Adventure Travel
Expedition Leader Checklist This is an expedition preparation checklist to make sure all necessary details are handled for the expedition. Tasks are delegated as listed below to the following persons: Expedition Leader (EXL), the Ascend Travel In-Country Staff (ICS), or the Team Leaders (TL)
5-12 Months Prior to Departure Responsibility X
Task
Primary Secondary
Dates, General Location, and Cultural Tours Proposed Generate invoice (for payments received vs. balance due) Projects and Communities Proposed Expedition Leader recruited and approved Budget formulated and expedition participant price approved Web Registration portal opened Tentative itinerary completed Expedition recruitment and capture data of potential participants into database Marketing materials posted and distributed (brochure (PDF), website, etc.) Dates, General Location, and Cultural Tours Finalized Projects and community finalized Project plans in place, community committee & workers organized, mobilize local resources Create expedition specific cover for expedition manuals with current culture gram Identify lodging and reserve space if possible Reserve group airfare space from starting cities, and make sure you export participant names directly from registration forms. Recruiting Meeting - Pitch the expedition to potential participants
11
ICS ICS ICS ICS ICS ICS ICS
EXL
EXL
ICS
ICS
EXL
ICS ICS
EXL EXL
ICS
EXL
ICS ICS ICS EXL
ICS