out. And a flyer will be made that lists 10 ways college students can love the planet. vi. Senator Osner states that Wednesday is Carnival Day. Pies for Pride will take place during common hour. We will be raising money for the Pride Pantry. We need people to help pick up the cotton candy machine at 2. There will also be resource trivia at the table and stuffed animals will be given out as prizes. vii. Senator Phillips states that Thursday is Wellness Day. A flyer to promote wellness. They will be promoting the fitness center classes too. The bookstore gave wristband and socks. Stress balls will also be given out. viii. Senator Greenberg states that Friday is Beach Day/Spring Break. There will be cornhole. There will be tabling. Giveaways will be beach hats, sunglasses. Freshens will be helping and putting in umbrella straws. ix. Chairperson Schmidt states that surveying is very important and these surveys are initiative driven. The data that we had from last semester actually helped push initiatives for administrators. It makes the data meaningful. Survey actively if you can. We work on things that the student body wants by knowing what they want through surveying. It is so much more than this so please promote the survey. x. Senator Ottavio moves to pass the Student Services minutes 1. Motion seconded 2. Motion passes Special Reports A. Elections Commission Report i. Chairperson Tomasso states that they did not meet this week. They have confirmed dates and locations. One update is that the debate will be on April 10 from 6pm to 8pm. For Good of the Order Announcements Snap Cup

Chairperson Crofts moves to adjourn this senate meeting Motion seconded Motion passes Adjournment at 10:20pm

Cabinet Agenda Dean of Students Conference Room March 13th 2018 I. II.

Call to Order at 6:30 PM New Business A. Senatorial Action 1. S.A.2019.83.015 a) Chairperson Ramirez states that this is a resolution focused on establishing an online reporting system. This resolution is being brought forth by both members of SGA and constituents. (1) Cabinet reviewed a similar resolution at last week’s Cabinet meeting, and offered suggestions to the co-signers prior to it being brought to Senate. The current version of this Senatorial Action includes greater details and data. b) Chair Schmidt points out how “bigotry” in first Whereas statement may be to vague and should be read more as reporting bigotry on campus (1) Chairperson Ramirez, a consigner, agrees with the suggestion and considers it a friendly c)

Chair Crofts moves to add S.A.2019.83.015 to the agenda (1) Motion seconded (2) Motion passed

2. Hellenic Society Recognition Hearing a) Chairperson Ramirez states that this club is for students who are of Greek descent or students who are interested in learning about Greek culture (1) A similar club was on Hofstra’s campus years ago, so the members of the club are looking to bring it back b)

Chairperson Grief states that the language in the preamble is no longer how it reads (1) Chairperson Ramirez agrees, and states that the Rules Committee will address this for all clubs at upcoming Rules Committee meetings (2) The Rules Committee will be updating the Preamble and send it to all clubs to update their constitutions

c) Chairperson Crofts states that for consistency purposes, the header where the club’s name is included should end in “Society” d) Chairperson Schmidt asks if the club’s advisor is different from their OSLE adviser (1) Chairperson Ramirez says yes e) Chairperson Crofts asks about active members of the club, he asserts that technically at the first three meetings for a club no one is technically active (1) Chairperson Ramirez states that based on the time of the club seeking SGA recognition, the current members are considered active f)

Chairperson Ramirez moves to add Hellenic Society Recognition to the Senate agenda (1) Motion Seconded (2) Motion passes

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Matters at Hand by committee A. Spirit Committee 1. Chairperson Tomasso updates Cabinet on the watch party that happened on Monday a)

The watch party was great, and there was a great turnout

Another watch party happened on Tuesday

2. Spirit week is upcoming, Chairperson Tomasso is working on location and catering logistics for a possible cookout. Athletics may also be contributing some games and other activities the event. a) Chairwoman Tomasso will be reaching out to Public Relations soon to work on advertising for Spirit Week. B. Club Relations Committee 1. Chairperson Crofts updates Cabinet on this week’s Club Relations committee meeting a)

Reviewed audit form and office space allocation applications. (1) The deadline for the office space allocation application is due in two (2) weeks. (2) President Normandin inquires if organizations like Phi Alpha Delta (PAD) if will be eligible for an office space (a) Chairperson Crofts states thatthe committee will have a conversation about this later this semester

American Choral Directors Association is having an Executive Board issue a) Chairperson Crofts states that he will be meeting with the club after spring break to discuss this further

3. Get Involved HU a) Committee looked over current system to point out old information, and ways to improve especially regarding communication with advisors 4. Inclusion Ambassador a) Chairperson Crofts will be meeting with Senator Cote after spring break to discuss updates, and more regarding the role 5. Club Office Signs a)

Committee received extra funding, and will be ordering office signs

(1) President Normandin asks if the committee can look into slide-in office signs, such signs might help with costs (a) Chairperson Crofts likes the idea, and states that the committee can look into it C. Rules Committee 1.

Chairperson Ramirez states that there is no additional new business from Rules this week

D. Student Services Committee 1. Chairperson Schmidt states that the Student Services committee is hopeful to get more surveys; goal is to get at least 2,000 by the end of the week 2. The Town Hall is taking place tomorrow a)

Planning is complete

A slideshow will be presented to show students information on the Ad Hoc committees, and other ongoing initiatives in SGA

3. Pies for Pride a)

Took place today, and raised $57 for the Pride Pantry

Idea for the future: Not have on the same day as a major campus event (i.e., Career Fair)

4. Committee is looking into buying supplies/goods for the Hofstra Shares event 5. Committee is continuing to work on the Campus Resource Guide 6. Committee reviewed applications for the Itâ&#x20AC;&#x2122;s on All of Us panel a)

Received 7 applications and aiming to have about 4-5 people on the panel

7. Senator Stark and Senator Firooz are finalizing the library display for Sexual Assault Awareness Month 8. Chairperson Schmidt is in the process of finalizing the self-defense workshops 9. No formal committee minutes from Student Services this week due to surveying in lieu of meeting E. Appropriations Committee 1.

Chairperson Grief states that there was not significant response from the combined committee email a) Have only received 15 budgets so far b) President Normandin states that we can speak to Advisor Denise Boneta again to see if we can coordinate another email blast to clubs and their advisors

2. Chairperson Grief states that the Senators on the Appropriations committee led a Treasurer Training 3. The committee has noticed a wide fluctuation in demand for meeting on a week-to-week basis. They are dealing with this by seeing more clubs than usual on the heavily demanded weeks. The Committee expects to have 4 more weekly meetings this semester F. Public Relations Committee 1. Chairperson Labrie states that the committee is finalizing the theme of Build-A-Friend a)

Theme for this semester: farm animals

2. Committee discussed Spirit Week, Election Recruitment video, Portal Box language

IV.

Election recruitment video has to be rescheduled; hopefully, the week after spring break

Portal Box language will include election dates, and Title IX advisory board information

President and Vice President: Week 17 Updates A. Campus-wide email updates 1. Hoping that this email can be sent out by tomorrow morning (Thursday) 2. Language is already approved B. Committee Convention on March 12th 1. About 10 people were in attendance to discuss the proposed restructure plan 2. Timeline a)

Possibly bringing legislation to begin implementing changes

C. Vice President Fabiani at Senate on March 14th 1. Vice President Denton explains Fabianiâ&#x20AC;&#x2122;s plan for coming to Senate tomorrow. He will be introducing himself, explaining his vision for Hofstra, and give background on his role in conversations regarding student-led initiatives (i.e. the online reporting system). a) Fabiani will also bring pizza for Senate, this will be in addition to the food we have ordered for Town Hall. D. Public Safety Updates 1. Which administrators should receive passed resolution a)

Vice President Denton suggests President Rabinowitz, and Vice President Barkwill who oversees Public Safety

Chairperson Crofts suggests Dean of Students Gaby St. Leger and Vice President Dougherty, Beth McGuire, and Anita Ellis

c) Chairperson Tomasso suggests Colin Sullivan being that he oversees communication to students E. Student Leadership Awards Reminder 1. The nomination is closing on March 14th at 11:59 pm and there will be a Raffle for the Gala Table a) V.

Gala Nominations in SGA will be on March 28th

Chairperson Crofts moves to adjourn the meeting A. Motion seconded B. Motion passes

VI.

Adjournment at 7:49 pm

Appropriations Minutes S19 Weekly Meeting 5 03/12/19

Meeting Commenced

6:30 PM

Attendance Attended Senator Leona Tomy Senator Nick Cote Senator Manni Doan Senator Angelina Ottavio Associate Ryan Young Comptroller Max Kutsch Chairperson Timothy Grief Absent Senator Richard Caldwell Senator Donovan Harvey

1. 2. 3. 4. 5. 6. 7. 8.

Allocated funds to six clubs Max watched movies for 8 straight hours Timmy is 33% done with his honors thesis Nick “experienced the miracle of both of his classes being cancelled” Ryan shattered his laptop and is now laptopless Manni skipped class to watch Lemonade Mouth Angelina has a screw through her ear Leona celebrated her birthday in New Jersey with some friends

Club:

Amount Requested:

Amount Allocated:

Danceworks

$820.00

Undergraduate Chinese Students Association (5%)

$338.00

$281.59

Phi Alpha Delta

$350.00

$280.00

Club Softball

$1,360.00

Nonsense Humor Magazine

$216.00

transcenDANCE

$584.00

Total:

$3,668.00

$3,541.59 (97%)

Meeting Adjourned 8:01 PM Respectfully Submitted, Chairperson Timothy Grief

Club Relations Minutes S19 Weekly Meeting #6 3/11/18 Meeting Commenced

6:36 PM

Attendance Attended

Senator Rhea Bathija Senator Rana Ismail Associate John McCluskey Chair Brandon Crofts Senator Nick Cote (visiting)

Absent:

Senator Desarae Cotton (excused) Senator Courtney Fegley Associate Nick Carrion (excused) Associate Angela Sierra

Introductions

Office Allocations Chair a. 19 clubs have responded so far.

Club Relations/Public Relations Liaison- Courtney Fegley a. Courtney will be reaching out to Amanda Del Gaudio for recommendations. More to follow next week.

ACDA a. Minor issue; Brandon will meet with club leaders.

6. Long Term a. We discussed options for what we will pursue for the rest of the semester.

Meeting Adjourned

7:23 PM

Respectfully Submitted,

Brandon Crofts Club Relations Chair

Public Relations Minutes Meeting Commenced Attendance Attended

Absent

S19 Weekly Meeting 6 3/12/19 6:36PM Senator Joey Alameda Senator Kaylor Dimes Senator Donia Firooz Senator Kathryn Harley Senator Rosaria Rielly Senator Sandra Read Associate Bernice Aquino Chairman Alex Labrie

1. Introductions 2. Build A Friend Animal Selection 3. Website a. More detailed guide requested i. Senator Harley to create by end of week 4. Spirit Week Promotion a. Senator Firooz to be point on this initiative 5. Portal Box a. New language to be sent Friday including Election Info Session dates and the Title IX application 6. Club Committee Highlights a. Senator Dimes to reach out over the next week to Rules, Spirit and Student Services

Meeting Adjourned Respectfully Submitted, Alex Labrie Public Relations Chairman

7:08PM

Rules Committee Minutes S19 Weekly Meeting 6 3/11/19 Meeting Commenced Attendance Attended

6:32 PM

Senator Antonella Colon (Chair Pro Tempore) Senator Zain Farooqui Senator Wiley Fletcher Senator Jack McDonough Senator Gisselle Ortiz-Jimenez Senator Kelly Rose Senator Cristian Sanchez Senator Emanuelle Souffrant Chair Carissa Ramirez Senator David Oâ&#x20AC;&#x2122;Brien (excused)

Absent

Introduction

II.

Hofstra Hellenic Society (Club Recognition) A. Passed 8-0-0

III.

The Gender Identity Alliance (Constitution Update) A. Passed 8-0-0

IV.

S.A.2019.83.015 A Resolution to Establish an Online Reporting System at Hofstra University A. Chair Pro Tempore Antonella Colon B. Passed 5-0-3

Policy Series Updates A. Senator Fletcher, Senator Souffrant, Senator Oâ&#x20AC;&#x2122;Brien, Senator Sanchez, and Senator Farooqui 1. Absence Policy

a) Talked about whether or not to stay strict or relax with policies b) Make five (5) absences in total (excused and unexcused) c) Make leaving Senate early or coming late work half (Â˝) an absence d) Discussion on unexcused absences accumulating B. Senator Farooqui and Senator Rose 1. J-Panel Updates a) Went to their meeting b) Asked what they expected their role as a Justice to be when they ran c) To meet with Kelly soon to draft actual phrasing for the J-Panel Constitution C. Senator Ortiz-Jimenez 1. Wants to rework the Academic Affairs committee within SGA a) Focus on helping students be better as students since that is the primary focus of why we are at school b) Would not necessarily be the same as the previous Academic Affairs committee that was previously taken out c) Is in conversation with Abby and Deandra

Meeting Adjourned

8:20 PM

Respectfully Submitted,

Carissa Ramirez

Rules Chairwoman

Spirit Minutes S19 Weekly Meeting 5 3/11/19 Meeting Commenced

â&#x20AC;&#x2039;Attendance

Attended

6:30 PM Senator Celeste Battipaglia Senator Catherine McCarthy Senator Tara Stark Senator Jared Candelaria Senator Maggie Hurley Senator Moon Rob Senator Donia Firooz Associate Josh Philip Chair Chelsea Tomasso

Absent I. II. III. IV.

CAA Watch Party Stressbusters Submission Review a. Meeting with SAPA tomorrow CAA Finals Watch Party tomorrow Spirit Week Day Assignments

Meeting Adjourned

8:30 PM

Respectfully Submitted, Spirit Chair 28

Chelsea Tomasso

Elections Commission Minutes S19 Weekly Meeting 3 3/13/19 Meeting Commenced

â&#x20AC;&#x2039;Attendance

Attended

6:00 PM Senator Sandra Read Senator Jared Candelaria Senator Moon Rob Chair Chelsea Tomasso

Absent

I. II.

Senator Donovan Harvey

Update slideshow for information sessions on March 25, 26, 27th â&#x20AC;&#x2039; Catering for information sessions

Meeting Adjourned

6:30 PM

Respectfully Submitted, Elections Commissioner

Chelsea Tomasso