C A M P U S
O R G A N I Z A T I O N
H A N D B O O K
If a campus organization fails to submit a budget request including all necessary forms for spring budget hearings, it forfeits its privilege to submit a request to the Finance Committee for the duration of the next fiscal year. Organizations established after the spring budget submission deadline are permitted to submit budget requests in the fall. There are three types of budget requests and campus organizations that campus organizations should know: §
Budget Allocation: Submitted during spring budget hearings and sometimes subsequently for additional funding requests.
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Budget Reallocation: Used to reallocate previously allocated (but not spent) money for a different purpose.
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Collaboration Request: When multiple organizations are working together to put on an event, each funding specific aspects they submit a Collaboration Request.
Fiscal Responsibility Each campus organization, when requesting funding, should have its treasurer include DCGA’s Statement of Fiscal Responsibility Form. The form asks organizations to commit to the following: §
Be fiscally responsible for all funds allocated by the Denison Campus Governance Association.
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Abide by the itemized budget approved by the Finance Committee and acknowledge that the organization may be randomly audited by the Finance Committee at any time.
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Understand that any misspending of funds could render an organization subject to punishment imposed and enforced by the DCGA, ranging from the freezing of an organization’s account to the suspension of our organization’s constitution.
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The treasurer of the organization will keep an accurate and up-to-date record of the organization’s spending, including keeping all receipts and a copy of all Short Order Forms.
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Leaders and representatives of the organization, must attend specified mandatory meetings scheduled by the Finance Chair and failure to do this may result in the freezing of an organization’s account.
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