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22ND MEETING OF THE TRAINING COMMITTEE 12.09.2018 Lukas Bรถsl Skype

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu


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People present • • • • • •

Carola Hintz Dymphie Burger Kristina Pintar Lukas Bösl Mike Dumitrescu Nora Hilbert

Agenda People present .............................................................................................................. 1 1. Warm up .................................................................................................................. 2 2. EGEA Trainer Coordinator .......................................................................................... 2 3. EGEA TC mandate change ......................................................................................... 3 4. EGEA Groups Get Together ........................................................................................ 4 5. EGEA HR group - In cooperation with RSC................................................................... 4 6. Response on our proposal for the training budget ........................................................ 5 7. News from the Youth NGO Training Network ............................................................... 5 8. Our messages for … Timon ........................................................................................ 6 9. Other update ............................................................................................................ 6 10. Next meetings ......................................................................................................... 7

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu


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1. Warm up Started with a little warm up round.

2. EGEA Trainer Coordinator Based on my the last discussions here our internal outline for the Trainer Coordinator position: Tasks of the Trainer Coordinator • • • • •

Organizing and facilitating the meetings of the EGEA trainer pool. Create a training report template with the trainers Check the training reports are uploaded Keep the list of EGEA trainers and the EGEA trainer google group up to date To communicate actively with the TC representatives on TC internal communication channels (like the TC Slack) about the status of the trainer pool and all related tasks

About the meeting of the trainer pool • •

At least four meetings should happen per year. More than five are not anticipated as necessary. Meetings of the EGEA Trainer pool should preferably take place o At the beginning of the EGEA year o After the EGEA TNT o Before the regional congresses o After the Regional Congresses / before the Annual Congress Topics on the Trainer Meetings could be o External training opportunities o Next open calls for trainers and time availability of the trainers o Training organization / contact with event organizers o (New) training methods o Feedback + exchanging ideas on training o Lessons learned o Evaluation of training reports o Whatever should be discussed with the EGEA Trainer pool

This outline will be for internal use (for now) and not added to the EGEA protocol or appendix. Application procedure

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu


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Will be informal. All what needs to be done is to send a letter of motivation to tc@egea.eu or to post the letter of motivation in the next meeting sheet. Application + voting period Our conclusions will be presented again at the EGEA group get together and on slack The voting will take place on 27th Sep during skype meeting, until then any TC member can apply

3. EGEA TC mandate change Here our proposed mandate change “ 25 VI.3. Tasks of the Committee are 26 VI.3.1. to create and promote opportunities for soft skill learning and personal 27 development within EGEA 28 VI.3.2. to offer support for activity organisers, especially congress organisers, with the 29 workshop leader and trainer application process and quality assurance 30 VI.3.3. to develop and maintain a database of workshop leaders and trainers within 31 EGEA and the EGEA alumni community 32 VI.3.4. to ensure the quality of trainings in EGEA by providing certified trainers 33 VI.3.5. to offer every individual of EGEA the opportunity to become a certificated trainer 34 according to the official EGEA levels of certification. Those are ‘EGEA junior trainer’, 35 ‘EGEA trainer’ and ‘EGEA senior trainer’. Certifications of other associations may be 36 recognized as equivalent. 37 VI.3.6. to coordinate the EGEA trainer pool 38 VI.3.6. to gather, create and promote within EGEA best practices regarding Human 39 Resource management. 40 VI.3.7. to develop and update on a regular basis the Human Resources strategy of 41 EGEA 42 VI.3.7. to look for cooperation opportunities within EGEA and towards parties outside 43 of EGEA in matters related to the role and aim of the committee. 44 VI.3.7. to cooperate with other EGEA bodies on matters related to the role and aim of 45 the committee. This includes for example to advise the Board of EGEA and other 46 EGEA bodies on matters related to trainings. 47 VI.3.8. to cooperate with parties outside of EGEA on matters related to the role and 48 aim of the committee. This includes for example to seek for cooperation opportunities 49 with training committees of other international student associations and professional 50 trainers. Good communication towards other, by the cooperation affected, EGEA bodies, as e.g. possibly the BoE, will be ensured. 51 VI.3.9. to implement EGEA projects on inclusion and development of individuals in

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu


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52 EGEA, in cooperation with other EGEA bodies. “

Will be deleted from the mandate Will be added to the mandate Will be added in an amendment (as just decided on at this meeting)

4. EGEA Groups Get Together “ The new version of Meeting of the Bodies, EGEA Groups Get Together, will be organised on Saturday 22nd of September. The programme will include also handing out the certificates and most likely the new Vice President will say some opening words for the year. Also, this is a chance for you to get your new members involved and excited about new projects for the upcoming year. So plan ahead what you wish to discuss during the meeting with your committee/SR, the content is up to you. “ We plan to brainstorm with all interested EGEAns about new possible projects. We cannot have a real committee meeting as many members, including Caro are missing.

5. EGEA HR group - In cooperation with RSC From the next EGEA year on we’ll have an even closer cooperation with the Regional Support Committee. We decided to have a new common platform for HR projects within EGEA. The following 7 projects will be organized by one cross-committee working group? 1. 2. 3. 4. 5. 6. 7.

Mentoring Project Coaching Newbie Area Buddy system Newbie project HR strategy group Newbie leaflet

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu


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Why? • • • •

To create / increase synergy between the projects Develop a path within the projects Develop a cohesive EGEA HR strategy Implement the HR strategy

How will it work in detail? Project leaders + project meetings for every project (as usually) 2 coordinators of the whole group, to oversee the projects and have meetings for the whole group (one from TC, one from RSC) The group will have an own Slack group. The group leaders will regularly update the committee reps and the committee. Any TC and any RSC member can work on any project :)

6. Response on our proposal for the training budget We contacted the BoE + BoE elect regarding the budget proposal for training. The final budget will be drafted on the AC and we (Caro, Lukas and Mike) will also have the chance to have a meeting / e-meeting with the BoE.

7. News from the Youth NGO Training Network From October onwards the YNGO TN will be coordinated by a whole team. Also every member of TC and every EGEA trainer can apply.

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu


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8. Our messages for â&#x20AC;Ś Timon We had our â&#x20AC;&#x2DC;My message for â&#x20AC;Śâ&#x20AC;&#x2122; activity. Itâ&#x20AC;&#x2122;s great so many people participated. Also Timon received some messages. He is so happy about them, he wanted to share them with us ;-) â&#x20AC;&#x153;Timon you are so fluffy Iâ&#x20AC;&#x2122;m gonna dieâ&#x20AC;? â&#x20AC;&#x153;Roooaarrr! đ&#x;?Ż â&#x20AC;&#x153; â&#x20AC;&#x153;Hey Timon, you are not the most talkative fellow but just your friendly smile says more than 1.000 words! Big thanks for being your faithful mascotte and bringing so much joy to everyone! I hope youâ&#x20AC;&#x2122;ll visit many more places and make many more EGEA friends! :) â&#x20AC;&#x153; â&#x20AC;&#x153;You are simply lovely! <3 â&#x20AC;&#x153; â&#x20AC;&#x153;Arrrrrrrrrrrrrâ&#x20AC;Ś â&#x20AC;&#x153; â&#x20AC;&#x153;Thank you for your activity and dedication in making trainings better and raising awareness about their value for EGEA! Love you all :) â&#x20AC;&#x153;

9. Other update 1st Live Meeting in 2018-19 â&#x20AC;˘ 26th - 28th of October â&#x20AC;˘ 2nd - 4th of November â&#x20AC;˘ In Innsbruck? â&#x20AC;˘ Min 25â&#x201A;Ź per person for both nights (less if hosting is possible) Dymphie and Nora are not sure yet. Will be decided on next meeting 27th Sep Update Regional Congresses ERC 2019 - open to trainings and will send draft program today? NBRC 2019 - 3 hours worth of training in 3 groups of 15-20 people WRC 2019 - 2 hours worth of trainings in 3 groups open call beginning October EMRC 2019 - no reaction -> ask Chaanah TC Rep - Open Call â&#x20AC;˘ Make a difference! â&#x20AC;˘ Lead a team of super motivated EGEAns! â&#x20AC;˘ Make trainings accessible! â&#x20AC;˘ Help your members grow and develop! â&#x20AC;˘ Become a TC Rep! :) DEADLINE: 1st October

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu


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Meeting of Frederike with the E+ commission in Utrecht Frederike (Treasurer elect will have a meeting with the E+ commission on what EGEA can do to be more successful on grant applications. She asked us, if TC has any special questions, as we also apply for grants with our trainings.

10. Next meetings 27.09.2018 at 8pm CEST (UTC+2) First E-meeting with Caro as TC rep 16.10.2018 at 8pm CET (UTC+1)

The European Geography Association for students and young geographers Faculty of Geosciences, Utrecht University, P.O. Box 80.115, NL-3508 TC Utrecht t: +31 31 2539708 f: +31 30 2540604 e: egea@egea.eu w: www.egea.eu

2017-18-22nd-meeting-of-tc-12-09-2018  
2017-18-22nd-meeting-of-tc-12-09-2018  
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