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Checklist for Exchange Organisers BEFORE THE EXCHANGE  Have proper pre-exchange communication between the entities  Set goals and expectations and communicate them with the other entity  Choose an exchange coordinator  Divide tasks  Design an exchange programme  Draft the financial structure (exchange budget)  Create an EGEA event on the website (only as hosting entity)  Read the ‘Manual for Exchange Organisers’

DURING THE EXCHANGE  Provide a place to stay  Provide food  Be flexible with the programme  Stay in a good mood  Don’t bother the other entity with your problems/struggles  Enjoy your time and the EGEA life

AFTER THE EXCHANGE  Contact ActCom and fill out their form to report the exchange to the database of events  Evaluate the exchange within your entity  Evaluate the exchange among the two exchange coordinators

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The European Geography Association for students and young geographers Experience Geography, Explore Europe EGEA European Office, Utrecht University, P.O. Box 80.000, 3508 TA Utrecht, The Netherlands