The P3
Edge A Charlottesville Employee Newsletter Volume 6 • June–August 2016
A Message from the City Manager
Strategic Plan Goal 2: Be a safe, equitable, thriving and beautiful community
Hello Folks!
The CPD Rallies to Send Food and Supplies to West Virginia Flood Victims
The new fiscal year is upon us and I wanted to send out a brief overview of City Council’s adopted budget for FY17: • A 2% increase for our staff. This is similar to what other jurisdictions in our area are offering and acknowledges the hard work of our employees. • An increase in healthcare costs. The City will absorb a larger share of the increase, but employees will also share in the increase. There is additional information on benefits in general in the open enrollment packet you received from Human Resources. If you have additional questions, please talk to your supervisor or reach out to HR.
The Charlottesville Police Department rallied to help an officer and his family when they learned that his relatives were one of the many victims of the tragic West Virginia flooding.
• We made no significant cuts in our service. One change you may notice is that the Downtown Ambassador program is being discontinued. This program has served us well, however, we have been able to increase our officer staffing and now have more uniformed patrols on the Mall. • Our schools received significant new funding in the form of $1.9 million. • There is no increase in the real estate tax rate or meals tax rate. However, the lodging tax will increase by 1% from 6% to 7%. I encourage you to read more about the budget online at www. charlottesville.org/budget. If you have questions, please talk to your supervisor or Department Head. I would be remiss if I didn’t thank the staff members who help to put the budget together. This is a huge task that involves the work of many of us. The budget is not only our financial guiding document, but proof of the good work that we do every day with efficiency and commitment. The breadth of services we provide is remarkable, especially for a city of our size. I know that without each of you and the outstanding work you do every day, our city would be a much different place. Many Thanks...
Letter from CPD Officer... “I am sure that most of you have watched the news in the last day or so and caught a glimpse of the flood in Greenbrier County West Virginia. This is where I am from and it is completely under water. My wife and I are putting together a trip to take in supplies and food. A lot of people, including our family and friends, have lost everything they have. Houses have literally been washed away. The stores in the two small towns are running out of supplies and most shelters are as well. The National Guard has been deployed and they have declared a state of emergency for the county. My wife’s parents had to be rescued by boat from their house yesterday evening. My wife has started taking donations by posting on social media. We are currently taking donations including cleaning See CPD - Page 4
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LESLIE’S CORNER
A Strategic Plan Update from Leslie Beauregard, Assistant City Manager For the December 2015 P3 Edge newsletter, I wrote about how the City Manager’s Office was using what it learned at our annual retreat to successfully push out the strategic plan and organizational values across the organization, and how those lessons could be applied to all departments. Several concrete action items came out of our retreat that we wanted to implement immediately. One was more effective engagement of the Leadteam and department heads. In February, we started holding a quarterly Leadteam meeting the first Wednesday of the month to focus on strategy and the Strategic Plan. The Leadteam was presented with an example of how a strategic plan can inform the day-to-day operations of a department. The Fire Department volunteered to be the first to make a presentation and did an excellent job. They discussed how they developed their plan and the action steps they plan to take to ensure successful outcomes. This plan will help inform their accreditation process for instance, and decision points on issues that are regional in nature but critical to our community. Kudos to our new Fire Chief for going head-first into strategic planning on his very first week on the job, engaging staff, community stakeholders, and the Center for Public Safety Excellence, who facilitated the development of the plan. We also discussed several action items for smaller teams, with a plan to report back to the entire Leadteam at the May quarterly meeting. The first team came up with a recommendation on a value-based employee recognition process. The second team looked at the goal teams around each of the Strategic Plan’s goals to strategize on how to re-energizes those efforts. More on both of these, especially the employee recognition program, will come in the following months. In the pyramid you saw last month in “Leslie’s Corner”, steps continue to help solidify the structures behind the strategic plan and how we are accomplishing our goals. Of course, the ultimate goal is to reach the top of that pyramid by realizing the results we as a City want to see: a value-based culture where employees seek to be informed, involved and are willing to participate; employees are rewarded for demonstrating the City’s values; and the City provides support for each employee to develop the skills needed to achieve success!
EMPLOYEE SPOTLIGHT Brigitte Belanger-Warner
Director of Sales & Marketing, Charlottesville-Albemarle Born in the tiny town of Ste-Agathe-des-Monts, Quebec, an hour north of Montréal, Bri came to Charlottesville in 2006. Bri previously worked in radio, sales, marketing, and public relations, including working for the world-famous Cirque du Soleil. During that time she met and married her husband Steve and had their son Alex. Bri serves as the Director of Sales & Marketing for the Charlottesville-Albemarle Convention and Visitors Bureau. She is a passionate ambassador for Charlottesville, taking every opportunity to share her knowledge and market the region. She attends trade shows, works with travel journalists and develops marketing tools to increase tourism to the area. Tourism directly impacts the vitality and economic stability of our region. Taxes received from overnight stays and leisure spending help to fund schools, improve roads and keep residential taxes down. Bri’s tireless efforts on behalf of our region help increase visitor spending. Bri’s positive attitude and enthusiasm doesn’t end at 5 o’clock – Bri enjoys the area to the fullest, running Downtown and to UVA, eating at local restaurants, enjoying art projects at the Glass Palette or City Clay and taking in shows during the Heritage Theater Festival, where her husband is the Technical Director. She loves cooking and baking for her family and also spends three days a week teaching Zumba! If you see Bri out and about enjoying the city, be sure to say “Bonjour!”
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ACTIVE SHOOTER TRAINING
Wednesday, June 29 • 8:30am–11:30am • City Hall/Annex
In partnership with the regional Emergency Communications Center, procedures are being developed and documented for preparation and response to various types of emergencies that may arise in City facilities. During the course of the next several months, employees of all City Departments will be assisting with the creation of these procedures. In December 2015, the Charlottesville Police Department initiated the planning and training phase for an Active Shooter event, which is one type of emergency that will be included in the City’s Emergency Preparedness Procedures. In continuation of the initial training that was facilitated by Captain Pleasants, an Active Shooter mock drill will be held at the City Hall and Annex buildings on June 29, 2016, beginning at 8:30 a.m. A drill of this nature reinforces the training that City employees have received, as well as creates a scenario to provide hands-on practice for first responders and law enforcement personnel. For any employee who was unable to attend the training, the information below provides a summary of the material presented. Additionally, employees may view the training video at the following web address: https://www.youtube.com/ watch?v=j0It68YxLQQ. The following guidelines will help prepare employees for the mock drill scheduled for June 29, 2016. Please keep in mind that this is only a drill and is a learning opportunity for everyone involved. • 911, or other emergency personnel do not need to be notified. They will already be on site. • Once the drill has begun, employees should exit the building if possible and gather under the pavilion. Employees may not re-enter the building until the drill is complete. Employees reporting to work after the drill has begun must also gather under the pavilion, until the building is cleared for entry. • If unable to exit the building, employees should attempt to hide in a safe location. Police officers will be staged throughout both buildings to assist employees and to role play. At no time will an employee be expected to take action, disarm, or become aggressive during this drill.
Department of Homeland Security
Pocket Card Information
MEET: ALEX IKEFUNA
by Missy Creasy
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Strategic Plan Goals & Values
InfoSheets!
supplies, food, paper products, plastic ware, batteries, blankets, money, cleaning/protective gloves, tooth brushes, tooth paste, deodorant, diapers, wipes, etc… Basically anything that you think would be helpful.” The CPD immediately took to social media to ask the community for help... and the response was overwhelming. In the first three days of the supply drive, three trailer loads of food and supplies were collected and delivered to those in need. The CPD is asking anyone seeking to donate to please visit the Charlottesville Police Department Facebook page for updates and information regarding this effort.
on
Helpful one-page information sheets covering the ‘goals’ and ‘values’ of the strategic plan are available for your convenience! Contact the Communications Office at #3129 or #3707 to request copies.
Just for Laughs!
https://vimeo.com/cvilletv10
Sudoku
BRAIN-FREEZER
THE P3 EDGE EMPLOYEE NEWSLETTER ©2016 Editor: Joe Rice Content Editors: Leslie Beauregard, Paige Rice, Miriam Dickler, Sara Simoneau
Thank you for reading! If you would like to submit content for a future edition of The P3 Edge, please email p3@charlottesville.org.
HR EXTRA!
A P3 EDGE NEWSLETTER INSERT
SAVE THE DATE!
June 29 - Active Shooter Training 8:30am–11:30am (City Hall closed to public during training) July 04 - Independence Day Holiday 13 - OnSite Nurse 9:30am–11am/City Hall 2FlCR OnSite Nurse 11:30am–1pm/Public Works Aetna Representative Human Resources 27 - OnSite Nurse 2pm–3:30pm/CAT Building
JUNE–AUGUST 2016
Employee Assistance Program
ACI is our Employee Assistance Program, offering a wide range of services to help employees and their family members better manage whatever life issues arise. These services include (but aren’t limited to) assistance with: • • • • •
Relationship issues Emotional well-being Legal issues Financial issues Workplace challenges
ACI benefits are available to not only employees, but all family members as well – even extended family or those living out-of-state! Learn more about ACI’s services by visiting charlottesville.acieap.com.
28 - Blood Drive 11am–3pm/City Hall BCR August 10 - OnSite Nurse 9:30am–11am/City Hall 2FlCR OnSite Nurse 11:30am–1pm/Public Works Aetna Representative Human Resources RECURRING CITYFIT EVENTS: EVERY WEDNESDAY: CityFit Yoga 12:10pm–12:50pm/JMRL - 2nd Fl EVERY THURSDAY: CityFit Zumba 11:10am–12pm/Key Rec. Weight Watchers 12pm–12:20pm/Carver Rec. For More Info Call HR at x3490
Benefits Provider Resources
Need a replacement insurance card or want to access our provider directories? By logging on to the sites below you can do that and more! Each site can provide you with not only general benefit information but in many cases, when you create a username and password, it allows you 24/7 access to your own benefit information. Log on today!
ACI (800) 932-0034 charlottesville.acieap.com Aetna Health (800) 426-4363 www.aetna.com Aetna Pharmacy (888) 792-3862 www.aetna.com ALFAC (434) 296-9500 www.aflac.com Cigna Life (800) 423-1282 www.CIGNA.com Cigna LTD (800) 362-4462 www.CIGNA.com Delta Dental (800) 237-6060 www.deltadentalva.com ICMA (800) 283-1762 accountaccess.icmarc.org LD&B Benefits (877) 532-5478 www.ldbinsurance.com MetLife (855) 638-3931 www.metlife.com
Plug In to Peaks of Productivity!
Try this productivity booster: Draw a timeline and identify when you experience your high-and low-energy periods during the day. These normal cycles are based upon diet, exercise, and other factors. Do you experience an energy peak about two hours after arrival at work? What about a slowdown after lunch? How about a small peak in the afternoon? This is valuable data. Divide your work tasks according to these energy levels. Perform difficult tasks when energy is high and less-difficult tasks when energy is low. These are A, B, and C activities. Assign them to the right energy slots and you will work more efficiently and get more done!
Regular City Employee January–June 2016
NEW HIRES! Stephanie Alston Violet Blakey Niko Bobb Ashley Bowles Robert Brown, III Rudy Burchardt Eli Chanin David Curtis Jonathan Dean Kathleen Dimoch Melinda Dodge Dennis Dorsey Lisa Edmondson Jennifer Ehlers Matthew Fichter Clifford Fortune, III Travis Hall Rashad Hanbali
PROMOTIONS! Josie Anderson Christopher Baudo Esther Bausserman Alexander Burruss Lisa Catoe Kylie Cempre Jeffrey Davis Latroy Durrette Marc Ellis Stephen Gilliand Michael Gore Michael Greene Russell Handy, Jr David Harris Richard Hunt Jason McIlwee Justin McKenzie William Newberry Barton Pfautz David Reid Katherine Shifflett Joseph Shifflett, Jr Jacob Via
Circuit Court Building Mnt. Social Services Police Public Utilities Police Police Police Public Service Human Services Recreation Transit Treasurer Social Services NDS Police Police NDS
Social Services HR Circuit Court Transit Social Services Recreation Assessor Police Fire Social Services Police Sheriff Police Police NDS Public Utilities Recreation Police NDS HVAC Social Services School Mnt. Police
Dustin Harvey Shannon Hearl Jessica Marshall Taylor Martin Helen Mays Jesse Micoch Doris Moore Jessica Newhard Luis Salazar-Ortiz Laurie Smith Paywand Sofy Shannon Taylor Alfred Thomas David Vito Avery Watkins Parker Wentling Russell Wright
Police Social Services Utility Billing NDS Social Services Public Utilities Social Services Social Services Revenue Finance Police Social Services Police Social Services Recreation Revenue Building Mnt.
RETIREMENTS! William Brown, Jr. Paul Davis Victor Dunning Elizabeth Dyer Bobby Elliott Phillip Garber Elnora Grooms Clarence Hughes Timothy Hughes Daniel Kliamovich Timothy Longo Karen McGee Bea Segal Lois Stokes Patricia Stulting Nina Thacker Patricia Young
Public Utilities Police Fire Social Services Fire Public Utilities Finance Transit Parks CACVB Police Police Finance Social Services Recreation CACVB Circuit Court
ACI MOBILE APPS ARE AVAILABLE! ACI’s EAP benefits are available to employees and family members, out-of-state or abroad. ACI’s services are built for a global, 24/7 market. Instantly access your ACI benefits with mobile apps on iOS and Android. Download these free apps today!
myACI App myACConline features easyto-use tools, resources, referrals, and immediate access to assistance with travel, entertainment, gifts, and plenty of other perks. HealthyU Student Assistance The HealthyU Student Assistance app is a component of your Student Assistance Program and provides instant mobile access to resources and services including clinical referrals, job search assistance, low-cost housing, time management coaching, affordable legal services, child care and more.