CKI Board Book, June 2014

Circle K International Board of Trustees Board Book June 2014

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International Board Book Highlights ! !

CKI Policy Code: While in Nashville, TN, the International Council met to make changes to the CKI Policy Code. They passed 28 amendments to be exact.

2014 House of Delegates: Members representing many different clubs and districts came together to elect the 2014-2015 International Board and make changes to the CKI Bylaws. Most of the proposed amendments passed. For more details, check out the complete minutes.

See Pages 38-54.

See Pages 19-37.

Thank you for making the 2013 - 2014 year a success!

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Table of Contents

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June Board Meeting Minutes ............................................. 5 - 15 I. Call to Order...................................................................................................5 II. Explanation of Agenda ................................................................................5 III. Approval of May Board Meeting Minutes.................................................5 IV. Approval of Policy Code Amendments ...................................................6 V. Miscellaneous ............................................................................................14 VI. Adjournment ..............................................................................................15

International Council Meeting Minutes........................... 16 - 18

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I. Call to Order.................................................................................................17 II. Roll Call.........................................................................................................17 III. Explanation of Agenda .............................................................................17 IV. Meet the Candidates ...............................................................................17 V. Approval of Policy Code Amendments ..................................................17 VI. Miscellaneous ............................................................................................18 VII. Adjournment .............................................................................................18

House of Delegates (Session 1) ........................................ 19 - 33 I. Call to Order.................................................................................................19 II. Introduction of the Parliamentarian .........................................................19!

III. Report of the Credentials Committee .....................................................19 IV. Rules of the House .....................................................................................19 V. Report of the Program Committee..........................................................19 VI. Nominations for International President..................................................20 VII. Presidental Debate ..................................................................................20 VIII. Presidential Candidate Speeches.........................................................20 IX. Presidential Elections .................................................................................20 X. Report of Elections Committee.................................................................20 XI. Nominations for International Vice President .........................................21 XII. Vice Presidental Debate..........................................................................21 XIII. Vice Presidential Candidate Speeches ................................................21 XIV. Vice Presidential Elections (Round 1) ...................................................21 XV. Report of Elections Committee (Round 1) ............................................21 XVI. Vice Presidential Elections (Round 2) ...................................................22 XVII. Report of Elections Committee (Round 2) ..........................................22

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XVIII. Nominations for International Trustee .................................................22 XIX. Voting on Proposed Amendments to the CKI Bylaws.........................23 XX. Adjournment .............................................................................................33

House of Delegates (Session 2) ........................................ 34 - 37 I. Call to Order.................................................................................................34 II. Report of the Credentials Committee......................................................34!

III. International Trustee At-Large Elections ..................................................34 IV. Report of Elections Committee ...............................................................34 V. Subregion A, C, and D Trustee Elections .................................................35 VI. Subregion B Trustee Elections...................................................................35 VII. Report of Elections Committee...............................................................35 VIII. Subregion F Trustee Elections .................................................................35 IX. Report of Elections Committee................................................................35 X. Subregion G Trustee Elections...................................................................35 XI. Report of Elections Committee................................................................36 XII. Subregion E Trustee Elections ..................................................................36 XIII. Report of Elections Committee ..............................................................36 XIV. Resolutions ...............................................................................................36 XV. Adjournment.............................................................................................37

Appendix ............................................................................ 38 - 78

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I. Approved Policy Code Amendments ......................................................38 II. Proposed Bylaw Amendments ..................................................................55!

III. CKIx Resolutions .........................................................................................75

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June Board Meeting Minutes

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June Board Meeting Minutes!

Tuesday, June 17, 2014 at 1:30 pm (CST)!

Attendance: Name Daniel Tsang Amelia Ahnert Kathy Le David Limjoco Jonathan Pevarnek Jonathan Lacaba Alex Bour Danielle Sammut Stefan Ludlow Mason Kuang Chris Martz Heather McAlister Jim Rochford John Shertzer

Position Present Absent International President X International Vice President X Subregion A Trustee X Subregion B Trustee X Subregion C Trustee X Subregion D Trustee X Subregion E Trustee X Subregion F Trustee X Subregion G Trustee X International Trustee At-Large X Director of Circle K International X CKI Specialist X Kiwanis International Trustee to CKI X Chief Programs Officer for Kiwanis X International

I. Call to Order President Tsang calls the May Board Meeting to order at 1:30 pm (CST).

II. Explanation of Agenda Old Business Approval of May Board Meeting Minutes New Business Approval of Policy Code Amendments III. Approval of May Board Meeting Minutes Trustee Ludlow moves to approve the May Board Meeting minutes.

Trustee Bour seconds.

No Discussion.

9 in affirmation, 0 opposed, 0 abstentions Motion Passes

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IV. Approval of Policy Code Amendments Vice President Ahnert notes that the proposed wording for amendment 1 was written by staff to reflect IRS changes at the request of the Executive Committee.

Trustee Ludlow moves to approve amendment 1, which states the following: Section R: IRS Tax Exemption 1. CKI shall maintain a blanket exemption for all CKI clubs so that they may be considered exempt from income tax on funds acquired during the year.

2. All CKI clubs within the U.S. that have established a bank account outside the school are required to file IRS Form 990 (Return of Organization Exempt from Income Tax) with the appropriate IRS Center by February 15 each year. To open a bank account, an EIN is required. Circle K clubs whose funds are kept and maintained in a student activity account within the school are not required to file a 990 return or obtained an EIN. Clubs that have obtained an EIN and reported it to CKI will be covered under the blanket of CKI. Clubs funds in a student activity account with the school are covered under the school’s blanket.

3. Any club that does not raise over $25,000 during the year should merely state that on the IRS Form 990 and return it to the proper IRS Service Center. The appropriate 990 form to file is as follows: • Small, tax-exempt organizations whose gross receipts normally are US$50,000 or less are required to file the IRS’ electronic postcard Form 990-N. NOTE: Failure to file this return for three (3) consecutive years will result in the IRS automatically revoking club’s tax exempt status.

• Those whose gross receipts normally exceed US$50,000 to US$200,000 are required to file Form 990-EZ. Daily penalty fees will apply if filing after deadline, unless extension was granted by the IRS. • Those with gross receipts greater than $200,000 must file Form 990. Daily penalty fees will apply if filing after deadline, unless extension was granted by the IRS. #! !

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Deadline to file a return is the 15th day of the 5th month after the end of a tax period. Depending on the type of return the club is eligible to file (see item #3), filing late can result in paying daily late fees or losing the club’s tax exempt status.

Process to be reinstated will result in completing a 20 page IRS 1024 application and paying fees of $400 or more. Clubs will be subject to federal income tax if the club fails to get their tax exempt status reinstated.

4. Clubs must complete the SS22-40 Form and mail it to their IRS Center to obtain the club's "employer's identification number" (EIN) for use on the IRS Form 990. Failure of a club to supply the IRS with the number will result in the loss of the exempt status for that club. A club cannot file a return without an Employer Identification number (EIN). To obtain an EIN, please visit the IRS website (www.irs.gov) and download, print and mail completed SS-4 Form (Application for EIN) to the appropriate IRS Center or you can visit www.irs.gov and receive a number within minutes after completing the online application.

5. After the club is assigned an "employer's identification number,” it must be submitted to the CKI Office. This information can be emailed to finance@kiwanis.org or fax to 317-217-6553. Local Kiwanis clubs can help in securing and completing the necessary forms. The CKI club, as far as the Circle K International exemption is concerned, cannot substitute a school employer’s identification number in place of securing its own registration number.

Trustee Sammut seconds.

• Should be a guideline rather than having it be so specific (Trustee Pevarnek) • Won’t need to update it constantly if it is shorter (Trustee Lacaba) • Any changes that need to be made in the future that are related to changes in the IRS or Kiwanis procedure would be semantic changes (Trustee Ludlow) • Suggests keeping subsection 1, making subsection 2 state “clubs are expected to follow IRS guidelines and submit employee ID to staff”, and removing the rest of section that details the IRS policies (Trustee Pevarnek)

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• Agrees with the suggested changes because the university system may have a more or less restrictive policy (Trustee Lacaba) • Suggests placing all the text on the website, if the board decides to simplify it (Director Martz) • Clarifies that subsections 3 and 4 could be removed (Trustee Ludlow) • Asks if others felt that subsections 3 and 4 are helpful to clubs since it would require clubs to take the extra step to find the policy (Trustee Sammut) • Policy Code should state what to follow, rather than copying and pasting the tax code (Trustee Pevarnek) • It could make it easier to members to follow if it’s included (Trustee Sammut) Trustee Pevarnek moves to amend the amendment to the following: Section R: IRS Tax Exemption 1. CKI shall maintain a blanket exemption for all CKI clubs so that they may be considered exempt from income tax on funds acquired during the year.

2. CKI clubs within the U.S. are expected to follow IRS guidelines.

3. Any clubs that have an employee identification number should submit it to Kiwanis International in the method specified by CKI staff.

Trustee Ludlow seconds.

No Discussion.

9 in affirmation, 0 opposed, 0 abstentions Motion Passes (Amendment to the Amendment) 9 in affirmation, 0 opposed, 0 abstentions Motion Passes (Amended Amendment) Trustee Ludlow explains that the his suggested wording for Section C, Subsection 5 was looked over by the Governing Documents Task Force and revised.

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Trustee Ludlow moves to approve amendment 2, which stated the following: Section C: Regions 5. District Events a. A district event shall be defined as any event or activity sponsored, planned, financed and/or promoted by members of a CKI district board for its members. b. Attendance - With permission of the district administrator, members of a district board may invite any individuals to attend a district event who agree to abide by the rules and regulations of both the district hosting the event and Circle K International. These guests may include members of another CKI district, members of other branches of the Kiwanis family, and other individuals who agree to hold themselves to the standards of Circle K International. c. Finances and monetary expenditures - Members of the CKI district board are responsible for creating all budgets and setting the cost for district events. Additionally the CKI district is solely responsible for the collection of money and all costs and accounting related to district events. d) Marketing and promotion - District boards may use any means they desire to promote their events. Members of a district board may market their events to individuals that are not members of the CKI district. No CKI event may be marketed or promoted as a “subregion event”.

Trustee Sammut seconds.

• Brings up several issues to the proposed wording, including definition of a district event, invite limits, and finance restrictions (Trustee Pevarnek) • Suggests it could be revolved by adding “/club boards” (Trustee Sammut) • Wants to address each issue one at a time (Trustee Ludlow) • The definition of a district event could include CKIx because everyone promotes it (Trustee Pevarnek)

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• Proposes adding “that is primarily” to resolve the problem (Trustee Ludlow) • Questions why the policy code can’t just state that everyone can be invited (Trustee Pevarnek) • It’s unusual to have others attend and likes having it spelled out (Trustee Ludlow) • Proposes striking last sentence (Trustee Pevarnek) • Finances are sometimes tasked to clubs for events, rather than the district (Trustee Pevarnek) • Proposes removing the word “all” from Sub-section 5c (Trustee Ludlow) • Still has the restriction, even with the change (Trustee Lacaba) • Proposes removing “the collection of money” to resolve the problem (Trustee Ludlow) • It adds restriction to district events, rather than fixing the core issue of just restricting Subregion events (Trustee Sammut) • Wants to clarify that districts can invite others, but can’t call it a Subregion event (Trustee Ludlow) • Suggests removing the section about attendance because District Administrator don’t always make the decision (Trustee Sammut) • This is the current procedure, whether it is followed or not (Trustee Pevarnek) • Asks whether the District Administrator would have to accept each person individually (Trustee Sammut) • It depends on the district, but they could have a blanket acceptance of others attending (Trustee Pevarnek) • Still doesn’t prevent trustees from holding a Subregion event, just that district can’t call events that (Trustee Pevarnek) • This is a marketing issue, not a clarity issue with board member (Trustee Ludlow) • Brings up at a previous discussion that it wasn’t clear to all board members (Trustee Sammut) • Suggests adding a restriction to holding event to Section E, Subsection 4, the section on Subregions (Vice President Ahnert)

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Trustee Ludlow moves to amend the amendment as follows: Section C: Regions 5. District Events a. A district event shall be defined as any event or activity that is primarily sponsored, planned, financed and/or promoted by members of a CKI district board for its members. b. Attendance - With permission of the district administrator, members of a district board may invite any individuals to attend a district event who agree to abide by the rules and regulations of both the district hosting the event and Circle K International. These guests may include members of another CKI district, members of other branches of the Kiwanis family, and other individuals who agree to hold themselves to the standards of Circle K International. c. Finances and monetary expenditures - Members of the CKI district board are responsible for creating all budgets and setting the cost for district events. Additionally the CKI district is solely responsible for the collection of money and all costs and accounting related to district events. d. Marketing and promotion - District boards may use any means they desire to promote their events. Members of a district board may market their events to individuals that are not members of the CKI district. No CKI event may be marketed or promoted as a “subregion event”.

Trustee Pevarnek seconds.

No Discussion.

5 in affirmation, 2 opposed, 1 abstentions Motion Passes (Amendment to the Amendment) President Tsang calls for a vote.

• Asks for clarification (Trustee Sammut) • Amended the amendment, but haven’t approved the entire amendment (Trustee Lacaba)

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• The amended wording is better but still not the correct (Trustee Pevarnek) • Asks whether specifying that districts can’t call events “Subregion events” would fix the problem (Vice President Ahnert) • Stating no Subregion events makes it clear that both subregions and districts can’t host them (Trustee Pevarnek) 0 in affirmation, 9 opposed, 0 abstentions Motion Fails (Amended Amendment) John Shertzer, the Chief Programs Officer at Kiwanis International, joins the meeting.

Vice President Ahnert moves to recess the board meeting for 5 minutes.

Trustee Lacaba seconds.

Trustee Le moves to make a change to Section C, Subsection as follows: Section E: Regions 4. There will be seven (7) Subregions of CKI, and they shall be defined in this document. Districts cannot be divided into two or more Subregions within the subregional structure. a. The Subregions of CKI shall be: !

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Sub-region A: Montana, Pacific Northwest, UtahIdaho, Western Canada

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Sub-region B: California-Nevada-Hawaii, Rocky Mountain, Southwest

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Sub-region C: Illinois-Eastern Iowa, Indiana, Michigan, Minnesota-Dakotas, Wisconsin UpperMichigan

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Sub-region D: Kansas, Louisiana-Mississippi-West Tennessee, Missouri-Arkansas, Nebraska-Iowa, Texas-Oklahoma

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Sub-region E: Kentucky-Tennessee, Ohio, Pennsylvania, West Virginia

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Sub-region F: Capital, New England, New Jersey, New York, Eastern Canada

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Sub-region G: Alabama, Carolinas, Caribbean, Florida, Georgia

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Non Districted: Taiwan, West Africa, Norway, Mexico, DACA, Malaysia

b. Subregions and subregion trustees may not serve as the host of an event or activity. c. No CKI event may be marketed as a subregion event.

Trustee Pevarnek seconds.

• Suggests stating something about the At-Large Trustee (Trustee Lacaba) Trustee Ludlow moves to strike “subregion trustees” from Section C, Subsection 4b and add “members of the International Board of Trustees”.

Trustee Lacaba seconds.

No Discussion.

9 in affirmation, 0 opposed, 0 abstentions Motion Passes (Amendment to the Amendment) 9 in affirmation, 0 opposed, 0 abstentions Motion Passes (Amended Amendment) Point of Information Trustee Ludlow:

The policy code and bylaws doesn’t state a time limit to when the amendment can be brought up to the International Council. Can these amendments be brought up this week?

Director Martz:

I would prefer that it be brought to the International Council on Thursday to start a clean slate with the new board.

President Tsang:

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Vice President Ahnert will add these two policy code amendments to the International Council Meeting agenda.

V. Miscellaneous A. Board Updates Trustee Sammut informs the board that the Eastern Canada District wanted to be at convention, but opted to use their ICON budget on their fall district event.

Vice President Ahnert reminds the board to fill out their transition surveys for committees and task forces. She also emphasizes the need for all current resources to be turned in for review before the end of the week.

President Tsang stresses the importance of a smooth transition.

He suggests creating a list of district issues for the incoming trustee and also list anything that they weren’t able to finish as a committee or task force.

The At-Large Trustee and Trustees for Subregion A, B, C, D, E, and G pass.

Chief Programs Officer John Shertzer thanks the 2013-2014 International Board for their year of service to the organization.

B. Committee and Task Force Updates The Executive Committee is wrapping up the year with the policy code amendments discussed at this meeting. Present Tsang states that it isn’t over yet, since they amendments still need to be presented at the International Council meeting.

The Kiwanis Family Relations Committee states that several resources made by Key Club Ambassador Katie Auwaerter are going through the approval process before being placed on the website. Also Trustee Sammut notes that the Kiwanis Family Relations Guide hasn’t been finished so it will be pass along to next year’s committee. Also the committee is also excited to have a table at the service fair.

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The Service Committee has been preparing for this week’s events, including general session speeches, service week recognition, service fair tables/rooms. Trustee Le is also excited that all service ambassadors were able to make it to convention and will be tying things up the next couple days.

LSSP is here! Trustee Le informs the board that the committee would be finishing setup after this meeting. She also notes that she is grateful to The Eliminate Project staff for their support in planning the Eliminate Walk and providing giveaways.

Chairs and liaisons for the following committees and task forces pass on providing an update: Membership and Marketing International Expansion Recruitment, Retention, and Revitalization Social, Potential, Innovative, Club Enhancement Awards Governing Documents VI. Adjournment President Tsang adjourns the board meeting at 2:56 pm (CST).

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June International Council Meeting Minutes

June International Council Meeting Minutes Thursday, June 19, 2014 at 4:30 pm (CST) Attendance: Name Daniel Tsang Amelia Ahnert Kathy Le David Limjoco Jonathan Pevarnek Jonathan Lacaba Alex Bour Danielle Sammut Stefan Ludlow Mason Kuang Chris Martz Heather McAlister Jim Rochford

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Position International President International Vice President Subregion A Trustee Subregion B Trustee Subregion C Trustee Subregion D Trustee Subregion E Trustee Subregion F Trustee Subregion G Trustee International Trustee At-Large Director of Circle K International CKI Program Specialist Kiwanis International Trustee to CKI Alabama Andean and Central America California-Nevada-Hawaii Capital Caribbean Carolinas Eastern Canada Florida Georgia Illinois-Eastern Iowa Indiana Kansas Kentucky-Tennessee Louisiana-Mississippi-West Tennessee Michigan Minnesota-Dakotas Missouri-Arkansas Montana

Present Absent X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X

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Nebraska-Iowa New England New Jersey New York Ohio Pacific Northwest Pennsylvania Rocky Mountain Southwest Texas-Oklahoma Utah-Idaho West Virginia Western Canada Wisconsin-Upper Michigan

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I. Call to Order President Tsang calls the International Council Meeting to order at 4:31 pm (CST).

II. Roll Call III. Explanation of Agenda New Business Meet the Candidates Approval of Policy Code Changes Miscellaneous IV. Meet the Candidates Each candidate that submitted literature stating their intent to run

by April 28,2014 is invited to speak in front of the International Council. They are given two fishbowl questions with a minute to answer each one.

V. Approval of Policy Code Amendments Trustee Pevarnek moves to block and approve amendments 1 - 28.

Trustee Limjoco seconds.

Motion Passes (Amendments 1 – 28)

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VI. Miscellaneous President Tsang introduces Kiwanis International President-Elect Dr. John Button, who joins us at the International Council Meeting.

President Tsang also provides the District Governors and candidates with caucusing instructions. Round one will be 3-minute speeches with up to 1 minute of introduction, 4 minutes of fishbowl questions, and 3 minutes of delegate questions. Round two will be 4-minute speeches and 6 minutes of delegate questions.

VII. Adjournment The International Council Meeting is adjourned at 5:10 pm (CST).

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2014 House of Delegates, Session 1

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2014 House of Delegates, Session 1 June 20, 2014 at 10:30 am (CST) I. Call to Order President Tsang calls the 59th Annual Circle K International House of Delegates to order at 10:36 am CST on June 20, 2014.

II. Introduction of the Parliamentarian President Tsang officially introduces Parliamentarian Barry Glazer.

III. Report of the Credentials Committee Committee Chair Kat Lehmann reports the voting attendance registered as of 10:30 am CST. Club delegates: 175 Delegates at large: 44 Delegates entitled to a vote: 219 from 121 clubs Simple majority: 111 2/3 vote: 146 Chair Kat Lehmann moves on behalf of the Credentials Committee that the roll of delegates submitted be the official roll of the voting members of the convention.

(No second is needed) Motion Passes (1st Credentials Report is adopted) IV. Rules of the House Vice President Ahnert reads the Standing Rules of the House and moves that the House adopt the Standing Rules as presented.

(No second is needed) Motion Passes (Standing Rules are adopted as presented) V. Report of the Program Committee Committee Chair Victoria Dayton reports changes to the Convention Program as identified in the program insert and moves that the convention program be adopted with these changes.

(No second is needed)

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Motion Passes (Convention Program is adopted as amended) VI. Nominations for International President President Tsang explains the procedures and opens the floor for nominations for the office of International President.

Victoria Dayton (New Jersey District) nominates Shivam Patel.

Ann Lu (Western Canada District) nominates Kathy Le. Both candidates accept their nominations.

President Tsang closes the floor for nominations for the office of International President.

VII. Presidential Debate In the order in which they were nominated, both presidential candidates will answer a randomly chosen question (from a pool of predetermined questions) for up to one (1) minute each.

Shivam Patel speaks.

Kathy Le speaks.

VIII. Presidential Candidate Speeches In the order in which they were nominated, both presidential candidates speak to the House for up to three (3) minutes each.

Shivam Patel speaks.

Kathy Le speaks.

IX. Presidential Elections Elections Committee Chair Michael Manning explains the elections procedures.

President Tsang reads the ballot options and opens the vote for the office of International President.

A) Shivam Patel B) Kathy Le X. Report of Elections Committee Chair Manning reports the results of the Presidential Elections.

Kathy Le is elected as the 2014-2015 International President.

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XI. Nominations for International Vice President President Tsang explains the procedures and opens the floor for nominations for the office of International Vice President.

Brian Kenny (New York District) nominates Clara Oh. Clara Oh accepts the nomination.

Emilie Pinto (Carolinas District) nominates Andrew Lee. Andrew Lee accepts the nomination.

Mamu Kimura (California-Nevada-Hawaii District) nominates Kevin Chiong.

Kevin Chiong accepts the nomination.

XII. Vice Presidential Debate The vice presidential candidates will answer a randomly chosen question (from a pool of predetermined questions) for up to one (1) minute.

Clara Oh speaks.

Andrew Lee speaks.

Kevin Chiong speaks.

XIII. Vice Presidential Candidate Speeches The vice presidential candidate speaks to the House for up to one (1) minute.

Clara Oh speaks.

Andrew Lee speaks.

Kevin Chiong speaks.

XIV. Vice Presidential Elections (Round 1) Elections Committee Chair Michael Manning explains the elections procedures.

President Tsang reads the ballot options and opens the vote for the office of International Vice President.

A) Clara Oh B) Andrew Lee C) Kevin Chiong XV. Report of Elections Committee (Round 1) Chair Manning reports the results of the 1st round of Vice Presidential Elections. A majority has not been reached.

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XVI. Vice Presidential Elections (Round 2) President Tsang reads the ballot options and opens the vote for the office of International Vice President.

A) Clara Oh B) Kevin Chiong XVII. Report of Elections Committee (Round 2) Chair Michael Manning reports the results of the Vice Presidential Elections.

Clara Oh is elected as the 2014-2015 International Vice President.

XVIII. Nominations for International Trustee President Tsang explains the procedures and opens the floor for nominations for the office of International Trustee At-Large.

Lydia Caballero (Andean and Central America District) nominates Andrew Liguez for At-Large Trustee.

Andrew Liguez accepts the nomination.

Cecilia Kang (New York District) nominates Kelly Chan for Atlarge Trustee.

Kelly Chan declines the nomination.

Zach Lowe (Ohio District) nominates Alex Bour for At-Large Trustee.

Alex Bour accepts the nomination.

President Tsang explains the procedures and opens the floor for nominations for the office of Subregion Trustee.

Becky Hopkins (New York District) nominates Kelly Chan for Subregion F Trustee.

Kelly Chan accepts the nomination.

Laura Cimolino (Pacific Northwest District) nominates Tyson Diep for Subregion A Trustee.

Tyson Diep accepts the nomination.

Kevin Arthur (California-Nevada-Hawaii District) nominates Michael Zhou for Subregion B Trustee.

Michael Zhou accepts the nomination.

Mamu Kimura (California-Nevada-Hawaii District) nominates Kevin Chiong for Subregion B Trustee. ''! !

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Kevin Chiong accepts the nomination.

Maci Mitchell (Illinois-Eastern Iowa District) nominates Ashley Wolfe for Subregion C Trustee.

Ashley Wolfe accepts the nomination.

Shannon Feeney (Florida District) nominates Racheile Ricklefs for Subregion G Trustee.

Racheile Ricklefs accepts the nomination.

Sara Case (Capital District) nominates Matthew Johnson for Subregion F Trustee.

Matthew Johnson accepts the nomination.

Marcelo Urieta (Texas-Oklahoma District) nominates Heidi Brooks for Subregion D Trustee.

Heidi Brooks accepts the nomination. __________ Werleman (Caribbean District) nominates Cherie Raynor for Subregion G Trustee.

Cherie Raynor accepts the nomination.

Katie Merrill (Southwest District) nominates Andrew Lee for Subregion B Trustee.

Andrew Lee declines the nomination.

XIX. Voting on Proposed Amendments to the Circle K International Bylaws President Tsang explains the voting procedures for the proposed amendments to the Circle K International Bylaws and reminds the House to maintain compliance to the House Rules for operating procedures.

Vice President Ahnert moves that 2013-2014 International Board be authorized to make housekeeping changes to the Circle K International Bylaws.

No Discussion.

Motion Passes (International Board is able to make housekeeping changes) (Refer to the Appendix A to see the proposed amendments to the Circle K International Bylaws) Stefan Ludlow (Subregion G) moves to block and adopt amendments 1-16.

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• Kevin Arthur (California-Nevada-Hawaii District) removes amendment 6.

• Zach Nolen (Alabama District) removes amendment 2.

Motion Passes (Amendments 1, 3-5 and 7-16 are adopted) Jonathan Pevarnek (Subregion C) moves to consider amendment 2.

David Limjoco (Subregion B) seconds.

• Jonathan Pevarnek (Subregion B) stated that the wording change is intended to remove confusion and clean up language. The amendment spells out the policy so that it is makes sense to members. (PRO) Motion Passes (Amendment 2 is adopted) Stefan Ludlow (Subregion G) moves to bring amendment 6 to the floor.

Katherine Kotas (Nebraska Iowa District) seconds.

• Stefan Ludlow (Subregion G) explains that this gives district officers who change schools the option to remain on the district board, especially for those who may transfer to a different school between fall and spring semesters. It would be up to the district board’s digression. If they are no longer a member of CKI, they will no longer be able to hold a position. (PRO) Point of Information Kevin Arthur (California-Nevada-Hawaii District): The amendment states, “until they are no longer a member of the Circle K district as outlined in Article 7.”

When is a member no longer considered a member of the district?

Chris Martz (CKI Director): Membership with CKI ends each year on September 30 or when a member joins Kiwanis.

Motion Passes (Amendment 6 is adopted)

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Katie Auwaerter (Pennsylvania District) moves to adopt amendments as previously discussed.

President Tsang states that those amendments have already been adopted.

Gracie Francisco (California-Nevada-Hawaii District) moves to bring amendment 19 to the floor.

Kate Merrill (Southwest District) seconds.

• Grace Francisco (California-Nevada-Hawaii District) explains that the purpose of this amendment is to be more inclusive to all individuals in CKI. (PRO) Motion Passes (Amendment 19 is adopted) Zach Lowe (Ohio District) moves to bring amendment 17 to the floor.

Katherine Kotas (Nebraska-Iowa District) seconds.

• Sancho Jacinto (Capital District) explains that this amendment would make the International Expansion Committee a sub-standing committee under the Membership and Marketing Committee. This committee has been an ad-hoc committee for 3 years and it needs to be followed through to grow membership internationally. (PRO) Motion Passes (Amendment 17 is adopted) Point of Information Jessica Bloom (Alabama District): Since there is time left in this House of Delegates, may amendments still be considered during the second House of Delegates or must they be brought up now?

President Tsang: Amendments can still be brought up for discussion during the second House of Delegates.

Clara Oh (Missouri-Arkansas District) moves to bring amendment 18 to the floor.

Zach Lowe (Ohio District) seconds.

• Jessica Bloom (Alabama District) explains that this amendment would eliminate subregions ensuring that !

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CKI elects the most qualified candidates rather than based on location. It gives districts a voice. Also DACA would be assigned a trustee. She adds that having trustees based on location is not a cost saving means for travel. (PRO) • Michael Manning (Michigan District) points out that DACA would be assigned to the at-large trustee and not grouped with other sister districts. For DACA to have sister districts, they would need to be in Kiwanis’ Region 1 and 2. (CON) Point of Information Andrew Liquez (Texas-Oklahoma District): What article are you referring to that states that DACA can’t be part of a subregion or grouped with other trustees?

Chris Martz (CKI Director): That is in the policy code because it is specified in the Kiwanis policies that we have to follow and that is where DACA falls outside of Regions 1 and 2.

• Haley Greathouse (Alabama District) states that Kiwanis and Key Club use the sister district system. By making this change, it gives the delegates a voice because best candidates are selected rather than forces to choose someone who may or may not be qualified from your area. (PRO) • Stefan Ludlow (Subregion G) states that Kiwanis elects trustees for 3 year terms over regions but their regions are just larger than CKI. In Key Club, districts have a month lapse before knowing their trustees and have LEAD CON in order to meet and get to know each other, which CKI doesn’t have a budget for. Also, Key Club trustees are able to travel 2 times to their districts.

With this amendment, district won’t get to interact with trustees face to face. (CON) • Brian Kenny (New York District) states that it gives unequal opportunity to small and large districts. If two trustees are elected from the same district, their district will have more pull on the international level.

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• Marcello Urieta (Texas-Oklahoma District) states that a member from his district has held the Subregion D Trustee position for 4 years now and would like to bring in a new perspective from outside the district.(PRO) • Katie Auwaerter (Pennsylvania District) states that CKI doesn’t have to do what Kiwanis and Key Club do.

There are regional problems that someone from outside of the area may not think of. Also subregion trustees may have one official visit but they come on their own also. Due to close proximity, we were able to have more representation of International at all district events, which allowed members to understand the international level by meeting with them. (CON) • Jennifer Tuggle (Texas-Oklahoma District) states that the subregion system is great for strong districts and small subregions. For those that are weaker, it promotes inaccuracy due to one trustee candidate.

CKI charges $600 to clubs so we have a budget available to pay for travel. Also Internet and other technologies are available to connect with your trustee. (CON) Point of Information Clara Oh (Missouri-Arkansas District): How would it affect travel expanses if we switched to a nonsubregion system?

Chris Martz (CKI Director): Travel expenses are very unique. We have already passed a budget for next year, but we don’t know where the board members will come from. We allocate a certain amount for each board member’s travel.

• Lena Scheibengraber (Wisconsin-Upper Michigan District) comments on a previous statement about trustee candidate qualifications. It is the duty of the International Board and District Governors to make sure that they are educated and held accountable.

New board members go through Board Trainer, which addresses this issue. Also if your trustee isn’t doing their job, you can go to the president. (CON) !

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• Andrew Liquez (Texas-Oklahoma District) states that we are closing ourselves off to one another by splitting into subregions. To comment on a previous statement about not being Key Club or Kiwanis, we are the KFamily and should work with other SLPs. (PRO) • Mak Hozo (Indiana District) states that originally subregions were introduced as a way to create larger districts and that original amendment was amended to have both districts and subregions. This system has been in place for 8 years now and before that districts were assigned to trustees. Like the House of Representatives and Senate, districts are represented by the District Governors on the International Council Meetings and trustees represent International as a whole. (CON) Point of Information Nicolette Wilson (Caribbean District): Would each trustee have random districts?

Chris Martz (CKI Director): The maker of the motion said earlier that the President, Vice President, and CKI Director would create a system to assign districts to the successful trustee candidates after being elected.

• Toree Peters (Indiana District) states that it makes more sense for the budget if they are driving from Georgia to Florida instead of flying to CNH. Although trustees have one official visit, they go out of their way to attend multiple events. In response to not being confident in our trustees, it is the responsibility of the board to train them and the districts to reach out to people to run. Also, there may be a way to find a middle ground rather than just removing the current system and taking it away from the subregions it works for. (CON) • Natalie Szemetylo (Capital District) states that a district’s official visit isn’t always from your subregion so there isn’t any cost savings associated with that.

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• Sean Nguyen (California-Nevada-Hawaii District) states that many trustee pay out of their own pocket to visit districts with only one official visit paid for. How can trustees pay for flights across the country if they struggle to pay for rent and tuition? (CON) • Austin Good (Rocky Mountain District) states that he likes the idea of trustees being assigned based off of strengths and backgrounds. For Subregion B with one large district and 2 smaller districts, the trustee tends to come from the California-Nevada-Hawaii. It would be useful to get assistance someone who is from a smaller district. (PRO) • Kelly Chan (New York District) states that if you are a small district, it doesn’t mean that you will get a trustee familiar with them or that any trustees will be from small districts. Based on section 3 of this amendment, there isn’t a set system of how trustees will be assigned. Key Club Trustees have told her that they have various means of selecting trustees. You may not get the trustee that you want, even if your first, second or third choice are elected. There is a possibility with this system that you’d have 8 trustees, none of which want to serve in the At-Large Trustee position. (CON) Ashley Wolfe (Illinois-Eastern Iowa District) moves to call the previous question.

Katherine Kotas (Nebraska Iowa District) seconds.

Point of Information __________: Can you clarify what we are voting on?

President Daniel Tsang: The question we are voting on is to end discussion. If approved, then will move to vote on the amendment.

Motion Fails (Debate is still open) Point of Information !

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Stefan Ludlow (Subregion G): How long has discussion been open?

President Tsang: About 20 minutes.

Michael Manning (Michigan District) moves to refer amendment 18 to a committee, whos size shall be determined by the International President. The chair shall be a member of Circle K, not serving on the International Council. The chair shall instruct the committee to explore the need for this amendment especially for organizational change relating to elected office as well as the way Circle K incorporates international clubs and districts. The committee shall report to the International Council before the convening of the next International Convention.

Lena Scheibengraber (Wisconsin-Upper Michigan District) seconds.

• Michael Manning (Michigan District) reminds delegates that this amendment has been brought up 3 consecutive years and will probably be brought up again. The purpose of this amendment to the amendment is to have the International Board create a committee to explore CKI’s options for representation and how to include DACA and other international districts. This change would involve exploring potential changes to the Kiwanis bylaw and CKI policy code. The committee will provide everything we need to make an educated step forward. (PRO) Point of Information Savannah Tidwell (Alabama District): How would members apply for this committee that is being proposed?

Chris Martz (CKI Director): Currently as the motion states “as determined by the International President.”

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Chris Martz (CKI Director): As determined by the International President.

Point of Information Di Ying (New York District): Is it possible to modify this amendment to state that an application process will be used?

President Tsang: It is in the order to motion to amend.

Di Ying (New York District) moves to amend the amendment by adding “through an application process” after “as determined by the International President.”

Zach Lowe (Ohio District) seconds.

Zach Lowe (Ohio District) moves to amend the amendment to include a Key Club and Kiwanis presence on the committee.

President Tsang calls the motion out of order.

Point of Information Thomas Pham (California-Nevada-Hawaii): Would the application process be open to both CKI members and Kiwanians?

President Tsang: It says what it says.

• Danielle Sammut (Subregion F) states that each delegate has a voice so it’s important to take the time to debate it now. As for the application process, there is no way to guarantee that committee members are going to be unbiased. There is a very dedicated group here today so let’s not lose our voice to a committee. (CON) President Tsang reminds the House of Delegates that the topic is on the amendment to the referral, not on the referral as a whole.

Point of Information Victoria Ortiz (California-Nevada-Hawaii District): !

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Is this amendment allowing the committee to make a decision or report back after research?

President Daniel Tsang: All this amendment is doing is adding “through an application process.”

• Austin Good (Rocky Mountain District) states that this committee wouldn’t decide anything. They would be reporting their findings by next year’s convention. The change from a subregion system to a sister district system has been brought up again and again so it’s important to address it. (PRO) President Tsang calls out of order for speaking on the referral, not the amendment.

• Stefan Ludlow (Subregion G) states that this is a straightforward decision to add an application process or not. (PRO) Clara Oh (Missouri-Arkansas District) moves to put the amendment through a vote.

Max Hirsch (New Jersey District) seconds.

(No vote is needed on the motion to vote) Motion Passes (Amendment to the referral to add application is adopted) Time has expired.

Zach Lowe (Ohio District) moves to extend discussion by 10 minutes.

Daniel Norwood (New England District) seconds.

Motion Fails (Debate is not extended due to a less than 2/3 vote in favor) Point of Information Zach Lowe (Ohio District): Is there a presence of the CKI Director on this committee?

President Daniel Tsang:

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As determined by the International President, “through an application process.�

Motion Fails (Amendment 18 will not be referred to a committee due to less than a simple majority in favor) Kathryn Orr (Indiana District) requests a revote due to confusion on what we were actually voting on.

President Tsang states that it was on the amendment 18 as a whole and the amendment did not pass.

Motion Fails (Amendment 18 is not adopted) XX. Adjournment President Tsang recesses House of Delegates (adjourns House of Delegates Session 1) at 12:33pm CST.

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2014 House of Delegates, Session 2

I. Call to Order President Tsang calls the 59th Annual Circle K International House of Delegates to order at 7:09 pm CST on June 20, 2014.

II. Report of the Credentials Committee Committee Chair Kat Lehmann reports the voting attendance registered as of 7:00 pm CST. Club delegates: 179 Delegates at large: 46 Delegates entitled to a vote: 225 from 121 clubs Simple majority = 113 2/3 vote = 150 Chair Kat Lehmann moves on behalf of the Credentials Committee that the roll of delegates submitted be the official roll of the voting members of the convention.

(No second is needed) Motion Passes (1st Credentials Report is adopted) III. International Trustee At-Large Elections Elections Committee Chair Manning explains the elections procedures.

President Tsang reads the ballot options for and opens the vote for the office of International Trustee At-Large.

A) Andrew Liguez B) Alex Bour IV. Report of Elections Committee Chair Manning reports the results of the International Trustee AtLarge Elections.

Alex Bour is elected as the 2014-2015 International Trustee AtLarge.

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V. Subregion A, C, and D Trustee Elections Ben Romano (Capital) moves to have Vice President Ahnert cast one unanimous ballot for the positions of Subregion A, C, and D Trustees.

Natalie Szemetylo (Capital) seconds.

Tyson Diep is elected the 2014-2015 Subregion A Trustee.

Ashley Wolfe is elected the 2014-2015 Subregion C Trustee.

Heidi Brooks is elected the 2014-2015 Subregion D Trustee.

VI. Subregion B Trustee Elections President Tsang reads the ballot options for and opens the vote for the office of Subregion B Trustee.

A) Michael Zhou B) Kevin Chiong VII. Report of Elections Committee Committee Member Sara Nolan reports the results of the Subregion B Elections.

Michael Zhou is elected the 2014-2015 Subregion B Trustee.

VIII. Subregion F Trustee Elections President Tsang reads the ballot options for and opens the vote for the office of Subregion F Trustee.

A) Kelly Chan B) Matthew Johnson IX. Report of Elections Committee Chair Michael Manning reports the results of the Subregion F Elections.

Kelly Chan is elected as the 2014-2015 Subregion F Trustee.

X. Subregion G Trustee Elections President Tsang reads the ballot options for and opens the vote for the office of Subregion G Trustee.

A) Racheile Ricklefs B) Cherie Reynor

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XI. Report of Elections Committee Chair Michael Manning reports the results of the Subregion G Elections.

Racheile Ricklefs is elected as the 2014-2015 Subregion G Trustee.

Jonathan Pevarnek (Subregion C) moves to recess for 10 minutes.

Stefan Ludlow (Subregion G) seconds.

XII. Subregion E Trustee Elections President Tsang calls upon Director Chris Martz to explain. Due to not having a Subregion E candidate, the position is deemed At-Large.

Point of Information Stefan Ludlow (Subregion G): Isn’t this in direct violation of the bylaws?

Chris Martz (CKI Director): Please approach.

President Tsang reads the ballot options for and opens the vote for the office of Subregion E Trustee.

A) Kevin Chiong B) Shivam Patel XIII. Report of Elections Committee Chair Michael Manning reports the results of the Subregion E Elections.

Shivam Patel is elected as the 2014-2015 Subregion E Trustee.

XIV. Resolutions President Tsang calls upon Resolutions Chair Monica Wang to read the resolutions.

Chair Monica Wang moves to adopt the resolutions.

(No second is needed) Motion Passes (Resolutions are adopted) (Refer to Appendix IV for the resolutions) (#! !

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XV. Adjournment President Tsang adjourns House of Delegates at 8:09pm CST.

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1

Appendix: Approved Policy Code Amendments Recommended by the Executive Committee and endorsed by the International Board Section B. International Administration 3. General a. The date of the first chartering of a Circle K club is September 25, 1947, and CKI was declared an international organization on October 23, 1955. Both dates are celebrated as anniversaries of the organization. b. The official colors of CKI are blue, white, and gold, representing unwavering character, purity, and service, respectively. c. English shall be the official language of CKI for literature, printed materials, and communications to all clubs. The Board may approve the use of other languages.

Communications and resources may also be issued in other languages when needed. d. As the official publication of CKI, the Circle K magazine shall include articles of general interest to college students and articles promoting the service initiative of CKI. e. As an official website of CKI, the address www.circlek.org shall serve as a marketing tool for the organization and as a resource for clubs to access up-to-date information on the organization.

Rationale: The current wording restricts the use of other languages without Board approval. By adding this flexibility, the Board won’t need to approve all documents tailored to non-English speaking clubs.

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Recommended by the Executive Committee and endorsed by the International Board Section B. International Administration 5. CKI Convention a. Per Article 19 of the CKI Bylaws, the Director shall oversee the planning and execution of the agenda of the annual convention of Circle K International. Working with the

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Director, the Board shall determine the dates and location of the annual CKI Convention and shall control and approve convention plans and program. The site of the convention will be determined by a rotation of cities in each Subregion within North America. In each Subregion there will be no more than five cities that the CKI Board will select from. (10/06) b. CKI Board lapel pins shall be presented to members upon installation to the CKI Board and exchanged for another upon installment of their successors.

Rationale: The former language did not reflect the actual procedure followed at the moment. The new language leaves more room for Kiwanis staff to make procedural decisions.

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Recommended by the Executive Committee and endorsed by the International Board Section B. International Administration 5. CKI Convention a. Per Article 19 of the CKI Bylaws, the Director shall oversee the planning and execution of the agenda of the annual convention of Circle K International. Working with the Director, the Board shall determine the dates and location of the annual CKI Convention and shall control and approve convention plans and program. The site of the convention will be determined by a rotation of cities in each Subregion within North America. In each Subregion there will be no more than five cities that the CKI Board will select from. (10/06) b. CKI Board lapel pins shall be presented to members upon installation to the CKI Board and exchanged for another upon installment of their successors.

Rationale: This information does not fit under the current section and isn’t necessary.

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Recommended by the Executive Committee and endorsed by the International Board Section B. International Administration

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6. Service Initiative of CKI and Service Week a. “Focusing on the Future: Children” shall be the ongoing Service Initiative of Circle K International. Circle K International shall support Kiwanis International’s vision partners, preferred charities, and promotional partners, and service partners. Additionally, Circle K International may select independent organizations to recommend as a service opportunity for clubs of Circle K International.

Those organizations include March of Dimes, Students Team Up to Fight Hunger (STUFH), Better World Books and UNICEF. Rationale: This section does not cover information about CKI Service Week and therefore should not be included in the title.

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Recommended by the Executive Committee and endorsed by the International Board Section B. International Administration 6. Service Initiative of CKI and Service Week a. “Focusing on the Future: Children” shall be the ongoing Service Initiative of Circle K International. Circle K International shall support Kiwanis International’s vision partners, preferred charities, and promotional partners, and service partners. Additionally, Circle K International may select independent organizations, known as service partners, to recommend as a service opportunity for clubs of Circle K International. Those organizations CKI’s preferred charities and service partners include March of Dimes, Students Team Up to Fight Hunger (STUFH), Better World Books and UNICEF. Rationale: The original wording listed service partners as a Kiwanis partnership, while it is actually defined in the next sentence. Also clarification on what the organizations listed were called, since the original wording implied that only service partners were listed.

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Recommended by the Executive Committee and endorsed by the International Board Section C. Districts

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3. The process for approval of amendments to district bylaws shall be as follows: b. All amendments approved by the district convention delegates and the Kiwanis District Board of Officers, upon submission to the CKI Office, shall first be reviewed by the International Director. i. If such amendments do not conflict with the CKI Bylaws, Policy Code, appropriate Regional Policy Codes of Circle K International or Kiwanis International, and the Standard Form for Circle K District Bylaws, and do not establish new precedents, they shall be approved by the International Director with such approval reported to the CKI Board at the next available meeting. ii. If such conflicts or precedents do exist, the amendments shall be submitted to the CKI Board for review and action at the next available meeting. All such amendments submitted by May 15 will be acted upon by the CKI Board at the next meeting.

Amendments submitted after May 15 will be acted upon at the next available board meeting, providing such amendments are received by the CKI Office at least thirty (30) days prior to the published start of the board meeting.

Rationale: This change reflects current practices.

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Recommended by the Executive Committee and endorsed by the International Board Section C. Districts 3. The process for approval of amendments to district bylaws shall be as follows: c. The CKI Executive Committee shall modify the Standard Form for Circle K District Bylaws (as necessary) to conform to amendments to the Bylaws and Policy Code of Circle K International, along with amendments approved by the CKI Board. Such changes shall be reported to the CKI Board at the next available meeting. Each district shall be notified of the changes and given sixty (60) days after

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notification to incorporate the changes into its district bylaws. This change in the district bylaws is not subject to district House of Delegates approval, as district bylaws must be in accordance with the Bylaws and Policy Code of Circle K International. Changes made to district bylaws through this process will not require approval by the district House of Delegates.

Rationale: This simplifies the wording by removing the justification.

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Recommended by the Executive Committee and endorsed by the International Board Section D. Clubs 1. Membership in Clubs a. Any student that can uphold the objects of Circle K International, who is officially enrolled in a college, university, vocational, or trade school, as defined by the same institution at which the club exists, may be elected to active membership in said club. The minimum requirements for membership are set forth in Article 7 of the CKI Bylaws and in the bylaws of the local club. In no instance shall a local club place a “maximum” limit on its membership. b. Membership shall become inactive when the above enrollment requirements are not met during the academic year. The institution shall define an academic year. In the event of a member’s graduation, membership will cease on September 30th. For members in Regions 1 and 2, the student must be enrolled for at least part time status to be eligible for membership. b. Membership in a local Circle K club shall be open to all college, university, vocational, or trade school students, consistent with the local college, university, vocational, or trade school non-discrimination policy and subject only to the minimum requirements for membership as set forth in Article 7 of the CKI Bylaws and in the bylaws of the local club. In no instance shall a local club place a “maximum” limit on its membership.

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Rationale: This removes the redundancy and combines both sections.

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Recommended by the Executive Committee and endorsed by the International Board Section D. Clubs 3. Activities a. Service is one of the main activities of a CKI club. A service project shall be consistent with the objectives and policies of CKI, planned by the CKI club or a club committee, and performed by members of the club for the benefit of others. b. Other activities consistent with the laws, mores, customs, and traditions of the area in which the CKI club exists may be carried out, provided such activities and proceedings are not in conflict with the CKI Bylaws or Policy Code and do not impugn the good name of CKI or Kiwanis. All activities of each club must be compatible with the Objects of CKI. c. Each CKI club has absolute autonomy in selecting its service projects as long as they are consistent with the Objects of CKI. Rationale: This is an unnecessary statement that does not belong with the definition of service projects.

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Recommended by the Executive Committee and endorsed by the International Board Section D. Clubs 6. Club Building b. A New Club Building Kit, including a Petition for Charter form, shall be sent by the CKI Office to any individuals interested in forming a CKI club. New club building information, including a Petition for Charter form, shall be available online to any individual interested in forming a CKI club. The Petition for Charter shall be properly completed and approved by the sponsoring Kiwanis club president and secretary, an administrative officer of the institution at which the prospective club would exist, and !

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the charter CKI club president and secretary. The Petition to Charter, club bylaws, and roster of charter members, accompanied by the chartering fee, shall be returned to the CKI office. The CKI Office will then take the necessary steps to complete the chartering process and include the membership materials in a mailing to the sponsoring Kiwanis club.

Rationale: This change reflects current procedures.

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Recommended by the Executive Committee and endorsed by the International Board Section D. Clubs 9. Clubs celebrating anniversaries that are divisible by ten shall be given appropriate recognition in the Circle K magazine.

Rationale: This statement does not fit with the purpose of the policy code and is no longer done.

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Recommended by the Executive Committee and endorsed by the International Board Section E. Regions 4. There will be seven (7) Subregions of CKI within Regions 1 and 2, and they shall be defined in this document. Districts cannot be divided into two or more Subregions within the subregional structure. The Subregions of CKI shall be: • Subregion A: Montana, Pacific Northwest, Utah-Idaho, Western Canada • Subregion B: California-Nevada-Hawaii, Rocky Mountain, Southwest • Subregion C: Illinois-Eastern Iowa, Indiana, Michigan, Minnesota-Dakotas, Wisconsin Upper-Michigan • Subregion D: Kansas, Louisiana-Mississippi-West Tennessee, Missouri-Arkansas, Nebraska-Iowa, Texas-Oklahoma • Subregion E: Kentucky-Tennessee, Ohio, Pennsylvania, West Virginia • Subregion F: Capital, New England, New Jersey, New York, Eastern Canada

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• Subregion G: Alabama, Carolinas, Caribbean, Florida, Georgia (4/07) • Non Districted: Taiwan, West Africa, Norway, Mexico, DACA, Malaysia Rationale: This section is talking about subregions, which nondistricted clubs are not apart of. Non-districted clubs are defined in Section F of the policy code.

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Recommended by the Executive Committee and endorsed by the International Board Section E. Regions 5. Agency and Membership in Region a. Each Circle K club situated within the territorial limits of a particular region shall be a member of said Region. b. This No Region shall have no officers, elected or appointed or provided for by any other means. c. The CKI Board and International Trustee At-Large (if applicable) shall serve as the agent of this Region. As the agent of the Region, the Board is authorized to act for the Region, and shall stand in place of the Region. d. The management and control of regional affairs not otherwise provided for in this Policy Code shall be vested in the CKI Board, subject to the direction and approval of the Kiwanis International Board of Trustees, through the CKI Director.

Rationale: Provides clarity to the sentence structure. Also subsection c is covered in the wording already present in subsection d.

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Recommended by the Executive Committee and endorsed by the International Board Section F. International Expansion 1. Non-Districted Circle K Clubs e. Services to Non-Districted Clubs i. Clubs shall receive services provided by the servicing Regional Service Center in proportion to the dues paid.

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ii. Resources shall be provided in the club’s native language, when possible. (10/05) iii. Circle K will attempt to provide volunteer interpretation services at the Circle K International Convention. iv. In addition, a Board Liaison shall be assigned to the International Expansion of Circle K International. The job of the International Expansion Board Liaison shall be to help strengthen the non-districted clubs and forming districts, regularly correspond with those clubs and districts, promote correspondence between the non-districted clubs to the clubs in chartered districts and otherwise link those entities with the resources provided by the servicing Regional Service Center.

(10/05) v. In order to form a district, non-districted clubs must follow the procedures for district formation outlined in the CKI Bylaws and Policy Code.

Rationale: This striked section defines the current role of the Trustee At-Large, which is outlined in the bylaws.

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Recommended by the Executive Committee and endorsed by the International Board Section G. Election of International Officers 2. Consideration of candidacy To be considered to run for International Office you must abide by the requirements stated in Section G, Subsection 1.

Candidates will not be permitted to run off the floor at International convention. In the event of a vacancy, the position will be filled in accordance with Section I of the CKI policy code. (08/08) Rationale: This rule is typically suspended at convention each year.

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Recommended by the Executive Committee and endorsed by the International Board Section G. Election of International Officers

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3. Campaigning e. Funding and Spending i. Circle K International has a zero-dollar campaign policy. Instead, A booklet consisting of the candidates’ campaign literature shall be produced for delegates at the CKI Convention. Candidates are only allowed to submit campaign materials to the Circle K International Office for distribution. All completed biographical forms and campaign literature must be received by the deadline provided in the Candidates Packet. All campaign literature must be submitted electronically in portrait (vertical) Microsoft Word files no larger than 1MB in size and no longer than one 8 !� by 11� front and back page.

Files containing copied and pasted pictures/files from software will not be accepted. (10/06) Each candidate shall be allowed to submit two 8 1/2" by 11" pages to the Circle K office for inclusion in this booklet. The timeline and requirements for this literature shall be specified in the candidates packet. ii. No funds will be used by or on behalf of any candidate to promote him/herself for an International Office. iii. No endorsing body shall require a member seeking endorsement to expend any funds in seeking an endorsement.

Rationale: The past few years there have been a handful of literature pieces, which have not been produced in Microsoft Word.

Additionally, the Circle K office has been requesting PDF files.

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Recommended by the Executive Committee and endorsed by the International Board Section G. Election of International Officers 3. Campaigning f. Endorsement An endorsement for International Office is an endorsement, on behalf of a club, club board, district, or district board, providing approval for the candidate to !

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seek one of the following International Offices: International President, International Vice-President, or Subregional Trustee, or At-Large Trustee. There shall also be a general endorsement for International Office that shall provide approval for the candidate to seek any of the International Offices. (4/07) Rationale: Adds the At-Large Trustee position to the list of International Office positions available.

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Recommended by the Executive Committee and endorsed by the International Board Section G. Election of International Officers 4. Caucusing d. The purpose of the first caucus is for all candidates for International office to have the opportunity to speak and answer questions. In the first House of Delegates, delegates will narrow down the candidates to no more than two candidates for each position. The two candidates receiving the most votes in the first House of Delegates will caucus again in the second round of caucusing. Any candidate not elected to the position of President may drop down to run for the position of International Vice-president or International Trustee. Any candidate not elected to the position of International Vice President may drop down to run for the position of International Trustee. (08/08) Rationale: This procedure is listed in the bylaws correctly.

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Recommended by the Executive Committee and endorsed by the International Board Section H. Governor Reporting to International 1. By the 15th of every month, the governor will submit a monthly report form regarding his/her district to the international board. a. Purpose i. These report forms serve as another way each governor can contact the international board.

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ii. These reports allow governors to reflect on their districts, request help as needed, and inform their international board of their needs. iii. These report forms are meant to be succinct but include information such as large upcoming events, service hours, board meetings, and contact from the international board. b. Review i. The respective International Trustee, International President, and International Vice President will review these reports by the end of every month. ii. The International President and International Vice President and may contact each governor as needed – focusing on administrative, communicative, and service aspects of the report. iii. The International Trustee will holistically evaluate each monthly report form, contact his/her governors, and effectively adapt his/her actions to his/her districts’ needs.

Rationale: This could have been a misspelling or words could have been removed.

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Recommended by the Executive Committee and endorsed by the International Board Section J. Replacement or appointment of an International Board Member 1. Following a declaration of vacancy in office, the CKI Board shall be charged with filling the vacant position. Vacancies shall be established by Policy Code Section H I: Removal of an International Board Member, or by submission of a letter of resignation to the International President, Director, and Kiwanis Board Counselor. The replacement process shall consist of two meetings--a nomination meeting and an election meeting. The discussion portion of the election meeting may be held in Executive Session, but no other portions of the two meetings shall be held in the Executive session. In the case of a resignation, the CKI President or highest ranking officer, in consultation with the Director, shall !

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determine how to distribute any resignation letter to prevent the letter from being distributed to the general membership that contains inappropriate content.

Rationale: The policy code section stated is incorrect.

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Recommended by the Executive Committee and endorsed by the International Board Section N. Tomorrow Fund 2. Purpose of the Tomorrow Fund d. Structure of the Tomorrow Fund Two accounts shall be established within the Kiwanis International Foundation and designated the Circle K Tomorrow Fund (04/09) i. Endowment Account (restrictive account) This account shall be designated as an endowment into which twenty-five percent of all donations shall be deposited unless otherwise specified. (04/09) ii. Service Account Operating Fund (non-restrict account) This account shall be designated as an operating fund from which all withdrawals shall be made. Seventy-five percent (75%) of all donations shall be deposited into said account unless otherwise specified. Donations shall be divided upon receipt individually. Interest earned from the endowment account or a 4% spending allowance (whichever is greater) shall be deposited each year as grantable funds by the Circle K International Board. Moneys may remain in this fund from year to year with the stipulation that the Circle K International Board may disperse any or all of said funds. Funds shall be dispersed as requested by the Director of Circle K International, with approval by the Circle K International Board of Trustees. No more than 10 percent (10%) of the donations (from the 75%) may be used for administrative costs. (04/09) Section N. Tomorrow Fund 6. Tomorrow Fund Club and District Project Grants

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b. In the funding cycle, the Grant Review Committee may award up to, but no more than, the balance of the amount of interest earned off of (or a percentage of the balance of) the service account operation fund (nonrestrictive account) available at the convening of the Committee. If there is no interest earned, 3% a spending allowance of 4% of the service account Endowment Fund (restrictive account) funds available at the convening of the Committee may be used to fund grants. If the amount of interest earned is greater than the 3% 4% of the service account Endowment Fund (restrictive account) funds available at the convening of the Committee, then the amount of interest earned shall be used to fund the grants.

The intent of the Board of Trustees is to use the interest generated from the service account Endowment Fund (restrictive account). (04/09) Rationale: This change reflects current practices.

22

Recommended by the Executive Committee and endorsed by the International Board Section O. Contests and Recognition Programs 6. CKI District Officer Recognition Program Rules p. All supplementary materials submitted must be the work of Circle K members from the district. Materials procured from the International Office, Kiwanis members, or other districts will not be considered, unless it is in the form of a recommendation letter.

Rationale: Kiwanians, International Officers, and members outside of the district have been writing recommendation letters for District Officer Awards.

23

Recommended by the Executive Committee and endorsed by the International Board Section P. Conduct 4. Event Attendance (2/11) c. In any instance where pre- or post-event

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accommodations are included in the schedule for the event, where an additional activity is planned and/or sponsored by CKI, a district, or a club of Circle K International (i.e., a planned meal or district tour), such activities are bound by this policy. Kiwanis International and the CKI board must approve any policy submitted by a district of CKI. (10/03) Rationale: This does not fit in with the rest of the section and may be a copy and paste error.

24

Recommended by the Executive Committee and endorsed by the International Board Section P. Conduct 5. CKI Alcohol Policy for CKI sponsored conventions, events, and/or special programs. (2/11) e. CKI Members may or may not be allowed to drink at their home district’s Kiwanis events as outlined by their home CKI district’s policy code and Kiwanis club’s district’s policy code the applicable Kiwanis and Circle K club and district policy codes, as long as no other Kiwanis Service Leadership Program members are in attendance.

Rationale: Corrects wording error

25

Recommended by the Executive Committee and endorsed by the International Board Section P. Conduct 8. Code of Conduct The following CKI International Code of Conduct will be in effect at all CKI conventions and events: d. There is no curfew hour; however, in consideration of others, Circle K members must be in rooms, with closed doors, by 12:30 a.m., and gatherings must be contained within the room. Loud noises and disruptive behavior will not be tolerated.

Rationale: A curfew has not been enforced at CKI conventions and events and therefore should not be listed.

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Recommended by the Executive Committee and endorsed by the International Board Section Q. Fiscal Policy and Responsibility 1. To ensure that CKI funding is at an appropriate level, the CKI Board shall: a. Make a thorough evaluation of the International Operational Plan and Budget with the intent of proposing a change in dues rate every three administrative years (beginning in the 1999-2000 administrative year). No changes in the dues rate is required during each evaluation, but is recommended, and changes in the dues rate may also be made at necessary times between evaluations. b. If three years after the tiered dues structure has been in effect and member nations that pay tiered dues have not increased in membership to offset the initial loss of revenue from the first year of the tiered dues structure being implemented, the CKI Board must re-examine the tiered dues system, including the elimination of the policy.

(10/04) 2. Assess International dues in regards to the following: a. If staff presents evidence that Circle K International is in need of a dues adjustment in the first two months of the CKI Board’s administrative year, the CKI board must research and propose a feasible new dues structure. This dues adjustment will be voted on at the next feasible International Convention, allowing for proper education of CKI members in regards to a dues adjustment. (10/04) Rationale: Reflects current practices and removes the section that includes instructions for review after a certain amount of time.

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Recommended by the International Board Section R. IRS Tax Exemption 1. CKI shall maintain a blanket exemption for all CKI clubs so that they may be considered exempt from income tax on funds acquired during the year.

2. All CKI clubs within the U.S. are expected to follow IRS !

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3.

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guidelines required to file IRS Form 990 (Return of Organization Exempt From Income Tax) with the appropriate IRS Center by February 15 each year.

Any club that does not raise over $25,000 during the year should merely state that on the IRS Form 990 and return it to the proper IRS Service Center.

Clubs must complete the SS22-40 Form and mail it to their IRS Center to obtain the club's "employer's identification number" (EIN) for use on the IRS Form 990. Failure of a club to supply the IRS with the number will result in the loss of the exempt status for that club.

After the club is assigned an "employer's identification number," it must be submitted to the CKI Office. Local Kiwanis clubs can help in securing and completing the necessary forms. The CKI club, as far as the Circle K International exemption is concerned, cannot substitute a school employer's identification number in place of securing its own registered number.

Any clubs that have an employee identification number should submit it to Kiwanis International in the method specified by CKI staff.

Rationale: This change simplifies the IRS information.

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Recommended by the International Board Section E. Regions 4. There will be seven (7) Subregions of CKI, and they shall be defined in this document. Districts cannot be divided into two or more Subregions within the subregional structure. a. The Subregions of CKI shall be: • Subregion A: Montana, Pacific Northwest, Utah-Idaho, Western Canada • Subregion B: California-Nevada-Hawaii, Rocky Mountain, Southwest • Subregion C: Illinois-Eastern Iowa, Indiana, Michigan, Minnesota-Dakotas, Wisconsin Upper-Michigan • Subregion D: Kansas, Louisiana-Mississippi-West Tennessee, Missouri-Arkansas, Nebraska-Iowa, Texas-

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Oklahoma • Subregion E: Kentucky-Tennessee, Ohio, Pennsylvania, West Virginia • Subregion F: Capital, New England, New Jersey, New York, Eastern Canada • Subregion G: Alabama, Carolinas, Caribbean, Florida, Georgia (4/07) • Non Districted: Taiwan, West Africa, Norway, Mexico, DACA, Malaysia b. Subregions and members of the International Board of Trustees may not serve as the host of an event or activity. c. No CKI event may be marketed as a subregion event.

Rationale: This addition provides a restriction to subregion events and the ability for the International Board to host events.

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Appendix: Proposed Bylaw Amendments

The 2014 House of Delegates passed amendments 1-17 and 19. The motion to approve amendment 18 failed.

1

Recommended by the Executive Committee and endorsed by the International Board Article 5. Membership of Circle K International Section 5. International Fees, District Dues and Membership Roster.

Prior to the beginning of each fiscal year, the Circle K International Director, working with Kiwanis International Member Services, shall send communicate to the advisor(s) and president board of officers of each active Circle K club that the online membership reporting is available for submitting club rosters including member contact information for official records. Upon submission of a club roster, the Circle K club shall remit payment for applicable International and district fees. a password for online membership reporting requesting the necessary pertinent information for office records, including permanent mailing address and student membership names and contact information. Such forms are to be completed by the Circle K club and returned directly to Circle K International with applicable International fees and district membership dues.

Rationale: The former language did not reflect the actual procedure followed at the moment. The new language leaves more room for Kiwanis staff to make procedural decisions.

2

Recommended by the Executive Committee and endorsed by the International Board Article 6. Chartering of Clubs Section 5. Club Satellites.

1. For cases in which one (1) CKI club is active, students from another institution of higher education within reasonable range of said active CKI club as defined by Section 5 Part 1 may be able to be recognized as a A club satellite shall be a club formed as a subsidiary of an active Circle K club (hence known as the host CKI club).

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a. To receive recognition as a club satellite, said club will need permission from the active CKI club, from the active club’s sponsoring Kiwanis club(s), from the CKI District Board of Officers, and from the CKI Director in conjunction with the CKI Executive Committee. Agreement from the following parties must be obtained to form a satellite club a. The host CKI club b. The sponsoring Kiwanis club(s) of the host CKI club c. The district board of officers d. The CKI Director in conjunction with the CKI Executive Committee b. The active CKI club must remain in good standing with the student government and not violate any institution rules by adopting club satellites Both the host and satellite clubs are expected to honor all rules from their respective student governments. c. The active CKI club and the Club Satellite seeking recognition must be in the same CKI district.

2. A club satellite must be within reasonable range of the host club and be within the same district.

23. Club satellite members will count as additional members to the active CKI club and be treated as such, save for the following exceptions are granted such benefits and costs as any other active CKI member; however these members will neither count when awards are calculated, nor will they count when the chartered CKI club’s home institution’s membership fall below active status. a. Club satellite members shall pay their fees and dues to the active CKI club. Satellite club members shall not count towards membership numbers in awards b. Satellite club members shall not count towards the minimum membership for a club to be active c. Due to the intention of short-term status, Club satellite members may not hold any office, whether appointed or voting office elected, on at the club, district, or international level.

34. When a Club Satellite reaches 15 members at a four-year institution with 1,000 or more students, or 10 members at a fouryear institution with less than 1,000 students or a two-year institution, they will have three (3) months to charter their club, !

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otherwise their club satellite recognition will be revoked.

Club A club satellite recognition shall expire after cease to exist either two years from after the date of final approval by the CKI Director, or upon formal the chartering of a full Circle K club at the institution, whichever is earlier. a. A club satellite may renew their its recognition, given they have with the approval from the chartered CKI club, from the chartered club’s sponsoring Kiwanis club(s), and from the CKI District Board of Officers. of the parties in subsection 3 i. The club satellite must have either a phone interview or internet chat interview with the CKI Director, in conjunction with the CKI Executive Committee, as to why they are seeking renewal as a club satellite. b. If no renewal is requested, or if the renewal is rejected, the previously recognized Club Satellite must wait one year from the last date of rejection by the CKI Director.

If the chartered CKI club were to be deemed inactive or unable to maintain their own club’s membership numbers at any point the host CKI club ceases to be active, their Club the satellites club will shall also be put into deemed inactive status.

In cases where there are conflicts between rules set by a the student governments of any institution involved in this provision and this text, the student government rules shall supersede this section of the CKI Bylaws bylaws.

A chartered CKI club No Circle K club may have no host more than two (2) club satellites clubs at one the same time.

Rationale: This cleans up the wording of the satellite club related areas in the bylaws 3

Recommended by the Executive Committee and endorsed by the International Board Article 7. Membership in Clubs Section 1. Requirements for Seeking and Retaining Membership.

Each Circle K club shall adopt criteria which will serve as minimum membership requirements for all members and prospective members of CKI. Criteria shall be adopted by majority vote of the club board of officers.

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The criteria for students seeking membership can include: A. payment of all club, district dues and International fees; B. club meeting attendance requirements; C. Circle K education seminar attendance requirements; D. attendance requirements for Circle K sponsored service, personal leadership development and fellowship activities; and E. fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of these Bylaws.

The criteria for a student to retain active membership shall include: A. payment of all club, district dues and International fees as specified in the International Policy Code; B. club meeting attendance requirements; C. Circle K education seminar attendance requirements; D. attendance requirements for Circle K sponsored service, personal leadership development and fellowship activities; E. maintain the minimum grade point average as set forth by the institution for graduation; and F. fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of these Bylaws.

The criteria for membership of a Circle K club shall include: A. payment of all club, district, and international fees B. event and meeting attendance requirements as set forth by the club C. the minimum requirements to be eligible to participate in extracurricular activities as set forth by the academic institution The club may set any additional requirements for membership, provided that these requirements do not violate the provisions of these bylaws.

The above stated criteria shall be met within a specific time period as set forth by the club, not to exceed one administrative year. The district and Circle K International shall have the right to request changes in club criteria in the event it does not comply with this section or discriminates on the grounds of race, gender, !

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creed, nationality, challenged abilities or sexual orientation.

Rationale: Many clubs do not have a periodic review of every member to see if they meet requirements, it should be sufficient to offer them this option instead of requiring it.

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Recommended by the Executive Committee and endorsed by the International Board Article 7. Membership in Clubs Section 4. Active Member Compliance to Requirements.

An active member of a chartered club shall meet all minimum membership requirements adopted by said club as outlined in these Bylaws, and shall be entitled to all club privileges. Minimum membership requirements may not discriminate on the grounds of race, gender, creed, nationality, challenged abilities or sexual orientation. The Board of Officers of said club, as defined in these Bylaws, shall may review periodically the compliance of each member to the club's established minimum membership requirements.

Rationale: Many clubs do not have a periodic review of every member to see if they meet requirements, it should be sufficient to offer them this option instead of requiring it.

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Recommended by the Executive Committee and endorsed by the International Board Article 10. Districts Section 3. Alignment with Kiwanis International Districts.

A. Each Circle K district shall be co-extensive with one of the districts of Kiwanis International and shall may be divided into divisions, as approved by the sponsoring Kiwanis district.

B. At the request of the sponsoring Kiwanis district and with the approval of the Board of Trustees of Kiwanis International, more than one Circle K district may be created within the boundaries of the sponsoring Kiwanis district. Each district must have its own CKI administrator.

C. Each Circle K district shall may be divided into divisions as determined by the district Board of Officers.

D. A change in the territorial limits of a district of Kiwanis

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International shall automatically, and to the same extent, change the territorial limits of the corresponding Circle K district(s), unless other territorial limits are petitioned by the corresponding district board(s) to the CKI Board of Trustees and approved by the Board of Trustees of Kiwanis International Rationale: Some districts do not have divisions as is allowed by the bylaws a couple sections later.

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Recommended by the Governing Documents Task Force and endorsed by the International Board Article 10. Districts Section 9. Officer Transfers to a New School.

When a district officer transfers to a school inside or outside the district in which they serve, or has graduated, said district officer may finish his or her term by approval of the district board and district administrator until they are no longer a member of their Circle K district as outlined in Article 7. within the district they serve where a Circle K club does not exist, the officer must be enrolled for at least part time status at the new institution, and the officer is allowed a 90 day grace period to start said club. When a district officer transfers to a school within the district they serve where a Circle K club does exist, the officer shall join that club within 30 days of transfer. In the event that a club's minimum membership requirements prevent said officer from joining the club within the grace period, the club president shall notify the affected district or International board of such date when the officer may be eligible to join. Said officer must join the club no later than fourteen (14) days after the stated date. If the officer has not joined by the expiration of the allowed time, said officer shall be removed from office by action of the affected district or International Board.

When a district officer transfers to a school outside of the district they serve, they forfeit his or her position on the District Board. The ensuing vacancy will be filled in accordance to the procedure outlined in each district’s bylaws.

Rationale: There are a number of occasions in which Circle K members will transfer schools, and when a district board officer

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moves in the middle of their term, it makes more sense to allow them to complete their term. This would be contingent on the approval of the district board and it would give the jurisdiction to the districts.

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Recommended by the Governing Documents Task Force and endorsed by the International Board Article 10. Districts Section 10. Standing Committees.

The Standing Committees of the district, the procedures regarding Standing Committees, and the duties of the Standing Committees, shall be prescribed in the district bylaws. The district governor shall appoint chairpersons and assign members of these committees within (30) days after the district convention.

Rationale: This allows districts that have their convention earlier in the year (i.e. February) to wait until the new CKI year to appoint committee chairs.

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Recommended by the Executive Committee and endorsed by the International Board Article 12. Officers Section 1. Officers.

The officers of Circle K International shall be a president, a vicepresident, a trustee at-large, a trustee for each Subregion, the Director of Circle K International, and the district governors.

Rationale: This allows the inclusion of the trustee at-large position.

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Recommended by the Executive Committee and endorsed by the International Board Article 13. Nomination and Election of Office Section 1. Election of Officers.

The president, vice-president, and trustee at-large shall be elected by the voting delegates at the annual International convention in the manner prescribed in these Bylaws. The subregion trustees shall be elected by the voting delegates from the region they represent.

All officers will be elected in the manner prescribed in these Bylaws.

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In any year in which no Circle K International convention is held, the International Council shall have the responsibility of electing the president and the vice-president for the coming administrative year of Circle K International.

The district governors shall be elected at his or her respective district conventions in the manner prescribed in his or her district bylaws.

Rationale: This allows the inclusion of the trustee at-large position.

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Recommended by the Executive Committee and endorsed by the International Board Article 13. Nomination and Election of Office Section 6. Voting.

All voting shall be done by electronic ballot. The election of the president, vice-president, trustee at-large, and subregion trustees shall be conducted separately and using separate ballots. Election of officers shall be completed in this order and results announced in between each election. Unsuccessful candidates may be nominated for any remaining offices they qualify for. The election of the president shall be completed first and results announced to the House of Delegates. Any unsuccessful candidate for president may be nominated for the position of vice-president. The House of Delegates shall then proceed with the election of the vicepresident and the results announced to that body. Any unsuccessful candidate for president or vice-president may be nominated for the position of trustee. Cumulative voting, absentee voting, and voting by proxy shall not be allowed.

Rationale: This allows the inclusion of the trustee at-large position.

Solidifies the practice that is already being conducted at the House of Delegates.

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Recommended by the Executive Committee and endorsed by the International Board Article 13. Nomination and Election of Office Section 7. Procedures for Presidential International Board Member

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Election.

A candidate for the office of president international office must receive a majority of the votes cast to be elected. a. When the number of candidates for the office of International President shall exceeds two (2), the following procedure shall be followed: In the event that one candidate receives a majority of those votes cast on the first ballot, that candidate shall be elected. In the event that no one (1) candidate receives a majority of those votes cast on the first ballot, those two (2) candidates receiving the highest number of votes, whose combined total constitutes a majority of those votes cast on the first ballot, shall appear on a second ballot. b. If on the second ballot, a candidate receives a majority of votes cast, that candidate shall be elected.

Section 8. Procedures for Vice-Presidential Election.

The election of International Vice-President shall follow the same procedures as the election of International President, as outlined in Article 13, Section 7 of these Bylaws.

Section 9. Procedures for Trustee Election.

Each region shall elect a trustee and the election shall follow the same procedures as the election of International President, as outlined in Article 13, Section 7 of these Bylaws.

Rationale: There is no advantage to listing each position and simply saying to refer to the section on the president.

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Recommended by the Executive Committee and endorsed by the International Board Article 13. Nomination and Election of Office Section 7. Procedures for International Board Member Election.

A candidate for the office of president must receive a majority of the votes cast to be elected. a. When the number of candidates for the office of International President shall exceed two (2), the following procedure shall be followed: In the event that one candidate receives a majority of those votes cast on the first ballot, that candidate shall be elected. In the event that no one (1) candidate

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receives a majority of those votes cast on the first ballot, those two (2) candidates receiving the highest number of votes, whose combined total constitutes a majority of those votes cast on the first ballot, shall appear on an additional a second ballot. b. The procedure above shall be repeated until one candidate has received a majority of votes.If on the second ballot, a candidate receives a majority of votes cast, that candidate shall be elected.

Rationale: This fixes the ambiguity regarding what should happen if two candidates do not have a majority of votes.

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Recommended by the Governing Documents Task Force with edits by the Executive Committee and endorsed by the International Board Article 10. Districts Section 13. District Finances e. District dues Per-Member Fee Notification. At the beginning of each school year, but no later than October 1, the governor, in cooperation with the district secretary-treasurer (or district treasurer) will notify all clubs of the amount of established district dues per-member fee. These district dues per-member fees are due October 1 as stated in Article D Section 7 of the CKI Policy Code, and shall be considered past due on the same day International fees are past due.

Rationale: The wording of the bylaws should reflect our current dues protocol.

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Recommended by the Governing Documents Task Force with edits by the Executive Committee and endorsed by the International Board Article 13. Nominations and Election of Officers Section 2. Term of Office & Administrative Year.

The president, vice-president, and trustees shall assume office on the first day of the administrative year immediately following his or her election and shall serve for a term of one (1) year or until his or

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her successors are duly elected, and/or begin his or her term The administrative year term of the international officer of Circle K International shall begin on the day following the close of the annual International convention and shall end on the final day of the next annual convention. In any year in which no annual Circle K International convention is held, the administrative year shall term of the international officer shall begin on September 1 July 1 and end on the final day of the next annual convention. If the International Convention is not held in consecutive years, then the year shall end on August 31 of the following year.

Section 11. Vacancy in Office of President.

In the event of a vacancy in the office of president between conventions, the CKI Board of Trustees shall elect one of its own to serve in the capacity for the unexpired term, except that in any year in which no annual convention is held, the International Council shall elect a qualified member of a club to serve for the succeeding administrative year remainder of the term.

Article 17. International Council Section 4. Purpose.

In any year in which no Circle K International convention is held, the International Council shall have the right to amend the Bylaws of Circle K International in accordance with the procedure set forth in these Bylaws, Article 28, and shall have the responsibility of electing the president, the vice-president and trustees for the upcoming terms of office administrative year of Circle K International. The Council shall also have the responsibility of approving any proposed enactment or amendment to the Policy Code by the CKI Board of Trustees as defined in Article 26, Section 1. In all years, the Council shall confer with and advise the CKI Board of Trustees on matters relating to Circle K International.

Rationale: CKI Administrative year begins on April 1 and ends on March 31. Change in word usage to reflect current procedures.

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Recommended by the Governing Documents Task Force and endorsed by the International Board

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Article 17. International Council Section 2. Quorum, Alternates, & Observers.

A majority of the Council shall constitute a quorum. In case any district governor cannot be present at a meeting of the Council, the governor may, with the approval of the International Board of Trustees, appoint an elected official of that district to attend in the governor's stead with like powers. The Circle K district administrators and elected officers shall be invited to observe all Council meetings.

Rationale: Remove from this section according to current procedures 16

Recommended and endorsed by the International Board ARTICLE 20. Committees Section 1. Standing Committees.

The Service Committee shall focus on the Service Initiative of CKI, the Large Scale Service Project, the Tomorrow Fund, and CKI Preferred Charities and Service Partners. a. These Each members of the service committee will be assigned to be an service ambassador between Circle K and a Preferred Charity or Service Partner of each CKI Service Partner.

Rationale: Language housekeeping to include relevant terms for partners and charities

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Submitted by the University of Waterloo Article 20. Committees Section 1. Standing Committees. b. Membership & Marketing Committee shall focus on membership development and education of current members, as well as use marketing tactics to enlist new membership in the organization, and develop new marketing strategies.

1. The International Expansion Committee shall focus on the growth of Circle K International outside of North America through the use of membership development

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education, outreach, and marketing tactics.

Rationale: Allow for continuation of the work of the International Expansion Committee. Further separate the Trustee at large and the International Expansion committee. Bridging the gap between international clubs and clubs within North America. This is necessary because Circle K is growing rapidly outside North America however without a standing committee to ensure proper support the newly established clubs will not be sustainable.

Placed under Membership and Marketing so not to overwork International Board members; give leadership opportunity to general members; be more connected with an existing committee.

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Submitted by the Alabama District ARTICLE 11. Regions and Subregions Section 1. Purpose. The CKI Board of Trustees, for the purpose of promoting the best interests of Circle K, shall create, supervise, and assist Circle K International Subregions, which are cultural associations of the member nations of Circle K International. Each Region shall co-exist with the Regions of Kiwanis International.

Section 2. Club’s Membership in Region. Each club situated within the territorial limits of a member nation belonging to a specific Region shall be a member of said Region, so long as such club continues to comply with the Bylaws of Circle K International.

Section 3. Subregions. Circle K International (North America) is an organization of Circle K clubs in Region I(United States) and Region II (Canada and the Caribbean). There will be Subregions of Regions I and II and shall be defined in the Policy Code. Districts cannot be divided into two or more Subregions within the regional structure.

All subsequent articles renumbered accordingly.

ARTICLE 12. OFFICERS Section 1. Officers. The officers of Circle K International shall be a president, a vice-president, 8 trustees a trustee for each Subregion, the Director of Circle K International, and the district governors.

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Section 4. Officer Transfer to a New School. When an International officer transfers to a school where a Circle K club does not exist, the officer must be enrolled for at least part time status at the new institution, and the officer is allowed a 90-day grace period to start said club. When an International officer transfers to a school where a Circle K club does exist, the officer shall join that club within 30 days of transfer. In the event that a club's minimum membership requirements prevent said officer from joining the club within the grace period, the club president shall notify the affected district or the CKI Board of Trustees of such date when the officer may be eligible to join. Said officer must join the club no later than fourteen (14) days after the stated date. If the officer has not joined by the expiration of the allowed time, said officer shall be removed from office by action of the Board of Trustees. When a Trustee transfers to a school outside of the Subregion they serve, they forfeit the position of Trustee. The ensuing vacancy will be filled in accordance to the procedure outlined in Article 13, Section 15 of these bylaws.

ARTICLE 13. NOMINATION AND ELECTION OF OFFICERS Section 1. Election of Officers.

The president, and vice-president, and eight trustees shall be elected by the voting delegates at the annual International convention in the manner prescribed in these Bylaws. The trustees shall be elected by the voting delegates from the region they represent. All officers will be elected in the manner prescribed in these Bylaws. In any year in which no Circle K International convention is held, the International Council shall have the responsibility of electing the president, the vice-president for the coming administrative year of Circle K International. The district governors shall be elected at his or her respective district conventions in the manner prescribed in his or her district bylaws.

Section 4. Nominations.

When the program of any annual convention shall specify nomination of officers to be the order of business, the president of Circle K International shall receive nominations for the offices to be filled at the convention. All such nominees shall be from eligible districts and shall be in attendance at such convention, and shall

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certify in writing, prior to election, that they will carry out the duties and responsibilities of such officers. A district shall endorse no more than one candidate for the office of president or vice president and two candidates for the office of trustee.

Section 9. Procedures for Trustee Election.

The election of International Trustee shall follow the same procedures as the election of International President, as outlined in Article 13, Section 7 of these Bylaws.

When the number of candidates for the office of trustee exceeds the number of trustee positions, the following procedure will be followed: (a) Delegates may vote for up to as many as eight (8) trustee candidates. (b) The eight (8) candidates which receive the highest vote totals shall be elected. (c) In the event of a tie that prevents eight (8) candidates from clearly receiving the most votes, a run-off election between the tied candidates will be conducted. The remaining number of candidates required to fill the eight (8) trustee positions shall be elected according to who receives the most votes.

Section 12. Vacancy in Office of Trustee or Vice-President.

In the event of a vacancy in one of the offices of trustees or the office of vice-president between conventions and before April 1, the CKI Board of Trustees shall elect an active member in good standing of a club within a Subregion as soon as possible after the creation of the vacancy, to serve in that capacity for the unexpired term. In the event a vacancy occurs after April 1, the CKI Board of Trustees may vote to leave the office vacant until the next succeeding convention of Circle K International of International Council meeting should an International Convention not be held that year.

ARTICLE 14. DUTIES OF OFFICERS Section 1. Duties of the President. a. The president shall be the chief executive officer of Circle K International and shall exercise general supervision over the

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organization. b. The president shall attend the annual convention of CKI as well as meetings of the CKI board of Trustees, the executive committee of the CKI Board of Trustees, meetings of the international council, or other requested events schedule permitting at the decision of the CKI Director. c. The president shall provide direction for the organization and support, aid and guidance to each member of the CKI Board of Trustees. d. The president shall serve as the presiding officer at the annual convention of Circle K International and at meetings of the CKI Board of Trustees, the Executive Committee of the CKI Board of Trustees and the International Council. e. The president shall serve as the official representative of Circle K International and shall perform such other duties as usually pertain to the office of president, or as may be assigned to this person by the CKI Board of Trustees. f. The president shall work to maintain good public relations between this organization, Kiwanis International, Key Club International, the sponsored programs of Kiwanis International, and the general public. g. The president shall assign a trustee to each district Subregion from among the membership of the CKI Board of Trustees and shall maintain effective communications with the Board. h. The President shall adhere to all responsibilities as set forth by the signed service agreement.

Section 3. Duties of Subregion International Trustees. a. They shall be from a member club within the Subregion they represent and act as an official delegate for that Subregion. a. b. In the event of the inability of the vice-president to perform the duties of the office of vice president, the CKI Board of Trustees shall elect one of the trustees to perform the duties of and have the same authority as the vice-president. b. c. Each trustee shall represent any at least three districts, as assigned by the president and vice-president, with the exception of one trustee which shall be responsible for working with and representing the interests of nondistricted Circle K clubs. The trustee shall communicate by

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correspondence throughout the year with the governors and districts they are assigned to, and shall relieve the president of routine detail related to the administration with the governors and other district officers they serve as a trustee for, as is agreed upon with the district governors. c. d. They shall attend the annual convention of Circle K International, as well as meetings of the CKI Board of Trustees and the International Council. They shall represent the CKI Board of Trustees at the district conventions, for the districts they serve as a trustee for when practical, but as assigned by the president. The trustee shall assist the governor and other district officers in establishing and maintaining tangible involvement of the clubs within the district in the affairs of this organization, and shall evaluate the overall effectiveness of the programs of the clubs in those districts. They shall be responsible for the collection of program sharing materials from the districts they serve as a trustee for, and they shall serve as the official trustee of this organization at such functions as the president may determine. d. e. Trustees shall also serve on one or more of the committees listed in Article XII of these Bylaws. Each trustee shall have such other duties as usually pertain to the office or as may be assigned by the CKI Board of Trustees. e. f. The Trustee shall adhere to all responsibilities as set forth by the signed service agreement. g. An eighth trustee shall be responsible for working with and representing the interests of nondistricted Circle K clubs and districts that fall into the following Kiwanis regions: Africa, AsiaPacific, Europe, Latin America, and Middle East. Visits to these areas by the assigned trustee, the vice president, or the president may occur as requested by those districts or clubs, approved by the CKI director, and allowed by the budget.

ARTICLE 15. BOARD OF TRUSTEES Section 1. Composition. The CKI Board of Trustees shall consist of the president, the vice-president, and the eight trustees from each Subregion; in addition, the Kiwanis Counselor to Circle K International and the Director of Circle K International shall serve as non-voting ex-officio members.

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Rationale: Eliminate subregions and return International Trustees to an election process more in line with the rest of the Kiwanis Family.

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Submitted by the California-Nevada-Hawaii District Board Article 7. Membership in Clubs Section 1. Requirements for Seeking and Retaining Membership.

Each Circle K club shall adopt criteria which will serve as minimum membership requirements for all members and prospective members of CKI. Criteria shall be adopted by majority vote of the club board of officers.

The criteria for students seeking membership can include: A. payment of all club, district dues and International fees; B. club meeting attendance requirements; C. Circle K education seminar attendance requirements; D. attendance requirements for Circle K sponsored service, personal leadership development and fellowship activities; and E. fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of these Bylaws.

The criteria for a student to retain active membership shall include: A. payment of all club, district dues and International fees as specified in the International Policy Code; B. club meeting attendance requirements; C. Circle K education seminar attendance requirements; D. attendance requirements for Circle K sponsored service, personal leadership development and fellowship activities; E. maintain the minimum grade point average as set forth by the institution for graduation; and F. fulfillment of any other requirement as set forth by the club, provided that these requirements do not violate the provisions of these Bylaws.

The above stated criteria shall be met within a specific time period !

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as set forth by the club, not to exceed one administrative year. The district and Circle K International shall have the right to request changes in club criteria in the event it does not comply with this section or discriminates on the grounds of race, gender, creed, nationality, challenged abilities ability or sexual orientation.

Section 4. Active Member Compliance to Requirements.

An active member of a chartered club shall meet all minimum membership requirements adopted by said club as outlined in these Bylaws, and shall be entitled to all club privileges. Minimum membership requirements may not discriminate on the grounds of race, gender, creed, nationality, challenged abilities ability or sexual orientation. The Board of Officers of said club, as defined in these Bylaws, shall may review periodically the compliance of each member to the club's established minimum membership requirements.

Rationale: After reading this section, the California-Nevada-Hawaii District Board did not believe the word “challenged” was necessary to convey the ultimate message of this section. The word “ability” is sufficient and it does not single out any individuals. In changing the wording, our main goal is to be as inclusive as possible when considering our diverse membership basis.

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Appendix: CKIx Resolutions

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Resolution 1: Whereas, the city of Nashville has so warmly welcomed us and Whereas, we probably could not have picked a hotter week for our convention but it looks like it’s finally started to cool down a little, and Whereas, the community has provided us so much support in our time here in Nashville, especially in helping to provide so many service opportunities for us to partake in during Large Scale Service Project and Whereas, the bus drivers, for the most part, were extremely helpful in transporting us to and from our service projects, even though some of us got lost or were dropped off at the wrong location Be it resolved that the members of the 2014 CKIx Convention extend a huge thank you to Nashville and its many local partners for providing us with such a great atmosphere and including us in their rich, Southern culture. Yeehaw!

Resolution 2: Whereas, the Loews Vanderbuilt Hotel has provided us with comfortable and luxurious rooms to stay in during our convention; and Whereas, the hotel has blessed air conditioning to save us from this unforgiving weather after a long day of service, and Whereas, the hotel has provided wonderful room service for all of our attendees, and Whereas, the hotel employees tolerated our extremely loud cheers and crazy outfits.

Be it resolved that the attendees at the 2014 CKIx convention extend their thanks to the Loews Vanderbuilt Hotel for hosting our convention this week.

Resolution 3: Whereas, many Circle K members traveled from near and far to Nashville to spend these last few days together at CKIx; and Whereas, these members made an absolutely incredible impact on the Nashville community, especially helping to restore the city to its former glory after its flood a few years ago; and Whereas, this could not have been possible with the WUM-derful planning by Large Scale Service Project Chair, Morgan Fierro, and the rest of her super fantastic LSSP team; therefore, !

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Be it resolved, that the members of the 2014 CKIx Convention give an enthusiastic standing ovation to the LSSP planning team and thank all the attendees for their hot, sweaty service in the sun.

Resolution 4: Whereas, all Kiwanis staff and our sponsoring Kiwanis Clubs have helped to support and sponsor us to be able to attend CKIx; and Whereas, we absolutely would not be able to exist as an organization without them.

Therefore, be it resolved that the members of the 2014 CKIx Convention gratefully thank all Kiwanis members who helped make us the leaders we are today.

Resolution 5: Whereas, the 2013-14 class of District Governors have diligently served their home districts; and have probably obsessively spam emailed everyone in their district this past year to get things done, and Whereas, the governors have worked with their district boards and clubs to strengthen their district like never before, and Whereas, the governors have been true advocates of Circle K International and the Kiwanis Family.

Be it resolved, that the members of the 2014 CKIx Convention give solid bear hugs to their governors after this session is over.

Resolution 6: Whereas, the district administrators, faculty advisers and Kiwanis advisers took an entire week out of their own lives to celebrate yet another great year for their Circle K clubs; and Whereas, they still put up with all of our shenanigans year after year, and Whereas, they support us in anything and everything that we do, and will always be there as a helping hand, Be it resolved, that these adults need one days time, to rest and get ready for the upcoming year of fun and adventures with all the CKI members.

Resolution 7: Whereas, the International Committees all worked extremely hard to collaboratively create member friendly resources this past year and

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worked towards achieving goals to change the face of Circle K International, Whereas, all the committee ambassadors did excellent work, Therefore, be it resolved that the attendees of the 2014 CKIx Convention congratulate the International Committee members for all their hard work and dedication.

Resolution 8: Whereas all the International Trustees worked extremely hard to bring together their districts, clubs, and all of Circle K International for a fantastic year, and Whereas, they represented us on the International Board and acted as liaisons so we’d know the 411 in Circle K, and Whereas, they spent countless hours traveling to each of our events.

Therefore, be it resolved that the attendees of the 2014 CKIx Convention extend a vigorous pat on the back to all Trustees for their service to this organization.

Resolution 9: Whereas, International Vice President, Amelia Anhert, represented Circle K International with compassion, dignity and class.

Whereas, she sent out CKI Weekly updates to all of us every week without fail, Whereas, we still recognize everything she has done this past year, even though International President Daniel Tsang told me not to write anything about Amelia, Therefore, be it resolved that the attendees of the 2014 CKIx Convention thank her with all of our hearts for her work this past year.

Resolution 10: Whereas, International President, Daniel Tsang, has done an incredible job this past year serving as the face of Circle K International and truly exemplified our three tenants, service, leadership and fellowship and Whereas, he worked tirelessly to lead International Board meetings, pump out resources, and give support to each and every one of us, and Whereas, although he acts like he doesn’t care about us, he really does, and

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Whereas, he has served Circle K International with such passion and drive to make this organization even better than before for every one of our members, and Whereas, he is the inspiration for the trending #tsassy with a silent t in the front, Therefore, be it resolved that we give one last final standing ovation during this session to our amazing, irreplaceable, International President, Daniel Tsang.

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