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If an applicant has lost his/her license, a replacement document can be obtained either by on-line or mail request. When requesting by mail, FCC Form 605 must be submitted for a "Duplicate" (purpose "DU") license and sent to: FCC: Attn. Amateur Section, 1270 Fairfield Rd, Gettysburg, PA 17325-7245. Section 2 is to be completed by the certifying VE Team. See below for instructions on how to complete both sections.
Making Corrections to NCVEC Form 605 Errors or changes to information on a candidate's application must be corrected before the form is sent to the ARRL/VEC. Changes should be made by drawing a single line through the item, writing the new information above it, and initialing each change. Most VE Teams review 605s for accuracy and completeness before the session begins. Ideally, the applicant should make any changes, but the responsibility falls on the VE Team and then to the VEC if the candidate doesn't make the changes.
Completing NCVEC Form 605 – Section 1 (Applicant) Section 1 contains the applicant information. Applicant Name -- Enter the applicant's full last name (and suffix, if any; e.g., Jr, Sr, II, III, etc.), followed by the first name and then middle initial. For double first names with no middle name, or for persons who use their full middle name, enter the entire name in the first name field. Applicant Station Call Sign (if any) -- Enter the applicant's current FCC granted call sign. Applicant Mailing Address -- Enter the applicant's current mailing address (street address, PO Box, or both). This address must be in the United States, with a US ZIP code. Foreign applicants must obtain or borrow a US mailing address to hold a US license. Applicant Social Security Number/TIN or FCC Federal Registration Number -- Enter the applicant's Taxpayer Identification Number (TIN) which is the Social Security Number (SSN), or an IRS issued Employer Identification Number (EIN), or a FCC-generated Federal Registration Number (FRN). An FRN is assigned by the FCC registration system as soon as your SSN is registered. FCC will not act on any license request unless one of these numbers is supplied (as required by the Debt Collection Improvement Act, enacted by the US Congress in 1996). If the applicant has an FRN, this number must be used, or the FCC will return the form unprocessed. Applicant's City/State/Zip -- Enter the applicant's mailing address City, State and Zip code. Applicant's email address (optional) -- Enter the applicant's email address. Applicant's daytime telephone number (optional) -- Enter the applicant's daytime telephone number. Applicant's FAX telephone number (optional) -- Enter the applicant's FAX telephone number. Entity Name -- Not applicable. (This field is for club license applications.) Type of application -- Check the applicable box: Individual, Amateur Club, Military Recreation, RACES (modify only). Trustee or Custodian Name -- This field is for club license applications. Signature of Responsible Club Official -- This field is for club license applications. Action boxes -- This application is being made for the following purposes; check all that apply: Examination for a new license grant - do not check if this application is for a license upgrade. Examination for an upgrade of my license class - do not check if this application is for a new license.
ARRL VE Manual - 9th Edition