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CLUB UPDATE

MARCH 2014

WELCOME Welcome to the first edition of the club newsletter for 2014. The Club affiliation fees have been recently set by the YNSW Board. The multiplier for the 2014/15 year will be $45.00 (incl GST). This represents a $5.00 increase on the previous year and while this is ahead of CPI, it is necessary to cover the cost of services that clubs [want] from YNSW. The YNSW Board is conscious of the increase in costs but at the same time is responsible for ensuring strong governance and development of the sport. Sailing as a sport is essentially bottom up funded and has suffered from decades of underinvestment. Based on any relative metric, sailing is still grossly underfunded compared to other sports. A number of initiatives are underway to raise external funding- both government and corporate, which will hopefully come to fruition over the next 12 months. This includes establishing an Australian Sports Foundation registered project for tax advantaged funding of the NSW Youth Sailing Team, brought on by the withdrawal of support by NSWIS. We hope to also be in a position to announce a sponsor for Sail Sydney in the next few weeks that will allow us to restart that event- without the negative financial impact on YNSW. Initiatives that have been successful in attracting NSW Government funding include the Water Safety Black Spots Fund for the delivery of Safety Boat courses across the state and the Regional Officials training grant. If you have not already done so, I encourage you to register your clubs interest in these projects. Finally, Yachting NSW has relationships with commercial partners that are strong supporters of YNSW, our activities and sailing generally. Most notable are Steve Jarvin Motors, Gill Australia, Tohatsu Outboards and Nautilus Insurance. I encourage you to support the companies that are doing the same for our sport. This year’s Club Commodores conference will be held on Saturday the 10th May at the Cruising Yacht Club of Australia, details of the format and guest speakers are detailed in the newsletter and will be send separately to clubs electronically. Last year’s conference was well received and I look forward to seeing you at this year’s function. You are receiving this newsletter because you are registered as an office bearer on your Club’s webpage in the My Club database. I encourage you to forward this newsletter on to your members.

IN THIS ISSUE 2014 club commodores conference sport & recreation participation & facility grants rms safety stickers incident reporting regional boating plans new membership system new tackers centres club development case studies nsw youth champs raising funds for nsw youth sailing team nsw youth sailing team dominate australian youth sailing team race officers & officials training safety boat courses

David Edwards General Manager

Yachting NSW Club UPdate - March 2014

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2014 Club Commodores Conference Last year’s club Commodores seminar was well received by attendees. This year’s edition will be held on Saturday 10th May at the Cruising Yacht Club of Australia, Rushcutters Bay. This forum is designed to provide club Commodores, Presidents and other senior club officials with an opportunity to discuss key issues with the YNSW Board and management. The function will commence at 1200 and conclude at 1700. Topics covered will include: • Tackers- hear from clubs that have implemented the program and what it has done for them • Yachting Australia update (Ross Kilborn) • Governance in Sailing- Future structure of the sport (Matt Allan, Yachting Australia President) • YNSW update (President- Richard Hudson) • Open forum (hosted by YNSW Board member Angela Catterns) Further details and access to the online registration will be sent to clubs directly.

Sport & Recreation Participation & Facility grants This Participation and Facility Program aims to increase regular and on-going participation opportunities in sport and recreation. There are two distinct project types within the Participation and Facility Program, these being: that deliver a sport or physical activity participation experience to an identified group of people, and

Applications close 2nd April. You are encourage to read the funding guidelines on the Sport & Recreation website in advance of submitting an application

2. Facility development projects -

http://www.dsr.nsw.gov.au/grants/ pfp.asp

1. Participation projectS -

building new or upgrading sport and recreation facilities to support increased participation.

UPCOMING COURSES

Saturday 10th May

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Funding is available for Incorporated, community based not-for-profit organisations (ie clubs) for projects throughout New South Wales, with grants are capped at $10,000 for participation projects and $25,000 for facility projects.

Yachting NSW Club UPdate - March 2014

Course & Venue

Date

Dinghy Assistant Instructor Cronulla SC

22 April 2014

Powerboat Handling MHYC

24-25 April 2014

Dinghy Sailing Instructor MHYC

26-27 April 2014

Club Race Officer Wallagoot Lake BC

10 May 2014

Club Race Officer RPAYC

14 May 2014

Equipment Auditor Course CYCA

24 May 2014

Safety Boat Operator Port Kembla Sailing Co-op

24-25 May 2014

State/National Race Officer CYCA

30-31 May 2014

Safety Boat Operator Great Lakes Sailing Club

21-22 Jun 2014

can’t see a course you would like? submit a course booking for your club


RMS Safety stickers YNSW Equipment auditors issue safety stickers to boat owners when they complete an audit for the coming year. Currently anyone can request the stickers from Maritime without giving any reason or purpose for which they intend to use them. From July 1 this year YNSW and Maritime are simplifying and strengthening this process so that

only clubs with accredited Equipment Auditors can issue safety stickers. Under the new process Maritime will no longer issues safety check stickers directly to sailing clubs. Instead, Maritime will provide a bulk amount of 2014/ 15 safety stickers to YNSW. Clubs will need to request a batch of stickers from YNSW. Stickers will only be issued to clubs that have

For clubs that would like to accredit additional Equipment Auditors in advance of the next cycle of audits, we will be holding another course:

DATE: Saturday 24th May VENUE: Cruising Yacht Club of Australia Time: 9:00am - 12:30pm Cost: FREE It is compulsory to register online for the courses which can be accessed below or on the calendar section of the YNSW homepage http://www. nsw.yachting.org.au

regional boating plans have your say! The Roads and Maritime Services is undertaking a state-wide study of existing boating facilities and safety measures to inform the development of Regional Boating Plans for each of the major waterways in NSW. The study will identify the actions required to enhance the boating experience across NSW by improving boating safety, boat storage and waterway access on our major waterways. See Project Fact Sheet. A comprehensive stakeholder engage-

This new process will come into effect for the new audit cycle which commences on 1 July 2014. This information can be found in the Clubs & Classes menu of our website or via the link below. NSW Clubs with Auditors

incident reporting

Equipment auditor course Last year a number of courses were held across the state to accredit Equipment Auditors in advance of the new Special Regulations coming into effect on 1 July 2013. This resulted in the accreditation of over 200 individuals from 45 clubs. Clubs are reminded that current audit forms will expire on June 30 this year

accredited Equipment Auditors.

ment program has been developed to ensure we capture input from a variety of stakeholders ranging from high-level industry and stakeholder groups to everyday users of boating facilities.

Yachting Australia has introduced a new online reporting system for major safety incidents at Clubs. This will serve a number of purposes. It will make the process of notifying authorities quicker and more easily. Additionally it will allow for the collection of data that can be analysed to identify safety issues and trends that may need to be addressed. If you have a major incident at your Club please record it. When a form is submitted electronically it will be submitted to both Yachting Australia and YNSW. It will also go to the email address of the person who submitted the form. Yachting NSW will also receive a copy and will engage with both Maritime and the club. This revised process that replaces multiple forms removes duplication, saves time and simplifies the process for all involved To find the form visit the Maritime Accidents & Forms page under the Sailors section of our website.

You can have your say by completing one of the surveys below which asks for your views on boating issues in your region. http://www.transport. nsw.gov.au/engagement/nsw-regional-boating-plans

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Migration to new Membership System As you should be aware, Yachting Australia ( YA) has committed to moving all our Sailing Information management systems (SIMS) from Bellevue IT to Fox Sports Pulse (FSP). This includes myClub, mySite, myClass and mySailor, and myCentre. One of the major reasons for this migration is to increase the usefulness and relevance of the membership system Yachting Australia provides to Cubs and Classes. We believe that (FSP) will provide 21st century systems to make it easier for volunteer officials to manage their club and class.

training & communication Yachting NSW will be communicating directly with current registered MyClub administrators and club Commodores regarding training in the new membership system. If you wish to be included in this communication, please send an email to office@nsw.yachting.org.au.

MIGRATION TIMETABLE The Membership system is now being migrated in time for the 2014-15 membership season. The new myClass and mySailor are part of this migration myCentre will be migrated in the second half of 2014.

The key dates for migration are:

Summary of benefits to Clubs and Classes

April 2014

The new FSP Membership System, which will replace myClub from August 1, will deliver clubs a great range of online tools to manage and engage with their members. The new myClub offers: • More user friendly interface and screens than the old BVIT system • Easy generation of email communications to either all of a clubs membership, or targeted groups (segmentation) • An effective membership renewal and payment system to enable members to complete their membership renewal online without administration.It copes with multiple seasons and the process is complete only when payment is made (via credit card)

June/July 2014

The option of replacing all the various files and lists of members that many clubs hold with a single database that club officials can securely access for their purposes. The new myClub will also be available to Class Associations together with the • new website service • membership renewal and payment facility • benefit of not needing to enter members data if the member is already a club member in the system • option of setting up a website for their major events, including an event entry facility For club members one of the best features is that their secure access to their record in the system will be done via their email address and a secure password they can nominate, rather than the Sailor ID number, and password allocated by YA This will make it easier for club members to access their mySailor profile and update their own details.

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Yachting NSW Club UPdate - March 2014

YA and States will have first access to the new systems for purposes of testing and familiarisation

States will deliver training in the benefits and features of the new FSP systems

July 31 2014

The last day for entering members for the 2013-14 year in the old BVIT myClub system

August 1 2014

First day of the new club membership year. The new membership will be turned on and the old BvIT system will be turned off


New Tackers Centres Balmoral Sailing School and Royal Sydney Yacht Squadron are the latest Discover Sailing Centres in NSW to take up the Tackers program, joining Hunters Hill Sailing Club, Royal Prince Alfred, and Middle Harbour Yacht Club. Tackers is now run by a variety of clubs with professional staff, volunteer based clubs and commercial sailing schools. In particular the HHSC Tackers program has proven to be a huge success, after 18 months of delivery the club has an extra 20 new boat owning members. The club has filled its available rack space and their intermediate classes are poised for rapid growth next season with the availability of new crews.

2014 NSW Youth Champs VENUE Announced!

HHSC’s success can be attributed to high quality training and a wellstructured plan for converting Tackers sailors in to boat owning green fleet sailors. There is no reason why other volunteer based community clubs can’t achieve the same results and kick start a new growth phase and reenergise their club environment. With Yachting Australia offering interest free loans for the purchase of Tackers boats, now is the best time to start preparing for next summer. The marketing and branding of Tackers is crucial to its success, particularly in regard to attracting new sailors from a non-sailing background. Tackers makes it easy for parents to under-

stand what their child is doing and how they will progress, whilst assuring them that their child is safe in what is perceived as a very dangerous sport. While many clubs have excellent instructors and programs, Tackers takes these to a level of professionalism that many parents have come to expect from clubs in all sports. For more information on Tackers get in contact with Tom Brewer. tom.brewer@nsw.yachting.org.au

Club Development Case Studies

This year Botany Bay will again see all the action as Georges River 16’ Sailing Club on Botany Bay hosts the Yachting New South Wales Youth Championships over the long weekend of October 4th- 6th.

Consistent feedback from clubs has been that you want to see examples of best practice that can be shared with other clubs as a common resource. Two great examples of this are videos produced by Yachting Australia with the assistance of the Australian Sports Commission that focus on developing clubs within the framework of Discover Sailing.

After the success of last year’s event, which attracted over 230 boats, 2014 will once again be open to YA youth pathway classes (Techno 293s, Laser 4.7s, Laser Radials, 420’s, 29ers, Flying 11s, Optimists, and Hobie 16s).

Comments we hear from club committee members when talking about issues facing clubs is “that’s not relevant to our club” or “We’re different to them” The reality is that all clubs are facing the same issues; it is just that the context is slightly different.

Regardless of the size of your club, whether it is dinghy or yacht focussed, metropolitan or regional; you are strongly encouraged to invest some time and watch these videos to see how your peers are successfully utilising the components of Discover Sailing to increase participation and membership. • Sandringham Yacht Club http:// www.youtube.com/watch?v=O4QiOO OR2ak&feature=share • Albury Wodonga Yacht Club http://www.youtube.com/ watch?v=K9KLobif84o

Part of the Youth Grand Prix, over 300 sailors participate in this annual event making it the largest youth regatta in the country. Competitors are encouraged to put the dates in your diary now to make planning easier.

Entries open on 1 May.

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Raising funds for the nsw youth sailing team

Yachting NSW has established a project, the Youth Development Program, with the Australian Sports Foundation Ltd (ASF). The aim of the project is to attract funding via a tax effective structure for the NSW Youth Sailing Team. The project has been established in response to the NSW Institute of Sports (NSWIS) decision to withdraw funding for the sport of Sailing for from 2013 onwards which leaves NSW as the only State without a State based Institute Sailing program. The NSW Youth Sailing Team is a key component of the development pathway. It is a vital link between participation and high performance, with NSW consistently the largest contributor of athletes to the Australian Olympic Sailing team. To maintain the NSW Youth Sailing Team’s continued success it is critical to have a strong youth development pathway and this fundraising program is a designed to ensure that it can continue and to achieve its goals. For more information about tax deductibility and how it works, download the program flyer or follow the link the ASF website. www.asf.org.au

NSW Youth Sailing Team CONTINUE TO DOMINATE The NSW Youth Sailing Team has returned from the January Nationals held at Sorrento Sailing Club and Blairgowrie Yacht Squadron with a swag of medals and accolades. The NSW Youth Sailing Team’s most significant achievement was winning the Youth Grand Prix Champion State Trophy for the third year in a row, a feat never previously achieved by any state. The Champion State Trophy is awarded to the state with the highest cumulative point score for over the sailing season

NSW YOUTH Sailing Team Results - Youth Grand PriX Laser Radial Boys

1st

Nicholas Connor

420 Girls

1st 2nd

Dana Tavener/ Catherine Pagett

1st 2nd

Finn Gilbert/ Louie Collins

1st 2nd

Harry Morton/Kurt Hanson

420 Boys 29er

Sophie McIntosh/ Demi Gilbert Dante Oliveri/ Alex Marzano Jim Colley/ Shaun Connor

Australian Youth Sailing Team With the completion of the 2014 Australian Youth Championships, Jim Colley and Shaun Connor qualified for the Australian Youth Sailing Team to compete in Portugal in July. The Australian Youth Sailing Team is selected on the combined point score of the Class Nationals and Australian Youth Championships. Jim and Shaun qualified with a 3rd place in the 29er Nationals followed by a 1st place in the Australian Youth Championships. Jim and Shaun won selection on a count back from another NSW team of Kurt Hanson and Harry Morton who gained a 2nd place in both the 29er Nationals and the Australian Youth Championships. The NSW Youth Sailing Team is structured to provide access to the

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with the final event being the Australian Youth Championships. NSW Sailors were prominent in the majority of the point score results.

Yachting NSW Club UPdate - March 2014

High Performance Pathway structure, and the skills of the young sailors are developed in order for them to succeed at interstate level competition, and then to potentially go on to represent Australia at an international level.


Race Officers & Officials Training for Regional Clubs YNSW has been successful in securing funding from the Department of Sport & Recreation for the delivery of National Officiating Program courses to regional clubs. This covers Race Officer, Judges, Umpires and Measurers. The funding is for delivery of courses at regional clubs only - we want to hear from clubs outside of the Sydney metropolitan area!

YNSW’s objective with this program is to have all club members who operate as officials to be trained to a minimum standard to ensure a consistent level of skill and competency. It also opens up opportunities for those that are interested to gain further experience at interclub and higher level events (state, national or world championships). There are three levels of accreditation - Club, State and National in three disciplines, Umpire, Judge and Race Officer. The Club level courses are one day duration and are being delivered free of charge. State National courses run over two days. You are encouraged to contact the office or visit the YNSW website for more information to book a course at your club. Visit the training section of the Yachting NSW website. www.nsw.yachting.org.au

safety boat courses Last quarter we announced that we had been awarded $142,000 by the NSW Ministry for Police and Emergency Services as part of the 2013-2014 Water Safety Black Spots Fund. The objective of the Fund is to reduce the rate of drowning deaths in NSW by providing funding for water safety initiatives that focus on known Black Spots. Black Spots include locations, population groups, or activities that have a higher risk when people interact with the water. These courses will be delivered free of charge. Funds will be utilised to deliver Safety Boat handling courses across the state over the next twelve months. Safety Boats are an essential high profile tool in the implementation and profile of a safe environment for the

Book a Seminar for your Club! Did you know that we run various seminars for our clubs? Yachting NSW draws on the vast experience of our expert members to deliver specialised seminars. These form an essential part of Yachting NSW’s commitment to help clubs develop and improve their services to members. Topics include: • Racing Rules • Wind strategy and tactics • Regatta management • Equipment auditing All seminars generally run for 3 hours but can be tailored to meet your specific needs. Our Seminars can be booked via the course booking form found in the Courses & Training section of our website www.nsw.yachting.org.au If you would like a seminar on a particular area that isn’t listed, give us a call.

sport of sailing. Yachting New South Wales works proactively with our partners to show leadership in promoting safety on the water. The constant promotion of the safety message is designed to contribute to an overall cultural change with a resultant increase in the usage of life jackets and safe boating practices. YNSW’s aims with this course are to develop key people at member clubs as on-water Safety officers and promote the wearing of lifejackets. We have received a large number of course bookings from clubs since announcing this program and available dates for delivery are filling up fast. Scheduled courses are listed

on the YNSW homepage and course requests can be made by filling out the booking form which can be found in the Courses & Training section of our website.

Yachting NSW Club UPdate - March 2014

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Yachting NSW 1C New Beach Road Darling Point NSW 2027 PO Box 684 Double Bay NSW 1360 (02) 8073 4900 office@nsw.yachting.org.au

Yachting NSW Staff Who to contact? David Edwards Governance, Club development

david.edwards@nsw.yachting.org.au

Chantal Lawrence Membership, Communications, Administration

chantal.lawrence@nsw.yachting.org.au

Andrew Cribb Youth Development, Participation

andrew.cribb@nsw.yachting.org.au

Tom Brewer Training, Discover Sailing & Discover Sailing Centres

tom.brewer@nsw.yachting.org.au

Brian Chalmers Accounts

accounts@nsw.yachting.org.au

Lachlan Gilbert Sail Sydney

sailsydney@nsw.yachting.org.au

Andrew Hawkins Media

communications@nsw.yachting.org.au

Board of Directors Richard Hudson

(President) Royal Prince Alfred Yacht Club

David Berryman

(Vice President) Belmont 16’ Sailing Club

Howard Elliott

(Treasurer) Hunters Hill Sailing Club

Anthony Dunn

Cruising Yacht Club of Australia

Christian Brook

Royal Sydney Yacht Squadron

Carl Crafoord

Middle Harbour Yacht Club

Angela Catterns

Balmain Sailing Club


Club Update March 2014