Definitions of Common Finance Terms Activity & Service Fees
Each student pays $11.24 per credit hour in A&S fees. These fees are allocated by Student Government to various offices and student groups.
A&S Account
Student Organizations and Sport Clubs that receive funding from Student Government will have an A&S account opened for them. This on campus account is where your allocations will be deposited. The compliance check for these accounts is performed by the SG Treasurer.
Cash Account
Sport Clubs that create revenue via fundraising, donations or sponsorships can deposit their funds in this on campus account.
Fiscal Year (FY)
Used to describe what budget season we are in; FY 2012 refers to July 1, 2011-June 30, 2012.
Purchase Request (PR)
A form that each team fills out for the Sport Clubs Office; used to gather the necessary information to make a purchase, PO or check.
Purchase Order (PO)
A University document, submitted by the Procurement Office, which sets aside funds to pay a vendor once goods/services have been delivered.
P-Card
“Purchasing Cards” are University credit cards issued to professional staff members, such as the Sport Clubs Coordinator.
SCC Budgetary Committee
The committee, comprised of the SCC Exec Board, which determines the A&S allocations for all Sport Clubs on an annual basis.
Reimbursement Form
(also called Payee Invoice) A form used to process reimbursements, which is sent to the Procurement Office for processing.
W-9
An IRS form that documents a vendor’s Tax Identification Number. Each vendor must have this form on file with the University before they can be paid for any products or services. 26