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Table of Contents Personal Invitation from the International Grand Basileus...........................................................................................................2

2011 Zeta Organizational Leadership Training and Certification Course

General Information...............................................................................................................................................................3 Program Highlights................................................................................................................................................................5 Quick Facts...............................................................................................................................................................................6 Schedule....................................................................................................................................................................................7 Hotel Accommodations..........................................................................................................................................................8 Registration Policies and Procedures...................................................................................................................................9 Registration Form.................................................................................................................................................................10

Zeta Amicae Retreat: That’s What Friends Are For!

General Information.............................................................................................................................................................11 Zeta Amicae Retreat Program Highlights..........................................................................................................................12 Quick Facts.............................................................................................................................................................................13 Schedule..................................................................................................................................................................................14 Hotel Accommodations........................................................................................................................................................15 Registration Policies and Procedures.................................................................................................................................16 Registration Form.................................................................................................................................................................17

Martin Luther King, Jr. Memorial Dedication Ceremony

General Information.............................................................................................................................................................18 MLK Memorial Dedication Accommodations.................................................................................................................19

Zeta Day on the Hill 2011

Introduction...........................................................................................................................................................................20 Schedule..................................................................................................................................................................................21 Parking Information.............................................................................................................................................................21 Zeta Day on the Hill General Information........................................................................................................................22

Information contained in this brochure is preliminary and subject to change. Go to www.zhpib1920.org for the latest updates. Photographs and logos provided by and used with permission from Zeta Phi Beta Sorority, Inc., the JW Marriott Washington DC, the Hilton Little Rock, the Washington Hilton, and Congressman Andre Carson, Indiana 7th District. Š Copyright Zeta Phi Beta Sorority, Inc.-All Rights Reserved


Your Invitation to A Summer of Living and Learning! from the International Grand Basileus Greetings to all of You! It is a genuine pleasure for me to present to you the Summer Events Brochure! Here you’ll find information about all of the wonderful programming that Zeta Phi Beta Sorority, Inc. is implementing to keep you on top of your game! We have something for everyone, Zetas, Amicae and your entire family to enjoy. I hope you will take time to peruse through this catalogue to find all of the many interesting things happening throughout the summer months. First up is our 2011 Zeta Organizational Leadership Training and Certification Course (ZOL) in the home of our Sorority’s birthplace, Washington, DC! Sorors this year’s ZOL conference will truly be a first class learning opportunity for you. We’re going back to basics to give you the functional knowledge needed to be the leader you are destined to be! Next, we’ve got something for our Amicae friends. The first Amicae Retreat- That’s What Friends Are For!” We hope that all of our Amicae will attend as this program is being designed especially for you. Amicae Sponsors/Advisors are also encouraged to attend. We’re in this together and there’s no better time like the present to make our Amicae Auxiliaries bigger and better than ever! Join us in Little Rock Arkansas for a weekend of learning, sharing, laughter, and all around fun! It’s off to Washington, DC to witness the unveiling of the memorial statue of Dr. Martin Luther King, Jr. What a time it will be to be a part of history in the making. This will be the first time an African American has been honored on the National Mall in Washington, DC and Zeta Phi Beta Sorority, Inc. will honor Dr Kings’ legacy by attending the unveiling. We have made special housing accommodations to make sure that you and your family have a place to stay! Won’t you join us? Finally, we’ll converge on Capitol Hill for our annual Zeta Day on the Hill to discuss legislative issues and meet with lawmakers about issues impacting our world. This years host is Congressman Andre Carson, grandson of our triumphant Soror, The Honorable Julia Carson. Be there to witness first-hand the advancement of Zeta as we develop future talent, nurture our Amicae friends, pay tribute to a civil rights icon, and advocate for causes near that will not only impact Zeta but the global community. I look forward to seeing each of you this summer! Sincerely,

Sheryl P. Underwood International Grand Basileus 2


July 7-10, 2011 Washington, DC

T

here are several reasons you should attend ZOL.

are planning to run for a National Office in 2012 and you

During the two day Leadership Certification you

have not taken the certification course, this is your last chance

will learn about the challenges driven by changes

before the 2012 Boulé. During the 2004 Boulé, amendments

in membership needs and preferences, technology, resource

were made to the bylaws requiring Sorors who plan to be

development and allocation, governance and role expectations,

nominees for a national elected office, Sorors who wish to be

legislation and regulation, strategy and accountability for value,

appointed regional or state directors, and any Soror interested in

and more! The very pace of organizational activity demands

leadership training for a national office to meet the certification

excellent communication, understanding, and responsiveness.

curriculum requirements. The ZOL Leadership Certification

To succeed, you need to work in tandem with others, as

course must be completed prior to the 2012 Boulé.

productively and efficiently as possible. Additionally, if you 3


About the Zeta Organizational Leadership Program

What’s the Difference between ZOL Training and ZOL Certification?

he Zeta Organizational Leadership (ZOL) program is a future-focused, nationally structured intensified leadership training program that serves as the blue print for the Sorority’s leadership development and enhancement efforts. It was designed to ensure a future talent pool of leadership for Zeta on the national level of our Sorority by delivering consistent, high quality training. It was developed by a think tank of talented Sorors from diverse backgrounds who are experts in their respective fields and are serving and have served at the highest levels within Zeta and others organizations.

ZOL Training

T

The overarching goal of the ZOL program is to provide Zetas with the essential knowledge and skills to be exceptional leaders within and as a natural result, outside of Zeta. It is wholly focused on training Zetas who are currently in leadership positions and who want to become leaders. The target audiences for this program include, but are not limited to: • Sorors aspiring to be national elected officers • Sorors interested in being appointed to regional and/or state directors • Current elected and appointed Local chapter officers – graduate and undergraduate • Sorors aspiring to be elected and appointed regional and state officers • Advisors to undergraduate chapters • Sponsors and coordinators of Zeta Amicae and Youth Auxiliaries • Sorors aspiring to be leaders at any level of the Sorority

The Zeta Organizational Leadership training is designed to give you an overall knowledge about the organization. It is designed to help you become more proficient in understanding Zeta’s organizational practices, policies, procedures, and customs. More importantly, it is a training that invokes critical thinking abilities which is at the core of effective leadership. This course is specifically designed to give new Sorors as well as experienced Sorors who have not served in authoritative roles within the organization, an overall understanding of the inner workings of Zeta and how you contribute to its betterment as a leader.

Advanced Leadership Training **NEW**

You asked, we answered! This course is designed specifically for the Soror who has already completed the ZOL Certification course and is experienced in many aspects of Zeta but wants to further her develop her knowledge and skills. More in-depth and intensive coverage of leadership roles and responsibilities, organizational structure and culture, and what makes you go from good to great are all aspects of this two day immersion course. Please note: You must have already been ZOL Certified to register for this course.

ZOL Certification

ZOL Leadership Certification is one of the ZOL training program components. It is a method to prepare candidates for national elected office, and appointed regional and state directors (and those interested in serving in this capacity) to assume effective leadership roles through the practice of specific behaviors that enhance leadership performance. Completion of this certification curriculum means that a Soror is expected to perform at a high level of competency and exemplify leadership behaviors. She will also be deemed as having met one of the constitutional qualifications to run for National Elected Office.

4


Zeta Organizational Leadership Program 2011 Highlights Thought Provoking Workshops

Fantastic training courses will answer all of your questions and help you get the most of your experience in Zeta. Sessions are designed to be interactive and you’ll gain a working knowledge Zeta and a thorough understanding of over arching policies and procedures that drive the organization. What’s more, you’ll get the specific know-how you need to be successful in the position you aspire to attain.

Networking 2.0

5

Powerful networking opportunities that allow you to interact with other Sorors and share your expertise. This is the conference for the movers and shakers! Come to collaborate on ideas and learn what really it really takes to be a leader!

Free Time!

We listened to you! This time you’ll have time to unwind after a day full of intense learning. Use this time to kick back and relax in your hotel room or go just a few steps away from the hotel and start exploring Washington, DC by foot. The U.S. Department of Treasury is just across the street and a few steps more, you’re at the White House.

Exhibits

Entertainment

Visit the Exhibitors to get all of your special gift items or that special something you’ve been looking at for yourself! A variety of items will be on hand to help you show your Royal Blue and White Pride!

Get set for the national Zeta Choir! They will make their national debut at the ZOL Conference rendering the latest and greatest renditions of your favorite inspirational music! For those who prefer “Old School Gospel”, they’ll sing that too! We’ll close the conference with something fun for everyone to enjoy! If you missed last years ZOL Conference, you missed a host of entertainment from Grammy winning artists to the Inaugural Ms. Zeta Contest where we had a rip roaring good time! The Ms. Zeta Pageant will be back with a streamlined contest and special guest appearances. Be sure to get your front row seat and cheer for your favorite contestant!


ZOL Quick Facts Official Dates:

July 7-10, 2011

Official Name:

2011 Zeta Organizational Leadership Training & Certification Course

Conference Location:

JW Marriott Washington, DC 1331 Pennsylvania Avenue Washington, District Of Columbia 20004 Phone: (202) 393-2000 www.jwmarriottdc.com

Conference Registration Methods:

1. www.zphib1920.org 2. Via mail per the registration form.

Registration Fees: Category

ZOL Leadership Training

Advanced Leadership Training*

ZOL Leadership Certification

Graduate

$250

$275

$275

Undergraduate

$250

$250

$250

You may only attend the training in which you register. Choose only one. They are separate programs running simultaneously. *You must be ZOL Certified to Attend the Advanced Leadership Training.

Registration Deadline: Must be received by (not postmarked) July 10, 2011. This is also the deadline for refund requests.

Parking: The JW Marriott offers valet for $39 per night with

unlimited in and out privileges. To avoid unnecessary delays, call ahead 15-20 minutes to request your vehicle. Off site self parking is also available for $28 per day. The nearest self parking garage is located one (1) block away fro the hotel – Colonial Parking at 607 14th Street between F&G Streets, (202) 295-8128. The other garage is located 1 ½ blocks away, on 13th street, National Place Parking (202) 393-1999. Both offer hourly rates of $9 or overnights rates of $28 per day.

Conference Attire: Attire for the ZOL conference is business. As this is a Leadership Conference, all attendees are expected to dress like the leader you are. We will strictly enforce a professional dress code. If you are not dressed in business attire, you will not be granted admittance to the conference and you will not be given a refund. No jeans, t-shirts, halter tops, or casual clothing of any kind is appropriate for this conference. You are encouraged to dress comfortably and by all means wear comfortable shoes What to Expect: Each day the agenda will begin as scheduled so it is important for you to be prompt. Please be advised that you will be required to sign in each day to verify your attendance at the workshop sessions. You will not receive your certification documents unless you attend ALL of the Certification Course. All meal functions included with your registration have been scheduled with the entire group. 6


ZOL Schedule of Events START TIME

END TIME

FUNCTION TYPE

LOCATION

12:00 PM

12:00 AM

Conference Office

Grand Office A

2:00 PM

8:00 PM

Registration

Grand Foyer

6:00 AM

12:00 AM

Conference Office

Grand Office A

7:00 AM

4:00 PM

Registration

Grand Foyer

7:00 AM

8:00 AM

Continental Breakfast

Grand Foyer

8:00 AM

9:50 AM

Opening General Session

Grand Salons 2, 3 & 4

10:00 AM

5:00 PM

ZOL Certification Course

Capitol Ballroom D & E

10:00 AM

5:00 PM

Leadership Workshops

Grand Ballroom Salon 1

10:00 AM

5:00 PM

Advanced Leadership Workshops

Capital Ballroom Salon F & G

7:00 AM

5:00: PM

Exhibits/Boutique

Capitol Ballroom Foyer

12:30 PM

2:30 PM

Leadership Luncheon

Grand Salons 2,3 & 4

6:00 PM

Until

Dinner on Your Own/Explore the Town!

N/A

6:00 AM

12:00 AM

Conference Office

Grand Office A

7:00 AM

4:00 PM

Registration

Grand Foyer

7:00 AM

5:00 PM

Exhibits/Boutique

Capitol Foyer

7:30 AM

9:45 AM

Leadership Breakfast & General Session

Grand Salons 2, 3 & 4

10:00 AM

4:00 PM

ZOL Certification Course

Capitol Ballroom

10:00 AM

4:00 PM

Leadership Workshop

Grand Ballroom Salon 1

10:00 AM

4:00 PM

Advanced Leadership Workshops

Capital Ballroom Salon F & G

12:30 PM

1:45 PM

Lunch on your Own

N/A

4:15 PM

5:00 PM

Closing General Session

Salons 2, 3 & 4

8:00 PM

11:00 PM

Ms. Zeta Contest

Salons 2, 3 & 4

7

THURSDAY, JULY 7, 2011 FRIDAY, JULY 8, 2011

SATURDAY, JULY 9, 2011


ZOL Hotel Accomodations JW Marriott

The JW Marriott Washington DC is a luxury hotel located on Pennsylvania Avenue in Washington DC. Situated near some of the most recognizable landmarks in Washington DC and provides easy access to renowned DC monuments and other cultural venues around the city. It is near the White House, one block from the Metro and 15 minutes from Reagan National Airport. Take a tour at www.jwmarriottdc.com.

Group Rates:

Single- Quad = $159 Triple/Quad = $179 *Rates are exclusive of 14.5% state & local taxes *Rates are available for your leisure travel July 4 –10, 2011

Cut-Off Date:

The deadline for making your hotel reservation and for receiving the group discount is June 10, 2011.

Hotel Reservations: Make your reservation by calling (800) 393-2503 or via the JW Marriott website at www.jwmarriottdc. com and be sure to use the group code ZOLN to obtain the group rate. Be sure to obtain a written confirmation of your hotel reservation.

Deposits:

A credit card deposit equivalent to one night’s stay is required to guarantee each room you reserve. No individual will be allowed to reserve more than five (5) rooms. The deposit is refundable if you notify the hotel no later than June 10, 2011 that you are canceling your reservation. Be sure to obtain a cancellation number and a written confirmation of your cancelation for future reference.

Check-In/Out:

Hotel Check-in is 4:00 pm and checkout time 12:00 noon. Please schedule your travel plans accordingly.

Reservation Policies:

1. No individual is allowed to reserve more than 5 rooms. 2. For each room reserved, a deposit equal to one night’s room and tax is required to guarantee the reservation. 3. You must use a major credit card to reserve your room. Your deposit will be charged to your credit card within 48 hours of your request for a reservation. 4. Your deposit is non-refundable if you do not cancel your reservation before the cut off date. 5. You are subject to a charge of 50% of the guest room rate as an early departure fee if you check-out earlier than expected. 6. You will billed for one night’s room and tax if you fail to show on your scheduled arrival date and do not call to cancel your reservation prior to the cut off date. 7. By making a reservation under the housing block you agree to all policies established by Zeta Phi Beta Sorority.

Please be considerate of all conference attendees requiring accommodations by not reserving more rooms than you need.

8


ZOL Registration Policies & Procedures Please carefully review the following information to avoid delays in processing your registration.

1. Cost The registration fee is $275 for Graduate members and $250 for Undergraduate members regardless of which program you select i.e. Certification, Leadership Training, or Advanced Leadership Training. Your registration fee includes all course materials, courses presented by experts in their respective fields, all meal functions, social/networking activities, and the registration kit. 2. Registration Deadline Your registration must be received by June 10, 2011. Registrations received via fax must be date and time stamped for no later 11:59 pm, June 10, 2011. Online registration will close at 11:59 pm, June 10, 2011. No registrations will be accepted on site. 3. Required Registration Documents In order for your registration to be processed, you must fully complete and sign the registration form. 4. Methods of Registration Required registration documents with accompanying payment may be sent in one of the following ways: Online www.zphib1920.org By Fax # (202) 232-4593

6. Cancellations /Refunds/Change of Status Written requests for registration refunds/cancellations must be received (not post marked) in the National Headquarters office before the close of business (5:00pm) on or before June 10, 2011. All requests for refunds or cancellations must be sent to the attention of Zeta Phi Beta Sorority, Inc., Attn: ZOL Conference, 1734 New Hampshire Ave, N.W., Washington, DC 20009 or via fax at (202) 232-4593. It is incumbent upon you to ensure that the national office received your refund or cancellation request. You are encouraged to call (202) 3873103 to confirm receipt of your written request. As this is an individual registration, it is not transferable from one person to another at anytime. Likewise, no substitutes will be allowed should you not be able to attend. Once you have registered for the conference, your registration will not be changed to the certification course or vice versa. Please be sure to register for the correct program from the start. Registration fees will not be refunded after the start of the program and refunds will not be given for no-shows. A $100 administrative fee will be deducted from all refund requests regardless of when it is received. Please allow 6 -8 weeks after the conference for your refund to be processed. **Special Note- While we understand and empathize with the fact that un-anticipated events do occur as a natural part of life, these policies will be strictly adhered to and will not be altered for any reason or for anyone regardless of circumstances so please do not ask us to do so.

By Mail Send your completed materials to: Zeta Phi Beta Sorority, Inc. Attn: ZOL Conference 1734 New Hampshire Ave., NW Washington, DC 20009 Phone: (202) 387-3103

7. Badge/Registration Material Pick-Up Your badge and registration materials will be held for you at the registration desk. You will be the only person allowed to pick up your registration materials. Please be prepared to show a government issued photo identification (driver’s license, state ID card, passport, etc.) to receive your materials. Only individuals who are registered and have a badge for the ZOL Leadership Certification Course or the ZOL Leadership Training Program may attend the activities associated with this conference.

5. Confirmations All registrants will receive a written confirmation of registration sent electronically.

8.Registration Questions & Additional Information Contact National Headquarters at (202) 387-3103 from 9:00 am – 5:00 pm Eastern Time.

You must pay by credit card to use this option.

9


ZOL Individual Registration Form STEP 1 - REGISTRATION INFORMATION

First Name

Last Name

Street Address

City

Home Phone

State

Zip

Apartment No.

Email Address

Office Phone

Mobile Phone

Please check this box for special accommodations & attach a written description of your needs.

Emergency Contact Name

Emergency Contact Phone

STEP 2 - YOUR PERSONAL INVESTMENT Your registration fee includes all course materials, courses presented by experts in their respective fields, all meal functions, social and networking activities, and the registration kit. Make an investment in your leadership potential! Enhance your personal power, hone your leadership skills, and develop a greater working knowledge of Zeta Phi Beta Sorority. Please Check Only One

______ $275 Graduate ZOL Certification Course

______ $275 Graduate ZOL Training Program

______ $275 Grad Adv. Leadership Training

______ $250 Undergraduate ZOL Certification Course ______ $250 ZOL UG Leadership ______ $275 UG Adv. Leadership Training • Registration form must be received by July 10, 2011 • Sorry, No On-Site Registrations Accepted

STEP 3 – PAYMENT METHOD We are pleased to accept the following forms of payment in U.S. Dollars: Money Order, Cashier’s Check or Certified Check made payable to Zeta Phi Beta Sorority, Inc. The following credit cards listed below are also accepted. Your signature below authorizes Zeta Phi Beta Sorority, Inc. to charge your credit card the total payment due and acknowledges the Registration Policies & Procedures. Zeta Phi Beta Sorority, Inc. reserves the right to charge the correct amount if different from the total amount due. Please note that registrations will not be processed without accompanying payment.

Master Card

Visa

American Express

Credit Card Number

Printed Name that Appears On Credit Card

Expiration Date

Money Order/Cashier’s/Certified Check

Billing Zip Code

Cardholder’s Signature

STEP 4 – LIABILITY WAIVER

AND TERMS

This must be signed in order for your registration form to be processed. I agree and acknowledge that I am undertaking participation in the ZOL Leadership Conference as my own free and intentional act and I am fully aware that possible physical injury might occur to me as a result of my participation in this program. I give this acknowledgement freely and knowingly and that I am, as a result, able to participate in the events surrounding the ZOL Leadership Conference and I do hereby assume responsibility for my own well-being. I also agree not to allow any other individual to participate in my place. I understand that no registrations will be accepted after June 10, 2011 and I have read and accepted the registration policies including the conditions for refunds and cancellations.

Signature Date

For National Headquarters Use Only

10


That’s What Friends Are For!

August 4-7, 2011 Little Rock, Arkansas

H

ere’s your chance to experience a national conference designed just for you! The first ever National Zeta Amicae Retreat will be chock full of great ideas, exceptional learning,

entertainment, and good old fashion fun! We’re going to relax and learn in Little Rock!

11


Zeta Amicae Retreat General Information Who Should Attend?

As a member of the Amicae Auxiliary, you face certain challenges that are unique to you. To increase your skill level in handling those challenges, special workshops will be presented that focus on leadership, creating meaningful experiences that rejuvenate and renew the spirit, recruitment and retention of Amicae members, and self-empowerment.

Target Audience

The retreat is specifically targeted to Zeta Amicae and Zeta Amicae Coordinators/Sponsors. However, any Soror may feel free to join in the festivities as we celebrate our Friendship! All workshop topics and learning activities are appropriate for all Amicae and Sorors.

Exhibitors

Bring a little extra money so you can splurge with the Exhibitors! We’ll have vendors on hand who will provide merchandise specifically suited to you as a member of the Zeta Amicae Auxiliary. With both variety and affordability, you’re sure to find the perfect gift you’ve been looking for!

Special Conference Event (Friday)

We want you to have wonderful and memorable experiences during the Amicae Retreat. That’s why we’ve planned a special treat for your enjoyment on Friday evening. It’s so special that we don’t want to reveal it now! We can promise that it will involve lots of smiles, exuberance, and will be totally entertaining!

What to Expect

Each day the agenda will begin as scheduled so it is important for you to be prompt. The schedule is designed to be light so that you have time to relax, avoid the hustle and bustle of an overwhelming conference schedule, and enjoy the camaraderie of your fellow Amicae. This is a RETREAT, and as such should not be stressful. At all times, we intend to provide experiences that make you smile!

12


Zeta Amicae Retreat Quick Facts Official Dates:

August 4-7, 2011

Official Name:

2011 Zeta Amicae Retreat - That’s What Friends are For!

Conference Location:

Hilton Little Rock 925 South University Avenue Little Rock, Arkansas 72204 Phone (501) 664-5020 Web: www.Hilton.com/LittleRock

Conference Registration Methods:

1. www.zphib1920.org 2. Via mail per the registration form.

Registration Fees: CATEGORY

REGISTRATION FEE

Zeta Amicae

$200

Zeta Amicae Coordinators/Sponsors

$225

Registration Deadline:

Must be received by (not postmarked) July 15, 2011. This is also the deadline for refund request.

Airport Shuttle:

The Hotel offers a complimentary shuttle to and from the Little Rock Airport which is roughly 15 minutes from the Hotel.

Parking:

For attendees within driving distance, the Hilton Little Rock offers complimentary self parking to all conference attendees.

Conference Attire:

Attire for the Amicae Retreat is Business. Please note that the average temperature in Little Rock during the month of August is 87 degrees. You are encouraged to dress comfortably and by all means wear comfortable shoes. No jeans, t-shirts, shorts, flip flops, etc. or casual clothing of any kind is appropriate for this conference.

13


Zeta Amicae Retreat Schedule START TIME

END TIME

FUNCTION TYPE

LOCATION

2:00 PM

12 AM

Conference Office

Little Rock C

3:00 PM

12 AM

Exhibits

Little Rock A

2:00 PM

6:00 PM

Attendee Registration

3rd Floor

7:30 PM

10:00 PM

Welcome Reception

Hilton Ballroom AD

7:00 AM

4:00 PM

Attendee Registration

3rd Floor

7:00 AM

5:00 PM

Conference Office

Little Rock C

9:00 AM

4:00 PM

General Session

Hilton Ballroom

12:00 PM

2:00 PM

That’s What Friends Are For Luncheon

Arkansas

8:00 AM

8:00 PM

Exhibits

Little Rock A

7:00 PM

10:00 PM

Special Conference Event!

Hilton Ballroom

7:00 AM

4:00 PM

Attendee Registration/Help Desk

1st Floor

7:00 AM

5:00 PM

Conference Office

Little Rock C

9:00 AM

4:00 PM

General Session, Workshops & Closing Session

Arkansas

12:00 PM

2:00 PM

Networking Luncheon

Arkansas

8:00 AM

5:00 PM

Exhibits

Little Rock A

11:00 am

Until

THURSDAY, AUGUST 4, 2011

FRIDAY, AUGUST 5, 2011

SATURDAY, AUGUST 6, 2011

SUNDAY, AUGUST 7, 2011 Hotel Check Out & Depart for Home!

14


Zeta Amicae Retreat Hotel Accommodations Hilton Little Rock:

Perfectly located in the heart of midtown Little Rock, Arkansas, our hotel provides easy access to a wide range of shopping malls and premier attractions. Guests of the Hilton Little Rock Medical Center will enjoy the well appointed, luxurious accommodations no matter what their purpose is for visiting Little Rock. Take a tour at www. hilton.com.

Group Rates:

Single Rooms = $84 Double Rooms = $89 *Rates are exclusive of 15.5% state & local taxes & facilities charges *Rates are available for your leisure travel August 1-10, 2011

Cut-Off Date: The deadline for making your hotel reservation and for receiving the group discount is 5:00pm (Central Time) on July 21, 2011.

Hotel Reservations: 1. Make your reservation by calling (501) 664-5020.

2. Be sure to ask for the Zeta Phi Beta group rate and obtain a written confirmation of your hotel reservation.

Deposits:

A credit card deposit equivalent to one night’s stay is required to guarantee each room you reserve. No individual will be allowed to reserve more than three (3) rooms. The deposit is refundable if you notify the hotel no later than July 21, 2011 that you are canceling your reservation. Be sure to obtain a cancellation number and a written confirmation of your cancelation for future reference.

Check-In/Out: Hotel Check-in is 3:00 pm and checkout time 11:00 am. Please schedule your travel plans accordingly.

Reservation Policies:

1. No individual is allowed to reserve more than 3 rooms. 2. For each room reserved, a deposit equal to one night’s room and tax is required to guarantee the reservation. 3. You must use a major credit card to reserve your room. Your deposit will be charged to your credit card within 48 hours of your request for a reservation 4. Your deposit is non-refundable if you do not cancel your reservation before the cut-off date and time. 5. You will billed for one night’s room and tax if you fail to show on your scheduled arrival date and do not call to cancel your reservation prior to the cut off date. 6. By making a reservation under the housing block you agree to all policies established by Zeta Phi Beta Sorority.

Please be considerate of all conference attendees requiring accommodations by not reserving more rooms than you need. 15


Amicae Retreat Registration Policies & Procedures

Please carefully review the following information to avoid delays in processing your registration. 1. Cost The registration fee is $200 for Amicae members and $225 for Zetas. Your registration fee includes all meal functions, social/ networking activities, workshop materials, and the registration kit. 2. Registration Deadline Your registration must be received by July 15, 2011. Registrations received via fax must be date and time stamped for no later 11:59 pm, July 15, 2011. Online registration will close at 11:59 pm, July 15, 2011. No registrations will be accepted on site. 3. Required Registration Documents In order for your registration to be processed, you must fully complete and sign the registration form. 4. Methods of Registration Required registration documents with accompanying payment may be sent in one of the following ways: Online www.zphib1920.org By Fax (202) 232-4593 You must pay by credit card to use this option.

By Mail Send your completed materials to: Zeta Phi Beta Sorority, Inc. Attn: Amicae Retreat 1734 New Hampshire Ave., NW Washington, DC 20009 Phone: (202) 387-3103 5. Confirmations All registrants will receive a written confirmation of registration sent electronically.

6. Cancellations /Refunds/Change of Status Written requests for registration refunds/cancellations must be received (not post marked) in the National Headquarters office before the close of business (5:00pm) on or before July 15, 2011. All requests for refunds or cancellations must be sent to the attention of Zeta Phi Beta Sorority, Inc., Attn: Amicae Retreat, 1734 New Hampshire Ave, N.W., Washington, DC 20009 or via fax at (202) 232-4593. It is incumbent upon you to ensure that the national office received your refund or cancellation request. You are encouraged to call (202) 387-3103 to confirm receipt of your written request. As this is an individual registration, it is not transferable from one person to another at anytime. Likewise, no substitutes will be allowed should you not be able to attend. Registration fees will not be refunded after the start of the program and refunds will not be given for no-shows. A $100 administrative fee will be deducted from all refund requests regardless of when it is received. Please allow 6 -8 weeks after the conference for your refund to be processed. **Special Note- While we understand and empathize with the fact that un-anticipated events do occur as a natural part of life, these policies will be strictly adhered to and will not be altered for any reason or for anyone regardless of circumstances so please do not ask us to do so. 7. Badge/Registration Material Pick-Up Your badge and registration materials will be held for you at the registration desk. You will be the only person allowed to pick up your registration materials. Please be prepared to show a government issued photo identification (driver’s license, state ID card, passport, etc.) to receive your materials. Only individuals who are registered and have a badge for the conference may attend the activities associated with this conference. 8. Registration Questions/Additional Information Contact National Headquarters at (202) 387-3103 from 9:00 am – 5:00 pm Eastern Time. 16


Zeta Amicae Retreat Individual Registration Form STEP 1 - REGISTRATION INFORMATION

First Name

Last Name

Street Address

City

Home Phone

State

Zip

Apartment No.

Email Address

Office Phone

Mobile Phone

Please check this box for special accommodations & attach a written description of your needs.

Emergency Contact Name

Emergency Contact Phone

STEP 2 - YOUR PERSONAL INVESTMENT Your registration fee includes all workshop materials, meal functions, social and networking activities, and the registration kit. Please Check Only One ______ $200 Zeta Amica

______ $225 Zeta Zmicae Coordinator/Sponsor

• Registration form must be received by July 15, 2011 • Sorry, No On-Site Registrations Accepted

STEP 3 – PAYMENT METHOD We are pleased to accept the following forms of payment in U.S. Dollars: Money Order, Cashier’s Check or Certified Check made payable to Zeta Phi Beta Sorority, Inc. The following credit cards listed below are also accepted. Your signature below authorizes Zeta Phi Beta Sorority, Inc. to charge your credit card the total payment due and acknowledges the Registration Policies & Procedures. Zeta Phi Beta Sorority, Inc. reserves the right to charge the correct amount if different from the total amount due. Please note that registrations will not be processed without accompanying payment.

Master Card

Visa

American Express

Credit Card Number

Printed Name that Appears On Credit Card

Expiration Date

Money Order/Cashier’s/Certified Check

Billing Zip Code

Cardholder’s Signature

STEP 4 – LIABILITY WAIVER

AND TERMS

This must be signed in order for your registration form to be processed. I agree and acknowledge that I am undertaking participation in the Zeta Amicae Retreat as my own free and intentional act and I am fully aware that possible physical injury might occur to me as a result of my participation in this program. I give this acknowledgement freely and knowingly and that I am, as a result, able to participate in the events surrounding the Zeta Amicae Retreat and I do hereby assume responsibility for my own well-being. I also agree not to allow any other individual to participate in my place. I understand that no registrations will be accepted after July 15, 2011 and I have read and accepted the registration policies and procedures including the conditions for refunds and cancellations.

Signature Date

For National Headquarters Use Only

17


August 26-29, 2011 Washington, DC

A

t the January 2011 meeting of the National Executive Board of Zeta Phi Beta Sorority, Inc., the Sorority demonstrated its support to the Dedication of the Dr. Martin Luther King, Jr. Memorial on the National Mall in Washington, DC which will take place on August 28, 2011. Not only did Zeta Phi Beta Sorority, Inc. voice its support of this effort but we demonstrated our commitment to honoring Dr. King’s legacy by contributing $19,200 toward resurrecting the monument in his name as a tribute to our Sorority’s founding year. We encourage all members of the Zeta family to support this historic occasion. This will be a once in a lifetime event and to ease your planning woes, we have booked a block of hotel rooms just for members of our Zeta family. We’ve also included some general information about the unveiling to assist you in planning your trip to Washington, DC.

About the Memorial Unveiling

Date/Time: The official dedication of the monument will occur on Sunday, August 28, 2011 at 11 a.m. Access to the dedication and unveiling will begin at 7:00 A.M. on Sunday, August 28, 2011.

A pre-dedication Concert begins at 10:00 A.M. and the dedication ceremony begins at 11:00 A.M. There is also a concert on the Mall from 2:00 pm-4:00 pm on that same day. Costs: The Dedication of the Memorial will be free and open to the public. However tickets for certain areas will be required and there will also be public standing room only options that will not require tickets. Tickets will be allocated based on a lottery system and will be free of charge. For additional ticket information or to enter the public lottery for tickets please visit www.dedicatethedream.org. Tickets will not be drawn until June 1, 2011 and you have until May 31, 2011 to register. Location: The Memorial is located at the intersection of West Basin Drive SW and Independence Avenue SW in Washington, D.C. 18


MLK Memorial Dedication Hotel Accommodations Hotel Name:

The Washington Hilton hotel in Washington, DC is a contemporary urban retreat situated on several acres near Dupont Circle in the heart of the nation’s capital. The hotel is a mile from the Smithsonian National Zoo and just four blocks from the Dupont Circle Metro Station on the Red Line. The Washington Hilton hotel is pleased to unveil the completion of a $150 million landmark restoration project - a top-to-bottom makeover where classic style meets the contemporary attitude of this legendary property built in 1965. Washington Hilton 1919 Connecticut Ave., NW Washington, District of Columbia, 20009 Phone: (202) 483-3000

Zeta Group Rate:

Cut-Off Date:

$189 per night (single – quad) Rates are exclusive of 14.5% taxes per night. **Please note, as a special benefit to our members staying at the Washington Hilton, you will receive four (4) free tickets to the unveiling as part of your hotel accommodations. Your hotel reservation must be made within the Zeta housing block to obtain the complimentary tickets. The deadline for making your hotel reservation and for receiving the group discount is July 29, 2011. It is also the date by which you must cancel your reservation to avoid penalties.

Hotel Reservations: 1. Make your reservation by calling (501) 664-5020.

2. Be sure to ask for the Zeta Phi Beta group rate and obtain a written confirmation of your hotel reservation.

Deposits:

A credit card deposit equivalent to one night’s stay is required to guarantee each room you reserve. No individual will be allowed to reserve more than three (3) rooms under the block. The deposit is refundable if you notify the hotel no later than July 29, 2011 that you are canceling your reservation. Be sure to obtain a cancellation number and a written confirmation of your cancelation for future reference. For each room reserved, a deposit equal to one night’s room and tax is required to guarantee the reservation. You must use a major credit card to reserve your room. Your deposit will be charged to your credit card within 48 hours of your request for a reservation. Your deposit is non-refundable if you do not cancel your reservation before the cut off date. You are subject to a charge of 1 night’s room and tax as an early departure fee if you check-out earlier than expected. You will billed for one night’s room and tax if you fail to show on your scheduled arrival date and do not call to cancel your reservation prior to the cut off date. By making a reservation under the housing block you agree to all policies established by Zeta Phi Beta Sorority.

More Information:

For more information, please visit www.dedicatethedream.org. 19


September 21, 2011 Washington, DC

Z

eta Day on the Hill is an opportunity for our members to exercise another level of

civic responsibility by learning the protocols for interacting with and the knowledge needed to maximize engagement with congressional representatives. Zetas will also have the opportunity to schedule meetings with their representative or their

Event Information Date:

September 21, 2011

Time:

8:30 am. – 5:00 pm EST

Note:

Doors open at 8:15 am for the morning briefing

Location: Rayburn House Office Building Gold Room (Room 2168) Washington, DC 20515

representative’s designee to discuss, during brief sessions, issues of interest to the local, state and national Zeta membership. This year’s special guest for the morning briefing and Congressional Sponsor will be Congressman André Carson, 7th District, Indiana.

20


Zeta Day on The Hill Schedule AT-A-GLANCE TIME

ACTIVITY

8:15 am

Doors open Continental Breakfast provided

8:45 am

Special Guest Speaker: Congressman Andre Carson

9:15 am

Question and Answer Period

9:30 am

Group Photo taken by Official House Photographer Note: Professional Dress is a must. Please wear Sorority colors. Congressional Visits Note: See helpful information, included in this document, regarding scheduling these visits in advance.

10:00 am – 12:00 noon 12:00 noon -1:00 pm

Lunch On Your Own

1:00 pm- 3:00 pm

NPHC Activity: Tour of the Capitol

3:00 pm – 5:00 pm

Mix and Mingle with the Zetas Location: 1331 Lounge

J.W. Marriott Hotel Lounge • 1331 Pennsylvania Avenue NW • Washington, District Of Columbia 20004 Phone: 202-393-2000

Zeta Day on The Hill Parking National Place Parking

PMI Parking

PMI Parking

202-785-9191 X445 1325 G Street, Nw (Between 13th & 14th Sts) Open 24 Hrs. $7/HR; $20/12-24 Hours

202-785-9191 X421 500 12th Street, NW (Between E & F Streets.) Mon-Fri: 7 A.M.-10:30 P.M.; Sat: 8 A.M. - 10 P.M.; Sun: 10-6 P.M. $8/1st Hr; $13/2nd Hr; $18/Max

PMI Parking

Quick Park

PMI Parking

202-347-4426 13th & F Street, NW Open 24 Hrs $7-9/Hr; $25/Day

202-785-9191 X424 1220 E St, NW (Between 12th & 13th Streets) Mon-Sat: 7 A.M.-Midnight; Sundays: Closed $8/1st Hr; $ 13/2nd Hr; $17/3rd Hr $18/Max

202-393-3650 13th & E Street, NW (Across From Warner Theater) Mon-Sat: 7:00 A.M. - Midnight $7/Hr; $16/Day

202-785-9191 X421 500 12th Street, NW (Between E & F Streets.) Mon-Fri: 7 A.M.-10:30 P.M.; Sat: 8 A.M. - 10 P.M.; Sun: 10-6 P.M. $8/1st Hr; $13/2nd Hr; $18/Max

Please note the following: • There is no parking at the Rayburn House Office Building. Below are recommended parking facilities • Rates and times subject to change without notice 21


Zeta Day on The Hill General Information Entering the Rayburn House Office Building •

Be prepared to go through metal detectors. The fewer bags you carry, the better.

When using the Independence Ave. entrance (which faces the Capitol): Go up the stair directly in front of you; follow the hall to the right, at the end of the hall turn right, then left and the room will be on your left.

When using the South Capitol St. entrance (closest to the Capitol South Metro (Blue/Orange Line), which is best for those who do not/can not climb stairs: Turn right out of security, then take the first left down a long hall, at the end of the hall use the elevators on the right, go down one floor to level B, turn right out of the elevator, right again, then left and the room will be on your left.

Preparing for Your Congressional Visit •

Confirm your Member of Congress by going to http://www. house.gov/. Fill in the Zip+4 info in the upper left corner. Click on the member’s name to get the phone number and Capitol Hill office number.

Call the office to schedule a meeting for September 15 with the member, or appropriate member of the staff.

Let the office know that you are a constituent and member of an organization that is meeting with several member offices that day. Let them know what issues you’d like to discuss. Share as much information as requested, and make sure they have a phone number/email to reach you to confirm the appointment.

Most meetings will be short, 10 to 15 minutes. You will be contacting the office during the end of a district work period, referred to as “recess.” As a result, some staffers/ schedulers will not be able to immediately schedule something. Be patient, and feel free to call back a couple of days before you plan to be on the Hill.

More Information

For more information, contact Zeta National Headquarters at (202) 387-3103. Social Action Chair: Soror Ella Scarboough 22


Zeta Phi Beta Sorority, Inc. 1734 New Hampshire Ave, NW Washington, DC 20009 www.zphib1920.org

2011 Zeta Phi Beta Summer Events Guide  

24-Page Document detailing the summer and fall events planned for Zeta Phi Beta Sorority

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