2012
Annual Report
About us CILIP Cymru Wales is a Home Nation Branch of the UK Chartered Institute of Library & Information Professionals. CILIP is a Registered Charity – No. 313014
Contact us Web http://www.cilip.org.uk/get-involved/regionalbranches/wales-cymru/Pages/default.aspx Email wales@cilip.org.uk Twitter @CilipinWales Facebook http://www.facebook.com/?sk=welcome#!/pages/Cilipcymru-wales/113013115442296?fref=ts Blog http://cilipcymruwales.blogspot.co.uk/ Telephone 07837 032536 (Policy Officer, CILIP Cymru Wales) CILIP Cymru Wales, Bute Library, Cardiff University, PO Box 430. Cardiff. CF24 0DE.
Contents CILIP Year to date News from across the Irish Sea CILIP Knowledge and Skills Base CILIP Conference Volunteers in Public Libraries News and Correspondence Finance Special Interest Groups Appendix 1 Business Plan Appendix 2 CILIP Cymru Wales Committee 2012
page 3 5 5 6 8 11 12 14 17 21
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Year to date From Karen Gibbins Chair CILIP Cymru Wales
My role as chair of CILIP Cymru Wales began early in January 2012 with an invitation to talk at a WI Wales event promoting the Love Libraries Campaign. This was a wonderful opportunity to promote libraries and librarians, at the heart of the Welsh government. Both Huw Lewis the Minister for Housing, Regeneration and Heritage and Margaret Lloyd Jones, Chair of the WI in Wales, were strong advocates for the role of libraries in society and it was reassuring to hear their words of support for the sector. CILIP Update reported on the event, hopefully helping to increase coverage of the event in Wales. “The WI has organised today’s event to reinforce the important role that libraries play in local communities and to celebrate National Libraries Day on Saturday, 4th February. As an educational movement, WI members clearly recognise the worth that local library services bring to communities, often in isolated areas, and believe that it is vital that they speak up for libraries”. WI Wales Chair Margaret Lloyd Jones
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National Libraries Day events took place throughout Wales. The day itself was marked by shockingly poor weather but libraries in all sectors took part. “The love your libraries event at the National Assembly for Wales has been a very positive opportunity to get together with NFWI-Wales and other parties interested in supporting libraries in Wales and raising the profile of National Libraries Day on February 4th. The Minister Huw Lewis AM and other AMs showed a reassuring level of support for libraries at a Welsh Government level.” http://www.thewi.org.uk/wi-in-wales/news-and-events/love-yourlibraries-event-at-the-assembly http://www.thewi.org.uk/media-centre/news-and-events/past-news-andevents/news-1 http://www.cilip.org.uk/news-media/pages/news120201a.aspx
Business Plan This year, and I am sure those ahead, will continue to present new challenges for libraries in Wales. CILIP Cymru Wales exists for the benefit of individual members:●
Promote and support the people who work to deliver its vision. ● Provides and disseminates information to members ● Represents the views of members
CILIP Cymru Wales will continue to try and provide support to all those working in the profession. This year a three year business plan has been completed to try and assist us in achieving this.
You should find a copy at the end of this report (Appendix 1).
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News from Across the Irish Sea I had great pleasure in being invited to the Irish CILIP Conference held this year in Belfast during April. The conference was entitled “Transforming Libraries and Information Services” (in association with The Library Association of Ireland). It was fascinating to hear how the two library bodies in Northern Ireland and in the republic of Ireland were able to work together cooperatively and also to learn about the structure of the Irish library bodies, the single LMS programme, the Dublin cultural projects and other Irish library programmes. Many of these ideas are currently being discussed and talked about in the Welsh setting and it was interesting to hear how progress has been achieved. Although my visit was fleeting I was lucky that my first visit to Belfast was while there continued to be such a big buzz in the city around the Titanic and the new museum. It was definitely a city to return to when I have more time.
CILIP Knowledge and Skills Base The April meeting of the CILIP Wales committee was lucky enough to welcome Annie Mauger CILIP CEO and Francis Muzzu, CILIP Head of Customer Services to provide an update on CILIP’s remodelling work, finance and outline plans for future projects including the CILIP Big Day out which was held in Newcastle in September. Plans for the new website which we should see shortly were also described. The Professional Knowledge and Skills Base documentation is also now available which has been a big project for CILIP centrally. I would urge anyone who has not taken a
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look at it yet to do so. The tools have been designed to support staff throughout all sectors to maintain their professional competences while ensuring their managers and organisation maintain high awareness of the important role of the Librarian and Information Professional in the work place. Here are a few practical suggestions: • Read the full Professional Knowledge and Skills Base http://www.cilip.org.uk/jobs-careers/professional-knowledge-and-skillsbase/pages/professional%20knowledge%20and%20skills%20base.aspx • Use the self assessment ratings to score your level of knowledge and skills • Identify any areas that you want to develop and think about how you might do that • Show it to your employer or line manager. This is a great way for the entire profession to help raise awareness • Consider using it with your line manager as a way of jointly identifying areas which you want to develop.
CILIP Conference The CILIP Cymru Wales Annual Conference 2012 (17 – 18 May) was a huge success, attracting more delegates (especially day delegates), a record number of trade stands (17), providing an engaging programme of speakers and workshops, with opportunities for lively debate and networking.
Day delegates arriving at the conference and collecting their conference bags and information packs.
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Holding the conference in Cardiff’s Radisson Hotel, enabled easier transport connections, greater scope for day delegate attendance, use of a new conferencing facility and a wider pool of local volunteers. A team of local volunteers provided a warm welcome to the conference, held in the excellent facilities of the Radisson Hotel in Cardiff.
The organizing team also deliberately built on the strengths of previous conferences. High points included the keynote speech from Huw Lewis AM, Minister for Housing, Regeneration and Heritage, combined presentations from WHELF and SCL Wales, news from the Birmingham Central Library Project and the Tir na n’Og awards reception, in association with the Welsh Books Council, in Cardiff Central Library. The 2012 Conference made a financial surplus, and plans are underway to hold the 2013 Conference at the Radisson Hotel in Cardiff too (16 – 17th May 2013). For the 2014 Conference we will investigate North or Mid-Wales venue options.
Huw Lewis AM, Welsh Government Minister was met by Annie Mauger (CILIP), Karen Gibbins (Chair CILIP Cymru) and Andrew Green (Librarian, National Library of Wales, and Honorary President, CILIP Cymru)
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Brian Gambles provided a fascinating presentation on the new Birmingham Central Library Project.
Copies of presentations from the 2012 Conference are available at http://www.cilip.org.uk/get-involved/regional-branches/walescymru/events/cilip-in-wales-conference-2012/pages/conferencepresentations.aspx
Volunteers in Public Libraries During July 2012 CILIP Council agreed the following policy statement on the use of volunteers in public libraries. “CILIP believes that society benefits from the contribution that trained and skilled library, information and knowledge workers make to developing and delivering services. We do not believe that volunteers should undertake core service delivery or be asked to replace the specialised roles of staff who work in libraries� Volunteers have long supported and provided highly valuable additional support, working alongside qualified and paid staff, and they should be acknowledged and valued for this role. They should also be given appropriate role descriptions, training and management. CILIP is opposed to job substitution where paid professional and support roles are directly replaced with either volunteers or untrained administrative posts to save money. This applies to all library and information services in every sector.
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CILIP does not expect that this new statement will hugely change the current environment but it hopes to re-enforce the value of qualified and trained staff. http://www.cilip.org.uk/getinvolved/policy/statements%20and%20briefings/Pages/use-ofvolunteers.aspx
CILIP Wales meetings by Video Conferencing CILIP are trying to connect with all its members around Wales and the July CILIP Executive committee meeting was organised with video conferencing facilities so that colleagues in Aberystwyth and Coleg Llandrillo could participate. This is something we hope to do more often and seemed to work really well.
Talk at DILS to Students Mandy Powell and I spoke to a group of students at DILS to promote some of the advantages of being part of CILIP. The feedback was good and there were at least a dozen students attending at what was a busy coursework time.
The Committee A number of vacant committee posts have been filled this year as previous members stood down and moved away. Many thanks to all those recently leaving us and best wishes for all your future plans.
New Appointees Marlize Palmer, Vice Chair Hywel James, SCL Wales rep Sarah Baker, Honorary Secretary Paul Jeorrett, WHELF rep The full committee is given in Appendix 2. Would you be interested in working with the committee? Get in touch, we would love to hear from you. Contact wales@cilip.org.uk
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CILIP Wales and Literacy CILIP Wales have been invited to participate in the Literacy Communication and Marketing meeting, hosted by the Welsh Government. This is a very useful opportunity to hear about the many projects in existence around Wales which support literacy and one which could help CILIP ensure libraries stay involved in activities. I had the opportunity to raise the importance of support for School Libraries which fall within the Department of Education and Skills in Wales. The committee forwarded a response to the Inspire, Literacy and Numeracy Framework earlier this year and emphasised the importance role which reading for leisure plays and important research about the role of libraries and higher levels of student achievement.
PLR Changes CILIP Cymru Wales forwarded to CILIP HQ its comments on the proposed transfer of the Public Lending Right (PLR) functions from the existing body to another institution.
England: Minister of Culture Announces Government Review of E-Book Lending in Public Libraries
Review of E-Book Lending in Public Libraries The current Ebook consultation has also received responses from Wales both to Cymal and to CILIP
The National Library As chair of CILIP Wales I have also been asked to sit on the National Library Board and I look forward to attending the first meeting later this year.
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News and Correspondence CILIP Cymru Wales and SCL Wales CILIP were invited to attend the launch of Get reading, Get Better, Get Libraries campaign at Pyle Library in Bridgend on October 11th. This new campaign hopes to remind partners in Wales about the important role libraries play in supporting Health initiatives. Strong support was given by the Welsh Health Promotion Library.
CILIP AGM Governance is being reviewed by CILIP HQ and Wales had a chance to put our views when John Dolan CILIP chair visited the AGM at The Drwm, The National Library of Wales in Aberystwyth in November.
Kathleen Cooks Bequest In 2011 the Kathleen Cooks Fund generated £5,508.39 in interest payments and therefore this amount was available to provide grants. Grants were awarded to support the Tir na n-Og awards, and to Torfaen, Conwy and Flintshire local authorities, in total accounting for £3,995. The balance was spent in providing IT support at the conference (3 full delegates, £810) and providing 11 sponsored day delegate places (£990). This conference expenditure failed to be correctly attributed against the Fund in the 2011 Accounts. The fund was therefore fully spent in 2011. Further details of the Fund can be found at http://www.cilip.org.uk/getinvolved/regional-branches/wales-cymru/pages/kathleen-cooksfund.aspx 11
Finance Audited accounts for 2011 were approved at the AGM in Aberystwyth in November 2012. These are the latest full accounts that are available, and can be found at http://www.cilip.org.uk/FileDownloadsLibrary/Branches/Wales/Wales%2 0Members%20Event%202012/CILIP-Cymru-Wales-Annual-Accounts-2011approved.pdf A small surplus of £912.91 was generated in 2011. Overall income amounted to £32,157.60 while payments totalled £31.244.69. The breakdown of this income and expenditure is given in Figure 1. Annual conference also provided a surplus of £4606.32.
Income receipts for 2011 (Total = £32157.60)
0% 11%
0% 5%
17% CILIP capitation (nil in 2011) From Kathleen Cooks Fund Conference income VAT received
67%
Bank interest (£9.09 for 2011) Other income
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Expenditure in 2011. (Total = ÂŁ31,244.69)
0% 4%
2% 3%
2%
Committee and officer expenses 9% 13%
13%
Kathleen Cooks grants paid out Conference expenses VAT paid Staff and office costs
54%
Advocacy activities (ÂŁ52) Members' Day Journal & Translation Other activities
An accounting error means that not all Kathleen Cooks Fund expenditure was recorded under this heading. The Fund supports the CILIP Cymru Wales Annual Conference through the provision of free places, and by paying delegates to provide IT support for the conference. This expenditure has not correctly been attributed against the Fund. CILIP Cymru Wales maintains very healthy bank reserves. A policy will be put in place to establish a suitable level of financial reserve and to plan for expenditure of monies held over the reserve level over the forthcoming 3 years.
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Special Interest Groups Career Development Group Wales – 2012 has been a great year for CDG Wales. We’ve held five successful events: 23/1/12 - An introduction to government librarianship and intellectual property in conjunction with North Wales Library Partnership. Twenty people attended this event in Llandudno Junction. 31/5/12 – Seven people attended a New Professionals Social and Networking Meeting at “The Old Library” Cardiff. 8/9/12 – Sponsored walk in aid of CDG International Projects. Twelve people walked from Cold Knap to Jackson Bay on Barry Island, raising £75 for the projects fund and networking along the way! 13/9/12 – Three people attended a repeat tour of the National Assembly’s Members Research Service and the Senedd building. 29/11/12 – A visit to Swansea Central Library enabled us to discuss matters of customer service, display and library design. Five people attended this fascinating tour. Unfortunately, a couple of events failed to recruit adequate bookings to make them viable: a candidate support event scheduled for May in Pontypridd; and a visit to the National Botanic Gardens Library Service in March. CDG aims to support members working towards CILIP Qualifications. Our Candidate Support Officers in North and South Wales have handled numerous enquiries and supported many candidates. To our knowledge two MCLIP and one ACLIP candidates have been successful in Wales in 2012. There have been two editions of our e-newsletter, Ymlaen, including reports on our events and a report on experiences of participating in a Chartership Chat on Twitter. Ymlaen is distributed via our web pages and promoted through emails to LIS-Wales, via our Facebook page http://www.facebook.com/?sk=welcome#!/cdgwales?fref=ts and Twitter.
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We have had an active committee in 2012 drawing on members from across Wales. Using video-conferencing we have met on three occasions. CDG Wales is currently in good financial standing. Our links with CDG National Committee are effective and we were able to send a representative to the March National Council Meeting held in Glasgow. Several colleagues step down from the CDG Wales Committee at the end of 2012, so we are looking to recruit new committee members to fulfil a number of interesting and rewarding roles. Please do contact us if you are interested! Key contacts: Chair: Hywel Lloyd, Assistant Librarian, National Library of Wales hyl@llgc.org.uk Secretary: Stephen Gregory, Policy Officer (Wales), CILIP stephen.gregory@cilip.org.uk
Health Libraries Group Wales – A pleasing return to action for HLG Wales group in 2012. After a short period of relative dormancy and following a successful appeal for new committee members all positions have now been filled. The Committee have met three times in 2012, and are currently planning a combined study event and AGM in March 2013 in addition to a presence at the CILIP Cymru Wales Annual Conference. The Group is in excellent financial health. Key contacts for HLG Wales are: Joint Chair: Angela Perrett, Library and Information Services Manager, Royal College of Nursing Wales. angela.perrett@rcn.org.uk and Stephen Storey, Deputy Health Science Librarian, Swansea University s.m.storey@swansea.ac.uk Secretary: Erin Abbott, Knowledge Resource Officer for NHS Direct Wales, Welsh Ambulance Service Erin.Abbott@wales.nhs.uk
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Youth Libraries Group Wales - YLG Wales has once again had a very successful year, providing training for front line staff and those specializing in work with children and young people. Attendees of our Day School, 27th April, and our CILIP Carnegie Kate Greenaway (CKG) Day & AGM, 12th October, enjoyed presentations by Bev Humphrey, Literacy, School Libraries & Technology Consultant, The Reader Organisation and Jackie Morris, author illustrator, and winner of the Tir na n-Og Award, 2005. Fees for the Day School have been raised to ÂŁ65.00 including VAT this year, still representing fantastic value for money with a superb venue and refreshments included. This year the Day School was held at Glyndwr University, Wrexham, and the CKG Day in the Discovery Centre, Swansea Central Library. The committee meets three times a year to plan these events and also finds time to set up a display at the CILIP Cymru Annual Conference. We are also able to represent Wales on the CKG judging panel and national committee each year, despite our small numbers. We are very keen to attract new committee members and to work more closely with the School Libraries Group. We held a joint day school with them this year, which attracted a broader audience, including several school librarians. Key contacts for YLG Wales are: Chair: Kate Middleton, Branch Librarian, Newtown Library, Powys kate.middleton@powys.gov.uk Secretary: Angela Noble, Schools Literacy & Resource Adviser, Monmouthshire CC AngelaNoble@monmouthshire.gov.uk
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Appendix 1.
CILIP Cymru Wales Strategic Ambitions A Three Year Plan 2012 – 2015
Vision CILIP Cymru Wales shares the vision of its UK main office which is of a fair and economically prosperous society which is underpinned by literacy, access to information and the transfer of knowledge. CILIP Cymru Wales asserts that high quality library and information provision is a fundamental requirement for an informed, democratic, and bilingual society in Wales and through its members it seeks to make such provision available to all.
Statement of Purpose CILIP Cymru Wales exists for the benefit of individual members:● ● ●
Promote and support the people who work to deliver its vision. Provides and disseminates information to members Represents the views of members
CILIP Cymru Wales works for the benefit of the library and information community:●
● ●
●
It aims to be the leading voice for information, library and knowledge practitioners, working to advocate strongly, provide unity through shared values and develop skills and excellence. Unites all persons engaged in or interested in the library and information field in Wales Co-operates with other agencies to promote the development of library and information provision nationally in Wales, the UK and internationally Supports the interests of members working in specific areas 17
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Grow CILIP Wales membership ● Through engagement and country wide activities and events ● Supporting and communicating with SIG's in Wales and support their activities and work of the group ● Ensuring the development of CILIP UK ambitions are met in Wales with the Welsh perspective.
CILIP Cymru Wales works for the benefit of society:● ●
advocates the vital role of high quality library and information provision seeks to influence the development of policies on the provision of information and library provision at a local and national level.
CILIP Cymru Wales will achieve this statement of purpose through the following key target areas. Raising the Profile of the Profession Lobby local politicians at Welsh government and Local level Engage with partners who have shared aims to promote the profession and sector Increase online presence through effective use of social media Maintain website presence with relevant up to date information Developing Skills for the future Signpost members to training opportunities Encourage members involvement in professional groups Provide opportunities for development Fit For the Future Ensure CILIP Cymru Wales has a structure fit for the future which provides value to its membership. Manage resources to ensure sustained development
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In the period 2012 – 2015 CILIP Cymru Wales will be targeting the following areas to achieve its organisational aims. Growing Membership Task
When
Who
Using email to communicate with members
Dec 2012
Policy Officer
Develop an achievable programme of events to support existing members and develop skills for the future
Annually
Policy Officer and Activities Officer
Target new members with a welcome pack
Dec 2012
Policy officer + CILIP Membership Team
Promote CILIP Membership to work colleagues
On going
Committee
Develop a toolkit of events to attract potential members
June 2013
Policy Officer and Activities Officer
Develop CILIP Cymru Wales Web Pages
Feb 2013
Policy Officer, Committee to work with Richard Hawkins, CILIP HQ Possible Maternity Cover project (Sept – March)
Conduct study to identify TBC gaps in membership across Wales.
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Support and communicate with SIG's in Wales and support their activities and organisations
Attend SIG organised events around Wales
Regularly
Policy officer and committee members
Consult with groups to provide support (phone, email or face to face)
Regularly
Policy officer and committee members
Provide Networking Opportunities
Annually
Policy officer and committee members
Publish an Annual Review reflecting the work of the Welsh Special Interest Groups and its members and to provide an advocacy Document
Annually, following conference
Hon Secretary and Policy Officer, committee members
Promote opportunities in On going Wales, including Kathleen Cooks Fund, CyMAL funding, Foundations degrees and DIS Aberystwyth
Policy Officer, Committee
Representation and wider networks Contribute to CILIP Policy, Ongoing ensure issues relevant to LIS in Wales are represented by CILIP
Policy Officer, Committee
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Develop and maintain On going links with wider networks (SCL Wales, Welsh Books Council, Welsh information Literacy Project, WHELF) Ensure CILIP Cymru Wales is represented both in Wales and in wider UK (CILIP Information Literacy project, Umbrella, CILIP Devolved Nations)
Policy officer, Chair, full committee
Ensuring the realisation of CILIP UK ambitions in Wales with the Welsh perspective. Organise an annual Annually conference to share good practice in Wales and introduce new ideas and good practice from outside of Wales Liaise with Welsh Ongoing Government representatives - Cymal to ensure good communication channels are maintained between CILIP Wales Maintain representation Ongoing on strategic committees in Wales to ensure CILIP Wales is a key partner in developing new support mechanism and develops new channels to further the work of Libraries in Wales
Policy Officer, Activities Officer
Policy Officer, committee members
Policy Officer, Committee members
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Appendix 2 CILIP Cymru Committee 2012 Key: The Full Committee (everyone on this list) meets 3 to 4 times a year Officers meet more often with the Policy Officer to plan and develop events and projects CILIP Staff are the first point of contact Observers
Officer/Member Honorary President
Chair
Vice Chair
Hon Secretary
Hon Treasurer
Activities Officer
Kathleen Cooks Fund Treasurer
Name Andrew Green Librarian National Library of Wales Karen Gibbins Principal Librarian, Information and Learning Swansea Libraries Marlize Palmer Library and Archive Services, Welsh Government Sarah Barker Senior Learning Resource Assistant, Yale College LRC Carol Edwards User Services Development Manager The National Library Of Wales Helen Staffer Bute & Senghennydd Site Librarian Cardiff University Rebecca Davies Director of Information Services Aberystwyth University
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Committee Member
Committee Member (from November 2012)
Committee Member WHELF rep
Committee Member SCL Wales rep Committee Member (from November 2012)
CyMAL Observer
CILIP CILIP Policy Officer, Wales
Andrew Eynon Library Resource Manager Coleg Llandrillo Lori Havard Head of Academic Support Information Services and Systems Swansea University Paul Jeorrett Pennaeth y Llyfrgell a'r Gwasanaethau Myfyrwyr/Head of Library and Student Services Prifysgol Glyndwr/Glyndwr University Hywel James Prif Lyfrgellydd /Principal Librarian Gwynedd Tracey Stanley Deputy University Librarian and Assistant Director, Information Services, Cardiff University Huw Evans CyMAL Welsh Government Guy Daines CILIP Mandy Powell (maternity leave from Sept 2012) CILIP Cymru Wales Stephen Gregory (from Oct 2012 – Maternity Cover) CILIP Cymru Wales
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