will be rendered as soon as practical after receipt of the documentation, but must be rendered within 30 days. C. If the committee determines that the above described process has not been followed correctly, the committee will order a rehearing of the case following the correct process. D. The decision of the committee is final.
ACADEMIC PROBATION AND DISMISSAL
Graduate students whose cumulative GPAs fall below 3.000 will be placed on academic probation. Students on academic probation must raise their cumulative GPA to 3.000 or higher within the next nine credit hours attempted or will be dismissed from the degree program. Students who may need more than nine credit hours to be removed from academic probation may submit an appeal for an extension to the Student Probation and Petitions Committee and, if granted, are to maintain a 3.000 or higher GPA for courses taken in the interim. No student may graduate on academic probation, i.e., with a cumulative GPA below 3.000. Individual schools, colleges, and graduate programs may establish academic standards more stringent than those stated here. In such cases, the student’s appeal is heard by the Student Probation and Petitions Committee. The committee will consider the appeal based on the program’s standards. If the appeal is not granted and the student wants to move to another graduate program, they must apply for admission to that program and be accepted by the school or program to which they apply. Only students who are in good academic standing may participate in extracurricular activities. Extracurricular activities are defined as activities such as athletic competitions, artistic performances, and academic competitions that are not required by the student’s course work or major program. Students who are not in good academic standing will be prohibited from representing the university in the participation in intercollegiate athletic events, artistic performances except as required for their course work or degree requirements, and intercollegiate academic contests. Traveling with athletic teams, performance groups, or academic teams also will be prohibited.
Readmission Policy for Students Dismissed for Poor Academic Performance
A student who is dismissed from the university for academic reasons must wait one full academic year before applying for readmission. The latest date by which readmission requests must reach the Office of the Registrar in order to be considered for earliest possible readmission will be indicated in the letter of dismissal. The Student Probation and Petitions Committee will review any request for readmission. Requests for readmission will be reviewed prior to the semester in which the student is eligible to re-enroll.
graduate catalog
Appeal Procedure for Academic Dismissal
Within 14 calendar days (excluding university holidays) of the receipt of the written notice of dismissal, the student may initiate an appeal in the following manner: 1. The student must submit a written appeal to the regis-
trar. The appeal should have as much detail as possible, stating all aspects of the issue that the student thinks pertinent. It is the responsibility of the student to initiate the process and follow it through. Failure of the student to move the appeal forward in the specified time limit will terminate the appeal. 2. After making a determination that the appeal is filed in a timely manner, the registrar will convene the Student Probation and Petitions Committee to consider the student’s appeal within 10 school days of its receipt. School days are defined as Monday through Friday, when classes are in session, excluding breaks, final exam periods, and official university holidays. The Student Probation and Petitions Committee will review all documentation and reach a decision on the appeal. The committee may request additional documentation and may postpone the hearing until that documentation is available. The student has the right to appear before the committee; however, to the fullest extent possible, the decision will be based on written documentation provided. 3. The committee may affirm the decision to dismiss, overturn the decision to dismiss, or qualify the decision to dismiss. 4. If the committee affirms the decision to dismiss, the provost may review the documentation to determine that these procedures were followed. The provost’s review will only address procedural matters. 5. The assistant provost will notify the student within three school days of the decision of the committee. 6. A student who is matriculated in a graduate degree program at Oklahoma City University (except in the School of Law) is granted only one opportunity to appeal any dismissal for substandard academic performance. If the outcome of that appeal is reinstatement, any subsequent dismissal for substandard academic performance is final and may not be appealed. NOTE: This procedure applies to all departments and schools within the university except the School of Law. Appeals of academic dismissal in the School of Law are heard by the Law School’s Petitions and Retention Committee under the procedures and regulations set forth in the Law School’s Student Handbook. Decisions of that committee are final, except that the president may review the documentation solely to determine that due process has been followed.
Academic Regulations
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2013-14