VOLUME VOLUME 12 17 •• NUMBER NUMBER 23 •• WINTER SPRING 2015 2020
QJA - ESTABLISHED IN 1918 Official Magazine of the Queensland Justices Association
INSIDE
THIS ISSUE
GOOD-BYE ‘GABBA
2 COMPANY INFORMATION 3
PRESIDENT’S PAGE
4 A DIRECTOR’S PERSPECTIVE 5
OFFICE RELOCATON
AGM MEMBER SURVEY
NEW COMMITTEE HANDBOOK QJA SHORT COURSES 6 QJA AWARDS
BRANCH BANKING
COMPUTER SECURITY AND PASSWORDS 8
TECHNICAL NEWS
9
MEMBER PROFILE
After 18 years in Woolloongabba the Queensland Justices Association is moving on. The Association relocates to the leafy inner Brisbane suburb of Yeerongpilly in September.
QJA STALWART CAPS HIS PEN
10 ROLL OF HONOUR 11 Q & A 13 PHOTOGRAPHY TIPS 14 REGIONAL ROUNDUP 16 REGIONAL CONTACTS INSERTS A AGM NOTICE & PROXY B 2019-20 ANNUAL REPORT
Former QJA President (1999-2002) Noel Hoskins JP (Qual) successfully led the orgnaisaton through some of our most troubling times. He has also been a tireless and dedicated member of QJA Brisbane North Branch. At the age of 92, Noel is calling time on JP matters as he sets sail for quiter times.
Serving Queensland’s Honorary Justices since 1918
Patron
The Honourable Chief Justice Catherine E Holmes AC
Board of Directors President
John Carpendale JP(Qual)
Vice President
Bruce Birtwell JP(Qual)
Directors
M: 0419 683 325 E: john.carpendale@qja.com.au
M: 0429 350 230 E: bruce.birtwell@qja.com.au
Julie Arthur OAM JP(Qual)
Brooke Batley JP(Qual)
Joan Kennedy JP(Qual)
Chris Lancaster OAM JP(Qual)
Nathan Milne JP(Qual)
Graeme Moorhouse JP(Qual)
M: 0417 786 169 E: Julie.arthur@qja.com.au
M: 0477 510 517 E: joan.kennedy@qja.com.au
M: 0411 727 792 E: brooke.batley@qja.com.au
M: 0448 505 404 E: chris.lancaster@qja.com.au
.au
M: 0439 964 899 E: graeme.moorhouse@qja.com.au
M: 0468 796 826 E: nathan.milne@qja.com.au
JP (Qual) 4152 3318 (AH) 2 135 @qja.com.au
dale JP(Qual) 3353 2927 683 325 endale@qja.com.au
Porter JP(Qual) 48 189 ter@qja.com.au
Andrea Reynolds JP(Qual)
M: 0437 439 761 E: andrea.reynolds@qja.com.au
Garth Stephens JP(Qual)
M: 0481 550 721 E: garth.stephens@qja.com.au
Queensland Justices Association State Office
Business Manager and Registrar Wendy La Macchia JP(Qual) E: admin@qja.com.au
Training Coordinator Pamela Currie E: training@qja.com.au
Membership Officer Gabor Beres JP(Qual) E: memberships@qja.com.au
Merchandise Officer Aaron Dunster JP(Qual) E: merchandise@qja.com.au
ACN 009 666 559 – ISSN 1839-2784 8A/108 Wilkie Street, Yeerongpilly, Qld 4105. PO Box 8419, Woolloongabba, Qld 4102 Freecall 1800 061 423; Phone (07) 3392 2455 E:admin@qja.com.au www.qja.com.au
392 2955The QJA Journal is compiled by an Editorial Board on behalf of the QJA. | Editor Joan Kennedy Deputy Editor: John Carpendale.
The views expressed in articles & advertisements published in the QJA Journal are not necessarily the views of the Queensland Justices Association or the Board of Directors.© Queensland Justices Association claims copyright to all material published in this Journal. No material may be copied or reproduced without the written consent of the QJA. All enquiries should be addressed to The Editor at editor@qja.com.au
Printed by ZinkJPPrint. PO Box 236, Kallangur QLD 4503. Phone 0437 777 079 or visit us at www.zinkprint.net.au. AE, Cert IV Fin Serv, (Qual) 2
Serving Queensland’s Honorary Justices since 1918
eensland Justices Association
VOLUME 17 • NUMBER 3 • SPRING 2020
PRESIDENT’S PAGE Fellow QJA members,
The QJA Annual Report for 2019-20 is Insert
B to this issue of the Journal. That report comprises: (a) President’s Annual Report; (b) Directors’ Annual Report; (c) Auditor’s Independence Declaration; (d) QJA Audited Financial Statements [including associated notes] for the year ended 30 June 2020; (e) Directors’ Declaration; and (f) Independent Auditor’s Report. As explained in the Annual Report document, 2019-20 was a successful but very different year for QJA. The advent of the COVID-19 pandemic generated some entirely new challenges for the organisation to address.
COVID-19 impacts for QJA in 2019-20 included: a) modified office versus home work arrangements; b) design and development of a blended version of QJA’s pre-appointment training program (merging online study with videoconference trainer-student interaction); c) suspension of planned group gatherings (like State Conference; Branch Forum program and classroom pre-appointment training classes); d) curtailment of branch activities (like planned PD meetings and refresher workshops); and e) financial turnover reduction, meaning eligibility for the Federal Government’s JobKeeper Subsidy.
Survey questionnaire The QJA Board recently authorised USQ doctorate student Bradley Shallies to design and implement an independent research survey to gain a better understanding of exactly what members think and feel about QJA. This survey was undertaken during the month of August (see more on page 5). Thank you to all who participated.
As chronicled in the article on pages 4-5, September 2020 brings an end to the 18-year period the QJA office has been situated at 751 Stanley Street, Woolloongabba. Our new abode will be at 108 Wilkie Street, Yeerongpilly (see building photo in previous column).
Remarkable eLogbook success Developed and maintained by immediate past QJA President, Keith Revell, and available to all QJA members free of charge, the QJA eLogbook has now been embraced by 15% of our membership (more than 900 registered users). In just over 12 months, the QJA eLogbook has been used to record (a) transactions with more than 26,000 clients and (b) the processing of nearly 82,000 documents. With functionality and resources to guide and support users in undertaking and recording all JP duties, the eLogbook has become an indispensable tool for the modern-day JP/CDec.
QJA Accreditation Program
The QJA Board is pleased to inform members that work in developing the QJA member accreditation program continues to make good progress. We anticipate seeking some focus group feedback on the proposed program in the next few months with the final roll-out scheduled for early 2021. A precursor to the Accreditation Program will be the implementation of the QJA Member Directory. More information about this initiative will be distributed to members in coming months.
2020 Branch Forum Program
A series of videoconference forums - which QJA Branch Executive members will be entitled to attend – will be held in September – October and invitations to attend will be issued shortly.
Office Relocation
Stay safe
John Carpendale QJA President Serving Queensland’s Honorary Justices since 1918
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A DIRECTOR’S PERSPECTIVE Graeme Moorhouse is our featured Board Director in this edition of the QJA Journal. Graeme has been a Justice of the Peace in Queensland for more than 30 years and a member of the Board since January 2017. He has since been reelected twice and was Vice-President from November 2018 until November 2019. Graeme has had some interesting times as a JP which he would like to share, as well as providing an insight into how he is leading the development of the QJA Accreditation Program.
The program provides a formal process of learning and testing knowledge about the role of a Justice of the Peace. To establish the program, we looked at existing accreditation programs and found there were two in our region, one in New Zealand and one through the ACJA (Australasian Council of Justices’ Associations), of which QJA is a member. The Royal Federation of New Zealand Justices’ Associations (RFNZJA), a member of ACJA, has successfully introduced a program and when a member of the public searches for a JP they are presented with a list which states whether a JP is accredited or not. This informs the public that the JP has successfully completed advanced course work which has been endorsed by the RFNZJA.
Professional standards
Graeme Moorhouse interacts win clients at the Redland City Branch Signing desk
Reaping rewards I find that being a JP is so rewarding and gives me a great deal of pleasure to be able to help my local community. I am a firm believer in continuous learning in all aspects of my life. I like the concept of learning something new and, while this isn’t necessarily easy in a signing centre environment, I still get varied experiences even after 30 years. It was only recently that I was called on to sign documents for a Queensland Fisheries and Wildlife Inspector for the first time. In a previous chapter of my life, I spent time living and working in Brunei Darussalam. This was one of the most unique periods as a JP. I was the only Australian Justice of the Peace in the country and received many requests to witness documents for the expatriate Australian community and, at times, I was even called upon by the Australian High Commission.
Board member As the largest Association of Justices of the Peace in Australasia, the QJA seeks to provide its members with the opportunity for the very best in training, both initial and ongoing. This is why the QJA is a Registered Training Organisation and is audited on its capabilities. As a member of the association I have access to abundant resources and a whole network of colleagues. So, when I was presented with a chance to join the QJA Board of Directors I saw it as a great opportunity to take an active role in guiding the strategic direction of the organisation. Each Board Director takes the lead in a portfolio and I am fortunate to be leading the development of the QJA Accreditation Program. This is a program that will allow QJA Members to demonstrate that they are wanting to be more than just an ordinary Justice of the Peace. 4
Serving Queensland’s Honorary Justices since 1918
While most of us as JPs do a lot of certified copies, witness statutory declarations or witness land title documents, the opportunity is always there to be presented with something that a Justice of the Peace has not seen, experienced or had any previous exposure to whether it be in continuous learning or training. For many Justices of the Peace, their training was some time ago and is a distant memory. Some Australasian jurisdictions have introduced recertification of Justices of the Peace after a certain number of years and while Queensland has yet to undertake this, it may well be a possibility. If Queensland determines to do this then it is also likely that any re-certification will be assessed on a number of criteria including whether the JP is active and is undertaking or has undertaken any professional development. So, what would a QJA program look like? It is still being developed and will take some time because it needs to be carefully considered and even more importantly one which is palatable and wanted by the members. I see it as similar to the continuous professional development requirements that some professions require for their members to retain their professional membership or registration status, such as accountants, the Australian Computer Society, nurses or company directors. The program will be designed to show that any Queensland Justices Association member who becomes accredited will have demonstrated they have undertaken ongoing professional development as a Justice of the Peace in Queensland. This will give the public greater confidence in the JP’s ability to deal with whatever circumstance they are presented with. The final program will be developed in consultation with members and through focus groups. We are aiming for the final design to be one which is acceptable to members and that they will want to participate in.
QJA NEWS Office relocation
The QJA office is on the move. Woolloongabba has been home to the QJA for the past 18 years, but as the lease nears its final days and the property owner is seriously
VOLUME 17 • NUMBER 3 • SPRING 2020 thinking about selling up, The QJA Board decided to look for a more modern purpose-built office. It will be sad to see such a charming character building go but, as the construction works speed up for the adjacent cross river rail site, dust, noise and heavy moving equipment will negatively impact the working environment. Registrar and Business Manager Wendy La Macchia reflects on her six years in the Gabba Office: “My first impression of the QJA office was not a favourable one. It looked old, cramped and run down. I have spent many hours in this office, on some days going home late after one meeting or another. On many days all three meals are consumed at my desk. The office at the Gabba became my second home. Like a home, it has history and memories, and it is easy to get sentimental about having to leave. The last Monday of the month was board meeting day, and that would involve providing dinner for the handful of directors and leaving in the dark, with a careful choreography to move the cars from the carpark, make sure the sensor light was on so no one tripped over the 15 inch high barrier at the back door as they left. Being a former bank, it also had bars on all the windows and doors and a bank vault in the middle of the office space that had a brick to keep the door open so it did not get jammed by an airlock, which happened one morning. It took three men to open it again. I will miss the short walk to Coles to pick up lunch or groceries too. I will miss the life passing by on Stanley Street and the Summer parade of cricket fans heading to the ‘Gabba. However, I will not miss the construction, demolition and occasional blasting for the Cross-River rail. I will not miss the bikeway that created an impossible left turn into the driveway alongside the office. I will not miss the Stanley Street traffic congestion either or the frequent emergency sirens heading to the nearby hospitals. There have been good times and bad, funny times and sad here at the Gabba and as the expression goes “if only the walls could talk..., but it is time for a new era and a new home for QJA. I look forward to the new office and the chance to make and experience some new memories.” Administration Officers Aaron Dunster and Gabor Beres are excited about the move but they will both miss the central location with easy access to shops and the Post Office. The new office, says Gabor, is like a greenfield site and will let us put our own stamp on it as we settle in to new surroundings. Pamela Currie, our newest staff member who is just getting used to the office, is looking forward to a much bigger space where she will be able to interact with members more easily. The new QJA Office is located at 8A/108 Wilkie Street Yeerongpilly and is conveniently located close to the Yeerongpilly train station. It features a purpose-built training room with modern office facilities. Decanting will be underway from the end of August and will disrupt some services which may cause a little
inconvenience to members. However, it is expected that all office services will be back to full capacity well before the end of September.
Annual General Meeting (AGM)
With this edition of the QJA Journal you will have received the notice about the AGM (insert A) to be held at 12 noon on Saturday 7 November 2020 at our new premises 8A/108 Wilkie Street, Yeerongpilly. As with so many things this year, the AGM will be a little bit different. The meeting will be a combination of a face to face gathering and a virtual meeting. This will mean that members can attend from anywhere in the State as long as they can access the Zoom internet link. Members wishing to attend either in person or by videoconference must complete and return the Notice of Intention to attend form (insert A) by 30 October 2020. The number of persons permitted to attend in person is strictly limited in line with prevailing COVID restrictions. In preparation for the meeting, and in accordance with the constitution, Branches and individual members, can make submissions for motions to be decided at the AGM. All submissions must be in writing and received in the QJA Office by 9 October 2020. If you are not able to attend you can exercise your right to vote by nominating a proxy on your behalf (Reverse side of insert A) All proxy forms must be received by 12 noon Thursday 5 November.
Member Survey
The QJA has been approached by Bradley Shallies, a PhD student at the University of Southern Queensland (USQ), to participate in his research about not-for-profit member organisations. The aim of the study is to find out how members perceive our organisation and whether it meets their needs. A member survey will form the major part of the research. The study has been approved by USQ and will be conducted under strict confidentiality rules. The survey will be conducted over a three-week period in August. Randomly selected members will be invited to complete an online survey which should take about 30 – 40 minutes. The QJA Board sees this is an exciting opportunity and encourages members to participate, as the outcomes of the survey will be invaluable for shaping the future of the organisation for our members.
New Branch Committee Handbook
After an extensive consultation process with members, the latest version of the Branch Committee Handbook has been published. This is an excellent resource for committee members which provides a step by step guide for running a successful branch. The Handbook can be accessed at www.link
QJA Short Courses Effective Meetings Time spent in meetings can seem like a total waste of time, energy, and resources. I’m sure we’ve all sat in that meeting that seemed to last forever. Nothing got done, and the time in the meeting seemed totally wasted. Hopefully, everyone has also been in a meeting that was well done. What makes Serving Queensland’s Honorary Justices since 1918
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the difference between these two types of meetings? It’s a lot simpler than you think. With good planning, execution, and follow-up, your meetings will increase in effectiveness in no time at all.
Change this to this
Go to the members area of the QJA website and enrol for this free short course and find out about the 9 keys for effective meetings. You won’t be disappointed. www.link
QJA Awards
It is time to start thinking about who you are going nominate for a QJA Award. The Awards will be presented at the State Conference Dinner on Saturday 15 May 2021, but you must get your entries in no later than 28 February 2021. There are four awards: • Member of the Year • Community Engagement • Branch of the Year • Emerging Leader The judges will be looking for attributes and qualities that make members and branches stand out from the rest. You will find all the submission details on the QJA website. www.link
BRANCH BANKING The QJA must meet its reporting obligations and file financial returns at the end of each financial year. This includes reporting on funds held by branches in the name of the QJA. While each branch has the discretion to operate their financial affairs independently through a financial institution of their own choice, under the Corporations Act 2001, the Board of Directors of the QJA has ultimate responsibility and liability for these funds. To assist with reporting requirements and minimise the likelihood of undeclared funds, branches have been offered the option to transfer their funds to a Society Account under the umbrella of QJA’s Commonwealth Bank account. This arrangement allows for branches to retain autonomy of account management, but gives State Office ‘view only’ access. It does not permit State Office to make any transactions on a branch account. About half the QJA branches have already taken up this option, are very satisfied with the result, and report the following advantages (Acknowledgement and thanks to Peter Selleck, Maroochydore Branch Treasurer):
Benefits of Commbiz:
6
Serving Queensland’s Honorary Justices since 1918
• Once the setup is completed and you have your token and USB, it is a breeze to use • So convenient, you can log in from anywhere at anytime • Secure access because you need a personal token and USB to make any transactions • Funds are protected because only authorised signatories with a token and USB can make a transaction, this provides an extra level of security • Funds are transferred immediately and there is no waiting for cheques to be cleared. This means that reporting at branch meetings is always up to date • So easy to download statements • Makes it easy to do business with places that no longer take cheques • No longer necessary to wait until you find someone to co-sign a cheque • Makes fraudulent behaviour difficult • QJA Office cannot make a transaction on the account – they can look but not touch Each signatory receives a personal token and Netlock USB
Branches should be re-assured that they will retain autonomy over their accounts and are encouraged to contact Wendy La Macchia, Business Manager to make the switch.
SECURITY AND PASSWORDS A commonly asked question is ‘Why do we need the twostep authentication process to access QJA branch committee emails? We used to be able to share the password with all committee members who could then access the QJA committee website and resources. Now only one person can have access to any individual branch account as the verification code is sent only to that committee member’s personal phone.’ We are aware this new level of security, which was introduced to all QJA email accounts in 2019, may have created some disquiet among some committee members. So, is it really necessary to put this extra effort into strengthening passwords? After all, the QJA is only a small organisation and who would bother with us you might ask? That is a good question, but as the QJA is an organisation with a relationship to the judicial and government bureaucracies we are seen by some as a way of entering those networks. It may surprise you how frequently the attacks on our website are made.
VOLUME 17 • NUMBER 3 • SPRING 2020
QJA website hacked
In one 30-day period the QJA website reported: • more than 4,400 hack attacks • 238 brute-force attempts to crack the Admin passwords • 336 Complex attacks to circumvent server security • more than 3,800 blocked Admin login attempts from countries other than Australia. QJA holds a lot of personal data and we go to great lengths to protect your information and the integrity of our commercial interests. QJA’s Immediate Past President and continuing IT adviser, Keith Revell, is the author of this article containing important information for all our members.
What’s in a password?
Passwords are the weak link in any service. The majority of “Hacks” published in the media are because someone had a weak password that was cracked. The higher computing power of new machines, predictability of userschosen password combinations, and brute-force attacks make the hackers job easy. Criminals can use software that tests a password repeatedly until it is “guessed”.
How can the hacker be stopped?
There are various options to prevent hacking such as: • limiting the number of failed attempts before the account is frozen • forcing users to change their passwords regularly • specifying the number of characters and combination of numbers, upper- and lower-case letters, and keyboard characters • multi-factor authentication. Unfortunately, most people can’t remember a sequence of random numbers and letters and will choose predictable sequences, such as 123123, or repeated sequences such as 454545. Others use easy to crack password such as their name, Smith1, or even Password123*
The best idea is to increase in password entropy, which means make it as unpredictable as possible. For this reason, a lengthy easy-to-remember word or a passphrase could be actually more secure than a shorter set of random characters.
But we have so many passwords it is hard to remember them and people often use the same password for multiple accounts. That is like having one just key which opens everything; your house, your car, your office etc. To overcome this a ‘Password Manager’ is highly recommended. This is a software application that stores and generates unique passwords for you. There are plenty of guidelines on how to make strong secure passwords The Australian Government’s Cyber Security Centre (ACSC) has recently updated its recommendation on how to create stronger passwords. They recommend: • Length - the longer it is, the stronger it is Length matters a lot more, which is why the new guidelines call for a strict 8-character minimum and even suggested the minimums should be at least 14 • Use a Passphrase A passphrase is similar to a password but longer. For example: ‘The Monkey jumped over the 5th waterfall today. • Passphrases are most effective when they are: o Used with multi-factor authentication o Unique – not a famous phrase or lyric, and not re-used o Longer – phrases are generally longer than words o Complex – naturally occurring in a sentence with uppercase, symbols and punctuation o Easy to remember – saves you being locked out. • Use Multi-factor Authentication (also known as Two Factor Authentication). When implemented correctly, multi-factor authentication can make it difficult for hackers to steal your data. Serving Queensland’s Honorary Justices since 1918
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Changing passwords Changing passwords can be tricky, perhaps this exchange between a website and a friend, who recently tried to change their password, sounds familiar. Website: Please enter your new password Friend: cabbage
Do not open the email if: • the logos, language or email address looks suspicious • the email doesn’t have your name, and starts off with “Dear Customer” • don’t open attachments, or click on links unless you are sure they are safe.
How to protect your social media
Website: Sorry, the password must be more than 8 characters. Friend:
boiled cabbage
Website: Sorry, the password must contain at least 1 numerical character. Friend:
1 boiled cabbage
Website: Sorry, the password cannot have blank spaces. Friend: 50damnboiledcabbages Website: Sorry, the password must contain at least one upper case character. Friend: 50DAMNboiledcabbages Website: Sorry, the password cannot use more than one upper case character consecutively. Friend: 50DamnBoiledCabbagesYou@#^*@%! Website: Sorry, that password is already in use.
Banking online: Tips for reducing the risk
Always access your bank’s website by typing the address directly into your browser • don’t click on links to access the site • Look for ‘https://’ at the beginning of the address bar and a locked padlock in the browser that indicate the web pages are secure. • Always log out of the internet banking menu when you finish your banking and close the browser. Many financial institutions and more and more applications use Two Factor Authentication (also known as 2FA) as this provides an additional level of security. This could be in the form of a small device that provides a six-digit number, it could be a text to your phone, or an email. If this is available then always use it.
For most social media platforms, your profile picture can be seen by anyone, but you can lock down most other information so it can only be viewed by your friends. If possible, turn on a second layer of security such as twofactor authentication which could be a code sent to your mobile phone or a fingerprint scan. Set your social media accounts to ‘private’ and don’t add friends you don’t know.
TECHNICAL NEWS
•
How do I know if an email is safe to open?
Be careful of phishing emails that are often made to look as if they were sent from a business or individuals you think you know and trust. Reputable organisations including banks, government departments, stores and social media companies will not email you and ask you to verify or update your personal information. If in doubt ring the organisation directly. 8
Serving Queensland’s Honorary Justices since 1918
DJAG Witness Certificates withdrawn The JP Branch, Department of Justice and Attorney General (DJAG) recently issued Technical Bulletin 02/20 Completion of identification forms for financial institutions and other entities. This bulletin replaces Technical Bulletin 04/10 Certificate of witness and Witness Certificate for Mortgagor. In this bulletin, the Justice of the Peace Branch seeks to inform and clarify the following: • Implications of certifying proof of identity documents • Indemnity for certifying proof of identity documents • Use of witness certificates • Use of a disclaimer • Amendments to the JP and CDec handbooks The Justice of the Peace Branch has responded to concerns raised by JPs and CDecs about witnessing proof of identify documents and has produced a detailed
VOLUME 17 • NUMBER 3 • SPRING 2020 bulletin which you should acquaint yourself with here www JP-Branch Link. A summary of the key points is included here.
Implications The bulletin outlines the role and responsibility of JPs and CDecs when certifying proof of identify documents. The bulletin makes it quite clear that the entity requesting the proof of identity does not abrogate their responsibility to satisfy their legal obligations. That obligations remains with the entity and the JP or CDec is an independent identity verifier.
Indemnity The Queensland Government Indemnity Guidelines apply to a “public officer”, which includes volunteers. JPs and CDecs who meet the requirements of the Guidelines are entitled to be afforded indemnity by the Queensland Government. As long as you carry out your duties diligently and in good faith, any risks which may arise from completing an entity’s ID form are mitigated by protections offered under the JP Act and the Queensland Government Indemnity Guideline.
Use of witness certificates The Justice of the Peace Branch developed the ‘Witness certificate for Mortgagor’ form for JPs and CDecs to use in place of the various forms used by lending institutions for approving loans for property. Changes to the Land Titles Act has rendered these forms outdated. Therefore, these forms should be destroyed and no longer used. Use of a disclaimer To reassure JPs and CDecs that they do not bear the obligations of an entity when certifying proof of identity documents, the Justice of the Peace Branch recommend the use of the following disclaimer, which has been endorsed by the Department of Justice and Attorney General: The Justice of the Peace/Commissioner for Declarations who has signed this identification form is unpaid and is not acting at the direction of, or as the agent for any party to any financial transaction, including any financial institution or entity requesting this identification form. Amendments to the JP and CDec handbooks JPs and CDecs should note that amendments have been made to section 4.11 of the relevant handbooks and should ensure their copy is updated.
MEMBER PROFILE QJA stalwart caps his pen
June 2020 saw the retirement of a well-known and respected member of the Association – Mr Noel Hosking JP (Qual), CA, DuA, from witnessing duties.
Noel’s long involvement in the Justice area of volunteering began some 40 years ago in Papua New Guinea where Noel was working as an accountant at that time. Because of his profession and reputation Noel was often called upon to sign and witness documents. This informal arrangement was formalised when a local government member, Sir Maori Kiki, came to Noel and presented him with a certificate appointing him as Commissioner of Oaths. This involvement in assisting his community continued in 1990 when Noel and his wife returned to Australia and Noel completed the required course to be appointed as a Justice of the Peace (Qual). Noel became a QJA member in 1995, became a financial life member at the same time and was an elected member of the QJA Council from August 1996 until December 2003. During that time, he held the office of Treasurer, QJA President and Immediate Past President. This period was a very dark, troubling time in the Association’s history and Noel was both an integral member and leader of the QJA’s governance and management team that successfully restored QJA’s finances and reputation following the serious damage caused to the organisation by the events of the early & mid 1990s. This demanding introduction to the Queensland Justices Association did not dampen Noel’s enthusiasm for JP volunteering and, in conjunction with establishing and running his own business, he found the time to establish a relationship with the Qld Police Service which resulted in him assisting the QPS for many years from his home. During these years Noel also threw himself wholeheartedly into a number of other volunteer activities and has been recognised on a number of occasions for these contributions to his community. As Noel found more time, he joined the Brisbane North Branch of QJA. As is his style, Noel threw himself whole-heartedly into becoming a valuable member of the branch. He rarely missed a meeting, assisted in training activities, helped organise and conduct social functions, was elected to the Executive Committee, hosted meetings at his home, completed his shifts at a signing site and found time to be Branch Treasurer from 2015 until Jun 2020. This contribution to the Branch would be admirable for any volunteer but for a volunteer who celebrated his 92nd birthday in February it is nothing short of outstanding. Possibly as a reflection of his profession and attention to detail, Noel retired from his position as branch treasurer at the end of the 19/20 financial year – keeping everything neat and tidy and facilitating an easy handover. There is no doubt that the Queensland Justices Association and the Brisbane North Branch have benefited greatly from Noel Hosking’s unfaltering attitude to volunteering and upholding the finest traditions of being a Justice of the Peace. Noel may have sealed his last document as a volunteer but his efforts over many years are appreciated. Stewart Purdie, Chairman, QJA Brisbane North Branch Serving Queensland’s Honorary Justices since 1918
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ROLL OF HONOUR Members should note that the Roll of Honour recognises the length of Membership of the QJA. Members wishing to receive the official distinguished service certificate as a Justice of the Peace for the State of Queensland should contact their local State Member of Parliament. The Board wishes to acknowledge the long service given by the following Members.
60 Years QJA Membership
Carmelo Caruso
Noel Taylor
40 Years QJA Membership
Craig Deagon
Mark Freeman
Gerald Johnstone
25 Years QJA Membership
Maria Halls
William Lansbury
Frank Macario
Gary Kellar
Graham Pope
Gregory Sharps
Elizabeth Wallis
Welcome to New Members The following have joined the QJA since the last Journal: David Abbs Leon Abdul-Rahman Alesa Aird Tamika Aitken Sara Allen Stephanie Anderson Aidan Asaadi Saravanan Asaithambi Wendy ASHLEY-COOPER Clinton Baker Samuel Bates Linda Batty Colin Bettridge Tayla Boughton Michelle Bovis Meghan Bower Robert Braxton Ariel Brown David Bruza Rachel Burg Alena Burns Ryan Carroll Matthew Clark Anita Clarke Mary Clowes Stephen Collins Leith Couper Shirley Craig Jay Croft Peter Crowley Jacinta Cummins Stephen Cunningham Geoffrey Curl Penelope Daines Rupali Dalvi Kurstie Darker Kate Dawkins Christine Debritz Hugh Dellit Javin Dias Russell Edwards Alison Elliott Paul Elliott Anthony Enwright Courtney Evans Jennifer Fagence Corinne Farrington Mark Fenech
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Lana Field Christopher Ford Vanessa Fox Renee Fraser Joanne Furlong Joan Gamiandu Michael Gee Hayley Geisler Donna Gilbert Ann Graham Hamish Greenop-Roberts Peter Griffin Lyn Griffiths Michael Hadj Samantha Harrigan Melanie Harrison Melanie Harrison John Hartley Desiree Hatzipapas Guangxiang He Benoni Henderson Sonny Hillman Teresa Hirsig Amanda Hood Vanessa Hotton Harriet Hulthen Karyn Iseppi Linda Janetski Joanna Jaques Susan Johnson Jason Kennedy Patrick Kerin David Kitney Peter Knight Kerrie-Ann Kuhle Steven Lamb Dale Lawer Linda Lawes Rebecca Lawson Paul Lawson Tylar Leask Jaclyn Lewis Robert Lewis Andrew Loder Brigitte Lonie Andrew Lubowicz Tara Lucas Sarah Lumsdaine
Serving Queensland’s Honorary Justices since 1918
Catherine Lutvey Maree Lynam Heather Marr Conor Martin Brilee Matic Nita Matzky-Sting Brian McCormack Rebecca McDougall Sarah McGreevy Brendan McHarg Amanda McKean Kim Mclean Danielle Miller Anne Mohr Anita Montgomery Tanya Murphy Gary Newman Angela Nicholas Ebony Nimmett Elizabeth Nowell Robert Otto Rajni Paul Alan Pedersen Corrine Maree Penny Amanda Plymin Shireen Power James Price Jenny Prosser Nicole Reinke Liza Ringdahl Madeleine Roberts Roslyn Rodwell Kayeliah Rolton Kylie Seymour-Clarke Paula Shean Clinton Sherman Jo Shiell Helen Simpson Jessica Smiley Eleanor Smith Tamika Speed Rubin Steyn Annette Sticklen Simone Svenson Cameron Taylor William Tennent Soon-Jin Teoh Alison Thomassen
Rene Thornton Elizabeth Todd Christina Towler Geoffrey Town Catherine Towner Christopher Turnbull Jenny Tyrrell Kerrie Veide Karen Waldon-White Shane Walker Lydia Wardale Russell Warren Robert Warren Neredith Watson Cheryl Webb Skye-Taye Wehrman Hugh Welch Samuel Williams Melissa Williams Kate Wolyncevic Alex Wood Siamak Yazdanshenas Yao Zhang Craig Zubrinich
VOLUME 17 • NUMBER 3 • SPRING 2020
Q&A Q1 What advice can you give me about dealing with a client who is hard of hearing? A1 If you are approached by someone with a hearing impairment it is recommended that you establish the severity of the impairment. Do this by checking whether they can hear and understand you, or whether they need the services of a signer to interpret for them. If a signer is required, this person will need to make an oath or affirmation that they will sign and interpret correctly. The Oath used for an interpreter of signs is: “I swear by Almighty God that I shall, to the best of my skill and ability, truly and faithfully communicate, by signs or other convenient means, words spoken in the English language and translate into the English language, statements made by signs, so help me God.” Alternatively, there may be an option to communicate with the client in writing. If you do this, it should be noted in your log book. Any notes the client writes should be destroyed properly afterwards. Q2 What is involved when witnessing a land title
document that involves using an enduring power of attorney? A2 When presented with a power of attorney for witnessing a land title document you will need to be satisfied with three (3) key points: • identity •
authority
•
eligibility
Identity
You will need to identify the client in accordance with the verification of identity standard as outlined in the Land Title Practice Manual. Under this standard you are required to sight the original identity documents. The most common identity documents in use are the passport and driver licence. Further detail on the identity stands can be found in Department of Justice and Attorney-General Technical Bulletin (see page 8).
Authority
The client must provide you with the original, or a copy of the power of attorney which has been certified on each page in accordance with section 14 of the Powers of Attorney Act 1998. Before the client can make the transaction, the power of attorney document must be lodged with Land Titles Registry and should have a registration number. You will not be able to proceed if this has not been completed as the registration number must
be recorded with the client’s signature. You will need to check that the Power of Attorney is for financial matters and that the client has been duly appointed in the document. Attorneys can be appointed jointly; with a 2/3 majority; severally or successively, so you will need to ensure that they can act alone. The name of the attorney shown in the power of attorney should match the identity of the person signing the document.
Eligibility
As with any land title document, you must establish that the person who is buying or selling the property is eligible to do so. The client will need to provide evidence, such as utility bills, title search or contract of sale so that you can determine the eligibility of the Principal to make the transaction. You can then proceed to witness the signature of the client as shown below.: Example – Execution carried out by a named attorney under a registered power of attorney Executed on behalf of: MAUD CITIZEN Under power of attorney: No..762873635 Signer Name: MARY MARS Full Name of Witness
ALFRED WITNESS
Signer Role
ATTORNEY
Witness Signature
A Witness
Signature
M Mars
Witness Qualifications
JP (Qual)
Execution Date
27 / 07 / 2017
Land Titles Practice Manual
Q3 Recently a client came to have a land titles document witnessed for a mortgage. The client’s partner had been into the signing site on the previous day and was seen by a JP who had accepted a passport photo on their mobile phone for identification. This did not fit with what I understood to be my obligations when witnessing land title documents and I refused to witness the document. Was this the correct procedure? A3 Yes, as you had not sighted the original passport, you cannot be sure that the copy on the phone is valid. Copies of ID documents stored on a phone should be treated as uncertified copies and would not be considered acceptable. Photographs of identity documents stored on a mobile device should not be confused with digital identity documents. This is an emerging technology and requires the use of specific secure ‘apps’ on the mobile device. As a JP or CDec you are obligated under the Land Titles Act 1994, to take reasonable steps to verify the identity of an individual and to ensure the individual Serving Queensland’s Honorary Justices since 1918
11
is the person entitled to sign the document. In doing so, you must comply with the verification of identity standard (VOIS). According to the Titles Registry office, this requires the witness to carefully inspect the documents to ensure they are original, current and appear genuine. Q4 If I have to attend court to give evidence how should I address the Magistrate? Would it be ‘Your Worship’ or Your Honour? A4 The presiding Magistrate should be respectfully addressed as ‘Your Honour’. This is in according the Magistrates Court Practice Direction issued in November 2004, which considered the title, Your Worship’ to be an antiquated form of address that should be discontinued. Q5 What are the things that I should be looking for when checking over the contents of a document? A5 The responsibility for the content of a document that you have been asked to witness rests with the client. However, there are a number of items you should check to ensure the document will satisfy the agency requesting it. Key points you should consider are:
Consistency Check that names, addresses and dates are consistent and correct throughout the document.
Alterations and spaces Any alterations should be initialed by both you and the signatory. Spaces should be scored out to prevent the inclusion of additional material after the document has been signed. Both you and the signatory should initial this.
Unanswered questions As a general rule unanswered questions should be scored out and initialed by both you the signatory. However, there may be exceptions to this. For example, unanswered questions can be left blank on Victim Assist Queensland (VAQ) financial applications; Domestic and Family Violence Applications; and Family Law documents.
False information Any material that you know to be false. If you have definite personal knowledge that the material in the document is false, then you should not witness it. Remember though, you may not refuse to witness a document simply because you do not agree with the contents or the law under which the document is framed. Q6 At our signing centre we share logbooks, and don’t keep individual records. If I was called to court to give evidence about a document I have witnessed, can I take a copy of the log book, or must I take the original to refer to? A6 It is up to the discretion of the presiding Magistrate whether a witness can refer to notes. However, it is strongly recommended that each JP and CDec 12
Serving Queensland’s Honorary Justices since 1918
takes responsibility for keeping their own records. In this way, you can be assured that records are kept confidential and are not able to be tampered with. Q7 What is the difference between the powers of attorney short form and powers of attorney long form? A7 Section 44(1) of the Powers of Attorney Act 1998 states that an Enduring Power of Attorney (EPA) must be made on the approved form. Queensland Government has approved 2 forms under this legislation. They are the short form (Form 2) which comprises of 20 pages in total and the long form (Form 3) which comprises of 24 pages in total. The short form should be used when the Principal wishes to appoint the SAME attorney or attorneys for both Financial and Personal matters (including health care). It should also be used when the Principal is appointing an attorney or attorneys exclusively for financial matters or exclusively for personal matters. The long form should be used when the Principal wishes to appoint an attorney or attorneys for personal matters (including health care) and a DIFFERENT attorney or attorneys for financial matters. Q8 The other day, while I was volunteering at the signing centre at our local shopping centre, a client presented with some documents for certification as true copies. The documents were for the Australian Health Practitioner Regulation Agency and I was required to certify that the client resembled the photo on their ID, which was a passport. The photo in the passport showed a person with a thin face, a beard and moustache, and shoulder length brown hair. The client in front of me was rounder in the face, clean shaven, and had short brown hair. I didn’t think the person looked like the photo and declined to certify the copy. The client was very unhappy about this. Was I within my rights to decline to certify the copy? A8 The Australian Health Practitioner Regulation Agency (AHPRA) requires that applicants meet the standard of proof of identity as required by the Australian Criminal Intelligence Commission (ACIC). As this standard has much in common with the verification of identity standard adopted by the Land Titles Registry in 2019, it would be considered reasonable to apply the same level of scrutiny as you would when processing Land Titles Registry documents. Under this scheme, you, as the witnessing officer, are required to take reasonable steps to identify the person. This means that you would examine the photographic identity documents and compare them with the person presenting the documents and determine whether there is a ‘reasonable likeness’. If you are not confident that the likeness is reasonable, then you are within your rights to decline to certify the document. Enter these reasons in your log book.
VOLUME 17 • NUMBER 3 • SPRING 2020
PHOTOGRAPHY TIPS We encourage members to send in photos to share different milestones and events from your branch. Sometimes, unfortunately, photos received are low quality and unable to be used. Here are some tips to ensure you take a great shot every time!
Use gridlines to balance your shot One of the easiest and best ways to improve your mobile photos is to turn on the camera’s gridlines. This s u p e r i mpos es a grid on the screen of your smartphone that are based on the ‘rule of thirds’. According to this theory, if you place points of interest in the intersections or along the lines, your photo will be more balanced, level and allow viewers to interact with it more naturally. To switch the grid on: iPhone: Go to ‘settings’, choose ‘photos and camera’ and switch ‘grid’ on. Samsung Galaxy: Open camera app, go to ‘settings’, scroll down and switch the ‘grid lines’ option to ‘on’.
Avoid zooming in When you take a photo from a distance, it’s tempting to zoom in on something specific you’re trying to capture. It’s actually better not to zoom in, as doing so can make the photo appear grainy, blurry or pixelated. Instead, try to get closer to your subject or take the photo from a default distance and crop it later. That way, you won’t compromise the quality and it’s easier to play around with (or edit) a larger image.
equipment with you. Most mobile tripods are hardly bigger than your mobile device and can bend to any angle.
If you use a flash, only do so during the day
Sometimes, using your camera’s flash can improve a photo – but rarely does it do so at night. Because dark shots reveal a much sharper contrast against your phone’s flash, it can make any flash look invasive and uneven. In already well-lit spaces, however, a flash can help to soften some dark shadows behind or beneath your main subject.
Make ‘em laugh
Sometimes the most memorable photos are the ones that make us giggle. If you are taking a group shot, make sure everyone is looking at you. Consider what type of group shot is more memorable: a group of people looking down, deep in concentration – or a group of people looking at the camera, clearly enjoying themselves. Think about why you are taking the photo. If it is to include others that weren’t able to attend the event, then fun light-hearted shots are more effective than photos showing the backs of people or everyone looking away.
Clean up your background
The background is as much a part of your photo as the subject so make sure it’s not cluttered or messy. Moving your camera just few degrees to the side may make all the difference when it comes to cleaning up your shot. Branches, sky and other people are just a few things to look out for.
Keep bright lights behind you When taking photos, ensure the sun or any bright lights are behind you, the photographer and not the subject. This will avoid any unwanted haze taking over the photo.
Clean your phone’s lens Your phone is usually in your pocket or your bag when you’re out of the house and sure enough, the device’s lens is collecting all kinds of dust and lint. Be sure to clean the lens with a soft cloth before taking a photo.
Consider buying a mobile tripod There’s never been an easier way to ensure your shot stays level and balanced, especially if you want to be in the photo as well! Mobile tripods give you the freedom to mount your smartphone for quick hands-free shots without having to lug any heavy
Taking larger group photos
Unfortunately, when taking a large group photo attention spans dwindle if you are not prepared with a quick pose in mind. These tips will ensure success: •
Put taller people towards the back and in the centre, shorter people in front and on the sides if you are doing a standing pose.
•
Try not to make the group photo too deep. This will keep all faces in focus.
•
Chins up slightly for no double chins.
•
If you can, shoot from above your group (i.e. with a ladder or chair) to make all faces more visible.
Article from Andrea Reynolds, QJA Director Serving Queensland’s Honorary Justices since 1918
13 10 15
REGIONAL ROUNDUP Brisbane North
Husband and wife team Carmelo and Salvatora (Rina) Caruso are presented at their home with JP service certificates from Hon Grace Grace MP, Minister for Education and Minister for Industrial Relations. Carmelo has been a JP (and QJA member) for 60 years while Rina has accumulated 50 years in both capacities.
South Burnett Branch
A very pleasant part of the “welcome back” meeting was the unveiling and presentation of some welcome Branch promotion items. Two roll-up banners and a full-size table throw emblazoned with the QJA logo and South Burnett Branch identifier were displayed and captured by visiting media. These items were obtained through funding from the Deb Frecklington Local Hero Fund. Members at the meeting reported both a high level of inactivity as well as a strong regular demand. With the signing centre at the shopping centre closed, demand shifted from there to the Court House, Police Station and JPs at home. One member reported over 30 interactions at her home during the period, and in my case, demand for JP services at the Police Station increased significantly. The signing centre has last week reopened. During this pandemic period, advertising was once again commenced for a JP / CDec training course, eliciting community interest in the next proposed course. To date the number of interested people is very low, but the campaign will continue. Also, a program was decided to make contact with individual QJA members of this district to encourage meeting attendance and participation in the PD on offer. This is an ongoing activity. Report by Branch Chair: Peter Verbakel.
Caboolture Branch
Marian Petersen and Peter Verbakel accept the cheque on behalf of the branch
The South Burnett Branch were beneficiaries of a $350.00 funding boost presented by Opposition Leader Deb Frecklington in appreciation of their dedicated and generous community service. The branch Chair, Peter Verbakel, reports from Kingaroy. The Branch has been in hibernation for most of the COVID-19 pandemic and not without reason. Our membership (well at least our active membership) is indeed of the senior age group, deemed vulnerable during this period, has to some degree maintained their JP services from home as far as possible. I myself have been “sent home” from my workplace (Kingaroy Police Station) due to my age and in line with health rules. Our regular meetings have also been suspended over this period, and last week for the first time, along with relaxed restrictions, we were able to meet in person. Interestingly our usual meeting agenda was dispensed with, and the meeting took the form of a “welcome back”, with some COVID-19 approved food and general discussion about how members have endured the pandemic and what JP activities they may have dealt with. 14
Serving Queensland’s Honorary Justices since 1918
Caboolture Branch held their AGM on Saturday 8th August at The Lions Community Hall, Bellara. The Branch was fortunate to have the Honourable Mark Ryan MP, Minister for Police and Corrective Services as the Chair. No nominations were received for Chairman; however, on the day, Merv Gilby stepped up and nominated himself. Members were happy to have a new committee with Merv at the helm with Dr Elizabeth Tatum, as Vice Chair, Heather Huckett as Treasurer and Sara Gault continuing on as Secretary for another term.
Gold Coast Branch
Gold Coast Branch was sad to lose their Chair, Carol Drovandi, at the end of June. Carol has dedicated much time and energy to branch activities over the last five years and definitely will be missed. The branch wishes to thank Carol and wishes her all the best for her future endeavours.
Treasurer Helen Morrow (L) Secretary Joan Kennedy(C) and Chair Romi Hellingrath (R)
VOLUME 17 • NUMBER 3 • SPRING 2020
REGIONAL ROUNDUP While members were reluctant to nominate for the position of Chair at the AGM, a suitable candidate emerged the following day and has been duly appointed. We welcome Romi Hellingrath as the incoming Chair. Carol Jackson (pictured L) and Rose Christian (pictured R) make up the rest of the committee.
Townsville Branch
Eldon Bryant JP(Qual) pictured with Phillip Thompson MP Member for Herbert, receives an award which recognises his decades of service to the community and as a Justice of the Peace. Eldon has been a member of the QJA for almost 50 years and has been considered as the ‘founding father’ of QJA Townsville Branch where he was secretary and produced a regular newsletter.
Roma Contact Group
The dedication and valiant efforts of Marian Vierveyzer and Brian O’Rourke, couldn’t save QJA Roma Branch. Brian says the branch has ‘fallen on its sword’ and will continue as a Contact Group only. Despite the demise of the branch, the community signing centre, which was set up by the branch, is expanding services. After a few months of COVID-19 inspired hibernation, the centre is back on its feet and up and running since 1st August. Initially, there was only sufficient interest from local JPs to provide the service on the weekends. But as luck would have it, interest has grown and services will be provided at the Roma Courthouse on Tuesdays and Thursdays.
Eldon is also the North Queensland representative of the Australian Artillery Association and has authored publications including a military history book titled The Guns of Magnetic Island. The book describes the artillery used at the military facility built on Magnetic Island to protect naval assets and supplies during the second world war.
DATE CLAIMER After all that the year 2020 has given us: bush fires, floods, and a world-wide pandemic, we will be ready for something different in 2021. The State Conference Organising Committee is busy contacting potential speakers to create a memorable conference for members. Make sure you mark the date on your calendar and join us in Surfers Paradise for the State Conference.
Saturday 15 May 2021 This service coincides with Roma’s cattle sale days. According to Brian, Roma boasts the largest cattle selling centre in Australia. Naturally, the town is very busy on those 2 days as country folk attend to their affairs. The Courthouse Registrar has welcomed the service with open arms and says it will to reduce the considerable additional workload placed on staff on and staff on sale days. Brian is the roster coordinator and would love to hear from JPs or CDecs wanting to join the Courthouse team. You can find Brian’s contact details on the back page of this publication.
Mantra on View Surfers Paradise Serving Queensland’s Honorary Justices since 1918
15 10
REGIONAL CONTACT INFORMATION BEAUDESERT CONTACT GROUP Stephen Ryan beaudesert@qja.com.au Telephone: 0408 035 378 BOWEN CONTACT GROUP Anne Maree Bligh bowen@qja.com.au Telephone: 0417 735 990 BRISBANE NORTH BRANCH Judith McGarry brisbanenorth@qja.com.au Telephone: 0411 343 078 BRISBANE SOUTH BRANCH TBA brisbanesouth@qja.com.au Telephone: TBA BUNDABERG BRANCH Debra Faint bundaberg@qja.com.au Telephone: 0415 678 343 CABOOLTURE BRANCH Sara Gault caboolture@qja.com.au Telephone: 0439 866 682 CAIRNS SOUTH CONTACT GROUP Ralph Powell cairnssouth@qja.com.au Telephone: 0434 510 333 CALOUNDRA BRANCH Claire Brown caloundra@qja.com.au Telephone: 0408 827 323 CENTRAL HIGHLANDS BRANCH TBA centralhighlands@qja.com.au Telephone: TBA ESK CONTACT GROUP Joesph Brischetto esk@qja.com.au Telephone: 0417 198 053 FOREST LAKE CONTACT GROUP Reg Connelly forestlake@qja.com.au Telephone: 0403 167 121
GLADSTONE BRANCH Ruth Waite gladstone@qja.com.au Telephone: 0438 741 318
LOGAN BRANCH Christine Gore logan@qja.com.au Telephone: 0419 029 467
GOLD COAST BRANCH Joan Kennedy goldcoast@qja.com.au Telephone: 0477 510 517
MACKAY BRANCH Maria Valena mackay@qja.com.au Telephone: 0422 636 374
GREATER SPRINGFIELD BRANCH Leanne Kendall greaterspringfield@qja.com.au Telephone: 0417 706 549
MAREEBA CONTACT GROUP Ann Vains mareeba@qja.com.au Telephone: 0419 719 616
GYMPIE BRANCH Tom Bushell gympie@qja.com.au Telephone: 0402 132 679
MAROOCHYDORE BRANCH Lee-Anne Bye maroochydore@qja.com.au Telephone: 0414 899 379
HERVEY BAY BRANCH Jo Burnham herveybay@qja.com.au Telephone: 0400 470 936
MARYBOROUGH BRANCH Andrew Baker maryborough@qja.com.au Telephone: 0422 730 890
HORNIBROOK BRANCH Yoko Bell Hornibrook@qja.com.au Telephone:0401 778 640
NOOSA BRANCH Margaret Lewins noosa@qja.com.au Telephone: (07) 3150 0195
HOWARD CONTACT GROUP TBA howard@qja.com.au Telephone: TBA
PINE RIVERS BRANCH Kyra Griffiths pinerivers@qja.com.au Telephone: 0499 199 223
IPSWICH BRANCH Jonathon Janetzki ipswich@qja.com.au Telephone:0419 663 212 KILCOY CONTACT GROUP Kay Jackson kilcoy@qja.com.au Telephone: 07 5424 2461
REDLAND CITY BRANCH Don Charles redlandcity@qja.com.au Telephone: 0447 448 003 ROCKHAMPTON BRANCH Lawrence Fox rockhampton@qja.com.au Telephone: 0448 439 999
LOCKYER BRANCH Sharon Munro lockyer@qja.com.au Telephone: 0499 944 376
ROMA CONTACT GROUP Brian O’Rourke roma@qja.com.au Telephone: 0437 557 768
ROSEDALE CONTACT GROUP Jonathan Brown rosedale@qja.com.auTelephone: 0408 068 169 ROSEWOOD CONTACT GROUP Alan Broughton rosewood@qja.com.au Telephone: 0404 061 918 SOUTH BURNETT BRANCH Ruth Rimes southburnett@qja.com.au Telephone: 0457 681 159 TIN CAN BAY CONTACT GROUP TBA tincanbay@qja.com.au Telephone: TBA TOOWOOMBA BRANCH Jeni Rengers toowoomba@qja.com.au Telephone: 0418 771 786 TOWNSVILLE BRANCH Tracey Cooper townsville@qja.com.au Telephone: 0423 695 855 WESTERN SUBURBS BRANCH Sasha Raj westernsubs@qja.com.au Telephone: 0417 788 651 WYNNUM MANLY BRANCH Amanda Hilhorst wynnummanly@qja.com.au Telephone:0423 028 160
Branches conduct regular meetings (at least five per year), conduct training, operate signing facilities, have defined revenue streams and a formalised structure. Contact groups meet on an “as required basis” and generally exist to operate signing facilities and to deal with other local issues. For details of what is happening in your local area, including professional development opportunities, please feel free to phone any of the numbers above and your local contact will be happy to assist.
INTERSTATE CONTACT INFORMATION NSW
NT
TAS
Lismore Paul Beckey lismore@qja.com.au 0428 560 467
SA
Hobart Barrie Bell hobart@qja.com.au 0419 395 796
Southern Riverina Elizabeth Adam south.riverina@qja.com.au 0427 617 589
Jabiru Karen Beare nt@qja.com.au 0417 891 226 Adelaide Noel J. Lindsay adelaide@qja.com.au 0428 842 024
Sydney (Inner West) Jim Elmore sydney.1@qja.com.au 0408 870 721 Wollongong Peter Pioro wollongong@qja.com.au 0419 638 121
Adelaide Hills Fred Braun adelaide.hls@qja.com.au (08) 8389 9462 Victor Harbor Timothy Barclay victor.harbor@qja.com.au 0403 134 290
Deloraine Annette Powell deloraine@qja.com.au 0427 158 648
Melbourne (Glen Waverley) Simon Bullimore melbourne.2@qja.com.au 0419 756 780
VIC
Bendigo Richard Lancaster bendigo@qja.com.au 0407 345 472 Melbourne (Langwarrin) Robert Bolch melbourne.1@qja.com.au 0412 155 634
INTERNATIONAL CONTACT INFORMATION Hong Kong Luca Ferrerio hong.kong@qja.com.au 16
New Zealand Brandan Hooper nz@qja.com.au
Serving Queensland’s Honorary Justices since 1918
NOTICE OF ANNUAL GENERAL MEETING
The 2020MEETING Annual General Meeting of the Queensland Justices F ANNUAL GENERAL Association will be held at 12 noon on Saturday 7 th November 2020. neral Meeting of the Queensland Justices th This meeting may be attended: at 12 noon(a) oninSaturday 7 November 2020. person at the QJA Office - 8A/108 Wilkie Street, Yeerongpilly* (limited meeting may be attended: numbers apply); or
Office - 8A/108 Wilkie Street, (limited (no number limitation) (b)Yeerongpilly* via videoconference* numbers apply); or attend (either limitation) method), you must complete and return the notification at the bottom of this notice oconference* To (no number The business to be transacted at the meeting is as follows:
st complete and return the notification at the bottom of this notice
1. follows: Members present, proxies received and apologies: he meeting is as
2. Minutes of the 2019 annual General Meeting and business arising from the minutes: ceived and apologies:Motion 1: That the minutes of the 2019 Annual General Meeting of the Queensland Justices Association, held on Saturday 26 October 2019 at the University of the Sunshine Coast be confirmed as a correct record.
General Meeting and business arising from the minutes: 3. of President’s 2019-20held on Saturday 26 Annual General Meeting the Queensland Report Justices Association,
nshine Coast be confirmed Motion as a correct record. 2: That the Presidents Report be received. received.
received.
0
4.
Directors’ Report 2019-20
5.
Financial Statements 2019-20
6.
General Business
7.
Close
Motion 3: That the Directors’ Report be received. Motion 4: That the Audited Financial Statements for the year ended 30 June 2020, as set out in the Annual Report, be adopted.
atements for the year ended 30 June 2020, as set out in the Annual Report, be adopted.
As required by section 250S of the Corporations Act 2001, the chair of the AGM must allow a reasonable opportunity for the members to ask questions about or make comments on the management of the company. Motions cannot be raised from the floor, any Member motions must be submitted to the Registrar in writing orporations Act 2001,Friday the chair of the2020 AGMalong mustwith allow a reasonable before 9 October detailed submissions and explanations. estions about or make comments on the management of the company. or, any Member to the Registrar writing Asmotions per Rulemust 42 of be thesubmitted QJA Constitution, members in who cannot attend the meeting have the right to vote by proxy on th detailed submissions and explanations. all motions except appointment of directors to the board (directors are elected by ballot only). Valid proxies must be
completed on the prescribed Proxy form distributed in the Journal, available on the QJA website and from State members who cannot attendrequest. the meeting haveForm the right to vote by on Office upon A Proxy is printed onproxy the reverse side of this notice. As per Rule 48 of the rs to the boardConstitution, (directors areproxies electedmust by ballot only). Valid proxies be not less than 48 hours prior to the meeting i.e. by 12 be delivered to QJA Statemust Office distributed in the Journal, available on the QJA website and from State 2020. noon, Thursday 5th November rinted on the reverse side of this notice. As per Rule 48 of the QJA State Office not less than 48have hours priorpublished to the meeting 12 NOTE: All reports been in the i.e. QJAbyJournal and on the QJA Website. Copies of reports are also available in hard copy by contacting the QJA State Office.
n the QJA Journal and on the QJA Website. Copies of reports are also QJA State Office. Notification of intention
ification of intention to attend
to attend
I would like to attend at the QJA office
I will attend via videoconference ould like to attend at Name____________________________________________ the QJA office QJA Member Number _____________ I will attend via videoconference Return to QJA Office (admin@qja.com.au or PO Box 8419 Woolloongabba QLD 4102) by 30 October 2020
______________________ QJA Member Number _____________
m.au or PO Box 8419 Woolloongabba QLD 4102) by 30 October 2020
Queensland Justices Association PROXY FORM Queensland Justices Association
ANNUAL GENERAL MEETING 7th November 2020
PROXY FORM
I (please print) _________________________________________________________________________________________________
ANNUAL GENERAL MEETING 7th November 2020
Of (Address) _________________________________________________________________________________________________________ I (please print) _________________________________________________________________________________________________ QJA Member Number ____________________ being a financial member of the Queensland Justices Association, hereby appoint: Of (Address) _________________________________________________________________________________________________________
1
☐
The Number Chairman____________________ of the Meeting (please being tick) a financial ORmember Print here the name of the person you appoint as appoint: your proxy QJA Member of the Queensland Justices Association, hereby
1
The Chairman of the Meeting (please tick)
☐
OR
_______________________________________________ Print here the name of the person you appoint as your proxy NOTE; A proxy must be a financial member of the QJA.
The person so named (or if no person is named, the Chairman of the Meeting) is appointed as my proxy to attend and vote on _______________________________________________ my behalf at the 2020 Annual General Meeting of the Queensland Justices Association and at any adjournment thereof. NOTE; A proxy must be a financial member of the QJA.
2 2
The person so named (or if no person is named, the Chairman of the Meeting) is appointed as my proxy to attend and vote on my behalf at the 2020 Annual General Meeting of the Queensland Justices Association and at any adjournment thereof. If you wish to direct your proxy how to vote please complete the following: 1: That the your minutes the to 2019 General Meeting of the Queensland Justices Association, held IfMotion you wish to direct proxyofhow voteAnnual please complete the following: on Saturday 26 October 2028 at the University of the Sunshine Coast be confirmed as a correct record. Motion 1: That the minutes of the 2019 Annual General Meeting of the Queensland Justices Association, held on Saturday 26 October the University of the Sunshine Coast be confirmed as a correct For: ☐ Against: ☐ 20199A atbstain: ☐ record. Motion 2: That the President’s Report be received.
For:☐ For:☐
Against:☐ Against:☐
Abstain:☐ Abstain:☐
For:☐ For:☐
Against:☐ Against:☐
Abstain:☐ Abstain:☐
For:☐
Against:☐
Abstain:☐
Motion 2: That the President’s Report be received. Motion 3: That the Directors’ Report be received.
Motion 3: That the Directors’ Report be received. Motion 4: That the Audited Financial Statements for the year ended 30 June 2020, as set out in the Annual Report, be adopted. Motion 4: For: That☐ the Audited Financial Against: ☐ Statements Abstain:for ☐the year ended 30 June 2020, as set out in the Annual Report, be adopted.
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*If you mark the abstain box you are directing your proxy not to vote on your behalf on a show of hands or on a poll in relation For:☐ and your Against: ☐not beAbstain: ☐calculating the required majority on a poll. For each motion only mark to that resolution vote will counted in one box. Motions that include more than one selection will be invalid and not counted. If you do not mark any of the boxes, *If youproxy markmay the abstain directing your proxy not to vote on your behalf on a show of hands or on a poll in relation your vote as box he oryou sheare chooses in relation to that motion. to that resolution and your vote will not be counted in calculating the required majority on a poll. For each motion only mark one box. Motions that include more than one selection will be invalid and not counted. If you do not mark any of the boxes, your proxy may vote as he or she chooses in relation to that motion. SIGNATURE OF MEMBER – THIS SECTION MUST BE COMPLETED
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SIGNATURE OF MEMBER – THIS SECTION MUST BE COMPLETED QJA Member
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LODGEMENT QJA Member OF PROXY By hand to: 81/108 Wilkie Street, YEERONGPILLY 4102 By mail to - QJA, PO Box 8419, WOOLLOONGABBA 4102 LODGEMENT OF PROXY Or scan and email to – admin@qja.com.au By hand to: 8a/108 Wilkie Street, YEERONGPILLY 4102 By mail to - QJA, PO Box 8419, WOOLLOONGABBA 4102 Or scan and email to – admin@qja.com.au
To be effective this Proxy Form must be lodged BY NO LATER THAN 12 Noon on Thursday 5th November 2020 To be effective this Proxy Form must be lodged BY NO LATER THAN 12 Noon on Thursday 5th November 2020
QJA ANNUAL REPORT 2019-20
PRESIDENT’S REPORT FOR THE ANNUAL GENERAL MEETING TO BE HELD ON 7 NOVEMBER 2020
Fellow QJA members, The formal Directors’ Report and Financial Statements, contained within the Spring 2020 (September) edition of the QJA Journal (and published on the QJA website), summarise the achievements of the last financial year and address those matters we are required to disclose as a company governed by the Corporations Act 2001. This report contains some additional information about the operation of the business in 2019-20. Corporate Strategy QJA is a membership association for Queensland Justices of the Peace (JPs) and Commissioners for Declarations (CDecs). Of approximately 85,000 registered JPs and CDecs in Queensland, about 5,900 (7%) are current QJA members. The QJA Vision and Mission emphasise the organisation’s strong focus on quality and best practice: Vision: A network of JPs & CDecs who deliver a professional standard of services to their communities Mission: To provide exceptional programs, services and products that enable our members to be highly competent and professional practitioners The related strategies adopted by QJA are: • Membership Enhancement – optimise member recruitment, retention, services and satisfaction • Training and Professional Development – enable QJA members to be best-practice JP practitioners • Member Accreditation – develop and deliver a program that recognises and rewards a demonstrated standard of professional practice by members • Branch Network Development – foster and enhance the role of the Branch Network in delivering the QJA vision and mission to all parts of Queensland • Marketing and Communication – improve community awareness of the QJA brand and the value of QJA membership Each program has a working group of directors with an assigned leader who regularly reports to the Board on initiatives undertaken and progress achieved. At least once (sometimes twice) annually, the company’s Board and executive undertake an intensive strategic planning workshop to review the progress of the business in delivering on its vision and mission and to develop new and innovative strategies to improve business operations going forward. Financial management The annual budget process is a core function of the Board and we have a responsibility to ensure that we deliver a financial result which makes us sustainable in the long term and enables us to improve and expand our services to you, our Members, to the community, and to our Students. We must achieve this outcome by delivering financial results that acknowledge the challenges, provide for the needs and expectations of our Membership and plan for the future. Our budget for the 2019-20209 financial year forecast a modest surplus of some $2,000 and your Board is very pleased to report that the final result was a surplus of some $30,000. In a year where the COVID-19 pandemic significantly impacted business activities during the final five months (March-June), the major contributors to the better-than-budgeted financial outcome were (a) eligibility for the Federal Government’s JobKeeper Subsidy for the months of May and June and (b) cancellation of several planned business travel activities. The budget forecast for the year ahead is again a very moderate surplus. As reported previously, QJA has accumulated a healthy financial reserve and retained funds (net assets) remain at approximately $400,000. Corporate Governance To complement the monthly meetings of the QJA Board of directors, several governance sub-committees have been established to give more detailed consideration and attention to crucial corporate governance aspects of the business. Each of these committees is chaired by a different director, assigned with the responsibility for facilitating the committee business: • Board Governance
Serving Queensland’s Honorary Justices since 1918
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QJA ANNUAL REPORT 2019-20 PRESIDENT’S REPORT • Risk Management • Finance • RTO Compliance These committees meet at least quarterly and regularly report progress to the monthly Board meetings. Project groups Other working groups of directors have also been put in place to oversight various single-purpose or ongoing business projects. These project groups also meet at least quarterly (some meet more frequently) and report progress to the monthly Board meetings: • Member Accreditation Program • Annual State Conference • QJA Journal • QJA Awards • Business Effectiveness Succession Planning The functions of the Board’s various business program work-groups, compliance committees and project workgroups allow all directors to have some detailed involvement across a broad cross-section of the company’s operations and to acquire experience in the responsibilities of group chairmanship. This is a crucial component of succession planning for the Board. Training business In addition to being a membership association business, QJA is also a Registered Training Organisation (RTO). As such, QJA is authorised to offer pre-appointment training courses for JPs and CDecs throughout Queensland and is the largest provider of these courses. Details of the courses conducted in 2019-20 are contained in the Directors’ Report. Surplus funds generated by the training business are added to overall financial reserves for the company. In 201920, the revenue generated by pre-appointment training courses almost matched membership fee revenue for QJA. Because the training business is now such a significant component of the whole company’s operations, there is a separate Board sub-committee (RTO Compliance Committee) dedicated to ensuring its probity and sustainability. In the early part of 2019, the training industry regulator (ASQA) renewed QJA’s licence as an RTO for another seven (7) years. The success of QJA’s training business is due in no small part to the high quality and committed involvement of our contracted trainers and assessors. QJA trainers and assessors are not only QJA members, they are experienced and well-informed JP practitioners. Students within the QJA training program are privileged to be tutored and advised by best-practice proven specialists in this calling. QJA’s trainers and assessors have also been involved in developing the unique training resources used within the company’s pre-appointment training program. In June 2020, QJA introduced a new course-delivery medium – the Blended mode which combines online learning and sessions of structured interaction between trainer and students via video-link. The extent and quality of QJA’s resources is another point of differentiation that sets our training course apart from its competitors. Annually, the QJA trainers and assessors assemble for a conference dedicated to maintaining the currency and quality of the trainers’ competence / qualifications and the course resource materials. Professional Development To complement QJA’s pre-appointment training program resources, the organisation has developed and maintained an extensive range of Branch and Members resources designed specifically to facilitate the continuous professional development of members. These resources were further enhanced in 2019-20. For members, the now-available professional development resources (contained within a secure Member-only portal within the QJA website) include: • Quizzes • Professional development technical courses (known as the Professional series) • Professional development role-play videos
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Serving Queensland’s Honorary Justices since 1918
QJA ANNUAL REPORT 2019-20 PRESIDENT’S REPORT • Professional development soft-skills courses (new this year – Handling difficult clients etc.) For Branches, the resources (contained within a secure Branch-only portal within the QJA website) include: • Frequently asked questions • Forms and Guides • PowerPoint presentations • Activity samples and quizzes • Workshop templates • Videos • Soft-skills professional development courses (Conducting effective meetings etc.) Member communication During 2019-20, the quarterly QJA Journal continued as the dominant vehicle for member communications. More than 80% of QJA members now receive their journal in an electronic format which allows recipients to access (via hyperlinks) enhanced features like video files and external webpage documents. Plans are in place to significantly enhance the appearance and content of the Journal in 2020-21. Periodic electronic newsletters and email campaigns to members are also used to supplement the journal content. Annual Conferences Since the turn of the century, the package of programs and services QJA has offered to its members has included an annual professional development conference at different locations throughout the State. The 2019 conference was held at the University of Sunshine Coast Innovation Centre in October. Once again, the annual conference was an outstanding success attracting more close to 200 very satisfied delegates and partners. Because of ongoing COVID-19 concerns, the 2020 State Conference (scheduled originally to be held at the Gold Coast in November) has been deferred until May 2021 when it is hoped larger social gatherings will be permitted. The conference planning committee continues to meet regularly to put together an innovative and exciting program for delegates to experience when the next conference takes place. Branch Network Arguably the company’s most valuable business asset, the network of 28 Branches and 13 Contact Groups (at locations dotted throughout the length and breadth of the State) provide almost every QJA member, no matter where they reside, with access to a team of knowledgeable local practitioners – each an integral part of the QJA family – to guide, sustain and strengthen the network of honorary justices in regional communities. From a strategic perspective, the Branch Network also gives the QJA brand, vision and values a hands-on penetration into communities and regions right across the State. To support the branch committees in performing this crucial role, the QJA Board has assigned each board member the role as Patron for a specific cluster of branches and contact groups. In this role, the patron is charged with the responsibility of interfacing regularly with regional committees and attending branch / group meetings and functions. The regional Branch Leadership Forum program, scheduled to be held in April-May 2020, was deferred until the second half of 2020 when COVID-19 restrictions were first introduced. Because of ongoing restrictions on social gatherings, a series of video-conference forums will now be held in September-October 2020 in lieu of physical gatherings. Feedback from participants in previous Branch Forum events confirmed the value of this program in building constructive and rewarding relationships between individual branch committees and head office / the board / neighbouring branch committees. The program which will be continued and enhanced into the future. Innovative merchandise To support our members in performing as JP practitioners, QJA continues to develop and maintain a comprehensive range of innovative branded products. While self-inking, personalised stamps are the most popular merchandise items purchased by members, the QJA eLogbook (introduced in July 2019) has set its own records for popularity. Developed and maintained by immediate past QJA President, Keith Revell, and available to all QJA members free of charge, the QJA eLogbook has been embraced by 15% of our membership (more than 900 registered users). In just over 12 months, the QJA eLogbook has been used to record transactions with more than 26,000 clients and the processing of nearly 82,000 documents. With functionality and resources to guide and support users in undertaking and recording all JP duties, the eLogbook has become an indispensable tool for the modern-day JP/ CDec.
Serving Queensland’s Honorary Justices since 1918
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QJA ANNUAL REPORT 2019-20 PRESIDENT’S REPORT Awards To recognise and reward significant achievements, QJA has established a range of awards as detailed hereunder: • Honorary Life Membership (to recognise exemplary service to the company) • QJA Member of the Year • QJA Branch of the Year • QJA Community Engagement initiative of the Year • QJA Emerging Leader • QJA membership milestone awards (to recognise the attainment of significant membership periods) Award recipients for each of the first five (5) categories will be announced and presented at the Gala Dinner following the next State Conference (May 2021). Membership milestone awards are distributed periodically throughout the year. External Relationships To effectively operate both the membership association and the training components of the business, it is crucial for QJA to have positive and constructive working relationships with relevant external agencies. In 2019-20, constructive interactions were conducted with the following agencies / individuals: • The Chief Justice of Queensland (also QJA patron) • The State Attorney-General and Shadow Attorney-General • The Registrar and Manager of the Justice of the Peace Branch, Department of Justice • The Australasian Council of Justices’ Associations State Office Since 2002, the company’s head office had been located at 751 Stanley Street, Woolloongabba. On 9 September 2020 the office was relocated to 8A/108 Wilke Street, Yeerongpilly. All the office work for the business (both the member association and training organisation parts) is undertaken by the four full-time employees led by Business Manager and Registrar, Wendy La Macchia. During the initial COVID-19 enforced lock-down of business activities, the office adopted a rotational workplace model where one officer was present in the office each day while the others worked from home. As the government restrictions have eased, the balance between office and home work has been modified accordingly. A project to enhance the office systems and procedures (to streamline the services provided to members, Branches and students) continues to be implemented. Other than this ongoing development, there were no significant changes in 2019-20. Summary Notwithstanding the upheaval imposed by the COVID-19 pandemic, the organisation remains in a strong financial position. In addition to the $400,000 of financial reserves reported in this year’s audited financial statements, we estimate a further $74,000 is held within the retained funds of the QJA Branches across the State. Although there was a small decline in membership numbers, overall membership remains in the vicinity of 6,000. The objective of QJA continues to be to support and facilitate the aspirations of these members to be the most accomplished Justice of the Peace or Commissioner for Declarations they can be. During the year, the organisation’s programs, products and services continued to be enhanced in line with this goal. For what has been achieved in 2019-20, thanks and credit goes to the hardworking State Office staff and the QJA directors (who have given so generously of their time and energy, without remuneration, for the privilege of being involved in the governance of this historic association).
John Carpendale President and Chairman of the Board Queensland Justices Association
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Serving Queensland’s Honorary Justices since 1918
QLD JUSTICES ASSOCIATION ABN: 41 009 666 559
QJA ANNUAL REPORT 2019-20
DIRECTORS’ REPORT DIRECTORS’ for the Year EndedREPORT 30 June 2020
for the Year Ended 30 June 2020
Your directors present this report together with the financial statements of the company for the financial year ended 30 June 2020.
Directors The names of the directors in office at any time during or since the end of the year are: John Carpendale JP(Qual)
Keith Revell JP(Qual)
President and Chairman of the Board Vice President Board Member Board Member Vice President Board Member
Until 25 October 2019 From 26 October 2019 Until 25 October 2019 From 26 October 2029 Until 25 October 2019
Carmelo Pasquale (JP(Qual)
Board Member
Until 25 October 2019
Garth Stephens JP(Qual)
Board Member
Chris Lancaster JP(Qual)
Board Member
Joan Kennedy JP(Qual)
Board Member
Bronwyn McEntee JP(Qual)
Board Member
Until 25 October 2019
Glenyce Hull JP(Qual)
Until 25 October 2019
Andrea Reynolds JP(Qual)
Board Member Board Member
Brooke Batley JP(Qual)
Board Member
From 26 October 2019
Nathan Milne JP(Qual)
Board Member
From 26 October 2019
Jennifer Sanders JP(Qual)
Board Member
Julie Arthur JP(Qual)
Board Member
Graeme Moorhouse JP(Qual) Bruce Birtwell JP(Qual)
From 26 October 2019
From 26 October 2019 Until 20 February 2020 From 16 March 2020
Directors have been in office since the start of the financial year to the date of this report unless otherwise stated.
Company Secretary The following person held the position of company secretary at the end of the financial year: Wendy La Macchia Wendy has worked for Queensland Justices Association performing the functions of Business Manager, Registrar and Company Secretary since 28th July 2014.
Principal Activities Queensland Justices Association (QJA) is the peak industry body that represents Justices of the Peace and Commissioners for Declarations throughout Queensland, Australia. It is the largest organisation supporting Honorary Justices in Australia, a major representative body in its field and is a Queensland representative on the Australasian Council of Justices’ Associations. Principal activities include providing members with a resource-rich member-only website, regular electronic newsletters, priority bulletins, a quarterly QJA Journal, an electronic logbook system and professional development workshops to enhance the skills and professionalism of our members. In addition, as a Registered Training Organisation (RTO), QJA is licenced to deliver the accredited courses required for appointment as a Justice of the Peace (Qualified) and Commissioner for Declarations. With a membership base of about 6,000, QJA also provides training, information and resources to its members through a network of 24 Branches and 14 Contact Groups.
Operating Results The company’s operating surplus for the financial year amounted to $31,197.
Serving Queensland’s Honorary Justices since 1918
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QJA ANNUAL REPORT 2019-20 DIRECTORS’ REPORT
Review of Operations In the opinion of directors, the company's operations during the year performed as expected. A review of the company’s operations during the financial year, and the results of those operations, is as follows: Membership QJA oversees the operation of a network of 24 branches and 14 contact groups as at 30 June 2020. These branches and contact groups provide ongoing support for JPs to manage their needs on a local basis. The total membership number as at 30 June 2020 was 5,913, the composition being:
BY JP CATEGORY 4000 3000
3778
2000 1000 0
JP (Qual)
991
117
7
1
894
125
C.dec
JP C.dec)
JP (Mag Ct)
JP Solicitor
Student
Unknown
BY MEMBERSHIP TYPE 6000 5000
5165
4000 3000 2000 1000 0
Regular
19
178
74
6
Corporate
Joint
Life Subs
Hon Life
471 Associate
In comparison, the total membership number at 30 June 2019 was 5,984. As the traditional QJA membership base ages year by year, membership numbers are slowly declining. Attracting and retaining the younger cohort of prospective members continues to be a major challenge and focus for the QJA board of directors. QJA supports the “JPs in the Community” program managed by the Department of Justice and AttorneyGeneral, JP Branch. QJA Branches have been involved in establishing and coordinating a number of signing facilities in local shopping centres, libraries, community organisations, and courthouses throughout the State. The public signing facility at QJA State Office continues to be well attended with a regular, several days per week, volunteer roster in place. The provision of QJA-branded Merchandise continues to be an integral part of the business as new Members and Students acquire the essential tools of trade and new products are added to the range. Onsite sale of merchandise at regional workshops, conferences and branch meetings is well received. Professional Development During the year, regular updates and improvements were made to the main public QJA website. Updates have also been applied to the members’ site with the release of the revised Professional Series online refresher courses – available at no charge for QJA members. To supplement the existing (and extensive) portfolio of QJA training and professional development (PD) resources, a range of online soft-skills PD courses has been added to the member-only area of the website. The quarterly QJA Journal (issued to all members in either hard-copy or electronic format) continues to include content designed to satisfy the professional development needs of members. Periodic electronic newsletters are used to supplement the Journal. The 2019 QJA State Conference (together with an associated welcome function and conference dinner) was held at the Sunshine Coast on 25th–26th October and it proved to be a very successful and well-regarded event, attracting close to 200 delegates and partners. 6
Serving Queensland’s Honorary Justices since 1918
QJA ANNUAL REPORT 2019-20 DIRECTORS’ REPORT Prior to the advent of the COVID-19 pandemic in early 2020, many Branches conducted Professional Development workshops and meetings for the members in their areas. However, from March 2020, the pandemic’s social gathering restrictions stymied the usual level of face-to-face PD activity by branches. It is pleasing to note that some branches have embraced video-conference technology in order to remain engaged with their members and to continue to deliver professional development content while face-to-face activities have been curtailed. Training In addition to being a membership association, QJA is a Registered Training Organisation (RTO), the national regulator of RTOs being the Australian Skills Quality Authority (ASQA). Under the provisions of the Justices of the Peace and Commissioners for Declarations Act 1991, persons aspiring to hold office as a Justice of the Peace or Commissioner for Declarations are required to successfully complete a course of study (if such a course is approved by the Minister for Justice). At 30 June 2020, the approved courses were Course in Community Justice Services (a) 10793NAT – (Commissioner for Declarations) and (b) 10794NAT (Justice of the Peace [Qualified]) both of which QJA is accredited to deliver. Several other RTOs are also licenced to deliver this course. During 2019-2020, pre-appointment training for new JPs and CDecs continued to be a core component of QJA business with 720 students enrolled. The categories were:
500
STUDENTS - PRE-APPOINTMENT TRAINING
400
402
300 200 100 0
176 JP (Qual) classroom
JP (Qual) online
29
113
0
C.dec classroom
C.dec online
JP upgrade
52 of the students attended courses at their workplace. Surplus funds generated by the training business are added to overall financial reserves for the company. Until ceasing to be a QJA Director in October 2019, the Immediate Past President (Keith Revell) held the role of Chief Executive of the RTO. Since that time, the QJA Registrar and Business Manager (Wendy La Macchia) has held the title of Chief Executive of the RTO part of the business.
Significant Changes in State of Affairs No significant changes in the company’s state of affairs occurred during the financial year.
Post Balance Date Events No matters or circumstances have arisen in the interval between the end of the financial year and the date of this report which has significantly affected, or may significantly affect, the operations of the company, the results of those operations, or the state of affairs of the company in subsequent financial years.
Likely Developments and Future Results The estimated value of QJA funds held in trust by QJA Branches has been disclosed in note 1(m) to the 2019-20 financial statements. Directors consider that this disclosure is warranted on the basis that these funds are an integral part of the company assets for which the Board is responsible and about which the membership is entitled to be aware. In future years, consistent with our fiduciary responsibility, action will be taken to incorporate more detail of the Branches’ assets and financial transactions into the overall company’s financial statements reported to members.
Serving Queensland’s Honorary Justices since 1918
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QJA ANNUAL REPORT 2019-20 DIRECTORS’ REPORT
Environmental Issues The company’s operations are not regulated by any significant environmental regulation under a law of the Commonwealth or of a state or territory.
Share Options No options over issued shares or interests in the company were granted during or since the end of the financial year and there were no options outstanding at the date of this report.
Meetings of Directors During the financial year, 11 meetings of directors were held. Attendances by each director were: Directors
Number eligible to attend
Number attended
John Carpendale JP(Qual)
11
10
Graeme Moorhouse JP(Qual)
11
10
Bruce Birtwell JP(Qual)
11
11
Keith Revell JP(Qual)
3
2
Carmelo Pasquale JP(Qual)
3
3
Garth Stephens JP(Qual)
11
9
Bronwyn McEntee JP(Qual)
3
3
Chris Lancaster JP(Qual)
11
8
Glenyce Hull JP(Qual)
3
2
Joan Kennedy JP(Qual)
11
10
Andrea Reynolds JP(Qual)
8
7
Brooke Batley JP(Qual)
8
8
Nathan Milne JP(Qual)
8
7
Jennifer Sanders JP(Qual)
3
1
4
3
Julie Arthur JP(Qual)
Indemnification and Insurance of Directors and Officers To safeguard its office bearers, QJA provides Directors and Officers insurance. In addition, QJA has made available a Deed of Indemnity and Access for each of the Directors and the Company Secretary. No indemnities have been given nor insurance premiums paid during or since the end of the financial year for any person who is or has been a Director or Officer of the company, that are prohibited by the Corporations Act 2001.
Proceedings on Behalf of the Company No application has been made and no proceedings have been brought or intervened in, on behalf of the company under section 237 of the Corporations Act 2001.
Auditor’s Independence Declaration The Directors received the independence declaration from QJA’s auditor. The independence declaration forms part of the Directors’ Report for the year ended 30 June 2020 and is located on the page following the Directors’ Report. Signed in accordance with a resolution of the Directors. Dated this 31th August, 2020
John Carpendale
President and Chairman of the Board
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Serving Queensland’s Honorary Justices since 1918
Bruce Birtwell
Director and Chairman of the Finance Committee
QJA ANNUAL REPORT 2019-20
AUDITOR’S INDEPENDENCE DECLARATION UNDER S 307C OF THE CORPORATIONS ACT 2001 TO THE DIRECTORS OF QUEENSLAND JUSTICES ASSOCIATION ABN 41 009 666 559 In accordance with section 307C of the Corporations Act 2001, I am pleased to provide the following declaration of independence to the directors of Queensland Justices Association As the lead audit partner for the audit of the financial report of Queensland Justices Association for the year ended 30 June 2020, I declare that, to the best of my knowledge and belief, there have been no contraventions of: i.
the auditor independence requirements of the Corporations Act 2001 in relation to the audit; and
ii.
any applicable code of professional conduct in relation to the audit.
AH Jackson & Co
Elias Manicaros Fortitude Valley, QLD 31 August 2020
Serving Queensland’s Honorary Justices since 1918
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QJA ANNUAL REPORT 2019-20
INCOME STATEMENT for the year ended 30th June 2020 Note 2020 2 624,152
2019 666,209
13,958 182,022 61,714 257,694 366,458
57,930 218,081 66,865 342,876 323,333
118,606 131,966 84,689 335,261 31,197
116,827 114,487 95,469 326,783 (3,450)
Revenue less Cost of Revenue Events Training Merchandise Total Gross Profit less Expenses Overhead Expenses Employment Expenses Operating Expenses Total Profit Attributed to Members of the Entity
3
CASH FLOW STATEMENT FOR THE YEAR ENDED 30 JUNE 2020 Note 2020 CASH FLOW FROM OPERATING ACTIVITIES Receipts from Customers 613,163 Payments to suppliers and employees (594,907) Net cash used in/generated from operating activities 11B 18,256
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2019 696,531 (636,227) 60,304
CASH FLOW FROM INVESTING ACTIVITIES Payment for property, plant & equipment Proceeds of disposal of plant & equipment Net cash used in investing activities
(11,194) 0 (11,194)
(5,521) 0 (5,521)
Net increase (decrease) in cash held Cash at the beginning of the year Cash at the end of the year
7,062 574,698 581,760
54,783 519,915 574,698
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QJA ANNUAL REPORT 2019-20
BALANCE SHEET AS AT 30 JUNE 2020 Note
2020
2019
ASSETS CURRENT ASSETS Cash and Other Equivalents Trade and Other Receivables Prepayments Inventories TOTAL CURRENT ASSETS
11 4 5
581,760 23,407 5,853 34,839 645,859
574,698 3,352 3,863 28,696 610,609
NON-CURRENT ASSETS Property, Plant & Equipment TOTAL NON-CURRENT ASSETS
6
16,336 16,336
13,678 13,678
662,195
624,287
208,152 20,168 228,320
202,964 27,307 230,271
8,662 8,662
0
236,982 425,213
230,271 394,016
TOTAL ASSETS CURRENT LIABILITIES Trade and Other Payables Employee Entitlements TOTAL CURRENT LIABILITIES
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NON-CURRENT LIABILITIES Employee Entitlements TOTAL NON-CURRENT LIABILITIES TOTAL LIABILTIES NET ASSETS
STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDED 30 JUNE 2020 2019 2019 Retained Profits $
Retained Profits $
2018 Retained Profits $
Balance at 1 July Profit attributable to the entity
394,016
397,466
359,249
31,197
(3,450)
38,217
Balance at 30 June
425,213
394,016
397,466
Serving Queensland’s Honorary Justices since 1918
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QJA ANNUAL REPORT 2019-20 NOTE 1: STATEMENT OF SIGNIFICANT ACCOUNTING POLICIES
The financial report covers the economic entity of Queensland Justices Association. Queensland Justices Association is a company limited by guarantee. The directors have prepared the financial statements on the basis that the company is a non-reporting entity because there are no users dependent on general purpose financial reports. The preparation of general purpose financial report would require the company to include the operations of Branches (see Note 1 (m). The Constitution of the company provides for the formation of branches that operate autonomously but do not constitute separate legal entities. The financial performance and position of these branches have not been incorporated into this financial report, except to the extent they engage in transactions with the company. The directors of the company are working towards integrating the branches into the company’s financial report. This financial report is therefore a special purpose financial report that has been prepared in order to meet the requirements of the Corporations Act 2001. The financial statements have been prepared in accordance with the Corporations Act 2001, the recognition and measurement requirements specified by all Australian Accounting Standards and Interpretations, and the disclosure requirements of Accounting Standards AASB 101 Presentation of Financial Statements, AASB 107 Statement of Cash Flows, AASB 108 Accounting Policies, Changes in Accounting Estimates and Errors, AASB 1048, Interpretation of Standards, and AASB 1054 Australian Additional Disclosures. The financial report has been prepared in accordance with the significant accounting policies disclosed below, which the directors have determined are appropriate to meet the needs of members. Such accounting policies are consistent with the measurement and recognition requirements of all material and applicable Australian Accounting Standards as set out in the accounting policies note below. All accounting policies are consistent with the previous period unless stated otherwise. The financial statements have been prepared on an accruals basis and are based on historical costs unless otherwise stated in the notes. The accounting policies that have been adopted in the preparation of this report are as follows: Accounting Policies a) Revenue Revenue from the sale of goods is recognised upon the delivery of goods to customers. Grant revenue is recognised in the income statement when the entity obtains control of the grant and it is probable that the economic benefits gained from the grant will flow to the entity and the amount of the grant can be measured reliably. If conditions are attached to the grant which must be satisfied before it is eligible to receive the contribution, the recognition of the grant as revenue will be deferred until those conditions are satisfied. When grant revenue is received whereby the entity incurs an obligation to deliver economic value directly back to the contributor, this is considered a reciprocal transaction and the grant revenue is recognised in the balance sheet as a liability until the service has been delivered to the contributor, otherwise the grant is recognised as income on receipt. Donations and bequests are recognised as revenue when received. Interest revenue is recognised using the effective interest rate method, which for floating rate financial assets is the rate inherent in the instrument.
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Serving Queensland’s Honorary Justices since 1918
QJA ANNUAL REPORT 2019-20 Revenue from the rendering of a service is recognised upon the delivery of the service to the customers. Members of the Association are Justices of Peace and Commissioners for Declarations who pay an annual subscription fee. Subscription fees paid in advance at year end are treated as current liabilities. All revenue is stated net of the amount of goods and services tax (GST). b) Inventories Inventories are measured at the lower of cost and net realisable value. Inventories acquired at no cost, or for nominal consideration are valued at the current replacement cost as at the date of acquisition. c) Plant and Equipment Plant and equipment are measured on the cost basis less depreciation and impairment losses. The carrying amount of plant and equipment is reviewed annually by directors to ensure it is not more than the recoverable amount from these assets. The recoverable amount is assessed based on the expected net cash flows that will be received from the assets employment and subsequent disposal. The expected net cash flows have been discounted to their present values in determining recoverable amounts. Plant and equipment that have been contributed at no cost or for nominal cost are valued and recognised at the fair value of the asset at the date it is acquired. d) Depreciation The depreciable amounts of all fixed assets are depreciated on a diminishing balance basis over the asset’s useful life to the entity. It is estimated that the useful life of all assets are five years. The assets’ residual values and useful lives are reviewed, and adjusted if appropriate, at each balance sheet date. An asset’s carrying amount is written down immediately to its recoverable amount if the asset’s carrying amount is greater than its estimated recoverable amount. Assets are not depreciated until they are ready for use. Assets with a cost or written down value below $300 are fully depreciated. e) Leases The determination of whether an arrangement is or contains a lease is based on the substance of the arrangement. This requires an assessment of whether the fulfilment of the arrangement is dependent on the use of a specific asset or assets and the arrangement conveys a right to use the asset. Leases where the lessor retains substantially all the risks and benefits of ownership are classified as operating leases. Finance leases, which transfer to the Entity substantially all the risks and benefits incidental to ownership of the leased item, are capitalised at the inception of the lease at the fair value of the leased property or, if lower, at the present value of the minimum lease payments. Lease payments are apportioned between the finance charges and reduction of the lease liability so as to achieve a constant rate of interest on the remaining balance of the liability. Finance charges are recognised as an expense in profit or loss. Capitalised leased assets are depreciated over the shorter of the estimated useful life of the asset and the lease term if there is no reasonable certainty that the Entity will obtain ownership by the end of the lease term. Operating lease payments are recognised as an expense in the Statement of profit or loss on a straight-line basis over the lease term. Lease incentives are recognised in the Statement of profit or loss as an integral part of the total lease expense. The lease in respect to the company’s current premises terminates on 9th October 2020 and therefore has a remaining term of less than 12 months. Under AASB 16 leases, the lease is categorised as a short term lease and therefore the company is not required to recognise lease liabilities and right of use lease assets.
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QJA ANNUAL REPORT 2019-20 f)
Financial assets and financial liabilities
Initial recognition and measurement Financial assets and financial liabilities are recognised when the entity becomes a party to the contract. Classification and subsequent measurement Financial assets and financial liabilities are measured at amortised cost (using the effective interest rate method). Amortised cost is calculated as: i. ii. iii. iv.
the amount at which the financial asset or financial liability is measured at initial recognition; less principal repayments; plus, or minus the cumulative amortisation of the difference, if any, between the amount initially recognised and the maturity amount calculated using the effective interest method; and less any reduction for impairment.
The effective interest method is used to allocate interest income or interest expense over the relevant period and is equivalent to the rate that exactly discounts estimated future cash payments or receipts (including fees, transaction costs and other premiums or discounts) through the expected life (or when this cannot be reliably predicted, the contractual term) of the financial asset or financial liability to their net carrying amounts. Revisions to expected future net cash flows will necessitate an adjustment to the carrying value with a consequential recognition of an income or expense in profit or loss. Loans and receivables Receivables are recognised at amortised cost, less any provision for impairment. Financial liabilities Financial liabilities are subsequently measured at amortised cost. All current financial assets and financial liabilities, except for employee benefits (see note i), are measured at cost. Impairment At each reporting date, the entity assesses whether there is objective evidence that a financial asset or financial liability has been impaired. Impairment losses are recognised in the Income Statement. g) Derecognition Gains and losses on disposals are determined by comparing proceeds with the carrying amount. These gains or losses are included in the income statement. Financial assets are derecognised where the contractual rights to receipt of cash flows expires or the asset is transferred to another party whereby the entity no longer has any significant continuing involvement in the risks and benefits associated with the asset. Financial liabilities are derecognised where the related obligations are discharged, cancelled or expired. The difference between the carrying value of the financial liability, which is extinguished or transferred to another party and the fair value of consideration paid, including the transfer of non-cash assets or liabilities assumed, is recognised in profit or loss. h) Impairment of Assets At each reporting date, the entity reviews the carrying values of its tangible and intangible assets to determine whether there is any indication that those assets have been impaired. If such an indication exists, the recoverable amount of the asset, being the higher of the asset’s fair value less costs to sell and value in use, is compared to the asset’s carrying value. Any excess of the asset’s carrying value over its recoverable amount is expensed to the Income Statement. 14
Serving Queensland’s Honorary Justices since 1918
QJA ANNUAL REPORT 2019-20 i)
Employee Benefits
Provision is made for the entity’s liability for employee benefits arising from services rendered by employees to Balance Sheet date. Employee benefits expected to be settled within one year together with benefits arising from wages, salaries and annual leave which may be settled after one year, have been measured at the amounts expected to be paid when the liability is settled plus related on costs. Other employee benefits payable later than one year have been measured at the net present value. Contributions are made by the entity to an employee superannuation fund and are charged as expenses when incurred. j)
Cash and Cash Equivalents
Cash and cash equivalents include cash on hand, deposits held at-call with banks, other short-term highly liquid investments with original maturities of three months or less, and bank overdrafts. k) Goods and Services Tax (GST) Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office. In these circumstances, the GST is recognised as part of the cost of acquisition of the asset or as part of an item of expense. Receivables and payables in the Balance Sheet are shown inclusive of GST. The company follows the cash system of accounting for lodgement of BAS since GST receivable on Future subscriptions should be paid when collected and not when due. Cash flows are presented in the Cash Flow Statement on a gross basis, except for the GST component of investing and financing activities, which are disclosed as operating cash flows. l)
Income Tax
No provision for income tax has been raised, as the entity is exempt from income tax under Div. 50 of the Income Tax Assessment Act 1997. m) Branches of QJA The Constitution of the entity provides for the existence of branches, which have been established throughout Queensland and operate in accordance with By-Laws established by the entity. These branches are not separate legal entities and are considered to be part of the Queensland Justices Association. Branches exist to provide representation to members within a specified area. Branches appoint their own office bearers, conduct their own limited operations with relative autonomy and hold no assets except to maintain any surplus funds in a specified bank account, which is not currently under the control of the entity. Branches are required to report their activities to the entity annually in accordance with the By-Laws. Historically, the reporting of branches has not been included in the income statement of the entity nor has their combined cash balances at year end been included in the balance sheet. Due to their increased operations and accumulation of cash held, the entity has resolved to consolidate the operations of branches into financial report of the entity. Until such time as systems and processes are implemented for this to occur for disclosure purposes, the total value of cash at bank held by the 28 branches as at 30 June 2020 that has not been included in the entity’s balance sheet is approximately $74,441 n) Comparatives The entity has reclassified the reporting of employment expenses in the income statement to distinguish between direct and indirect employment expenses. In prior years, all employment expenses were reported as one amount in the income statement. Direct employment expenses comprise employment expenses directly attributed to the assembly of inventory items and are reported as part of the cost of events, training and merchandise, respectively. Indirect employment expenses relate to all other employment expenses. The reclassification is intended to provide members with more reliable and relevant information concerning the employment costs and cost of goods sold. Serving Queensland’s Honorary Justices since 1918 15
QJA ANNUAL REPORT 2019-20
In order to maintain comparability with the prior year operating results, affected items in the income statement have been reclassified and restated. This reclassification does not result from a change in an accounting policy or a correction of an error. o) New Accounting Standards and Interpretations The new lease standard (AASB 16) will become effective for the Entity from the annual reporting period commencing 1 July 2019. Although early adoption is permitted, the Group has not early adopted this standard or any other standards, interpretations or amendments that have been issued, but are not yet effective. The Entity intends to apply the exemptions available under AASB 16 for short term leases and low value underlying assets. In addition, the Entity intends to apply AASB 16 using the modified retrospective approach under paragraph C8(b)(ii), along with practical expedients permitted by the standard. The modified retrospective approach does not require the restatement of comparative financial information. All leases will be recognised on the balance sheet at inception of the lease, with the exception of short-term leases and leases of low-value assets. The lessee must recognise a right-of-use asset and a corresponding lease liability in the amount of the present value of the remaining lease payments. Subsequent to this initial measurement, the rightof-use asset is depreciated over the lease term, whilst lease payments are separated into a principal and interest portion to wind up the lease liability over the lease term. Upon initial application of AASB 16 on 1 July 2019, the Entity estimates that the modified retrospective approach will result in a right-of-use asset of $56,727 and a lease liability of $56,727 measured, at the present value of the remaining lease payments using each lessee’s respective incremental borrowing rate. The Association also estimates that there will be an impact to retained earnings of $0.
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QJA ANNUAL REPORT 2019-20 NOTE 2: REVENUE
OPERATING ACTIVITIES Members' Subscriptions Sales of Merchandise Training Fees Received Event Revenue Sundry Income JobKeeper Subsidy Interest Income Grant Income
2020 $
2019 $
278,599 62,717 238,632 12,573 48 24,000 7,583 0 624,152
273,293 67,457 280,048 35,167 314 0 9,930 0 666,209
NOTE 3: PROFIT FOR THE YEAR 2020 $ 31,197
2019 $ (3,450)
this is after provision for the following: Depreciation 8,537
5,411
Profit Before Income Tax
NOTE 4: TRADE AND OTHER RECEIVABLES
CURRENT Accounts Receivables Sundry Debtors Deposits Paid Total Current trade and other receivables
2020 $
2019 $
4,825 12,000 6,582
990 0 2,362
23,407
3,352
NOTE 5: PREPAYMENTS
Other Prepayments
2020 $ 5,853
2019 $ 3,863
Total Prepayments
5,853
3,863
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QJA ANNUAL REPORT 2019-20
NOTE 6: PROPERTY, PLANT AND EQUIPMENT 2020 $
PLANT & EQUIPMENT Office Equipment at cost less Accumulated Depreciation
2019 $
7,243 (5,131)
10,535 (7,517)
Computer Equipment at cost less Accumulated Depreciation
8,805 (4,176)
11,637 (10,108)
Coresoft Software less Accumulated Depreciation
23,322 (20,656)
23,322 (19,323)
11,784 (4,855) 16,336
7,154 (2,022) 13,678
Training Library less Accumulated Depreciation Total Property Plant & Equipment (a) Movements in carrying amounts:
Movements in carrying amounts for each class of property, plant and equipment between the beginning and end of the current financial year.
Office Equipment Computer Equipment Coresoft Software Training Library Total
Opening Carrying Amount 3,018 1,529 3,999 5,132 13,678
Additions
Depreciation Expense & Disposal
Carrying Amount at 30 June 2020
0 6,565 0 4630 11,195
905 3,465 1333 2834 8,537
2,113 4,629 2,666 6,928 16,336
Disposal relates to assets from earlier years no longer in existence based on physical existence testing of all assets held by the Association as at 30 June 2020. NOTE 7: TRADE AND OTHER PAYABLES
Accounts Payable Subscriptions in Advance GST Payable PAYG Withholding Accrued Expenses Superannuation Payable Sundry Creditors and Accruals
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2020 $
20,047 147,810 12,009 4,220 8,540 5,300 10,226 208,152
2019 $
18,245 142,539 13,151 3,066 13,121 8,100 4,742 202,964
QJA ANNUAL REPORT 2019-20
NOTE 8: EVENTS AFTER THE BALANCE SHEET DATE There were no significant events which occurred after the balance sheet date. NOTE 9: COMPANY STATUS The Company does not have a share capital as it is a company limited by guarantee. The liability of the members is limited to $1 in the event of the Company being wound up. At the 30th June 2020, the number of members were 5,913 (2019 = 5,984 members) NOTE 10: RELATED PARTY DISCLOSURE Key Management Personnel: This includes person(s) having authority and responsibility for planning, directing and controlling the activities of the entity, directly or indirectly, including any director (whether executive or otherwise) of that entity: Directors: of the company do not receive any fees for acting as directors but may receive miscellaneous payments as set out below:
President: John Carpendale Director: Brooke Batley Director: Chris Lancaster Director: Jennifer Sanders Director: Garth Stephens
MV & Travel 1,205 777 238 287 198 2,705
Trainer
Other 635
11,520 5,360
16,880
635
total 1,840 12,297 5,598 287 198 20,220
All transactions between directors and the company were at arm’s length and ordinary commercial rates. Fees paid to directors for training services were at the standard rates paid by the company. Employees. The position of Business Manager (and Registrar) is a key role in the organisation, attracting remuneration in the $50,000 - $100,000 bandwidth. Other employees are not key managers. Other related parties: Other related parties include close family members of key management personnel and entities that are controlled or jointly controlled by those key management personnel, individually or collectively with their close family members. All transactions between the close family members of key management personnel and the Company were at arm’s length. Below is a list of close family members of key management personnel that has done work for the Company and remunerated at arm’s length: Related Party Name
Type
Cindy Revell (family member of Director Keith Revell)
Employee (Resigned: 16/12/19)
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QJA ANNUAL REPORT 2019-20 NOTE 11: CASH FLOW INFORMATION A
Reconciliation of Cash Cash at Bank Petty Cash
B
Profit\Loss before income tax Non-cash flows in profit Depreciation of Fixed Assets
Decrease (increase) in Trade and Other Debtors Decrease (increase) in Prepayments Decrease (increase) in Inventory (Decrease)/Increase in Future Yr Subscriptions (Decrease)/Increase in Trade Creditors and Accruals (Decrease)/Increase in Employee Entitlements (Decrease)/Increase in Fixed Assets
2020 $ 581,596 164 581,760
2019 $ 574,227 471 574,698
31,197
(3,450)
8,537 39,734
5,411 1,961
(20,055) (1,990) (6,143) 5,271 (84) 1,523 0 (21,478)
16,988 467 7,010 21,972 3,457 8,003 446 58,343
18,256
60,304
Net cash used/generated in operating activities NOTE 12: ENTITY DETAILS The registered office of the company is: Queensland Justices Association 751 Stanley Street WOOLLOONGABBA QLD 4102 The principal place of business is: Queensland Justices Association 751 Stanley Street WOOLLOONGABBA QLD 4102 NOTE 13: AUDITOR’S REMUNERATION
Remuneration of the auditor of the entity for auditing and reviewing the financial report
2020 $ 4,900
2019 $ 4,600
NOTE 14: FINANCIAL ASSETS AND LIABILITIES RISK EXPOSURE (a) Interest rate risk The company is not exposed to any significant interest rate risk. (b) Credit Risk The company is not exposed to any significant credit risk. (c) Liquidity Risk The company manages liquidity risk by maintaining adequate cash reserves by continuously monitoring actual and forecast cash flows. 20
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QJA ANNUAL REPORT 2019-20
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QJA ANNUAL REPORT 2019-20
QUEENSLAND JUSTICES ASSOCIATION ABN: 41 009 666 559 INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF QUEENSLAND JUSTICES ASSOCIATION Opinion We have audited the financial report of Queensland Justices Association (the entity), which comprises the balance sheet as at 30 June 2020, the income statement, the statement of changes in equity and the cash flow statement for the year then ended, and notes to the financial statements, including a summary of significant accounting policies, and the directors’ declaration. In our opinion, the accompanying financial report of Queensland Justices Association is in accordance with the Corporations Act 2001, including: i. ii.
giving a true and fair view of the entity’s financial position as at 30 June 2020 and of its performance for the year then ended; and complying with Australian Accounting Standards to the extent described in Note 1 and the Corporations Regulations 2001.
Basis for Opinion We conducted our audit in accordance with Australian Auditing Standards. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Report section of our report. We are independent of the entity in accordance with the auditor independence requirements of the Corporations Act 2001 and the ethical requirements of the Accounting Professional and Ethical Standards Board’s APES 110: Code of Ethics for Professional Accountants (the Code) that are relevant to our audit of the financial report in Australia. We have also fulfilled our other ethical responsibilities in accordance with the Code. We confirm that the independence declaration required by the Corporations Act 2001, which has been given to the directors of Queensland Justices Association, would be in the same terms if given to the directors as at the time of this auditor’s report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Emphasis of Matter – Basis of Accounting We draw attention to Note 1 to the financial report, which describes the basis of accounting. The financial report has been prepared for the purpose of fulfilling the registered entity's financial reporting responsibilities under the Corporations Act 2001. As a result, the financial report may not be suitable for another purpose. Our opinion is not modified in respect of this matter.
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QJA ANNUAL REPORT 2019-20 Responsibilities of the Directors for the Financial Report The directors of the company are responsible for the preparation of the financial report that gives a true and fair view and have determined that the basis of preparation described in Note 1 to the financial report is appropriate to meet the requirements of the Corporations Act 2001 and is appropriate to meet the needs of the members. The directors’ responsibility also includes such internal control as the directors determine is necessary to enable the preparation of a financial report that gives a true and fair view and is free from material misstatement, whether due to fraud or error. In preparing the financial report, the directors are responsible for assessing the entity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the directors either intend to liquidate the entity or to cease operations, or have no realistic alternative but to do so. Auditor’s Responsibilities for the Audit of the Financial Report Our objectives are to obtain reasonable assurance about whether the financial report as a whole is free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the Australian Auditing Standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of this financial report. As part of an audit in accordance with the Australian Auditing Standards, we exercise professional judgement and maintain professional scepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the financial report, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the directors. Conclude on the appropriateness of the directors’ use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the entity’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial report or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the entity to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the financial report, including the disclosures, and whether the financial report represents the underlying transactions and events in a manner that achieves fair presentation. Obtain sufficient appropriate audit evidence regarding the financial information of the entity to express an opinion on the financial report. We are responsible for the direction, supervision and performance of the entity audit. We remain solely responsible for our audit opinion.
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QJA ANNUAL REPORT 2019-20 We communicate with the directors regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. AH Jackson & Co
Elias Manicaros Fortitude Valley, QLD 31 August 2020
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