Cape Town International Convention Centre, South Africa
SECOND ANNOUNCEMENT
14th International Congress of the International Radiation Protection Association
Content Index Collaboration
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IRPA Society
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IRPA Executive Council
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Welcome Messages
7&8
Congress Overview
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Organisation
9 11
Key Information
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Congress Programme
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Call for Abstracts
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Registration Information
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Trade Exhibition
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Hotel Accommodation
22
Congress Accommodation
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Getting to the Congress
26
Social Activities
27
Technical Tour Programme
27
Sightseeing Excursion Programme
34
General Information
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Registration Form
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About your Hosts
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Organised in Collaboration with:
EUROPEAN COMMISSION
INTERNATIONAL ATOMIC ENERGY AGENCY
INTERNATIONAL COMMISSION ON NON-IONIZING RADIATION PROTECTION
INTERNATIONAL COMMISSION ON RADIOLOGICAL PROTECTION
INTERNATIONAL COMMISSION ON RADIATION UNITS & MEASUREMENTS
INTERNATIONAL LABOUR OFFICE
INTERNATIONAL ORGANIZATION FOR MEDICAL PHYSICS
INTERNATIONAL SOCIETY OF RADIOGRAPHERS & RADIOLOGICAL TECHNOLOGISTS
OECD NUCLEAR ENERGY AGENCY
PAN AMERICAN HEALTH ORGANIZATION
UNITED NATIONS ENVIRONMENT PROGRAMME
UNITED NATIONS SCIENTIFIC COMMITTEE ON THE EFFECTS OF ATOMIC RADIATION
The 14th International Congress of the International Radiation Protection Association Celebrating IRPA 50 years and offering: • An excellent social programme and a great opportunity to sample the delights of generous South African hospitality • A comprehensive scientific and technical programme covering all aspects of radiation protection • The perfect opportunity for networking and continuing professional development • The first IRPA International Congress to take place on the African Continent • An indispensable event for all radiation protection practitioners • An all-round technical exhibition and technical visits programme • A versatile selection of Refresher Courses
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Practising Radiation Protection: Sharing the Experience and New Challenges
IRPA Society The international voice of the radiation protection profession in the enhancement of radiation protection culture and practice worldwide. IRPA is the International Professional Society for Radiation Protection. It promotes excellence in the practice of radiation protection through national and regional associate societies for radiation protection professionals by providing benchmarks of good practice and enhancing professional competence and networking.
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IRPA Executive Council (2012-2016)
Seated: (from left to right) Roger Coates (Vice President), Renate Czarwinski (President), Thiagan Pather (Vice President for Congress Affairs) Bernard le Guen (Executive Officer) Standing: (from left to right) Richard Toohey (Treasurer), Sigurður Magnússon, Ana María Bomben, Richard Vetter, Alfred Hefner, Jong Kyung Kim, Eduardo Gallego, Christopher Clement
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IRPA Society (continued) The primary purpose of IRPA is to provide a medium whereby those engaged in radiation protection activities in all countries may communicate more readily with each other and through this process advance radiation protection in many parts of the world. This includes relevant aspects of such branches of knowledge as science, medicine, engineering, technology and law, to provide for the protection of people and the environment from the hazards caused by radiation, and to thereby facilitate the safe use of medical, scientific, and industrial radiological practices for the benefit of mankind. The IRPA membership comprises about 18000 individual members representing 50 national and regional Associate Societies in 65 countries.
IRPA Countries
For all Associate Societies of IRPA and individual members, it is an important objective to attend the next International IRPA Congress. For many other related professions it is an excellent opportunity to communicate on the achievements, scientific knowledge and operational experience in radiation protection.
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It is a major task for IRPA to provide for and support international meetings for the discussion of radiation protection. The International Congresses of IRPA are the most important of these meetings. These have been held about every four years since 1966, in between these events there are also a series of regional Congresses.
Welcome Message from IRPA President It is my privilege and great pleasure as President of IRPA to invite you to the International Congress on radiation protection – IRPA14 – in Cape Town, South Africa during 9 - 13May 2016. IRPA 14 is the premier world congress in radiation safety in all areas of application of ionizing and non-ionizing radiation. IRPA will also celebrate its 50th Anniversary in Cape Town to acknowledge the substantial contributions to both science and the practical and safe application of radiation that IRPA and its associate societies have made over the last 50 years. The use of radiation in industry, medicine and research is increasingly evident throughout the world and is involving more and more complex systems, particularly in medical applications. This situation is presenting widespread challenges to radiation safety professionals and is influenced by the ongoing increase in globalization and societal change. Global acceptance of the fundamental radiation protection principles of justification, optimization and limitation as recommended by the International Commission on Radiological Protection (ICRP) is one of the targets of IRPA activities. The need for optimization to be extended to nuclear medicine is just one example. Overexposures, overuse of imaging and accidental exposures are increasingly reported and illustrate the need for joint action of the stakeholders involved in order to increase radiation safety in medicine. Another area of special priority is the promotion of public understanding of radiation risks through the sharing of experience and identified good practices amongst our members in this regard. Focussing on areas relevant to the core interests of IRPA implies working closely with international organizations and professional bodies of highest relevance to our mission. Such organizations and professional bodies include IAEA, ICRP, WHO, IOMP and FORO as well as organizations such as ILO, ICRU, UNSCEAR, ICNIRP, ISRRT, NEA and the EU. The Congress in 2016 will offer a platform and a unique opportunity to jointly discuss global safety issues in all areas of our profession face to face. I am calling for abstracts and paper submissions aligned with the outstanding programme of the Congress established by world experts in radiation safety. I invite you to identify emerging issues and to present them for discussion to the Congress in Cape Town in May 2016.
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In closing I would like to express appreciation to the South African Radiation Protection Societies, SARPA and SARPS, for hosting the 14th International Congress on Radiation Protection.
Renate Czarwinski IRPA President
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Welcome Message from IRPA14 Congress President The IRPA 14 International Congress is co-hosted by the South African Radiation Protection Societies: SARPA and SARPS and is scheduled to take place in Cape Town, South Africa from 9 to 13 May 2016. We are delighted to confirm the excellent preparations for making the IRPA14 International Congress successful and productive. With the theme of “Practising Radiation Protection - Sharing the experience and new challenges” the 2016 Congress will be an important milestone in meeting our challenges at the time of rapid changes in a globalizing environment. Thanks to the sterling efforts of the Programme and Organizing Committees we can assure delegates of a top-quality programme, reasonable fees and excellent facilities. As with all previous IRPA International Congresses, IRPA14 provides a broad dialogue platform for consolidating the international voice of radiation safety professionals and other professionals working with nuclear and radiation related technologies. The 5 day scientific and technical programme of the 2016 congress is being formulated by the active participation of the Associate Societies through the relevant Committees. Particular emphasis will be placed on solution-oriented activities and network-based interactions. We are certain that the plenary sessions, and parallel scientific sessions as well as the, posters and exhibitions of IRPA14 will provide useful insight into current trends and harmonized good radiation safety practices. By realizing highly interactive exchanges amongst professionals, the congress will lead to constructive outcomes that help us achieve our common goals through international collaboration. I do hope that you will find ways and means to disseminate this 2nd Announcement as widely as possible and to participate in making your important contribution to the IRPA14 theme “Practising Radiation Protection - Sharing the Experience and New Challenges”.
Thiagan Pather Congress President IRPA Vice President: Congress Affairs
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Congress Overview It is with great pleasure that we invite you to participate in the 14th IRPA International Congress, which will take place in Cape Town, South Africa 9 – 13 May 2016 and will follow the theme:
“Practising Radiation Protection - Sharing the Experience and New Challenges” The Congress will mark two unique milestones, namely the 50th Anniversary of the first IRPA Congress (IRPA was established in 1964 and held its First International Congress in 1966) and it will be the first IRPA International Congress to take place on the African Continent. South Africa has a long history with the use of radiation in medicine and industry. The nuclear industry is an important economic contributor in the areas of uranium mining, nuclear power generation and radioisotope production. South Africa plays an important role in African regional affairs and within the group of emerging economies within the world. These dimensions bring special meaning to the Congress theme providing a valuable opportunity to share the lessons learned in radiation protection worldwide and to discuss emerging challenges. The Congress will feature a comprehensive scientific and technical programme, the IRPA associate societies business programme, complemented with traditionally warm, vibrant and friendly African social and cultural events. We look forward to hosting you in Cape Town in 2016.
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Organisation International Congress Organising Committtee (ICOC) and Sub-Committees Frik Beeslaar (Chair Technical Visits) Doug Chambers (Chair ICSC) Renate Czarwinski (IRPA President) Frank Daniels Annie Duffy Jozua Ellis (Chair Sponsorship and Exhibition) Sandra Herbst Charles Krös Izak Kruger (Chair Finance Committee) Mogwera Khoathane (Chair Social Programme) James Larkin Gert Liebenberg Marc Maree Phil Metcalf Roy Mlambo Gino Moonsamy (Chair Marketing and Publicity) Shane Motlhaloga Elliot Mulane Thiagan Pather (Congress President) Senoelo Pheto Dudley Randall Isabel Steyn (Congress Secretary) Rozaan Swanepoel Sam Thugwane Christoph Trauernicht Alex Tsela Jack Valentin (Chair ICPC) Japie van Blerk Abrie Visagie (Scientific Secretary) Zamokwakhe Zituta
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Organisation (continued) International Congress Programme Committee (ICPC) The ICPC is responsible for the scientific and technical programme of an IRPA Congress within the framework formulated by the International Congress Organising Committee. The ICPC comprised of a core group supported by a larger group of corresponding members. Chair Jack Valentin, Sweden Scientific Secretariat Abrie Visagie, South Africa Core Group Members Marcos Amaral, Brazil Maria Feychting, ICNIRP Oum Keltoum Hakam, Morocco Laurence Lebaron–Jacobs, France Matthew McFee, USA Constantin Milu, Romania Lucien Zafimanjato, Madagascar
Catrin Baureus Koch, Sweden Hielke F Boersma, The Netherlands Joachim Breckow, Germany Marie Claire Cantone, Italy Kun-Woo Cho, Rep. of Korea Isabelle Clairand, France Bobby Corbett, UK Mercè Ginjaume, Spain Kent Gregory, Australia Frank Hardeman, Belgium Pablo Jiménez, PAHO Ines Krajcar Bronić, Croatia Chunsheng Li, Canada Alastair McKinlay, UK David Miller, USA Javad Mortazavi, Iran Shengli Niu, ILO Celso Osimani, Italy Miroslav Pinak, IAEA Andy Rogers, UK David Schauer, ICRU Michel Sonck, Belgium Daisuke Sugiyama, Japan Petra Tomše, Slovenia Ludovic Vaillant, France
Professional Conference Organiser (PCO) Turners Conferences and Conventions (Pty) Ltd PO Box 1935 Durban, 4000 South Africa Tel: + 27 31 368 8000 Fax: + 27 31 368 6623 Email: info@irpa2016capetown.org.za
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Corresponding Group Members Amber Bannon, UK Gert de Beer, South Africa Adrie Bos, The Netherlands Andrey Bushmanov, Russia Zhanat Carr, WHO Nina Chobanova, Bulgaria Christopher Clement, ICRP Bertha García, Peru Mohamed Gomaa, Egypt Michael Hajek, IAEA Tony Hooker, Australia Mikhail Kiselev, Russia Edward Lazo, OECD/NEA Fiona Lyng, Ireland Florence Ménétrier, France Masoud Moghadam, Iran Stefan Mundigl, EC Teresa Ortiz, Spain Gordana Pantelić, Serbia Madan Rehani, IOMP Lars Roobol, The Netherlands Ferid Shannoun, UNSCEAR Altair Souza de Assis, Brazil Jens Søgaard-Hansen, Denmark Christoph Trauernicht, South Africa Julius Žiliukas, Lithuania
Claire-Louise Chapple, UK Daniele Giuffrida, UAE Toshiso Kosako, Japan Gert Liebenberg, South Africa Phil Metcalf, South Africa Beatriz Robles, Spain
About your Hosts The Southern African Radiation Protection Association (SARPA) and the South African Radiation Protection Society (SARPS) will jointly host the 14th IRPA International Congress, which will take place in Cape Town, South Africa from 9 – 13 May 2016. SARPA was established on 10 September 1997 with the vision to be an independent association which will serve the objectives and profession of radiation protection not only in South Africa but also in the broader Southern African region. Since its establishment SARPA has hosted a number of national and international meetings and conferences, including the First All African IRPA Regional Congress at Misty Hills, South Africa during May 2003. SARPS was established in 1970 with the mission to promote radiation protection in medicine, science, agriculture, commerce and industry in South Africa with an emphasis on health care. The society seeks to reduce the radiation dose received by the public, workers and patients by promoting awareness of radiation protection procedures and techniques. This is achieved through congresses, lectures and ongoing training among its members. The society provides a forum for the discussion of radiation protection issues and is a resource centre for radiation protection.
Key Information
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IRPA14 Important Diary Dates Deadline for Abstract Submission
20 September 2015
Deadline for Standard Rate Exhibition Space
30 September 2015
Notification of Acceptance of Papers
31 December 2015
Early Registration
Until 31 January 2016
Standard Registration
Between 1 February and 31 March 2016
Deadline for Submission of Full Papers
31 March 2016
Late Registration (Thereafter on-site only)
Between 1 April and 1 May 2016
IRPA Associate Societies Forum
8 May 2016
Congress Opening Ceremony
9 May 2016
IRPA14 Congress
9 - 13 May 2016
Website Up-to-date information regarding the congress programme is available on the IRPA14 website at www.irpa2016capetown.org.za As of March 2015, participants will be able to register and book social events, hotel accommodation and tours on this site.
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Congress Programme The basis for the scientific programme is the Congress Theme: Practising Radiation Protection – Sharing the Experience and New Challenges This theme focuses on the fact that we are the professionals of radiological protection. When practising our profession, we learn from each other and help each other to face new, unexpected developments. These include improved technologies permitting better protection, the increased presence of radiation in society, and response to radiation emergencies. All of us will recognise this panorama as part of our professional lives; the rapid development in African countries means that these changing perspectives are evident perhaps more than anywhere else. Thus the programme will share practical and theoretical knowledge, and highlight new challenges and how we best can handle them, at all times with the practical needs of the radiological protection professional in focus. The programme will address three major topics of the radiological protection system: 1. Fundamental science, as applied to radiological protection A. Epidemiology B. Physics and chemistry C. Biology D. Social sciences 2. Policy, standards and culture, establishing philosophy and principles A. International standards and recommendations B. Ethical aspects and radiological protection culture C. Stakeholder involvement D. Nuclear security E. Training and education F. Integrated management systems 3. Practical application, illustrating radiological protection practice A. Nuclear B. Industrial C. Mining and minerals processing D. Medical E. Non-ionising radiation F. Naturally occurring radiation
Structure The programme is planned with the ambition of providing a familiar and easily assimilated structure, taking advantage of the newest technical means to ensure an optimal experience for all participants. It will feature a series of keynote plenary presentation sessions, parallel topical sessions, poster sessions, and plenary summaries, and provide focused fora.
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The sub-topics listed for each major topic are not mutually exclusive; rather, they exemplify different approaches to the major topics. Cross-cutting and thematic subjects will feature in all of these major topics and will include i. Worker protection ix. Decommissioning ii. Public protection x. Waste management iii. Patient protection xi. Remediation iv. Environmental protection xii. Justification; Optimisation of protection v. Emergency preparedness and management xiii. Design of new installations vi. Transportation of radioactive materials xiv. Radon safety vii. Safety and risk assessment xv. Sealed source management viii. Dosimetry xvi. Other
Congress Programme (continued) The plenary sessions, featuring world-leading radiation scientists and radiation protection practitioners, will highlight the current state of key topics. They will include the prestigious Sievert Lecture, reviews of the science underpinning ionising and non-ionising radiation protection, the current status of the international system of protection, a session updating us on the lessons learned from the Fukushima Dai-ichi nuclear accident, and a brief focus presentation by the Royal Swedish Academy of Sciences Gold medallist. The final plenary session will identify the principal conclusions and outcomes from the Congress, highlighting the role and activities of IRPA. Some 35 topical sessions, organised in groups of five parallel sessions, will provide oral presentations of submitted papers and selected keynote presentations, reflecting the scientific and practical areas defined by the topics and subjects specified above. Four major poster sessions will provide a forum for poster discussion and analysis. Every effort will be taken to integrate discussions in the oral and poster sessions and to follow up issues from panels and sessions. Some topical sessions will use a symposium format with plenary panels of invited speakers and, as always in topical sessions, interaction with all present delegates. Thematically focused fora will be organised by, or in association with, other organisations. They will allow delegates to understand and contribute to the areas addressed. Examples of such co-operatively working fora envisaged include medical physics and medical exposures (IOMP, WHO, PAHO, IAEA), data collection (UNSCEAR), and nuclear issues (WNA), and further forum proposals are encouraged. The Rolf M Sievert Award The IRPA14 scientific programme will be opened, in keeping with tradition, by the Sievert Lecture, presented by the winner of the 2016 Sievert award. This award is granted in honour of Rolf M Sievert, a pioneer in radiation physics and radiological protection, and selected by the IRPA Executive. Previous recipients of the Sievert award are: Bo Lindell, W Val Mayneord, Lauriston S Taylor, Sir Edward Pochin, Wolfgang Jacobi, Giovanni Silini, Daniel Beninson, Itsuzo Shigematsu, Abel J Gonzalez, Christian Streffer, and Richard V Osborne. The Gold Medal for Radiation Protection of the Royal Swedish Academy of Sciences On the final day of the Congress, this medal will be awarded and the medallist will give a brief presentation. The medal was established in 1962 to be awarded to persons who have made a highly valuable contribution to international radiation protection progress during the preceding ten years. Recipients are nominated by the International Commission on Radiological Protection (ICRP) and chosen by the Academy.
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Previous recipients of the Gold medal include: W Binks, K Z Morgan, W V Mayneord, L S Taylor, E E Pochin, S Takahashi, B Lindell, I Shigematsu, A Guskova, R Doll, K Sankaranarayanan, and K F Eckerman. International NIR Workshop On May 9 - 11, 2016, the International Commission on Non-Ionizing Radiation Protection (ICNIRP) will hold its 8th International NIR Workshop in conjunction with the IRPA14 Congress. The major findings of this Workshop will be presented during the final scientific plenary of the IRPA International Congress. This landmark event signifies the dedicated co-operation and collaboration between ICNIRP and IRPA in order to optimise the safe and effective use of resources by practitioners of radiation protection. ICNIRP can offer a discounted registration fee to IRPA14 participants who take this excellent opportunity to learn about the latest advances in NIR research and protection during their attendance at the Congress. More information on the ICNIRP 8th International NIR Workshop is available at www.icnirp.org
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Congress Programme (continued) 50 Year Celebration The fiftieth anniversary of international collaboration amongst radiation protection professionals worldwide, under the IRPA banner, will be celebrated with a session dedicated to the achievements and milestones that have marked this period. The session will be an important part of the scientific programme and will highlight the scientific topics underpinning our profession, the issues we have faced and can expect, and the lessons learned so far. It will provide a unique insight into the role and influence of professional societies and IRPA in the evolving world of radiation safety. Technical Exhibition The technical exhibition is a significant part of the scientific offering provided by IRPA14, and will give delegates the opportunity to sample the latest technical developments in all the fields in which radiation protection is playing an active role. Sponsored commercial presentations will give opportunities for delegates to be made aware of the products, services and capabilities of commercial companies and organisations. The technical exhibitors are also encouraged to submit scientific presentations which will be peer reviewed to the same scientific rigour as all other proffered presentations. Electronic and Digital Aspects The Congress will make use of best current electronic and digital technologies, and delegates are advised to bring relevant electronic devices such as laptops and tablets with them. The programme, abstracts, submitted papers and poster PDFs will all be available for a short period in advance of the Congress and will be WiFi-accessible throughout the Congress. This will permit delegates to optimise their personal programme tailored to their interests. All PowerPoint presentations will be filed on the website shortly after delivery, together with audio-visual input where available. Refresher Course downloads will only be available to non-attendees on payment of an additional fee. There will be a limited programme of live webcasts of selected presentations for use by Associate Societies and relevant organisations around the world. Modern communication methods, involving approaches such as blogs and tweets, will be used during the principal discussion sessions in order to help identify the key issues and questions. All the Congress programme content and output will be migrated to the IRPA website approximately six months after the Congress. Some Principal Attractions The scientific programme will cover a wide range and will include global overviews as well as in-depth analyses of specific issues. So as to illustrate the flavours of the programme, here are some examples of what is being planned:
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Fundamental science – Attention will be paid to sources of exposure, interactions with matter, LET notions, radiochemistry, and nanoparticles. High doses and accidents as well as low doses, LNT, and epidemiology will be discussed, also prenatal exposures, non-cancer effects, individual radiosensitivity and toxicology and combined effects. Atomic bomb survivors, uranium studies, and background radiation will be revisited. Ethical issues as a scientific issue, public risk perception as related to policy, the idea of zero risk, and veterans from nuclear test will be discussed. Policy, standards, culture – The global radiation safety paradigm will be addressed in terms of doses and risks, philosophy and principles, international safety standards for ionising and non-ionising radiation, graded regulatory approach, and the integration with medical, security, and other industrial hazards. Ethical and cultural experiences, training and education issues, quality and management, and stakeholder involvement will be addressed. Key issues identified during IRPA 14 and challenges for the future will be summarised.
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Congress Programme (continued) Applications / Context – Within the 16 subjects identified, many issues are cross-cutting, some issues are overlapping, while some issues have unique features. The focus will be on the professional facing the realities of radiation protection practice, and the topical areas described below reflect practical situations that we encounter as professionals. • Medical: Patient safety and the Bonn Call for Action, improved radiation safety for children, protection issues with new technology, radiation safety compliance, QA and audits, DRLs, optimisation of staff protection, and implementation of the new Basic Safety Standards. • General ionising radiation protection: The nuclear industry (including regulatory developments required for emerging nuclear countries), the general industry, the extraction / mining / oil / gas industry, and natural radiation exposures. • Justification, optimisation, design: Nuclear and industrial examples of different levels of justification. Dose management databases like ISOE, source term reduction, and other successful cases of optimisation. Different reactor designs and their radiological protection properties. • Radiation detection / dosimetry: State of the art of radiation detection as well as internal and external dosimetry in different contexts, and, e.g., transuranics, telemetry, new personal dosimeters, and computational radiation detection. • Environment / natural background: Radiation in and effects on the environment. Radioecology: marine modelling, uncertainties. Public radon exposures, occupational NORM exposures, space crew cosmic exposures. Protecting the environment in practice. • Transport / sealed sources management: Practical issues that are often handled by the same professional. Effective compliance assurance. Delays and denials of shipment. Remote areas. Code of conduct. Disused sources. • Non-ionising radiation: Static, power, intermediate, radiofrequency electric and magnetic fields. Mobile telecommunication. UV and optical radiation, lasers. Ultrasound. Intentional medical/cosmetic exposures. Emerging technologies. Regulations and compliance. • Emergencies: A multi-disciplinary approach – cross-sector co-ordination. Medical countermeasures. Emerging role of social sciences. Risk communication in emergency response. Monitoring and assessment. Fukushima in retrospect, lessons learned. • Decommissioning / waste / remediation: RP in decommissioning plans (characterisation, personal/collective dose management) and waste management (acceptability of clearance, issues in waste storage and geological disposal). Practical approaches to derivation of remediation criteria. Business Programme Before and during the congress, a series of meetings will allow the appointed Associate Societies’ participants to review the actions of IRPA and prepare for the future. In order to facilitate the course of the Scientific Programme, the IRPA Associate Societies Forum will be held on Sunday 8 May. It will provide an opportunity to discuss common issues and to develop ideas concerning the running of IRPA. All Associate Societies are strongly encouraged to ensure that they are represented at the Forum, and all Congress delegates may also participate.
Additional IRPA committee and commission meetings will be announced by the IRPA Executive. For further information, please consult the IRPA14 website at www.irpa2016capetown.org.za and contact the IRPA Executive office at exof@irpa.net
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The General Assembly to be held on the Wednesday afternoon will be the principal part of the business programme during which some 150 formally nominated Associate Society delegates, representing the Associated Societies, will elect the officers and members for the next Executive Council that will operate during the 2016 – 2020 period. It will also conduct other formal business, including confirming the venue for the next International Congress (IRPA15) scheduled for 2020 and the selection of the prime candidate for the 2024 Congress.
Congress Programme (continued) Refresher Courses The Refresher Course programme provides delegates with the opportunity to update their knowledge in specific areas of radiation protection science and practice. The courses are aimed at providing a broad overview of the current state of a given topic, thereby giving delegates not working directly in that field a sound understanding of the current status, and at giving experienced practitioners a more detailed understanding of up-to-date developments in a field. Twenty refresher courses will be delivered by selected instructors according to their outstanding expertise and competence in teaching. The courses are offered in five parallel sessions each morning, Monday through Thursday, beginning at 0730. The courses will be submitted to the American Academy of Health Physics for accreditation for Continuing Education Credits, and course details will be available to support accreditation by any other Associate Society for relevant Continuing Professional Development (or equivalent) schemes. The fee for the refresher courses will be ZAR 600.00 per person per course. The list below presents outline information on the course schedule; the latest course details are specified on the Congress website and will be clearly indicated in the registration system. No. RC1 RC2 RC3 RC4 RC5
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RC6 RC7 RC8 RC9 RC10 RC11 RC12 RC13 RC14 RC15 RC16 RC17 RC18 RC19 RC20
Interim Title Monday Biological effects of ionising radiation and individual radiosensitivity variation Computed tomography dosimetry and optimisation ALARA planning and management Radiological protection in the oil, gas, and mining industries Emergency risk communication: Principles and challenges Tuesday Chemical and radiological toxicity – the DACTARI database Implementation of the new International and European Basic Safety Standards Internal dose assessments, including transuranics Radiological respiratory protection Food and water safety issues in emergencies Wednesday Management systems for radiation safety Hybrid imaging: Radiation safety challenges, compliance issues Computational dosimetry and modelling The transport safety / transport security interface Site reference criteria for remediation of contaminated land Thursday Non-ionising radiation measurements and compliance testing RP issues in radiotherapy imaging Monitoring of dose to lens, skin, and extremities Sealed radioactive sources management and after-use conditioning Protection of biota: Methodologies and assessment tools
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Congress Programme (continued) IRPA Young Professionals Award The IRPA14 Organising Committee issues a special invitation and encouragement to younger scientists and professionals to attend the congress as delegates. Besides the Young Professionals Award the Organising Committee will encourage networking amongst young persons by holding a specific reception for them, allowing them also to meet some of the senior figures in the profession. Eligible persons are requested to tick the relevant box on the registration form. Purpose of the Award Processes that involve radioactive material and radiation require qualified scientists and professionals in the field of radiation protection and safety. The purpose of this award is therefore to promote investigation into radiation protection and all its related disciplines by young scientists and professionals. The IRPA Young Professionals Award renders an opportunity to present the work in an oral form to an experienced international audience of experts and peers. Rules To qualify for this distinction young scientists and professionals are required to: • be under 35 years, or in exceptional cases if the candidate is older, be in the first five years of their career in radiation protection; • be the main author of a paper whose abstract has been approved by the Scientific Committee or Board of the candidate’s Radiation Protection Associate Society in that Region; • if the work has more than one author, obtain the written consent of the other authors for the main author to be the candidate for the award; and • be officially designated by the relevant Associate Society in the Region of the Conference. The Candidate’s Associate Society is required to: • nominate their candidate(s) to the Congress organisers in accordance with the congress rules. Only one candidate per society is allowed for IRPA14; and • ensure that the candidate for the award can participate in the Congress and make an oral presentation of the paper. In case the candidate cannot assure his/her participation due to financial constraints, he/she will be able to apply for any of the scholarships that sponsoring organizations are able to grant. Normally the candidate’s Associate Society should ensure that the applicant can participate, where necessary by providing financial support. Awards Three awards (First, Second and Third prize) will be presented to the selected young scientists and professionals, according to criteria established by the Jury. The awards will be announced and presented in the Closing Ceremony of IRPA14, and will consist of diplomas and/or memorial plaques, together with a monetary prize. All candidates for the award should be present during this ceremony.
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Call for Abstracts The Scientific Programme Committee is pleased to invite delegates to submit their contribution to the IRPA14 Congress through the online submission system. Your contribution, once accepted, can be presented at IRPA14 as a poster or as an oral presentation, your poster PDF or PowerPoint presentation and your full paper will be made publicly available through the IRPA web site after the Congress, and we are planning to provide the option of having selected papers published in a leading peer-reviewed journal. To view the abstract submission page on the website go to www.irpa2016capetown.org.za/ScientificProgramme/abstracts The final date for the submission of abstracts is the 20th September 2015. Abstracts will then go through a review process and authors will be notified by the 31st December 2015 whether their submission has been accepted. Your abstract should summarise clearly the proposed content of the full paper, including any major scientific findings or conclusions. The acceptance of abstracts will be based on their scientific and technical quality and clarity of presentation. Submission Guidelines Authors will be required to register online as a user. Once registered, a confirmation email will be sent to you containing the submission guidelines, instructions and an abstract template. Briefly, the simple, user-friendly process is as follows: 1. Register as an abstract submitter, log in, and enter the title of your abstract. You can submit one or several abstract(s) and, before 20th September 2015, update your abstract(s). 2. Download the approved abstract template, fill in the abstract, save your abstract in .doc or .docx format, and upload it. 3. Enter the affiliation(s) and name(s) of the author(s) and confirm that at least one author will be present during IRPA14. 4. Select the topic/subtopic combination that best describes your combination, using one of the 16 thematic combinations listed above and at the web submission page (1 A-D, 2 A-F, 3 A-F). If you select an Applications/context combination, i.e., one of options 3 A-F, you will also be asked to select one of the 16 subjects listed above (i – xvi). 5. Suggest your preferred mode of presentation (poster or oral) but please understand that due to programme constraints and limitations, we cannot guarantee that your preference can be met. 6. Provide a brief presenter biography (short enough to be read out in public!)
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Please refer to the website for more information - www.irpa2016capetown.org.za/ScientificProgramme/abstracts
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Registration Information How to Register To register for the IRPA14 Congress in Cape Town, please visit the congress website: www.irpa2016capetown.org.za or complete the enclosed registration form and return, to the Congress Organisers. Pre-registration via the website will be possible until 01 May 2016. After this date only on-site registration will be accepted. It is essential that the instructions for payment of all fees are strictly followed. Every participant, including invited speakers, delegates and accompanying persons, must register to attend the Congress. Registeration Fees Registration Category
Early Pay before 31 Jan 2016
Standard Late Pay between Pay between 1 Feb - 31 Mar ‘16 1 Apr - 1 May ‘16
ZAR 12 000.00
ZAR 13 000.00
ZAR 14 000.00
One Day Registration
ZAR 4 000.00
ZAR 4 000.00
ZAR 4 000.00
Student Full Registration
ZAR 7 000.00
ZAR 8000.00
ZAR 9 000.00
Students Day Registration
ZAR 2 600.00
ZAR 2 600.00
ZAR 2 600.00
Accompanying ZAR 2 280.00 Persons
ZAR 2 280.00
ZAR 2 280.00
What is Included
Delegate Pack Access to all Congress sessions Access to exhibition and poster area kit ZAR 15 000.00 Congress Coffee breaks Dialy Lunch Welcome Cocktail Gala Dinner For the nominated day only: Delegate Pack Access to Congress sessions ZAR 4 000.00 Access to exhibition and poster area Congress kit Coffee breaks Lunch Delegate Pack Access to all Congress sessions Access to exhibition and poster area kit ZAR 10 000.00 Congress Coffee breaks Daily Lunch Welcome Cocktail Gala Dinner For the nominated day only: Delegate Pack Access to all Congress sessions ZAR 2 600.00 Access to exhibition and poster area Congress kit Coffee breaks Lunch Congress Pack Coffee breaks ZAR 2 280.00 Daily Lunch Welcome Cocktail Gala Dinner
Social Events Gala Dinner Guest Ticket
ZAR 1 200.00
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Wednesday, 11 May ‘16 at 19h00
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Delegate
Onsite Pay after 1 May ‘16
Registration Information (continued) Students To qualify for the Student rate, you must send documentary proof that you are in full time study at a recognised educational institution and this must accompany your registration form. If you are employed you do not qualify for a student rate. Discounted rate for combined IRPA14 and ICNIRP 8 registration For details, please refer to the web site www.irpa2016capetown.org.za/index.asp Payment Registration fees are to be paid in South African Rands (ZAR), and should be paid according to the procedure described on the registration form included in this announcement. Payment can also be made on-line when you register for the Congress on the website at www.irpa2016capetown.org.za Payment can be made by MasterCard, Visa, American Express or Diners Card or by bank transfer. Cancellation of Registration and Refund Policy The Congress Secretariat must be notified of any cancellations in writing, on or before 31 March 2016. All approved refunds will be subject to an administration fee of ZAR 1 200.00 and will only be issued after the Congress. Student Grants A limited number of Student Grants will be available. The closing date for applications is 1 December 2015. Please see the website for more information. The applicant should: • be registered as a full time student at an established academic institution (documentary proof to be provided) • in one of the low income, lower middle-income or upper middle income countries as determined by the official World Bank list and published on their website at www.worldbank.org To apply for a student grant, please submit your abstract via the website and request the special grant application form from the Congress Organisers at www.irpa2016capetown.org.za
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Please note that funding is strictly limited and no guarantees of financial support can be given until the Organising Committee has reviewed all applications. Preference will be given to applicants who have raised at least a portion of the required funding themselves.
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Trade Exhibition A trade exhibition at which both local and international suppliers will showcase the latest in product development and related services will take place concurrently with the Congress and the times are as follows: Build Up
Saturday, 7 May 2016 Sunday, 8 May 2016
17h00 – 23h00 08h00 – 15h00
Welcome Reception
Sunday, 8 May 2016
18h30 – 21h00
Exhibition Times
Monday, 9 May 2016 Tuesday, 10 May 2016 Wednesday, 11 May 2016 Thursday, 12 May 2016
09h00 – 17h00 09h00 – 17h00 09h00 – 17h00 09h00 – 14h00
Breakdown
Thursday, 12 May 2016
14h00 – 18h00
For further information about the exhibition please visit www.irpa2016capetown.org.za
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Hotel Accommodation Reservations Hotel reservations for the Congress in Cape Town can be made through Congress Organisers, Turners Conferences who have secured preferred rates for IRPA14 participants. Turners offer a wide range of accommodation categories and price ranges to suit all budgets. Most of the hotels are located in close proximity to both the Cape Town International Convention Centre and the Victoria & Alfred Waterfront. Please indicate your preferred choice of hotel and category on the hotel reservation form. Please also indicate which other category we should offer in case your first choice is fully booked. All rates are quoted in South African Rands (ZAR) and are subject to change. Rates are quoted per room and per night, including VAT at 14% and 1% Tourism Levy and either Continental or English breakfast and service taxes. Bed & Breakfast establishments including Guesthouses will be booked upon request and are subject to availability at the time of booking. Requests can be sent to Bruce Rumble by email at brucer@turnergroup.co.za Confirmation of Hotel Reservations All hotel reservations will be confirmed to you in writing with the name of the hotel, the category, the type of accommodation booked, the arrival and departure dates, the price, and the amount of deposit required. The confirmation will be accompanied by an invoice and request for payment. Payments A deposit equal to two nights stay is required to secure the hotel booking. The balance of the accommodation is to be settled directly with the hotel upon your arrival. The deposit may be paid either by bank transfer or by MasterCard, Visa, American Express or Diners Club credit card. Full details appear on the booking form. When making payment by electronic bank transfer, please state your name and IRPA14 clearly on the transfer form so that Turners Conferences can identify and allocate the payment to your booking.
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Changes and Cancellations Cancellations of accommodation must be submitted to Turners Conferences in writing. You may cancel your reservation up to 8 March 2016 with a full refund of your deposit paid less an administration fee of ZAR228.00. No refunds will be possible after 8 March 2016. An amendment fee of ZAR228.00 will apply to all changes made to confirmed reservations.
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Congress Accommodation For full details of the hotels please visit the official website at www.irpa2016capetown.org.za The following hotels have been especially reserved for the Congress and preferential rates have been negotiated for participants. Hotel
The Westin Cape Town 5 Star *****
Hilton Cape Town 5 Star ***** Complimentary Morning & Afternoon Return Shuttle African Pride 15 on Orange Hotel 5 Star ***** Complimentary Morning & Afternoon Return Shuttle Southern Sun Cullinan Hotel 4 Star **** Southern Sun Waterfront Hotel 4 Star **** Southern Sun Cape Sun 4 Star ****
Protea Hotel North Wharf 4 Star **** The Harbour Bridge Hotel 4 Star ****
At CTICC
Room Type Deluxe Room Single Deluxe Room Twin Deluxe Room Double Executive Room Single Executive Room Twin Executive Room Double Grand Deluxe Room Single Grand Deluxe Room Twin Grand Deluxe Room Double
King Hilton Room Single City King Hilton Room Double 1.5km from CTICC Twin Hilton Room Double Deluxe Suite Single Gardens 3.4Km from CTICC Deluxe Suite Double Standard Room Single Adjacent to CTICC Standard Room Twin 150 metres Standard Room Double Standard Room Single Adjacent to CTICC Standard Twin Room 350 meters Standard Room Double Standard Room Single City 1.3Km from Standard Twin Room CTICC Standard Room Double Standard Room Single Standard Twin Room City Standard Room Double 850 meters from Green Annex Room Single CTICC Green Annex Twin Room Green Annex Room Double Adjacent to 1 Bedroom Apartment Single CTICC 1 Bedroom Apartment Double 650 meters Luxury Room Single Quays 450 meters to Luxury Room Twin CTICC Luxury Room Double
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Room Rate R 3400.00 R 3700.00 R 3700.00 R 3800.00 R 4100.00 R 4100.00 R 4200.00 R 4200.00 R 4200.00 R 2200.00 R 2450.00 R 2450.00 R 2301.00 R 2702.00 R 2115.00 R 2413.00 R 2413.00 R 1913.00 R 2211.00 R 2211.00 R 1610.00 R 1908.00 R1908.00 R 1150.00 R 1585.00 R 1585.00 R 1390.00 R 1892.00 R 1892.00 R 1832.00 R 2376.00 R 1867.00 R 2583.00 R 2583.00
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Hollow on the Square Hotel 4 Star ****
Location
Congress Accommodation (continued) Hotel Mandela Rhodes Place Hotel 4 Star **** Complimentary Morning & Afternoon Return Shuttle
Park Inn by Radisson 4 Star **** The Townhouse Hotel 4 Star **** Portswood Hotel 4 Star **** The Commodore Hotel 4 Star ****
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Strand Towers Hotel 4 Star ****
Location
Room Type Superior Room Single Superior Room Double Deluxe Room Single City 1.6Km from CTICC Deluxe Room Double 2 Bedroom Suite Single 2 Bedroom Suite Double
R 3065.00
Standard Room Single Standard Room Twin Standard Room Double Standard Room Single Gardens Standard Room Twin 2.1Km from CTICC Standard Room Double Standard Room Single V&A Waterfront Standard Room Twin 2.5Km from CTICC Standard Room Double
R 1514.00 R 1665.00 R 1665.00 R 1125.00 R 1375.00 R 1375.00 R 1564.00 R 2087.00
Standard Room Single V&A Waterfront Standard Room Twin 2.4Km from CTICC Standard Room Double Standard Room Single City Standard Room Twin 1.2Km from CTICC Standard Room Double Guest Room Single Woodstock Guest Room Twin 5.9Km from CTICC Guest Room Double
R 1776.00 R 2087.00 R 2087.00 R 1370.00 R 1550.00 R 1550.00 R 1315.00 R 1470.00
City 450 meters from CTICC
Double Tree by Hilton 4 Star **** Complimentary Morning & Afternoon Return Shuttle Premier Hotel Cape Manor 4 Star **** Sea Point Complimentary Morning & 4.5Km from CTICC Afternoon Return Shuttle Protea Hotel Victoria Junction 4 Star **** De Waterkant Complimentary Morning & 1.4Km from CTICC Afternoon Return Shuttle The Capetonian 4 Star ****
Room Rate R 1655.00 R 1655.00 R 2705.00 R 2705.00 R 3065.00
R 2087.00
R 1470.00
Standard Room Single Standard Room Twin
R 1085.00 R 1220.00
Standard Room Double
R 1220.00
Standard Room Single Standard Room Twin
R 1918.00 R 2168.00
Standard Room Double
R 2168.00
Standard Room Single Adjacent 600 meters from Standard Room Twin CTICC Standard Room Double
R 1300.00 R 1500.00 R 1500.00
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Congress Accommodation (continued) Hotel Protea Hotel Fire & Ice! Cape Town 4 Star **** Complimentary Morning & Afternoon Return Shuttle Sun Square De Waal 3 Star Plus **** City Lodge V&A 3 Star **** Holiday Inn Express Cape Town 3 Star ****
Fountains Hotel 3 Star ****
Location
Room Type Standard Room Single Standard Room Twin
Room Rate R 1544.00 R 1719.00
Standard Room Double
R 1719.00
Standard Room Single Gardens Standard Room Twin 2.7Km from CTICC Standard Room Double V&A Waterfront Standard Room Single 800 meters from Standard Room Twin CTICC Standard Room Double Standard Room Single Standard Room Twin City
R 1362.00 R 1460.00 R 1460.00 R 1489.00 R 1866.00 R 1866.00 R 1263.00 R 1263.00
Standard Room Double
R 1263.00
Standard Room Single City Standard Room Twin 1.0Km from CTICC Standard Room Double
R 1120.00 R 1320.00
Bo-Kaap 2.1Km from CTICC
1.6Km from CTICC
R 1320.00
Guesthouses & Bed & Breakfasts Alternate accommodation is available to participants who would prefer to be housed at Guesthouses or Bed & Breakfasts establishments in and around the Cape Town area. Requests for this type of accommodation to be forwarded by email to brucer@turnergroup.co.za with the following details to enable an accurate quotation: 1. 2.
Estimated budget allowance per day Number of people requiring accommodation
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Getting to the Congress Travel by Air The main airport in the Western Cape is Cape Town International Airport which is situated approximately 20 minutes from the Cape Town city centre by bus. 18 international and national carriers service Cape Town International Airport. Some international carriers fly directly to Cape Town while some stop-over in Johannesburg and then carry on to Cape Town, with others terminating their flights in Johannesburg, which necessitates a change of aircraft and an additional short 2-hour domestic flight. The preferred carrier for IRPA14, South African Airways (SAA), is offering delegates special fares over the period of the event on a first come, first serve basis. Early booking is strongly suggested because flights to, from and within South Africa are generally in heavy demand. These fares are available for flights booked through Turners Travel or directly with SAA on their Intercontinental, Regional and Domestic services subject to the relevant class availability. Conditions will apply. Enquiries can be made immediately by contacting your nearest SAA office. Contact details for all the SAA Offices can be obtained from the SAA website at www.flysaa.com. South African residents should contact Turners Travel on telephone 031 368 8000 or email Linda Edwards at lindae@turnergroup.co.za. Should you encounter any difficulties in contacting SAA, you may contact Linda Edwards at lindae@turnergroup.co.za and your email will be forwarded to the South African Airways head office. Comair - operated by British Airways, Mango, and Kulula are no frills airlines operating within South Africa offering value for money domestic options that can be booked online through Turners Travel or the internet. Travel by Road Whilst most delegates travel by air when visiting Cape Town, you can certainly travel by car or bus on our quality road network from any other city in South Africa. On arrival, please note that public transport may be limited in some areas but getting around is relatively simple and convenient, using taxis or hired car. To rent a car you will need a current South African, or an International Driver’s License. It is possible to pick up a car in one city and return it in another. Travel to and from Cape Town International Airport Cape Town International Airport is 30 km from the Victoria & Alfred Waterfront and City centre. A Congress Welcome Desk will be in operation at Cape Town International Airport on the 7th and 8th of May 2016. The desk will be situated in the International and Domestic arrivals halls and will be identified by the congress banners. Turners Conferences has arranged an optional prepaid airport transfer service to all contracted hotels. To pre-book and pay for your airport transfer, send the date and time of your arrival, the flight number as well as the hotel where you are staying and we will make all the arrangements for you. Transfers must be pre-booked and pre-paid. Transfers that are not paid before 30 days prior to the date of service will be cancelled automatically.
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You may book your transfers online by making use of the registration form. AIRPORT TO HOTEL TRANSFER One way charge between Cape Town International Airport & Appointed Hotels in the city centre only.
Pre-booked & Pre-paid ZAR 370 per person
If you require private group transportation, or transfers to non-appointed hotels, please do not hesitate to email Deveena Naiker on deveenan@turnergroup.co.za for a quotation. For your arrangements to return to the airport, please visit our Transfer desk on site at the convention centre or you may pre-book online by using the registration form.
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Social Activities The following Social Events will enhance delegates’ visits and allow the South Africans to demonstrate their warm hospitality. Welcome Reception Sunday 8 May 2016 at the Cape Town International Convention Centre starting at 19h00. Gala Dinner Wednesday 11 May 2016 in Hall 4, Cape Town International Convention Centre starting at 19h00.
Technical Tour Programme Pre-Congress Technical Visits and Tour Delegates will be able to visit a variety of facilities as part of the Technical Visits programme as well as a tour to Necsa. These visits will take place prior to the congress on Friday 6 May 2016 and can either be attended as a one-day visit or as part of a sightseeing tour. All visits will depart from the Cape Town International Convention Centre except the visit to Necsa. The tour to Necsa will take place on Thursday 5 May 2016 and Friday 6 May 2016. Please note all options are detailed below and can be booked via the registration system. Koeberg Nuclear Power Station (One Day Visit) Date: 6 May 2016 / Time: 08h00 to 17h00 Based on a maximum of 20 participants Transportation costs including Lunch pack: R650.00 per person rate This one day tour will afford delegates the opportunity to visit the Koeberg Nuclear Power Station, the only nuclear power station on the entire African continent. It is located North of Cape Town on the picturesque west coast of South Africa. The Koeberg Nuclear Power Station is owned and has been operated by the country’s national electricity supplier, Eskom Holdings SOC Ltd. More information at www.eskom.co.za
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Technical Tour Programme (continued)
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Facilities that would be included in the tour at the Koeberg Nuclear Power Station are: •
The Low/Intermediate Level Waste Storage Facility: Low and Intermediate Level Waste and Short-Lived Waste is temporarily stored at the Koeberg Nuclear Power Station prior to shipment and disposal at the National Waste Repository.The tour includes a visit to the Low Level and Intermediate Level Waste Storage Facility where visitors will gain insight into the packaging, monitoring, labelling and storage of radioactive waste at the Koeberg Nuclear Power Station.
•
The Emergency Preparedness and Response Control Centre: The Koeberg Emergency Control Centre is located on-site and the primary function is to facilitate a coordinated, integrated response to radiological and nuclear incidents and/or accidents. The tour includes a visit to the Emergency Preparedness and Response Control Centre where visitors will gain insight into the Integrated Koeberg Nuclear Emergency Plan, the response organisation and protective measures to safeguard workers, the public and the environment against potential consequences associated with radiological and nuclear incidents/ accidents.
•
The Turbine Hall: The Koeberg Turbine Hall houses plant and major components associated with steam production and electricity generation. The tour includes a walk in the Turbine Hall where visitors will see the main components i.e. the operational Generators and Turbines employed for generating electricity. The Koeberg Turbine Hall houses the largest turbines in the Southern Hemisphere.
•
The cooling water intake basin and filtration system: Seawater from the Atlantic Ocean is used for cooling essential plant components. The tour includes a walk to the Intake Basin Filtration System where visitors will see the intake of cooling water and filtration of debris via a rake and drum screens.
•
The Visitor’s Centre: The Koeberg Visitor’s Centre boasts a state of the art auditorium and exhibition area, which enthralls and enlightens thousands of visitors every year. Visitors are given the opportunity to discover first-hand how the power station works and the measures taken to protect the environment around the station. From the deck of the centre, visitors can enjoy a panoramic view of Table Mountain, Robben Island, and a fair stretch of pristine West Coast coastline.
•
The Radiation Protection Training Facility: The Koeberg Radiation Protection Training Facility at Koeberg employs a simulator to complement training of workers in radiological controlled areas. The tour includes a visit to the Koeberg Radiation Protection Training facility where visitors will gain insight into the Koeberg Radiation Protection Training programme for Radiation Workers.
Delegates will be informed of the Koeberg Nuclear Power Station access requirements prior to the visit.
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Technical Tour Programme (continued) Grootte Schuur and Tygerberg Hospital (One Day Visit) Date: 6 May 2016 / Time: 08h00 to 17h00 Based on a maximum of 20 participants (maximum 10 participants at each venue) Transportation costs including Lunch pack: R600.00 per person rate
Groote Schuur is one of Cape Town’s premier tertiary academic hospitals and was officially opened in 1938. The hospital is internationally renowned as the training ground for some of South Africa’s finest doctors, surgeons and nurses. Internationally, Groote Schuur Hospital gained global fame when, in December 1967, a young UCT educated surgeon named Dr Christiaan Barnard completed the world’s first successful human heart transplant. Perhaps not quite as well known is the fact that Allan Cormack, co-recipient of the 1979 Nobel prize for his role in the development of the CT scanner, performed a large part of his work on the CT scanner while working at Groote Schuur Hospital. The visit entails a tour of the “Heart of Cape Town” Museum (Entrance fee applicable); a museum built on the Grootte Schuur Hospital premises around the first heart transplant. It will also include a tour to the radiotherapy department. Tygerberg Hospital is a tertiary hospital located in Cape Town. The hospital was officially opened in 1976 and is the largest hospital in the Western Cape and the second largest hospital in South Africa. It acts as a teaching hospital in conjunction with the University of Stellenbosch’s Health Science Faculty. This tour would include a visit to the PET imaging centre at the hospital and possibly the 3 Tesla MRI scanner.
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Technical Tour Programme (continued) iThemba LABS Date: 6 May 2016 / Time: 08h00 to 17h00 Based on a maximum of 20 participants Transportation costs including Lunch pack: R650.00 per person rate
The iThemba Laboratory for Accelerator-Based Sciences is a group of multi-disciplinary research laboratories administered by the National Research Foundation. Based at two sites in the Western Cape and Gauteng, these provide facilities for: • Basic and applied research using particle beams • Particle radiotherapy for the treatment of cancer • The supply of accelerator-produced radioactive isotopes for nuclear medicine and research The main accelerator is a variable-energy separated-sector cyclotron, capable of accelerating protons to a maximum energy of 200 MeV. Since the late 1980’s, the Radionuclide Production Department has been known for supplying both the national and international markets with high quality accelerator based radiopharmaceuticals / radionuclides. This included the supply of short-lived SPECT radiopharmaceuticals such as 123I-related products and 67Ga to its over 25 nuclear medicine departments in South Africa.
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In 2006, the first commercial PET radiopharmaceutical, 18F-FDG, and in 2008 the first commercial 68Ge/68Ga generator was produced. The particle radiotherapy facility boasts a 200 MeV horizontal proton beam line, as well as an isocentric p(66)/Be neutron therapy unit, with depth dose characteristics very similar to an 8 MV photon beam.
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Technical Tour Programme (continued) South African Nuclear Energy Corporation (Necsa) This two day tour will afford delegates the opportunity to visit a variety of nuclear facilities at Necsa’s picturesque Pelindaba Site located 70 km from the OR Tambo airport, Johannesburg.
Necsa is a state-owned company responsible for undertaking and promoting Research and Development in the field of nuclear energy and radiation sciences. It is also responsible for processing source material, including uranium enrichment, and cooperating with other institutions, locally and abroad, on nuclear and related matters. More information at www.necsa.co.za
Delegates should make travel arrangements through the Congress Secretariat, Turners Conferences to arrive at the hotel on Wednesday 4 May 2016 and depart the hotel on the morning of Saturday 7 May 2016.
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Facilities that would be included in the visit would be: • SAFARI-1 Research Reactor: 20 Megawatt tank-in-pool type nuclear research reactor, owned and operated by Necsa; • NTP Radioisotopes SOC Ltd: Responsible for a range of radiation-based products and services for healthcare, life sciences and industry. Necsa is by far Africa’s largest producer of a range of medical isotopes and an important international supplier of 99Mo which is used for diagnostic purposes and therapeutic treatment of cancers. Many millions of people have received the benefits of medical isotopes originating from the SAFARI-1 Research Reactor; • Pelstore: Responsible for pre-disposal operations of all solid radioactive waste originating from Necsa operational facilities and also the interim storage area for all solid radioactive waste from Necsa’s decommissioned enrichment programme. A large facility containing 65000 steel drums with several operations, e.g. segmented drum scanner, repacking area and dispatch area for waste transported to the Vaalputs radioactive waste disposal facility • Necsa Emergency Control Centre: From this centre emergencies at Necsa are managed by a multidiscipline team of functionaries. Emergency services are also provided to the local municipality. The Centre which has been renovated during the FIFA 2010 World Cup and has been successfully used as a national nuclear security and emergencies command centre for several major public events such as FIFA 2010 World Cup, COP 17 and AFCON 2013; • Necsa Visitor Centre: Used to promote the public understanding of nuclear science and technology and facilitate regular communication with the public and its stakeholders.
Technical Tour Programme (continued) Tour Programme Day One - Wednesday 4 May 2016 Board the complimentary shuttle from the OR Tambo International airport to the Holiday Inn Johannesburg Airport. Check in time is from 14h00 onwards, if there are rooms available, you will be permitted an early check-in. Dinner and one soft drink included for this evening at the hotel main restaurant. Overnight at the Holiday Inn Johannesburg Airport on a dinner, bed and breakfast basis Day Two - Thursday 5 May 2016 Breakfast packs can be arranged through the hotel; alternatively, the guests can enjoy breakfast from 06h30 to 07h00. Delegates and Accompanying Persons will depart Johannesburg by coach from the hotel at 07h00 and transfer direct to Necsa. Coach will return to hotel at 18h00. Facilities to be visited: Visitor Centre, SAFARI-1, and Emergency Control Centre. Lunch onsite will be catered for and includes one soft drink. Dinner and one soft drink included for this evening at the hotel main restaurant. Overnight at the Holiday Inn Johannesburg Airport on a dinner, bed and breakfast basis Day Three - Friday 6 May 2016 Breakfast packs can be arranged through the hotel; alternatively, the guests can enjoy breakfast from 06h30 to 07h00. Delegates and Accompanying Persons will depart Johannesburg by coach from the hotel at 07h00 and transfer direct to Necsa. Coach will return to hotel at 18h00. Facilities to be visited: NTP Hot Cell Complex and Pelstore. Lunch onsite will be catered for and includes one soft drink. Dinner and one soft drink included for this evening at the hotel main restaurant.
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Overnight at the Holiday Inn Johannesburg Airport on a dinner, bed and breakfast basis. Fee Per Person Per Single: R7665.00 Per Person Sharing: R5100.00 • •
Rates are quoted per person. Prices are based on a minimum of 20 paying passengers and are subject to availability and successful security clearance by 31 January 2016.
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Technical Tour Programme (continued) Tour Programme Prices include: • 3 night’s accommodation in rooms with private facilities • Full breakfast and dinner at hotel including one soft drink per person • Catered Lunch included one soft drink per person at Necsa Visitor Centre • Transportation on 5 and 6 May 2016 by luxury touring coach including an English speaking driver • Service charges at hotels and all Government taxes Prices do not include: • Items of a personal nature such as newspapers, room service, telephone calls, etc. • Drinks/meals other than those specifically mentioned in the itinerary Limited Availability: • Places on tours are limited and are offered on a first-come-first-served basis. Fees are moderate to cover costs of transport, some guiding, and lunches/refreshments, where offered. IMPORTANT TOUR INFORMATION • Please allow a 15-minute leeway for your pick time. • All tours will operate provided that the required minimum numbers are reached and are subject to cancellation fees. • Delegates participate in the tours entirely at their own risk. • A 20% deposit is required within 14 days of making a reservation in order to confirm the reservations. • The balance of payment is to reach Turners 45 days prior to the tour departure date. • Any bookings made less than 45 days prior to the departure date must be paid in full immediately. • All transactions are conducted in terms of Turners standard conditions of trading. • Dietary requirements will be need to be advised 48 hours prior to tour departure. • Indemnity forms will need to be signed prior to participating on the technical tours. Please contact Deveena Naiker on deveenan@turnergroup.co.za
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Sightseeing Excursion Programme For full details of the excursion itineraries and content, please visit the website at www.irpa2016capetown.org.za Optional Day Tours (Full Itineraries are available on the Congress Website); rates are based on 2015 and subject to 2016 rate increase. Day Sighteeing Excursion Tour Code Excursion Name CAM001 CPM002 TAM003 TPM004 ROB012 WAM005 WPM006 PAM007 PPM008 FCP009 FWL010 FCW011
Morning Cape Town City, Table Mountain & Signal Hill (Excl: Cable car fare & entrance fees) Afternoon Cape Town City, Table Mountain & diamond tour (Excl: Cable car fare & entrance fees) Morning Cultural Township Tour Afternoon Cultural Township Tour Cultural Tour & Robben Island ferry (Extend the morning township visit to include Robben Island in the afternoon) Subject to weather, ferry schedule and seat availability Morning Winelands Tour Afternoon Winelands Tour Morning Cape Point Tour Afternoon Cape Point Tour Full Day Cape Point & Cape of Good Hope Tour Full Day Winelands Tour Full day Combo Cape Point & Winelands
Times
Dates
ZAR per person
07:45 – 12:45
Daily
R450
13:45 – 18:00
Daily
R450
08:00 – 12:45 13:45 – 18:00
Daily Daily
R520 R520
08:00 – 18:00
Daily
R880
08:00 – 12:45 13:45 – 18:00 07:45 – 12:45 13:45 – 18:00 08:00 – 18:00 00:00 – 18:00 07:45 – 18:00
Daily Daily Daily Daily Daily Daily Daily
R640 R640 R640 R640 R880 R880 R1110
The above day excursions are subject to availability at the time of booking and are subject to a minimum of two passengers. All leisure excursions will depart from Cape Town International Convention Centre, unless otherwise specified. Please report to your departure point not less than 15 minutes ahead of your scheduled departure time.
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Important Tour Information All tours are subject to minimum numbers being reached and are subject to cancellation fees. If minimum numbers are not achieved you will be offered an alternative tour, equal in value or you will be refunded in full. Basic Tour Conditions for individual bookings – A separate policy applies to groups of 10 or more and is available on request. A 20% deposit is required within 14 days to confirm the booking and the full and or final payment must reach Turners Conferences before 9 March 2016. Full payment is due immediately for bookings made after 9 March 2016. Cancellation Fees: Refunds will be considered for written cancellations received prior to 9 March 2016. No refunds will be made for cancellations received after 9 March 2016. An amendment fee of R228.00 applies to all confirmed reservations. The above conditions apply unless otherwise specified in writing.
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Sightseeing Excursion Programme (continued) Optional Pre And Post Leisure Overland Excursions (Full details on the website) Rates are based on 2015 and subject to 2016 rate increase. Dates Tour Code: KNP-STD Pre-Congress Tour: 04 – 08 May 2016 Post-Tour: 14 – 18 May 2016
Tour Code: GRT Pre-Congress Tour: 05 – 08 May 2016 Post Tour: 14 – 17 May 2016 Tour Code: CSU Pre-Congress Tour: 06 – 08 May 2016 Post Tour: 14 – 16 May 2016
Please visit the tours page www.irpa2016capetown.org.za for more scheduled overland leisure tour options.
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Per Person ZAR12 500 per person sharing ZAR14 050 in a single room
ZAR10 625 per person sharing ZAR11 475 in a single room ZAR7488 per person sharing ZAR9050 in a single room ZAR6935 per person sharing ZAR7685 in a single room ZAR17 710 per person sharing ZAR22 020 in a single room
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Tour Code: Win Pre-Congress Tour: 06 – 08 May 2016 Post CongressTour: 14 – 16 May 2016 Tour Code: EC Pre-Congress Tour: 06 – 08 May 2016 Post Tour: 14 – 16 May 2016
Excursion Name Kruger National Park: Pre and Post Congress Kruger National Park Standard Excursion. (Tour starts and ends in Johannesburg) Starting from Johannesburg, travel through some of the most beautiful regions of Mpumalanga; Panorama Route, Bourke’s Luck Potholes, God’s Window and visit the world famous Kruger National Park for game viewing in this Big Five game reserve. Duration: 5 days & 4 nights. Subject to minimum of 5 people. There is a guide briefing at 18h00 in Johannesburg at an appointed hotel which is followed by dinner and overnight. (Accommodation and dinner included for this night in Johannesburg). The Garden Route: Pre and Post Congress Excursion. Travel one of the world’s most entrancing coastlines from Cape Town via Wilderness and Knysna to Port Elizabeth or visa versa. Incorporating splendid sea views, ostrich farm, Knysna Estuary, Featherbed Nature Reserve, Cango Caves and more. Duration: 4 days & 3 nights. Subject to minimum of 5 people. Pre Tour: Starts in Port Elizabeth and ends in Cape Town. Post Tour: Starts in Cape Town and ends in Port Elizabeth. Cape Town and Surrounds: Pre and Post Congress Excursion. From the scenically spectacular Cape Point Nature Reserve to shore based whale watching in Hermanus; to the vineyards and villages of the Franschhoek, Swartland regions to the West Coast wild flowers, this is a tour that will give you an intimate insight into all that Cape Town and the surrounding regions have to offer. Duration: 3 days & 2 nights. Subject to minimum of 5 people. Tour starts and ends in Cape Town. Winelands: Pre and Post Congress Excursion. This tour is a great combination of nature, culture and history. We visit selected wine estates, taste their wines and learn about the beautiful old Cape Dutch architecture. Duration: 3 days & 2 nights. Subject to minimum of 5 people. Tour starts and ends in Cape Town. Fly in Eastern Cape Luxury Excursion Shamwari Game Reserve, the malaria free, private game reserve situated in the Eastern Cape of South Africa, is situated in verdant bush along the Bushman’s River, halfway between Port Elizabeth and Grahamstown. A natural extension to the famous Garden Route. This is the ultimate African adventure and conservation effort coupled with responsible tourism. The tour departs from (and returns to) Cape Town and includes a return flight from Cape Town to Port Elizabeth, road transfers from Port Elizabeth Airport to Shamwari (and back) and accommodation, at the luxurious Long Lee Manor or similar, on an all inclusive basis (selected beverages). Two game drives per day, in open landrovers offer superb game viewing with professional, knowledgeable rangers. For that African Safari experience of a lifetime this is a tour not to be missed. Duration: 3 days & 2 nights. No minimum required. This is not a guided tour and starts and ends in Cape Town.
General Information Cape Town Cape Town is the quintessential melting pot: it is a city alive with creativity, colour, sounds and tastes. While walking through the City’s streets and meeting its people, you will fall in love with its natural beauty, creative freedom and incredible spirit. Cape Town is a city where the unexpected is always just around the corner and the beautiful province of the Western Cape lies ready to be explored across the city border. Accommodation is available to suit all tastes and budgets, from luxury five star establishments to modest guesthouses and bed and breakfasts. These have been pre-booked for the Congress and delegates will be able to secure their choice of venue at preferential rates through the Congress organisers. A wide range of attractive tours and excursions will be on offer to visitors and these will be of a cultural, historical and geographical nature. From townships to wildlife reserves, shopping malls to vineyards, there will be something to delight everyone. We encourage you to participate on one of the arranged optional excursions. The experience will be unforgettable. Currency and Banks The unit of currency in South Africa is the South African Rand (ZAR) and is indicated with a capital R so that, for example, three Rand and fifty cents would be written R3.50. South Africa has a decimal currency system with one Rand equalling 100 cents. Denomination of Rand notes are R200, R100, R50, R20, and R10 and of the coins are R5, R2, R1, 50c, 20c, 10c and 5c. The following exchange rates were applicable at date of printing this document: 1 United States Dollar = ZAR 12.40 1 Euro = ZAR 13.20 Facilities for cashing traveller’s cheques are available at banks (operating hours are Monday - Friday 09h00 – 15h30, Saturdays 08h30 – 11h00) and at most hotels. Banks are closed on Sundays. Foreign exchange agencies are open during the week and on Saturdays. Automatic teller machines (ATM) are open 24 hours and are located at most banks as well as at the Congress Venue. International credit cards (Visa, Diners Club, MasterCard and American Express) are accepted at the majority of hotels, restaurants and shops. Electricity Supply
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The electricity supply in South Africa is 220 - 240 volts, 50 Hz. The connection for appliances is a round three-pin plug. Most hotels provide dual-voltage two-pin razor sockets (100-120 volts and 220-240 volts).
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General Information (continued) Health There are no compulsory vaccination requirements for persons entering South Africa although a certificate for yellow fever may be required if you are entering from certain South American or sub-Saharan African countries. Certain parts of the country have been designated as malaria risk areas. If you intend travelling to one of these areas, it is essential that you take prophylaxis before arrival and whilst in the area. Protective clothing and insect repellents should also be used. Cape Town is a malaria risk free area. South African doctors and dentists are highly trained professionals and hospitals are well equipped. Participants are requested to make their own arrangements with respect to health insurance prior to departure and consult their local general practitioner for personal expert advice. For international travel and health advisories please visit the WHO website at www.who.int/ith or www.cdc.org. It is safe to drink tap water throughout South Africa. However, for those who prefer bottled mineral water, this is readily available in various stores. Smoking is prohibited by law in most public buildings in South Africa (airports, Cape Town International Convention Centre, restaurants etc.) except in designated smoking areas. Insurance The 14th International Congress of the International Radiation Protection Association accepts no liability for any personal injury, loss or damage of property belonging to or additional expenses incurred by congress participants either during the congress or as result of delays, strikes or any other circumstances. Participants are requested to make their own arrangements with respect of health, travel and cancellation insurance. Language The official Congress language will be English. Lunch Lunches will be included in the participants´ registration fee. Please note that any special catering requirements must be specified when registering and may incur an additional charge. Passports and Visas
If required, upon request, the Congress Secretariat is willing to send you a letter of invitation. It should be understood that this letter will be sent only to help participants to raise travel funds or to obtain a visa. A letter of invitation is not a commitment on the part of the organisers to provide any financial support. Please note that only registered delegates who have paid their Congress registration fees will be issued with a letter of invitation.
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Every visitor to South Africa must have a valid passport. Passport holders from more than 80 countries, including USA, Canada, UK, Japan and the EU can visit South Africa without a visa. Information regarding visas can be obtained from your travel agent or the South African diplomatic or consular representative in your area. Passports should have at least 2 completely empty pages otherwise entry may be denied. Passports must be valid for at least 6 months after your intended date of departure. Delegates requiring visas, and who intend taking tours to neighbouring Southern African countries, are advised to secure a multiple entry visa. Tourists must satisfy immigration officers that they have the means of support for the duration of their stay in the country and return /onward tickets. Visas cannot be obtained on arrival. A list of countries that currently do not require a visa can be found at the SA Government website: www.home-affairs.pwv.gov.za/imigration/visas/schedule.htm
General Information (continued) Price Guidelines (for illustration purposes only) Prices will vary, but the following is an indication of what delegates might expect to pay: Tea or coffee Restaurant meal Cinema ticket Wine (750ml) Big Mac Burger Beer (340ml) Cola (340ml) Sandwich
ZAR 15.00 ZAR 200.00 ZAR 60.00 ZAR 50.00 ZAR 30.00 ZAR 20.00 ZAR 10.00 ZAR 30.00
€ 1 .10 € 15.00 € 4.30 € 3.57 € 2.15 € 1.43 € 0.74 € 2.15
US$ US$ US$ US$ US$ US$ US$ US$
1.40 18.00 5.50 4.55 2.70 1.80 1.00 2.70
Programme Changes The organisers cannot assume liability for any changes in the programme due to external or unforeseen circumstances. Changes will be mentioned on message screens throughout the Congress Centre. Registration Hours The registration desk in the CTICC will be open at the following hours: Sunday Monday Tuesday Wednesday Thursday Friday
8 May 2016 9 May 2016 10 May 2016 11 May 2016 12 May 2016 13 May 2016
14h00 – 19h00 08h00 – 18h00 08h00 – 18h00 08h00 – 17h30 08h00 – 17h30 08h00 – 12h00
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Safety and Security For those participants who have not previously visited South Africa, or Cape Town, and are concerned about personal safety, we wish to assure all visitors that Cape Town is like any other major city with good and bad areas. Common sense will ensure a trouble free and enjoyable congress and vacation. The area around the CTICC and adjacent hotels is safe and well monitored at all times but we advise that you do not walk alone after dark in unpopulated streets. Ostentatious displays of wealth should be avoided at all times. During the congress, the information desk at the CTICC and your hotel’s concierge will be able to assist you with information on places to visit and the appropriate means of transport. Shopping in Cape Town Most shops in the city centre and suburbs open between 08h00 and 17h00 to 17h30. Shops in major shopping malls open at 09h00 and close at 21h00 or later (especially at the V&A Waterfront), even on Sundays and most public holidays. Government agencies still keep to traditional weekday only hours. Most banks close at 15h30, and have limited Saturday morning opening times. Muslim-owned businesses close at noon on Fridays and re-open at 13h00.
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General Information (continued) Tipping Gratuities are not obligatory but are expected in South Africa. A guideline for visitors is the following: Airport porters ZAR 5 per item, taxis 10%, waiters and waitresses in restaurants 10%. Trade Exhibition A commercial exhibition of radiation safety related items and technical equipment will be organised during the congress. Interested companies please contact the Exhibition Organiser for further information at: Name: Catherine Taylor, Turners Conferences Tel.: +27 031 368 8000 Fax: +27 031 368 6623 E-mail: catherinet@turnergroup.co.za Traveller’s Cheques Most international traveller’s cheques are accepted, provided they are in an acceptable currency and may be cashed at most banks. Many hotels and shops also provide this service. Please note that Credit Cards or Cash are generally a more acceptable form of payment. VAT / Tax Refunds VAT of 14% is levied on nearly all goods and services. Foreign tourists may claim back VAT paid on goods or products (not services) that will be taken out of the country. Original tax invoices, foreign passport, plus all the items on which a refund is claimed, must be presented at the VAT Refund Administration Office or an appointed RSA Customs and Excise Official on departure, and the total VAT on these items will be refunded. Venue and Dates Cape Town International Conference Centre (CTICC), 9 – 13 May 2016. Located in the hub of the city’s beautiful northern foreshore, the Cape Town International Convention Centre is a cosmopolitan showcase where ideas and cultures from around the globe are able to meet and mingle against the stunning backdrop of Table Mountain. World-class standards and specifications mean that the CTICC is not only designed to meet any conference or event expectation, but also ensures the experience as a whole is an unforgettable one.
For more detailed information please visit www.cticc.co.za
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Two auditoria with superb acoustics, top-of-the-range technology, and ergonomically designed seats featuring writing tablets, provide ideal venues for large formal gatherings, lectures, awards evenings or even theatre productions. Spacious and subdivisible, meeting rooms of varying sizes, can be set up to suit a variety of functions or presentations
General Information (continued) Weather May marks the beginning of winter in Cape Town. Cape Town sunrise time in May is around 07h30 and sunset is around 18h00. The rainfall and temperature for May: Average daily maximum temperature: 20 degrees Celsius Average daily minimum temperature: 10 degrees Celsius The Western Cape gets most of its rain in winter with quite a few days of cloudy, rainy weather however these days are always interspersed with wonderful days. Average monthly rainfall 69 mm (2.72 inches) Register your Interest To register your interest in the 14th International Congress of the International Radiation Protection Association, please go online to www.irpa2016capetown.org.za and complete the online form.
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We will then send you newsletters and information on the progress and development of the Congress.
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Registration Form: IRPA14 Register online at www.irpa2016capetown.org.za 14th International Congress of the International Radiation Protection Association 9 – 13 May 2016, Cape Town International Convention Centre, South Africa To register, kindly complete one form per delegate and email, fax or post it to Turners Conferences SECTION 1 – DELEGATE INFORMATION Last Name/Family Name First Name (for badge) Title: Prof/Dr/Ms/Mrs./Mr. Nationality ACCOMPANYING PERSONS Do you agree that your name and email address can be given to sponsors of the Congress YES NO Tick as required: This is my Private Address Institution Address Please fill in the relevant details below Institution Name Postal Address City State Post/Zip Code Country Phone Mobile Email Address (Please Print) Fax Special Dietary and Other Requests: Dietary Name Request Other Name Request A – REGISTRATION FEES Registration Fees – South African Rands (ZAR) Only (includes VAT) Note: A discounted joint registration for IRPA 14 and ICNIRP 8 is available on the website Early: Until Standard: Between Late: Between Onsite No. of Amount Registration Category 31 Jan 2016 1 Feb-31 Mar 2016 1 Apr-1 May 2016 After 1 May 2016 Persons in ZAR Congress Full ZAR 12 000.00 ZAR 13 000.00 ZAR 14 000.00 ZAR 15 000.00 Registration One Day Registration ZAR 4 000.00 ZAR 4 000.00 ZAR 4 000.00 ZAR 4 000.00 Student Full Registration ZAR 7 000.00 ZAR 8 000.00 ZAR 9 000.00 ZAR 10 000.00 Student Day Registration ZAR 2 600.00 ZAR 2600.00 ZAR 2 600.00 ZAR 2 600.00 Accompanying Person ZAR 2 280.00 ZAR 2 280.00 ZAR 2 280.00 ZAR 2 280.00 Registration Social Functions: Registered delegates, Students and Accompanying Persons Welcome Reception and Gala Dinner included in fee Delegate, Student, Accompanying Person Welcome Reception Sunday: 8 May 2016 No Charge Included in Registration Fee Delegate, Student, Accompanying Person Gala Dinner Wednesday: 11 May 2016 Included in Registration Fee. ZAR 1 200.00 Non Delegate Fee TOTAL Registration Fees: ZAR Congress Full Registration includes: Access to all Congress sessions, Access to exhibition and poster area, Congress kit, Coffee breaks, Luncheons, Welcome Cocktail, Gala Dinner. One Day Registration includes - For Nominated Day Only: Access to all Congress sessions, Access to exhibition and poster area, Congress kit, Coffee breaks, Luncheons. Student Full Registration includes: Access to all Congress sessions, Access to exhibition and poster area, Congress kit, Coffee breaks, Luncheons, Welcome Cocktail, Gala Dinner. Student One Day Registration includes - For Nominated Day Only: Access to all Congress sessions, Access to exhibition and poster area, Congress kit, Coffee breaks, Luncheons. Accompanying Person’s Registration includes: Access to exhibition and poster area, Congress kit, Coffee breaks, Luncheons, Welcome Cocktail, Gala Dinner *** Students: To qualify for the Student rate, you must send documentary proof that you are in full time study at a recognised educational institution and this must accompany your registration form. If you are employed you do not qualify for a student rate. Cancellation Policy The Congress Secretariat must be notified in writing of any cancellations, all approved refunds will be issued after the Congress. An administration fee of ZAR 1 200.00 will be charged for all cancellations received on or before 31 March 2016. Please note that no refunds can be made for cancellations from 1 April 2016.
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B ACCOMMODATION HOTEL ACCOMMODATION Please indicate your choice of hotel in the box below. * All rates are quoted in South African Rands (ZAR) and are subject to change. Rates include VAT at 14% and 1% Tourism Levy. You may cancel your reservation up to 08 May 2016 with a full refund less an administration fee of ZAR 228.00. No refunds will be made on cancellations received after 08 May 2016. An amendment fee of ZAR 228.00 applies to all changes. Rates are per room per night and include either a Continental or English breakfast. 1st Choice 2nd Choice In the event that my preferred Hotel is unavailable please book a
Higher
Lower
Category of accommodation
Arrival Date Departure Date No. of Nights Room Type Other Single Double Twin Required (Specify) Name of Person with whom you are sharing the room Special Dietary Requests e.g. Vegetarian Meal, etc. Other Special Requests e.g. Non Smoking Room, Physically Disabled etc. A deposit equal to two night’s accommodation is required with this application to confirm the reservation. Balance of accommodation must be paid directly to the hotel on arrival. Hotel Deposit: ZAR C AIRPORT TRANSFERS If you would like to book transfers between Cape Town International Airport and the appointed accommodation in the city centre, please fill out the details below. A pre-booked and pre-paid transfer costs R370 per person, one way. Date of Flight arrive or Pick up Pick up Time Flight Number Drop off Point No. of people Cost Transfer Depart Time Cape Town ZAR Airport Cape Town ZAR Airport Transfer Total: ZAR D TECHNICAL TOUR PROGRAMME Please select the technical tour of your choice and complete this section to reserve your tour. A 20% deposit is required within 14 days of booking to secure the reservation and the balance is due before 1 March 2016. These tours will operate, subject to minimum numbers being reached. Technical Tour Details Date of Tour Cost per person No of People Cost Koeberg Nuclear Power Plant 6 May 2016 ZAR 650.00 ZAR Groote Schuur & Tygerberg Hospitals 6 May 2016 ZAR 600.00 ZAR Ithemba Labs 6 May 2016 ZAR 650.00 ZAR Pre Congress tour to Necsa (single occupancy) 4 May 2016 ZAR 7665.00 ZAR Pre Congress tour to Necsa (Sharing a room) 4 May 2016 ZAR 5100.00 ZAR Technical Tour Programme Total: ZAR All technical tours are subject to Turners and their appointed tour operators’ terms and conditions. Once confirmed, Technical Tours will be subject to a cancellation fee if cancelled after 31 March 2016. No refunds will be made for cancellations received after 7 March 2016. If minimum numbers are not achieved, you will be offered an alternative tour, equal in value or you will be refunded in full.
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E EXCURSION PROGRAMME Please select the excursion of your choice and complete this section to reserve your tour. A 20% deposit is required within 14days to confirm the booking and the full and or final payment must reach Turners Conferences before 07 March 2016. Full payment is due immediately for bookings made after 07 March 2016. Excursion Name Date of Tour Cost per person No of People Cost ZAR ZAR ZAR Excursion Total ZAR Special Notes: (Sharing partner, dietary requirements, etc.): All excursions are subject to Turners and their appointed tour operators’ terms and conditions. Once confirmed, excursions will be subject to a cancellation fee if cancelled after 07 March 2016. No refunds will be made for cancellations received after 07 March 2016. TOTAL AMOUNT PAYABLE: (Use this section to summarize your requirements and calculate the total of your payments due) Sections Sub Totals ZAR Amount A Registration Fees ZAR B Accommodation Deposit ZAR C Airport Transfers ZAR D Technical Tours ZAR E Excursions ZAR TOTAL: ZAR PAYMENT DETAILS Please enter X in the appropriate box You must specify your name and IRPA14 on your bank transfer. Account Name: Turners Conferences & Convention Pty Ltd-IRPA 2016Option 1 First National Bank - Account No. 62357593253 - Branch - Durban Main Branch 221426 - Swift Bank Transfer No. FIRNZAJJ762. (Please fax a copy of your transfer to Turners). Final date for Bank Transfer payments will be 01 May 2016. Option 2 Please complete the following authorization for Congress Organizers to debit your credit card. Credit Card I, the undersigned, do hereby authorize Turners Conferences to debit my credit Card for the following amounts: (please fax a copy of the front and back of the credit card to Turners, if the registered participant is not the cardholder) Registration Fees plus Accommodation Deposit Plus Tours Plus Airport Transfers Credit Card Type X Credit Card Number Cardholder’s Name
Master
Visa
Cardholder’s Signature
TOTAL: ZAR Diners Amex Expiry Date 3 Digit no. on reverse side where applicable
Date of Signature
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The Congress Secretariat
For more information about the Congress please contact: Turners Conferences PO Box 1935 Durban, 4000 South Africa Telephone: +27 31 3688000 Fax: +27 31 3686623 Email: info@irpa2016capetown.org.za
Congress Website
www.irpa2016capetown.org.za