2012-2013 Academic Catalog
Academic Information
39
Medical leave policy Students enrolled in graduate or doctoral degree programs may be allowed to take time off from academic studies for documented medical or psychological reasons as prescribed by a psychologist, physician or other properly credentialed health care provider. The application is as follows: 1. Application, with supporting health care expert documentation attached, must be approved by the Registrar, in consultation with the Provost. 2. Student must be in active student status. 3. Student must sign an agreement stating proper treatment will be received during medical leave. 4. Student must submit a statement, signed by a properly credentialed health care provider, clearing them to return to studies. 5. Medical leave can last a maximum of two years. The student can return without going through the readmission process. After two years, the student must apply for readmission. 6. Tuition refund will be determined by the refund policy in the current academic catalog, Financial Information sections entitled ‘Dropping courses’ and ‘Withdrawal from semester or Seminary.’
Probationary status Students admitted on academic probation are removed from probation after completing 25 credit hours of work with a minimum cumulative grade point average of 2.00/4.00 or higher. A student is placed on academic probation when the cumulative grade point average falls below the adequate standard for graduation (2.00/4.00 for M.Div. and M.A. students; 3.00/4.00 for D.Min. students; and 3.30/4.00 for Th.M. and Ph.D. students). When placed on academic probation, course load is restricted and the student must meet with the Registrar prior to the next term’s registration. When the cumulative grade point average reaches the standard required for graduation, the student is removed from academic probation. At the end of each semester, a student on academic probation is considered by the Office of the Registrar to determine future academic status. A student who remains below the minimum GPA required for graduation from his/ her program for two consecutive terms is normally discontinued from the seminary; after three consecutive terms of academic probationary status, the student must be discontinued from the seminary. A student who makes a grade point average in a given semester which is below the minimum for graduation (if allowed to continue in seminary), may be required to take a reduced load during the following semester.
Registration Students must register within the specified time as assigned by the Registrar and do so on their Asbury Information System registration page. If registration assistance is needed, a written registration request from the student is required. Registration clearance from the student’s academic advisor or Advanced Research Program faculty mentor is required each semester. Arrangements for financial payment must be made by the term payment due date. Additional fees are assessed for late registration and late payment. When a class is full, students may add to a class waitlist through the Asbury Information System registration process. Adding to a class waitlist does not guarantee a seat in the class, but offers the student an opportunity to prioritize their registration when an open seat becomes available. Waitlists are monitored each business day by the Registrar’s Office and a student is notified by Asbury Theological Seminary email if they are moved from the waitlist into an open seat in the class. Students may be required to clear holds or alter their current schedule before being moved from a class waitlist to a registered seat in the class. In such cases, students are notified of the action they need to take prior to registration and are allowed three days to accommodate the change before the seat in the class is offered to the next student on the waitlist. For ExL online classes, students living over 85 miles of a geophysical campus are granted registration priority on a class waitlist. Students living within 85 miles of a geophysical campus may be moved from the waitlist into an open seat in a class only after the ExL open enrollment date for the term, which is approximately one month prior to the first day of the term. Students registering for an ExL online class prior to the ExL open enrollment date will be required to add to a class waitlist rather than registering directly into an open seat in the online class. If the student is eligible to move into an open seat in the class, within two business days the student will be registered in the class and notified of the registration by Asbury Theological Seminary email. The open enrollment dates for ExL online classes are detailed on the Academic Calendar.