The Standard June 19 to 25 2016
21
PAYROLL SERVICES
Outsourcing payrolls the way to go — autopay I
n the volatile economic climate now pervading the Zimbabwean economy, it might make sense to outsource non-core activities wherever you can. Apart from the current complexities of staffing your business, there are many sound economic and strategic reasons to outsource. Outsourcing your payroll services is like outsourcing the repairs and maintenance of your motor vehicles. Customers only need to send their payroll data to their outsource provider. Thereafter, the provider runs the payroll, generates all the reports you require and sends them to you. If the customer wishes, your provider will transact payments to all your staff once their account has been funded. In addition, the provider will pay all your payroll third parties on your behalf — Zimra, NSSA, health insurers, pension funds, etc. And if Zimra or some other government authority wishes to audit your payroll, it will be done at the provider’s place of business. Imagine the weight off your shoulders and your ability to get on with achieving the goals of your core business.
cost below always shows significant savings in taking the outsourced route. Having your payroll offsite does enhance confidentiality of your payroll. We extend this aspect to businesses as this is a topical issue in most businesses nowadays. We guarantee quality service at all times, given this is our core business. We guarantee continued services at all times, thus freeing organisations from headaches over
management of leave plans in payroll department. Outsourcing the payroll separates this function from the other HR functions, which allows the HR function to focus on value addition of HR activities and ensuring efficiency in the HR function generally. Further, our system can be integrated with accounting systems, enabling efficient accounting management. We are also providing outsourced payroll services to the region — Botswana, Uganda, Zambia, Ma-
lawi, Mozambique, Swaziland and Namibia. Challenges and barriers Usually it’s fear of the unknown. Sometimes it’s the fear of losing control. Sometimes it is the fear of being found running a non-compliant payroll. However, in the developed world, business and non-governmental organisations have learnt the value to their business of outsourcing services. With advances in technology, I can see the future demand only increasing. — autopay
And how does Payserv achieve all this? Payserv staff is highly trained and completely familiar with the Zimbabwe payroll environment. We manage staff performance monthly — that is they have set monthly performance targets to achieve —and provide customer service excellence is one such target. Autopay is fully equipped with the expertise and experience to manage your payroll function. We have the people, standard operating procedures, technology, experience and knowledge to deliver comprehensive, accurate and timely payroll services to our clients. Our service delivery model is tailored to suit any organisational structure and requirements. No payroll is too big or too small for us. We are ever-ready and confident to step up and deliver. We emphasize on privacy and confidentiality. We maintain appropriate security controls to protect your information at all times. Payroll processing is our core business. We have been around for more than 30 years. We are the largest privately-owned salaries bureau in Zimbabwe. And some of the benefits? By outsourcing the payroll, you can maintain total confidentiality. You enjoy the benefits of zero costs of employing and training a professional payroll officer, zero costs on payroll licensing fees, zero costs on providing and maintaining a computer and printer. You can save time, thus you can save money and HR staff can be allocated to do the work they should be doing — developing HR strategic plans, managing staff performance. As a business, we have invested heavily in ensuring our payroll consultants are up to date with all legislative aspects of payroll management. We guarantee accuracy in all aspects of the compliance requirements. A comprehensive analysis of the costs associated with an in-house payroll in comparison with our
autopay General Manager autopay Tandiwe Mapolisa