Organization The AESOP Expert Pool has an elected Chair. This position is filled by a person that is coming from an AESOP member institution and has previously been an Executive Committee member; the preferred candidate for that position is the stepping down AESOP (Vice) President. The term of office shall be two years; re-election for another period of two years is possible. The work of the Chair of the AESOP Expert Pool is supported by AESOP SG, who shall provide office support. The Chair closely cooperates with the Executive Committee, especially to identify the scope and scale of specific missions. The SG of AESOP keeps the list of elected Experts. The information regarding the list of Experts is also available from the AESOP webpage. The elected experts are in the Expert Pool for a period of three years.
Procedures for external missions The AESOP Expert Pool starts its work on demand, as expressed by an AESOP member or interested other party. The request has to be filed officially to the AESOP SG who forwards the request to the Chair of the Expert Pool. The Chair of the AESOP Expert Pool is the central clearing body. Several steps are to be taken in sequence: ++ The Chair of the AESOP Expert Pool is in touch with the requesting party to clarify the issues at hand. ++ The Chair develops a proposal matching the negotiated issues and defines a mission statement. Other partners are AESOP SG and Treasurer especially on resulting costs (also see below), and other relevant AESOP Executive Committee members. ++ The Chair selects from the AESOP Expert Pool a set of individuals (max. three persons) who will take over a mission. In general, Experts appointed for a mission need to fulfil the general criteria, as defined in the composition section, and in particular need to demonstrate their impartiality and absence of conflicts of interest. ++ A mission has a clearly defined mission statement that identifies the task at hand and provides a timeline. This mission statement or brief is to be agreed on and signed by the Chair of the AESOP Expert Pool, AESOP Treasurer and SG and the requesting party. ++ A mission typically includes documentation provided by the requesting party, site visits and talks, a mission report, and recommendations or further courses of action. ++ A mission is fully documented and confidentially archived at the AESOP SG (information provided by the Chair of the AESOP Expert Pool). The information is only available to President AESOP and SG. The Chair of AESOP
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