Purchasing is the central authority for the procurement of supplies and services needed to support UFV’s instructional and operational activities. Purchasing is responsible for sourcing, negotiating, contractual arranging and purchasing of all supplies, equipment and services, including the rental of equipment, required by UFV. Exceptions are the purchasing of library books and bookstore merchandise. Purchases of goods and services must be covered by Purchase Orders, the authority for which is an approved Supply Purchase Requisition. Purchasing is committed to taking care of a clients’ needs, delivering first class service, and ensuring the best possible value for money through: 1.
Purchasing research: Recommend suppliers; develop/obtain specifications and product/ service standards, obtaining pricing requests.
2.
Conducting competitive bidding process: Prepare bid documents (e.g. Request for Quotations, Request for Tender, Request for Proposal, Request for Information, Request for Pre-Qualification, Contracts), Evaluate bid submissions, award contracts.
3.
Establishing campus/department contracts: Review/amend supplier contracts, administer contracts, supplier development
4.
Negotiating payment terms and conditions related to purchases: Price, quantity discounts, payment schedules/discounts, transportation mode and rates, trade-ins.
5.
Issuing purchase orders: Distribute purchase orders, establish/administer standing orders, arrange or loaner/demonstration equipment.
6.
Expediting/tracing
Contact Purchasing first when you require goods and services – they are here to help and can do the legwork for you! SHIPPING & RECEIVING DIVISION www.ufv.ca/Supplies_Management/Shipping-Receiving_Division Location: D122 Hours: 8:30 – 4:30 Direct line: 604-854-4552 Courier: 4488 Email: shipping.courier@ufv.ca Material handling is centralized and managed from the Abbotsford campus. Services provided by Shipping/ Receiving & Internal Couriers include: Receiving, processing, forwarding of items received. Shipping of documents and materials. Supply and delivery of copy paper, MFD toner, and standard logo stationary. Archives storage and retrieval. Warehousing storage. Office furniture set-up/repair (submit a Facilities Service Desk Work-Order request). Courier service for the transportation of materials and mail between campuses. Pickup and delivery at local businesses. Disposal of surplus via auction, charitable donations, and/or recycling.
SEC TION 6
1. 2. 3. 4. 5. 6. 7. 8. 9.
For more information and courier schedules please refer to the Supplies Management website.
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