CYPRESS COLLEGE 2012–2013
For the purpose of this policy, a “W” indicates that the student has withdrawn from a course without affecting the student’s grade point average. A “W” is given, therefore, under the following conditions and in the manner prescribed below:
Academic Policies / 25
Summer Intersession Courses First Week
Semester Courses
Students are to check with the Admissions and Records Office for appropriate withdrawal dates or see the deadlines printed under the CRN in the class schedule.
First Two Weeks of the Semester
Open-Entry Courses
Student or instructor may initiate a withdrawal. No notation shall be made on the student’s academic record.
Third Week through Twelfth Week
The student or instructor may initiate a withdrawal. A “W” shall be recorded on the student’s academic record.
Remainder of Course
Short TERM Courses UntiI the Day Prior to the First Census
The student or instructor may initiate a drop. No notation shall be made on the student’s academic record. Contact the Admissions and Records Office or see the deadlines printed under the CRN in the class schedule.
From the First Census Through the Withdrawal Date
The student or instructor may initiate a withdrawal up to the time three-fourths of the course has elapsed. A “W” shall be recorded on the student’s academic record. Contact the Admissions and Records Office or see the deadlines printed under the CRN in the class schedule for specific courses.
Remainder of the Course
A student may no longer withdraw from classes after the withdrawal date. The academic record of the student shall reflect a symbol grade other than “W.” Under extenuating circumstances, a “W” may be granted after the withdrawal date if the student files a Petition for Exception that is approved by the Office of Admissions and Records.
Weekend Seminars Until the Day Prior to the First Day of the Seminar
The student or instructor may initiate a withdrawal. No notation shall be made on the student’s academic record.
After the Seminar Begins
The instructor may drop, with a “W,” those students who do not attend the seminar. Those who do attend must receive a symbol or grade other than a “W.” Under extenuating circumstances, a “W” may be granted after the withdrawal date if the student files a Petition for Exception that is approved by the Office of Admissions and Records.
Distance Education Program Distance education is college instruction in which the instructor and student are separated by distance and communicate with the assistance of technology. These courses provide the same quality of Cypress College instruction, teach the same material, are transferable to most four-year baccalaureate institutions, and require the same fees as our traditional in-person classes. To take a distance education course, students need access to a computer with an Internet connection and have a functioning email address. Distance education students must, at a minimum, be able to: • Send and receive email with attachments • Receive private email with attachments (no shared email accounts) • Use a word processing program • Save documents • Navigate and search the Internet • Install new software applications Absences in a Distance Education course are accounted for by monitoring academic attendance or attendance at an academically-related activity. A student will be considered to be “present” in a course if there is evidence of weekly participation in an academically-related activity including, but not limited to, physically attending in-person sessions of a hybrid course, submitting an academic assignment, taking an exam, substantively participating in a course online discussion, study group, or other synchronous or asynchronous activity, or by initiating contact with the instructor in matters related to the course. A student will be considered “absent” when there is no evidence of participation in an academically-related activity for the course for more than one week or if the student accumulates a consecutive or nonconsecutive lack of academically-related activities of more than a week that is more than the number of times the class meets per week. For example, in a three-unit online class that would typically meet on campus three hours a week, one week’s worth of missed academically-related assignment(s) or activity(ies) could be grounds for dismissal. A student who has not submitted assignments or participated in an academicallyrelated activity for one week may be dropped from the course. It is the responsibility of the instructor to define grounds for dismissal in the Distance Education course syllabus.
Academic Policies
The student may no longer withdraw from college after the 12th week. The academic record of the student shall reflect a symbol or grade other than “W.” Under extenuating circumstances, a “W” may be granted after the 12th week if the student files a Petition for Exception that is approved by the Office of Admissions and Records.
As often as possible, open-entry courses shall be treated according to the regulations for semester courses. Contact the Admissions and Records Office for further information.