From the President
Board of Directors President Michael Klemm, Esq. Phone 952.953.8832 klemmm@dmshb.com
By Michael Klemm | CAI-MN President
Efficient Meetings “Efficient” is defined by the Merriam-Webster dictionary as “capable of producing desired results without wasting materials, time, or energy.” Efficient meetings help volunteer leaders balance service to their communities with work, family and personal obligations. Efficient meetings also help organizations recruit and retain volunteer leaders. After attending hundreds of meetings, it is my observation that effective leaders work out of the same basic toolbox to facilitate efficient meetings. Agenda. A thorough agenda includes the name of the organization, the date, time and place of the meeting, and a description of the items to be discussed. Each item on the agenda should be briefly described in sufficient detail to avoid confusion.
Vice President Gene Sullivan Phone 952.922.2500 gene@ncmgi.com
Meeting Notice. Notice of the meeting should be given at a time and by a method permitted by the applicable statutes and governing documents, which may vary depending on the type of meeting and the items that are on the agenda.
Treasurer Halo Stafford, CMCA, AMS, PCAM Phone 952.944.2237 edenplacemgr@pinnaclefamily.com Secretary Nancy Polomis, Esq. Phone 952.941.4005 npolomis@hjlawfirm.com
Meeting Location. Meeting participants should be able to easily see and hear each other and have sufficient table space to work with documents during the meeting. The meeting location should be large enough to comfortably accommodate the meeting participants and others who may attend the meeting, and should be private if confidential issues will be discussed.
Directors Tom Engblom, AMS, ARM, CMCA, CPM, PCAM Phone 866.800.4656 tengblom@cabanc.com Steve Hoogenakker Phone 763.213.2410 steve@landscape.pro
Open or Closed Meetings. It is important to determine in advance whether a meeting should be open to all association members or closed for a purpose authorized by the applicable statutes Consent Agenda. Routine items that do not and governing documents. A mistake either way require discussion may be listed at the beginning may result in a significant waste of resources, of the agenda under an item named “consent time and energy dealing with the consequences. agenda.” For example, minutes of the previous meeting and routine financial statements may Robert’s Rules. The basic rules of procedure be placed on the consent agenda. If discussion from Robert’s Rules of Order are very helpful to is warranted, then items can be moved from run efficient meetings. Motions, discussion and the consent agenda to the regular agenda at voting help meeting participants make decisions the beginning of the meeting. Items remaining on complex issues. When a formal hearing is on the consent agenda are approved by vote required, clear procedures help the chairperson without discussion, conserving time. run the hearing in a fair and orderly manner. Agenda Packet. An agenda packet includes the meeting agenda and documents that provide information about the agenda items. The agenda packet should be distributed to the meeting participants for review several days prior to the meeting.
Joseph Fadell Phone 952.392.9208 fadell.joseph@gmail.com Russ Lis, CMCA, AMS Phone 612.805.6111 rlis@reconstructionsolutionsgroup.com Jim Rezek Phone 763-424-9984 jimrezek@comcast.net Michelle Stephans, RS Phone 763.754.5500 michelle@reserveadvisors.com Crystal Pingel, CMCA, AMS, PCAM Phone 612.381.8626 crystalp@citiesmanagement.com
Minutes. The secretary or designee should take minutes at the meeting. The minutes should be distributed to the meeting participants for review, corrected (if necessary) and approved at the next meeting, and kept for future reference.
Joel Starks Phone 952.698.2053 joel@sharpermanagement.com
Committee Chairs Communications Chair Janice Pyka Phone 612.801.1229 jpyka@minutebids.com
Education Committee Chair Nigel Mendez Phone 651.287.8640 nmendez@carlsonassoc.com
Golf Tournament Chair Kris Birch Phone 651.481.9180 krisbirch@birchlawn.net
Legislative Action Chair Greg Pettersen Phone 612.616.4817 gregp@RDAmidwest.com
Membership Chair
Lisa Astleford, CMCA, AMS Phone 952.277.2787 lisa.astleford@fsresidential.com
Social Committee
Tracey Bernier Phone 952.277.2780 Tracey.Bernier@fsresidential.com
Tradeshow Committee Chair Jon Edin Phone 651.222.2155 jedin@mncondodefects.com
Charitable Outreach Committee Chair
Cliff Kurth Phone 763.248.1047 cliff@assetrestoration.net
Vision Awards Chair
Jane Bristow, CMCA, AMS Phone 952.277.2722 jane.bristow@fsresidential.com
November | December 2013
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