Spring 2015
CorporateUpdate Did you know we offer a specialist procurement service? To complement our popular frameworks we offer a tailored, professional procurement service to public sector customers on a project specific basis. This end-to-end service from concept to award or anything in between could be of particular benefit to those with limited procurement capacity, or a short-term need. Our specialist experience and expertise of working with the wider public sector extends across a whole spectrum of services, headed up by the following teams: • Building and Facilities Management • Energy • Environmental Services and Waste Management • Food and Catering • Highways and Vehicles • ICT • Professional Services • Social Care and Health Examples include the Food and Catering team managing 38 live specialist procurements on behalf of various customers, whilst our Building and Facilities Management team are managing the refurbishment of a landmark building in London. Our reach extends far and wide especially for our Professional Services team who have been asked to provide procurement advice to the Government of New Zealand. For more examples of our specialist work in other categories please visit www.espo.org/Case-Studies.
Be part of ESPO’s stakeholder engagement process: From time to time we welcome information from stakeholders to help form the tender/retender of frameworks. If you wish to be a part of that process contact Steve Exley or Sandra Sewell – contact details below. Please refer to the back page to see examples of stakeholder engagement opportunities available now.
Whether you are wishing to establish a single contract, or are a group of organisations working together on a collaborative basis, ESPO can work in partnership with you to provide experts to manage or assist with the entire market engagement and tendering process.
Throughout the process, we will work closely with you at whatever level of engagement you require – you can utilise as little or as much as you need.
We may even be able to put you in touch with other organisations with similar requirements so that you can aggregate demand to reduce your procurement costs and increase supplier interest.
Steve Exley, (South), Business Development Manager on 0782 788 1641 or s.exley@espo.org
If you have a procurement specification but lack the resource to pursue it and would like to discuss how we can help, please contact:
or Sandra Sewell, (North), Corporate Account Manager on 0782 482 4643 or s.sewell@espo.org
“We look forward to working with you in 2015” Steve Exley and Sandra Sewell, ESPO Corporate Accounts team
New IT frameworks available to use now Developed in collaboration with Crown Commercial Service and Pro 5, ESPO launched three new IT frameworks. These are:
• Corporate Software Solutions (RM1042) • Technology Products (RM1054) • Local Authority Software Applications (RM1059) Each framework includes multiple lots and hosts a range of suppliers from both SMEs and large organisations. The frameworks are available for national use by any public sector body in the UK and with pre-agreed terms and conditions in place; the frameworks are ready for use now.
Corporate Software Solutions framework (RM1042) This framework offers access to a specialist supply base for complex business needs based on common software products. The framework will enable suppliers to provide Enterprise applications software and related services to include design, development, installation and commissioning of systems; ongoing support, training, enhancement and maintenance and some related business process support services. Solutions do not need to be completely new and could be a customisation of existing software to fit requirements. There are seven lots available: • Enterprise Resource Planning (ERP) software solutions • Finance IT software solutions • Human Resources (HR) and payroll software solutions • Customer Relationship Management (CRM) software solutions • Enterprise Content Management (ECM) software solutions • Data Management and Reporting Systems (DMRS) software solutions • Mobile application solutions
Technology Products framework (RM1054) This framework provides a commercial route to market for technology hardware, packaged software, secure technology products and disposals and end user devices. The framework is developed to meet the commodity hardware and software requirements of the public sector and for the procurement of all volume commodity hardware and software, this framework can be used as a simple commodity only requirement or as part of overall solutions. There are four lots available: • Technology hardware • Packaged software • Secure technology products and disposals • User devices
Local Authority Software Applications framework (RM1059) This framework was launched for core local authority business areas as an easy route to purchase software and related services. The goods and services available include design, development, installation and commissioning of systems, ongoing support, maintenance and much more! There are 11 lots available: • Revenue and benefit payments software and associated services • Payment processing and cash receipting software and associated services • Environmental, planning, building control and trading standards software and associated services • Libraries software and associated services • Housing and property management software and associated services • Social care software and associated services • Public health software and associated services • Civil enforcement software and associated services • Open governmental systems, interoperability and integration services • Democratic and citizen engagement software and associated services • Other local authority software applications including but not limited to waste management, museums, sports and more.
For full information on all three frameworks, download the user guides at espo.org or contact the ICT team today to find out more. e: ict@espo.org t: 0116 265 7897
ESPO introduces ‘buy back’ scheme for wheeled bins to generate income for authorities Following on from the success of the market leading national framework for refuse and recycling products (860) the framework continues to be successful one year on from being re-let. The new framework will continue to offer its existing products such as wheeled bins, kerbside recycling boxes and bags, food waste containers, compostable liners, paper liners, plastic refuse sacks, waste housing units and compost bins, but will now offer a new service called the ‘buy back’ scheme. The ‘buy back’ scheme (Lot 13) is aimed at encouraging the recycling of high value bulky items such as wheeled bins and waste containers; this follows the introduction of new waste schemes where authorities can sell their old bins back to framework approved suppliers at a cost with an earning potential of at least £150 per tonne for old plastic receptacles. This can contribute to the costs of changing waste collections or rolling out new schemes; and could financially support an authority considering their options in line with the TEEP* (Technically, Environmentally and Economically Practicable) regulations. Additional cost savings can be made by refurbishing bins instead of purchasing new bins which can be costly. This can be done via Lot 3 of the framework: maintenance of 4-wheeled bins.
*The regulations state that from January 2015 separate collections of at least paper, metal, plastic and glass are required where they are technically, environmentally and economically practicable (TEEP) and appropriate to meet the necessary quality standards for the relevant recycling sectors.
DID YOU KNOW… 95% of Local Authorities are using compost bins off framework 860! (source: Straight Ltd)
Case Study
London Waste and Recycling Board saves over £400,000 with collaborative procurement.
The Requirement
Established by the Greater London Authority Act 2007, The London Waste and Recycling Board (LWARB) was developed to promote and encourage the production of less waste and increase the proportion of waste that is re-used or recycled. Since then, the methods of collection, treatments and disposals of waste are proving to be more beneficial to the environment in London. In previous years, LWARB awarded grants totalling £5m to 29 projects, across 26 boroughs to encourage improved recycling services. The primary objective was to compliantly buy the most cost effective products available; this led to LWARB working with ESPO. ‘ESPO recently assisted the London Waste and Recycling Board (LWARB) in procuring approximately £415,000 LWARB provided ESPO with specifications of waste collection equipment for a following consultation with the boroughs, number of local authorities as part of which ESPO then procured via its market LWARB’s Joint Procurement Programme. leading framework. To ensure LWARB ESPO was professional and very helpful at gained the most out of framework 860, every stage of the procurement process. ESPO recently ran a further competition By facilitating a joint procurement for nine on behalf of LWARB for nine London local authorities LWARB and ESPO were able boroughs. This was to the value of over to secure average savings of 7% over £400,000 and for a range of products framework list prices for participating authorities, with some authorities including plastic wheeled bins, kerbside achieving savings of up to recycling boxes and bags, food waste caddies 25% for particular items.’ and compostable liners, and waste housing units.
The Solution
The Results
By conducting a further competition, the participating London boroughs achieved a saving of up to 25% for their combined requirements. This signified that framework 860 was an excellent vehicle for buying these goods and identified the additional savings that can be made by collaborating requirements. As LWARB continue to drive efficiencies in spending by combining boroughs requirements they carry on using the ESPO framework to procure their waste and recycling products.
Governance & Secretariat Officer LWARB
For more information, download the framework 860 user guide at espo.org Contact Environmental services and waste management
New Horticultural,
Garden and Grounds Supplies framework (60) This framework provides access to a range of trees, shrubs and bedding plants, sundries, line marking paint and equipment and gardening products. It is suitable for small one off orders, bulk orders, or ongoing top up orders.
All of the suppliers on this framework have been selected for their experience and ability to provide customers with a comprehensive range of products that combine quality and value.
e: environmental@espo.org
t: 0116 294 4165
Have you registered onto our new website yet? If you were a user of the Dealing Direct website you will now find that when using www.espodealingdirect.org you are automatically redirected to our new ESPO website. We were not able to migrate registered details from the Dealing Direct website to our new ESPO website which means existing Dealing Direct users will need to re-register to download our user guides and access our new website features. It is recommended that you register at least 48 hours before you need to access a user guide. Once you have re-registered, the new website will allow you: • to view or download information on all of ESPO’s frameworks, including those in the procurement pipeline. • access to your own MyESPO dashboard where you will be able to add frameworks to your interest list to receive notifications when changes are made, manage your details and view contact information for your account manager. Go to espo.org/Registration to register now!
ESPO News 2014
Stakeholder engagement opportunities Renewal of Insurance Services framework (RM3731) With the current framework due to expire in February 2016, work is already taking place to retender the agreement. If you wish to be a part of the stakeholder engagement process please email
insurance@espo.org
Potential framework for Multi-Sensory Environments
Work has commenced on a tender for multi-sensory environments for the very first time; we would like to engage stakeholders in that process. If you wish to be involved please email
care@espo.org
New frameworks
Best Public Procurement Project winners
Corporate Software Solutions framework RM1042
ESPO’s Insurance Services team, in collaboration with Crown Commercial Service and our Pro5 partners won the Best Public Procurement Project award at CIPS Supply Management Awards for their work on the Insurance Services agreement.
Technology Products framework RM1054
This accolade is a fantastic recognition of the team’s commitment to constantly innovating to meet customers’ needs. The agreement has saved the public sector in excess of £4.6 million so far this year alone.
Aviation Fuel
framework 309
Security Services
framework 347
Specialist Vehicles
framework 215R
Fruit and Vegetables
framework 72
Concessionary Travel Scheme Management and Consultancy Services framework 670
ESPO on TV! ESPO welcomed the BBC to film on site to show a feature on the popular regional television news programme East Midlands Today. This was a real milestone in ESPO’s 32 years, and reflected the outstanding work we do here. This coverage not only enabled us to increase our profile but also gave ESPO a chance to showcase what we do for the local economy’s employment and significantly what we do for our customer base.
If you prefer to receive an electronic copy of this newsletter in the future, email: info@espo.org © ESPO 2015
Wider Public Sector Travel framework RM1034
Grounds Maintenance Machinery framework 274
ESPO in the paper ESPO has been mentioned in a number of publications including Leicester Mercury’s Business Monthly magazine; the publication featured an extensive interview with ESPO’s Director John Doherty. John spoke about ESPO’s growing ability to wield an increasingly commercial arm in a public sector owned organisation. The three page spread included a feature to help dispel a common myth about the organisation… ’A big stationery cupboard next to the M1? We are a lot more than that’. To view the publication please go to espo.org/News-And-Events
Local Authority Software Applications framework RM1059
ESPO Barnsdale Way, Grove Park, Enderby, Leicester LE19 1ES • espo.org
This publication is printed on paper made from a mix of wood sourced from sustainable forests and recycled pulp.
Stairlifts, Steplifts, Vertical Through Floor Lifts and Hoists framework 364 For further information on any of the articles in this newsletter, or to discuss your procurement needs please contact: Steve Exley, Business Development Manager: e: s.exley@espo.org t: 07827 881 641 or Sandra Sewell, Corporate Account Manager: e: s.sewell@espo.org t: 07824 824 643 To make changes to your contact details: e: marketing@espo.org t: 0116 265 7927