Page 1

Expense Report Software Small Business Training Series of Personal Finance Software John F.H. Specialized in small business software

To read the complete series please visit

This article is part of the small business training series for small business owners, the main topic of this article covers the introduction of personal finance software, it also give a glance view of what are the available personal finance software in the market place.

Expense Report Software

Expense Report Software Small Business Training Series of Personal Finance Software An expense report software is a software program that manages all of the expenses occurred for official or individual travel of an employee, the worker will tender the documents to employer for reimbursement. The expenses software usually captures date include air/train fare, hotel accommodations, food expenditures and other travel-related expenses. Often, the employees take a lot of time for that submission of expense report, however the process ought to be fast. Expense reports software also act the purpose of private record of the expenses or for accounting plus tax expenditure preparation.

With these expense report software system applications, the employee submits the report through the online program to the authorization authority and faxes the receipts. The fast submission of expense report leads to fast reimbursement, that in turn gives visibility plus control for the compliance of the standards of audit and accounting. As it shortens the repayment cycle, employees’ motivation and thus operational effectiveness increases. Almost all the organizations are following this way of automation so that workers can keep away from the mistakes involved during manual record and submission of reports.

After submitting the report, the worker has to get approval from the concerned approval division of the business. Then only the finance department grants funds for reimbursement. Plus, it is the moral responsibility of the employee to send back the surplus amount he has received to his employer. Firms should insist on timely, correct and truthful expense reports. Staff have to pursue all the rules and system of the travel expense reimbursement policy of the organization, they need to hand over all the expense details of his travel along with documentation.

While chose expense report software, the following points need to be considered:

WWW.EASYINVOICESOFTWARE.COM |helping small businesses since 1998


Expense Report Software

Basic Profits and Spending: Income and expenses must be clearly known with a mere push of a certain key.

Best Reporting: High-quality financial computer software must have reporting basics in the module of the money management tool that you are using.

Breakdown of Expenditure: These expenditures should be categorized correctly and defined easily, depending on the different time durations like year, month or day.

Multiple Accounts Being Handled: The software’s reporting part have to contain the capacity to show the account used and must also naturally create the correlated reports, like complete income expenditure of every account and also, present the grouping of expenditures for which the payments are made.

Graphic Displays: The use of highlighted blocked graphs as well as pie charts make it easier to check if the expenditures records are proportioned to your income.

Reporting Software’s Adaptability: It is crucial that the software package is customizable for this variety to be reflected.

Author: John FH, Small business software, accounting software, invoice software expert.

WWW.EASYINVOICESOFTWARE.COM |helping small businesses since 1998



/ To read the complete series please visit This article is part of the small business training series for small b...