20 – 22 March 2017
Incorporating the ISUOG International Symposium
RCOG World Congress Partners SASOG | AFOG | ISOM | SASOUG
PROSPECTUS
Cape Town International Convention Centre
Sponsorship and Exhibition
RCOG WORLD CONGRESS 2017
INDEX
Invitation to Participate 3 About the Hosts 4 & 5 Invest in the RCOG World Congress
6
Scientific Programme
7
Venue 7 Key Dates 7 Contact 7 Website 7 Sponsorship 8 & 9 Sponsorship Items
10
Sponsorship Opportunities 11 Exhibition Information
12
Exhibition Floor Plan 13 Application Form
14
Terms & Conditions
15
RCOG2017 Prospectus | Page 2
INVITATION TO PARTICIPATE The Royal College of Obstetricians and Gynaecologists (RCOG) and the University of Cape Town invite you to participate at the RCOG World Congress 2017, to be held on 20 – 22 March 2017 at the Cape Town International Convention Centre (CTICC), Cape Town, South Africa. The CTICC a modern, purpose-built congress centre, combining state-of-the art technology and cutting edge design. It is an ideal venue for our World Congress to take place. In an exciting development for 2017 the Congress will also incorporate the International Society of Ultrasound in O&G (ISUOG) international symposium and the whole event is being organised in partnership with the South African Society of O&G (SASOG), the African Federation of O&G and the International Society of Obstetric Medicine (ISOM). These societies and their members will be brought together under one roof making the Congress the greatest event this decade on the African continent for specialists in obstetrics and gynaecology. It is the landmark event on the calendar for clinicians practicing in obstetrics and gynaecology and will provide a unique opportunity for all those participating to learn of the latest developments in what is increasingly a rapidly changing and expanding field. The RCOG now has over 16,000 members worldwide and we are confident that a great many will attend the conference alongside colleagues from many other O&G societies throughout Africa and the rest of the world. I hope that you will consider supporting this unique and prestigious international Congress and we look forward to seeing you in Cape Town in March 2017.
Dr David Richmond Professor Lynette Denny President Professor in Obstetrics and Gynaecology Royal College of Obstetricians University of Cape Town and Gynaecologists
RCOG2017 Prospectus | Page 3
ABOUT THE HOSTS Royal College of Obstetricians and Gynaecologists (RCOG) The Royal College of Obstetricians and Gynaecologists (RCOG) works to improve health care for women everywhere, by setting standards for clinical practice, providing doctors with training and lifelong learning, and advocating for women’s health care worldwide. To fulfil this role, the RCOG: … Improves and maintains proper standards in the practice of obstetrics and gynaecology for the benefit of the public … Produces evidence-based guidelines for appropriate practice and procedures … Provides a range of educational tools in all aspects of obstetrics and gynaecology … Promotes study and research into obstetrics and gynaecology and publishes the results … Conducts examinations for doctors wishing to specialise … Maintains a register of its Fellows and Members and those undertaking its continuing professional development programme … Reviews the suitability of training programmes for membership, specialist registration and subspecialties … Advises the Government and other public bodies on matters of health care relating to the specialty … Provides statements and publishes reports on issues of public importance relevant to obstetrics and gynaecology … Organises postgraduate and scientific meetings, congresses and courses in the UK and globally … Works in partnership with other agencies to increase awareness of and contribute to the improvement of sexual and reproductive health care worldwide, in particular to reduce maternal and neonatal mortality and morbidity
Today, there are over 13,000 Fellows and Members and 3,000 registered Trainees and Associates of the RCOG based in over 100 countries. The RCOG is a registered charity in the United Kingdom 213280
RCOG2017 Prospectus | Page 4
ABOUT THE HOSTS University of Cape Town (UCT) The Department of Obstetrics & Gynaecology in the Faculty of Health Sciences at the University of Cape Town (UCT) boasts a proud history of innovation. Established in 1920, it is the oldest such department in the country and is currently headed by Professor Lynette Denny. The first South African obstetric ultrasound unit was created by the Department in 1970. This unit continues to function as a multi-disciplinary fetal medicine unit. The first gynaecological endocrine clinic was established by the Department in 1972 and developed into the Reproductive Medicine Unit. The first sperm bank in South Africa was established at Groote Schuur Hospital in 1981. The Reproductive Medicine Unit remains the only South African university-based service dedicated to all aspects of reproductive medicine that supplies services to patients accessing the Public Health system. In 1980 the department established the first South African Community Obstetric Service (known as the Peninsula Maternal and Neonatal Service), setting the national and international benchmark for all primary healthcare medicine. The department runs a well-established gynaecological oncology service. This is the first unit in South Africa to be recognised by the Royal College of Obstetricians and Gynaecologists in the United Kingdom as a sub-speciality training unit. The department developed the first clinic to provide care to postmenopausal women. At the time, this service was internationally unique and set the standard for many dedicated clinics that now provide similar services. The department developed the first dedicated obstetric intensive care service in 1989. This remains the only unit of its kind in Africa and has attracted postgraduate students from many countries.
RCOG World Congress Partners SASOG | AFOG | ISOM | SASOUG
International Society of Ultrasound in O&G (ISUOG) The International Society of Ultrasound in O&G (ISUOG) is a professional membership association and charity that aims to improve women’s healthcare services through the provision and broad dissemination of the highest quality education and research information around ultrasound in obstetrics and gynaecology. With 13,500 members in 128 countries, ISUOG are the leading society in this niche medical speciality.
RCOG2017 Prospectus | Page 5
INVEST IN THE RCOG WORLD CONGRESS The RCOG World Congress is one of the largest international events in obstetrics and gynaecology
Incorporating the ISUOG International Symposium for the first time
An unmissable opportunity to increase your company profile and product and reach your target audience
Delegates and Speakers are leaders in the field of obstetrics and gynaecology - O&G
An exciting programme encompassing a wide range of topics that will attract a broad spectrum of delegates
Who will attend? The last three RCOG World Congresses held in Liverpool, in 2013, Hyderabad, in 2014 and Brisbane in 2015 have sold out ahead of time, with 2,138 delegates participating from over 40 countries at our 2015 Brisbane event. Moreover, the 2016 event in Birmingham UK has already received 2,000 abstracts ahead of the event. The Organising Committee is confident that at least 1,500 delegates from Africa, the United Kingdom, the Asia Pacific region and other countries throughout the world will be present at the 2015 Joint Congress.
No of Countries Attending
Obstetrics and Gynaecology Consultants
Obstetrics and Gynaecology Trainees
Allied Healthcare Professionals
Year
Country
Total Paying Attendance
2013
Liverpool, UK
1773
76
715
551
47
2014
Hyderabad, India
3,121
61
2,718
390
13
2015
Brisbane, Australia
2,138
43
1,031
350
193
RCOG2017 Prospectus | Page 6
SCIENTIFIC PROGRAMME The programme will include plenary and concurrent sessions, and debates cover topics such as: • • • • • • • • • • • • • • • • •
Benign Gynaecology Maternal and Fetal Medicine Ultrasound and Imaging in Obstetrics and Gynaecology Menopause Gynaecological Endoscopy Paediatric and Adolescent Gynaecology Early Pregnancy & Acute Gynaecology Reproductive Medicine Education / Simulation Sexual and Reproductive Health Global Health Gynaecological Cancer Urogynaecology and Pelvic Floor Medicine Health Policy Vulval Disease Mental Health Psychosexual Medicine and Genetics The scientific programme will be complimented for the first time by the inclusion of the ISUOG International Symposium which will run throughout the event.
KEY DATES First Announcement and Call for Abstract Papers Deadline for Abstract Submission Deadline for Early Registration RCOG 2017 Congress
May 2016 26 September 2016 27 January 2017 20 – 22 March 2017
VENUE
CONTACT
RCOG 2017 will be held at the Cape Town International Convention Centre, (CTICC) which has been voted ‘Best Convention Centre in Africa’ for the 10th year.
To discuss sponsorship and exhibition, please contact the Congress and Exhibition organisers: Turners Conferences & Conventions (Pty) Ltd PO Box 1935 Durban, 4000 South Africa
Located in the hub of the city’s beautiful northern foreshore, the Cape Town International Convention Centre (CTICC) is a cosmopolitan showcase where ideas and cultures from around the globe are able to meet and mingle against the stunning backdrop of Table Mountain. World-class standards and venue specifications mean that the CTICC can not only meet our Congress expectation, but will also ensure that the experience as a whole is an unforgettable one. Two auditoria with superb acoustics, top-of-the-range technology, and ergonomically designed seats featuring writing tablets, provide ideal venues for large formal gatherings, lectures, awards evenings or even theatre productions. Spacious and sub-divisible, meeting rooms of varying sizes, each accommodating up to 330 delegates, can be set up to suit a variety of functions or presentations.
Catherine Taylor Telephone: Fax: Email:
+27 (0) 31 368 8000 +27 (0) 31 368 6623 Catherinet@turnergroup.co.za
WEBSITE The official website will be updated on a continuous basis with details of the programme, registration and social events - www.rcog2017.com
RCOG2017 Prospectus | Page 7
SPONSORSHIP All sponsorship will fall into one of the following categories, for which the appropriate recognition will be given. All sponsorship amounts are inclusive of 14% VAT.
GOLD SPONSORSHIP • • • • • • • • • • • • •
R500 000
1 hour satellite lunch symposium including venue, standard AV, technician and stage. (date and time to be confirmed and topic subject to approval by the committee) Exhibition space 36 sqm 4 Delegate registrations 8 Exhibitor registrations 4 Congress Party tickets Lunch symposium invitation to be displayed on the website (sponsor to supply invitation) E-blast to the delegates (one month prior) advertising sponsors lunch symposium Conference App – push notifications – 1 pre – 2 onsite (promoting your stand) – 1 post event Logo in the final programme Logo on Congress slide displayed between sessions (in sessions not sponsored) A full page advertisement in the final programme Company logo on the website with a link to home site A4 literature in the delegate bag (subject to approval) to be supplied by the Sponsor 14 days before Congress start date
Additional Information: The Gold Sponsor can choose a maximum of 2 items from the sponsorship items equalling but not greater than the sponsorship amount.
SILVER SPONSORSHIP • • • • • • • • • • •
R250 000
1 hour satellite lunch symposium including venue, standard AV, technician and stage. (date and time to be confirmed and topic subject to approval by the committee) Exhibition space 18 sqm 2 Delegate registrations 4 Exhibitor registrations Lunch symposium invitation to be displayed on the website (sponsor to supply invitation) E-blast to the delegates (one month prior) advertising sponsors lunch symposium Conference APP – push notifications – 1 onsite (promoting your stand) Logo in the final programme. Logo on Congress slide displayed between sessions (in sessions not sponsored) A half page advertisement in the final programme Company logo on the website with a link to home site
Additional Information: The Silver Sponsor can choose a maximum of 2 items from the sponsorship items equalling but not greater than the sponsorship amount.
BRONZE SPONSORSHIP • • • • •
R100 000
Exhibition space 9 sqm 2 Exhibitor registrations Logo in the final programme Logo on Congress slide displayed between sessions (in sessions not sponsored) Company logo on the website with a link to home site
Additional Information: The Bronze Sponsor can choose a maximum of 1 item from the sponsorship items equalling but not greater than the sponsorship amount.
RCOG2017 Prospectus | Page 8
SPONSORSHIP Level of Sponsorship
Gold
Silver
Bronze
R500 000
R250 000
R100 000
√
√
36 sqm
18 sqm
Delegate Registrations
4
2
Exhibitor Registrations
8
4
Congress Party Tickets
4
E-blast to delegates advertising lunch symposium
√
√
1 pre / 2 onsite / 1 post
1 onsite
Minimum Spend on Sponsorship Items Lunch symposium (1 Hour) Exhibition Space
Conference App – Push Notifications
9 sqm
2
Insert in Congress Bag
√
Logo in Final Programme
√
√
√
Logo on Congress slide displayed between sessions
√
√
√
Logo link on Congress website to own site
√
√
√
Full Page
½ Page
Advertisement in the Final Programme
RCOG2017 Prospectus | Page 9
SPONSORSHIP ITEMS All the below items are only available to exhibitors. The items are subject to RCOG 2017 approval. The items do not include 14% VAT.
Sponsorship Item
Amount
Congress Bags (RCOG 2017 to supply) Sponsor’s name / logo and RCOG 2017 logo will appear on the bag
R150 000
Congress Lanyards (RCOG 2017 to supply) Sponsor’s name / logo and RCOG 2017 logo will appear on the lanyard
R90 000
Breakfast Symposiums Sponsor to provide the speaker Sponsor to provide any promotional material
R90 000
Pocket Programme Sponsor’s logo will be printed on programme distributed with the congress badge
R70 000
Catering Breaks on 20 & 21 March 2017 (per day) Sponsor to provide pop up / table banners to brand area Sponsor can supply napkins etc. Logo will appear in the Final Programme next to section relating to catering
R50 000
E- Posters These will be displayed in the exhibition hall. Sponsor’s logo will be displayed on the screen and on the E-Poster website that will be online for one year after the event (Sponsor to supply)
R50 000
Keynote Speaker The Sponsor may contribute to the travel, accommodation and subsistence costs of our Keynote Speakers, subject to approval of RCOG 2017 Sponsor will be acknowledged after the appropriate keynote lecture, on the website and in the final programme in a space relative to the notice of the respective speaker
R50 000
Information Wall Sponsor’s name / logo will appear on the wall
R30 000
Plenary Session (per Session) Sponsor’s logo will appear on the website, in the final programme next to the plenary details and on the holding slide before and after the session The sponsor can have a table outside the plenary room to display literature and have banners inside and outside the room (Sponsor to supply)
R30 000
Speaker Prep Room (presenters Review Room) Sponsor’s logo will be displayed on screensavers and on signage on the entrance of the room
R30 000
Registration Counter Branding Sponsors logo will appear on the bottom counters of the registration desk
R25 000
Advertisements in Final Programme Full Page Half Page
R20 000 R10 000
* Item design and content subject to approval of RCOG 2017 Pre Congress Instructions Distributed electronically 3 weeks before congress Sponsor’s logo will be prominently displayed on instructions
R20 000
Congress Bag Insert A4 double sided page to be supplied to the congress 14 days before
R15 000
Bookmark in the Final Programme Sponsor’s name and logo on one side and RCOG logos and Congress details on the other (Sponsor to supply) * Design is subject to approval of RCOG 2017
RCOG2017 Prospectus | Page 10
R10 000
SPONSORSHIP OPPORTUNITIES All the below items are only available to exhibitors. The items are subject to RCOG 2017 approval. The items do not include 14% VAT.
Sponsorship Item
Amount
Congress Pens (Sponsor to supply)
R10 000
Congress Pads (Sponsor to supply)
R10 000
Session Branding (per Session) Sponsor’s logo will appear on the holding slide before and after the presentation Sponsor’s logo will appear on the website
R10 000
Delegate Gift Sponsor to supply delegates with a branded gift that will be distributed in the congress bag. Some ideas are perhaps; water bottle or memory stick (Sponsor to supply)
R8 000
* Subject to approval of RCOG 2017 Congress Welcome Reception 2 delegate registrations to attend RCOG 2017 4 guest invites to the reception Sponsor’s logo to appear on the website, App, E-Posters, final programme and welcome reception signage Banners may be displayed at the entrance of the reception (Sponsor to supply)
R100 000
* Subject to approval of RCOG 2017 Congress Party 4 tickets to attend the RCOG 2017 Congress party Sponsor’s logo to appear on the website, App, E-Posters, final programme and party signage Banners may be displayed at the entrance of the party (Sponsor to supply) * Subject to approval of RCOG 2017
RCOG2017 Prospectus | Page 11
R180 000
EXHIBITION INFORMATION The RCOG World Congress 2017 exhibition will be held in conjunction to the meeting and will take place at the Cape Town International Convention Centre in Halls 1 & 2 from the 19 to 22 March 2017. Catering, e-posters and lounge areas will be located in the exhibition halls.
Exhibition Stand:
R42 500
Confirmed exhibitors are entitled to the following benefits and features:
• • • • • • •
3m x 3m stand space Shell scheme walling, fascia with company name, 2 spotlights behind fascia, 15 amp plug point, 1 table and 2 chairs General exhibition hall security Daily cleaning of public areas 80 word description of the company’s products and services will be listed in the final programme and Congress App 2 Congress bags containing Congress literature, hard copy delegate list and final programme 2 Exhibitor registrations which includes morning and afternoon tea, lunch and welcome reception
Exhibition Dates Saturday 18 March 2017 Build Up
15h00 – 23h00
Sunday 19 March 2017 Build Up Shell Scheme Exhibitors Welcome Reception
08h00 – 15h00 12h00 – 15h00 18h00 – 19h00
Monday 20 March 2017 Open
08h00 – 18h00
Tuesday 21 March 2017 Open
08h00 – 18h00
Wednesday 22 March 2017 Open and Break Down
08h00 – 18h00
RCOG2017 Prospectus | Page 12
EXHIBITION FLOOR PLAN
RCOG Stand
RCOG2017 Prospectus | Page 13
APPLICATION FORM Sponsors & Exhbitors to please complete and return to: Turners Conferences for attention Catherine Taylor Tel: +27 31 3688000 | Fax: +27 31 3686623 | Email: Catherinet@turnergroup.co.za Company Details Company Contact Person
Position
VAT Number Address
Zip Code
City
State
Cell Number
Country Office Telephone
Email Sponsorship Levels Gold Sponsor
Silver Sponsor
Bronze Sponsor
Exhibit Space Stand Number/s
1st Choice
2nd Choice
3rd Choice
Sponsorship of Social Events and Catering Welcome Reception
Congress Party
Catering
Sponsorship Opportunities Congress Bags
CongressLanyards
Breakfast Symposium
Pocket Programme
E-Posters
Keynote Speaker
Information Wall
Plenary Session
Speaker Prep Room
Registration Counter Branding
Pre Congress Instructions
Congress Bag Insert
Bookmark
Congress Pens
Congress Pads
Session Branding
Delegate Gift
Other (specify):
Advertisements in Final Programme Inside Full Page
Inside Half Page
ORDER SECTION Sponsor Value R
Exhibitor Value R
Advertising Value R
Sub Total R
Add 14% VAT R
Grand Total R
I/we am aware of the financial and administrative conditions for Sponsors and Exhibitors and I/we agree to abide by those conditions. Signature Name
Date
Bank Transfers: Turners Conferences and Convention (Pty) Ltd, ABSA Bank, Durban Branch, Account No. 4660124050 Payment of 50% of the total Sponsor / Exhibitor value selected must accompany this form to secure the booking. The remaining 50% by 1 October 2016. Requested deviations from this plan can be discussed.
RCOG2017 Prospectus | Page 14
TERMS & CONDITIONS OF APPLICATION Exhibition Policy • • • •
Exhibition space will only be confirmed once the exhibitor’s application form has been completed and payment has been received in full Exhibition space is allocated on a first come first serve basis All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you are requested to notify the organisers All custom stand builders are required to submit stand designs and plans for sign off by the organisers and safety officer
Terms of Payment • • •
50% non refundable deposit invoice will be issued on receipt of Application Form and Contract Final balance invoice will be issued 1 October 2016 All invoices must be settled within 30 days, non-receipt of payments may result in release of reserved items All monies must be received before the start of the congress. Exhibitors will not be allowed to set up if money is outstanding
Cancellation Policy All cancellations must be made in writing to the Congress Organiser and the following cancellation policy will be enforced: • 50% of the contract price if cancellation is received up until 4 months before the start of the Congress • 100% of the contract price is due if cancellation is received less than 4 months before the start of the Congress
Exhibition Layout The Organisers reserve the right to change the exhibition floor layout if necessary. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the exhibition and/or stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers.
Liability The Organisers accept no responsibility for any damages if the sponsored event is not performed because of any obstacle or hindrance outside the control of the Organisers, which the Organisers could not reasonably have foreseen when signing this contract and which the Organiser could not have avoided at a reasonable effort or cost. Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above.
RCOG2017 Prospectus | Page 15
PROSPECTUS
Sponsorship and Exhibition
Š Royal College of Obstetricians and Gynaecologists 2016 Registered Charity No: 213280