C A M P U S
O R G A N I Z A T I O N
H A N D B O O K
campus, organizations are responsible for picking up the food and taking care of all setup, cleanup and supplies. Organizations may not bring outside food into areas where Dining Services is responsible. This includes, but is not limited to: Welsh Hills Room, Burton Morgan Center, Slayter Snack Bar (1st floor), The Roost (Slayter 3rd floor), Curtis and Huffman Dining Halls and the Presidents' Dining Room. Outside caterers are generally not permitted to provide food and services on campus. Lamson Lodge and The Bandersnatch are two venues that permit off-campus food vendors should approval be received by the Director of Administrative Services.
EQUIPMENT RESERVATIONS Depending on the type of event and location, campus organizations may need to rent or borrow equipment. Most equipment rentals have costs associated with them and organizations should make sure to consult their DCGA approved budget. The list below helps to identify types of equipment and appropriate offices to contact to request and reserve equipment. The list is not exhaustive. It is always recommended that campus organizations meet with Campus Services and explain the overall design and needs of an event to make the best decision on venue choice or to ask questions about equipment reservations. §
Tables & Chairs: Campus organizations that require additional tables and chairs (not available in the venue) for an event should consult Facilities Services. Work orders should be submitted to physplant@denison.edu no less than one week in advance and include the following information: name of campus organization, event name, date, time of event, time of desired setup of tables & chairs, end time of event, time of desired teardown of tables & chairs, number/type of tables and chairs needed, event contact information, room reservation number and campus organization account number.
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Sound & Lighting: Some events require amplified sound or special lighting. Portable sound machines are available from Campus Services. Some venues have this capability built-in. Events that require more technical assistance should consult Red Tech Sound Production.
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Sign-Up Tables: Organizations wishing to reserve tables within Slayter Union for sign-ups or promotions can do so via the Fundraising/Information Table Request Form offered by Campus Services online. Sign-up tables must be reserved in advance and setup and stored following the allotted reservation time.
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