Adult Learning Details — A Guide to Forms Form Name
Used For
Submitted By
Submitted To
Timing
Girl/Adult Membership Registration (if online registration is not possible)
Registering a girl or adult in Girl Scouts, completed every year
Parents, troop leaders, SUMs
Council stores or membership staff
Throughout the year
Volunteer Application (if online submission is not possible) (SU705)
Adults interested in volunteering for a position (not for parent volunteers), completed once
Potential volunteers
Volunteer Services Department
Completed once, at time of registration unless time has lapsed between volunteer positions
GSUSA Dues Summary (SU753)
Summary of registration information and dues
Troop leaders, Service Unit Managers(SUM)
Council stores or membership staff
Every time a batch of paper registrations are completed
Troop Annual Report (SU711)
End of year financial reporting for troops
Troop leaders, troop treasurers
SUMs, membership staff
Due by May 31st
Parent Permission for Troop Outing/Girl Health History (TP105)
Permission for activities away from meeting location/girl’s health history, completed every year
Parent
Troop leader
No later than the second troop meeting
Permission for Camping/Overnight/ Water Activities (TP103)
Permission to take girls on any outdoor, overnight, water activity or any activity that requires a special certification (i.e. archery, shooting, etc.)
Troop leader
SUM and Membership Director
4 weeks prior to trip/event
Daisy’s Dozen Troop Assessment (TP501)
Evaluates the quality of the troop and their participation in certain activities
Troop leader
SUM or Membership Director
Due May 31st
Accident/Incident Report (CP115)
Used to report an accident/incident that occurred during a Girl Scout activity
Troop Leader, Event Director or volunteer/staff on duty
Membership Director
Within 24 hours of incident
Individual Financial Assistance (PG310)
Girls, 01s & 02s that would like to have their membership dues waived due to financial hardship. Also used to apply for individual need based financial assistance for girls and adults who need additional funding on trips that are approved as Wider Opportunity Trips.
Troop leader, SUM, or the individual
Membership Director, or Wider Opportunity Fund if applicable
Same time registration form is turned in
Wider Ops Financial Assistance (PG320)
Complete this form if the troop is applying for Wider Opportunity Trip Status, planning a trip or participating in a council/area/county event for which the troop needs financial assistance.
Troop Leader
Wider Opportunity Committee Girl Scouts – NCCP 6901 Pinecrest Road Raleigh, NC 27613
Applications are due on the first of every month. Committee meeting dates are published on the council website
Photo Release – Girls (PI400)
Gives council permission to photograph a child and use for educational, advertising, non-commercial or commercial purposes
Parent
Troop leader who then submits to Marketing and Communication Director
Throughout the year
Photo Release – Adults (PI401)
Gives council permission to photograph the adult and use for educational, advertising, non-commercial or commercial purposes
Adult
Troop leader who then submits to Marketing and Communication Director
Throughout the year
Troop Money Earning Project Request (SU1040
Permission form for troop money-earning activities outside of council product sales
Troop leader
Membership director
Ongoing throughout the membership year
Service Unit Financial Report (SU411)
End of year financial report for area/service unit accounts
Area/SU treasurer or membership director
Membership director
Due by May 31
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