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BOARD OF DIRECTORS GOVERNANCE MEETING 3/13/2014 YMCA OF NORTHERN UTAH


VISION: To be the leader in understanding and meeting our communities’ needs by developing and adapting high quality programs that provides value to children, adults and families. MISSION: To provide our communities with experiences that build strong kids, strong families and strong communities.

Board of Directors Meeting 3 / 13 / 2014 – 7:30 to 9:00 AM Purpose: Review 2013 year end financial statements and kick off the 2014 annual campaign Expected Outcomes:  Vote on facility name and board responsibilities document  2013 Financial Statement Review  Kick Off the 2014 Annual Campaign

Agenda Items for Discussion

90 Min

Welcome

(5 Min)

o o

Purpose of Meeting & Approval of Minutes Mission Moment

Larry H. and Gail Miller YMCA…

Rich Rich

Community Family Center Community Center Family Center Program Center Community Development Center Other?...

Governance / VOTES o Board Member Roles & Responsibilities doc o YMCA facility name

Financial Statement Review – 2013 Year End (30 Min) o Balance Sheet; P&L vs. budget + metrics; Cash Flow & Forecast o Development Report o 2013 Impact Statement

2014 Annual Campaign - Kickoff o Fund Development Report Update o Annual Campaign Launch    

Purpose Toolkit Storytelling Activity Kickoff!!

(15 Min) Rich Rich

     

(30 Min) Ron Rich Carol Rich Ron

2014 Key Plans & Activities (10 Min) o Congressman Matheson Visit: March 19 @ 2:30 o Ogden CFC: Ground Breaking on June 4th

NEXT Meeting: o

April 17th, Thursday @ 7:30AM at Community Family Center

VALUES: We are dedicated to the values of caring, honesty, respect, and responsibility in which ALL are welcome with an engaging, stimulating and secure environment and results in meaningful and rewarding work experience for our staff. IMPACT: The cumulating result will be rewarding outcomes that allow the YMCA of Northern Utah to continually provide value, to be relevant and grow to serve communities in the ways they need most.


BOARD RESPONSIBILITIES


YMCA of Northern Utah Roles and Responsibilities of Board Members There has never been a more important time to serve as a member of the Board of Directors for YMCA of Northern Utah. It is a time of great opportunity and great challenge. Serving as a member of the Board of Directors is an important community commitment that carries great responsibility. You have been asked to join the Board of Directors because it is felt that you have skills, expertise, and influence that will benefit the organization and will further our mission, vision and goals. Each Board member serves a three-year term with the possibility of extending service.

Purpose: In order for the YMCA of Northern Utah (the Y) to accomplish its goals, the Board of Directors must support our work, take an active role, and maintain a strong connection to the Y. The following guidelines have been developed to help you understand the expectations of you as a member of the Board:

Responsibilities: 1. Take pride in serving as a member of the board and appreciate it is a serious responsibility. The Board of Directors serves as the governing body for the Y. Board members provide legal, fiduciary and fiscal accountability. 2. Determine and support the mission and purpose of the Y. 3. Select the chief executive officer (CEO). Support and evaluate the CEO. 4. Work collaboratively with CEO and board members to develop effective strategies. 5. Protect assets and provide proper financial oversight 6. Maintain financial resources so that the Y can accomplish its strategies and operations. 7. Monitor the Y’s services and activities to ensure alignment with its mission and strategy. 8. Build and maintain an exceptional board through the recruitment and mentoring of all board members – current and future. 9. Uphold the legal and ethical integrity in the oversight of Y strategies 10. Enhance and advocate the Y’s public standing.


Expectations 1. Educate yourself so that you understand, embrace, and articulate the values, vision, mission and work of the Y. 2. Provide your specialized expertise, talents, and skills to the Y. 3. Be engaged! a. Attend as many Board meetings as possible (>75% of meetings). b. Actively serve on one or more committees or task forces c. Attend and support activities and events d. Participate in Board Orientations, Board Retreats, trainings, briefings, etc. 4. Recognize the essential role that you, as a member of the Board, play in enhancing the development of financial resources by being an active and engaged participant in fund-raising strategies, cultivation, and solicitations. 5. Use your personal influence to aid The Y in expanding and deepening its base of financial support through your own corporate, personal and community networks. And when appropriate, reach out to your company to make a contribution for sponsorships/underwriting of events, activities and/or donations that are aligned with you companies giving. 6. Make a personal financial contribution to the Y during each year of service on the Board and to serve as a model for other donors. The amount of that contribution will be at a level commensurate with your ability. 7. Cultivate employees, friends, and colleagues to become members of a committee and potentially a member of the board of directors for the Y. 8. Whenever applicable and appropriate, use your personal and professional influence with members of the State Legislature, our Congressional delegation and other elected and appointed officials to further our public policy work. 9. Be a CHAMPION for the Y. Actively engage personal and professional network(s) to help the YMCA achieve its mission. 10. HAVE FUN!!!


2013 FINANCIALS


9:46 PM 02/25/14 Accrual Basis

YMCA of Northern Utah

Balance Sheet Prev Year Comparison As of December 31, 2013

Dec 31, 13

Dec 31, 12

$ Change

% Change

ASSETS Current Assets Operating Cash

271,195

600,642

-329,446

-54.85%

Restricted Cash

546,478

0

546,478

100.0%

Total Cash

817,673

600,642

217,031

36.13%

18,921

47,047

-28,126

-59.78%

Accounts Receivable 1200 · Accounts Receivable 1210 · Pledges Receivable

3,605

114,022

-110,417

-96.84%

477,259

482,622

-5,363

-1.11%

Accounts Receivable

499,785

643,691

-143,906

-22.36%

Other Current Assets

20,529

3,209

17,320

539.67%

Total Current Assets

1,337,987

1,247,542

90,446

7.25%

Fixed Assets

1,207,088

1,301,096

-94,008

-7.23%

48,632

42,970

5,663

13.18%

48,632

42,970

5,663

13.18%

2,593,708

2,591,607

2,101

0.08%

35,911

26,684

9,226

34.58%

-103

0

-103

-100.0%

87,202

71,662 3,300

100.0%

1215 · Billed Grants

Other Assets Total 1950 · Endowments Total Other Assets

TOTAL ASSETS

LIABILITIES & EQUITY Liabilities Current Liabilities Total Accounts Payable Total Credit Cards Other Current Liabilities 2100 · Payroll Liabilities 2145 · Deferred Rent

3,300

2200 · Deferred Revenue

6,195

552,738

96,208

17.41%

Total Other Current Liabilities

96,697

624,741

114,707

18.36%

132,505

651,425

123,831

19.01%

132,505

651,425

123,831

19.01%

1,706,277

1,951,918

-245,641

-12.59%

739,499

137,122

602,377

439.3%

Total Current Liabilities Total Liabilities Equity 3000 · Unrestricted Net Assets 3100 · Temp. Restricted Net Assets 3200 · Perm. Restricted Net Assets Net Income Total Equity

33,354

33,054

300

0.91%

-17,927

-181,912

163,986

-90.15%

2,461,203

2,492,695

-31,492

-1.26%

Page 1 of 1


7:45 PM 02/25/14 Accrual Basis

YMCA of Northern Utah

Budget vs Actual Fund Administrati Development on Jan - Dec 13 Jan - Dec 13

Salt Lake County Jan - Dec 13

Wasatch Weber County County Jan - Dec 13 Jan - Dec 13 Jan - Dec 13

TOTAL Budget

% of Budget

Ordinary Income/Expense

Footnotes

January through December 2013

Revenues 40100 · Contributed Support

0

16,197

19,441

24,633

14,031

74,301

98,385

75.5%

40300 · Special Events

0

50,842

10,725

18,142

9,020

88,729

115,000

77.2%

41000 · Private Grants

14,075

0

134,315

33,867

39,068

221,325

268,500

82.4% P1

41200 · Government Grants

30,364

49

340,437

0

848,709

1,219,561

1,148,070

106.2%

110

0

102,177

4,556

157,418

267,895

251,682

106.4%

0

-73

93

367

65

452

7,995

5.7%

41300 · Partnership Contracts 41400 · Earned Revenue - Sales 41500 · Earned Revenue

75

0

270,925

403,164

161,247

835,411

825,400

101.2%

7,973

0

0

0

-109

7,865

3,500

224.7%

49000 · Miscellaneous Income

0

0

0

0

0

0

300

0.0%

49900 · Inner-company Transfer

0

0

0

0

0

0

0

52,597

67,015

878,115

484,729

1,229,449

2,715,539

2,718,831

380

79

13,491

0

40,423

54,372

19,925

41600 · Investment Income

Total Revenues

P2 99.9%

Expense 51000 · Bad Debt

272.9% P3

129,484

139,354

456,527

133,536

756,485

1,618,229

1,708,795

94.7% V3

52300 · Personnel Benefits Expenses

26,422

28,188

79,347

19,328

122,300

276,366

264,407

104.5% V4

52400 · Professional Fees

21,742

11,643

6,329

32,771

40,009

112,495

100,918

111.5% V5

4,650

13,239

64,978

73,812

91,656

248,335

291,056

85.3% V6

182

1,295

4,515

239

4,542

10,774

5,195

207.4% P4

52100 · Personnel Expenses

52500 · Supplies 52590 · Equipment Exp 52600 · Admission Fees 52700 · Insurance 52800 · Occupancy Expenses 52830 · Taxes, Licenses & Permits

0

0

3,256

5,552

6,365

15,172

23,685

64.1% V7

1,256

354

4,930

10,781

4,941

22,262

22,505

98.9%

10,706

9,600

15,507

29,052

14,593

79,469

84,562

94.0% V8 124.5% V9

170

0

163

7,552

223

8,108

6,510

53100 · Media Service/Publicity

1,775

5,233

10,850

16,981

5,795

40,634

43,537

53200 · Trainings & Travel

3,094

5,257

7,300

786

8,113

24,551

13,131

187.0% P5

53250 · Membership Dues

93.3% V10

1,498

1,276

85

0

814

3,674

3,200

114.8% V11

53300 · Transportation Expenses

396

569

25,817

7,806

35,379

69,967

59,035

118.5% V12

53400 · Miscellaneous Expenses

16,652

3,749

4

0

212

20,618

21,190

53500 · YUSA Percentage Support

18,617

0

0

0

0

18,617

13,293

0

0

0

0

0

0

0

237,024

219,837

693,099

338,197

1,131,849

2,623,641

2,680,944

-184,427

-152,822

185,015

146,532

97,600

91,898

37,888

66900 · Reconciliation Discrepancies

Total Expense

Net Ordinary Income

97.3% 140.0% V13

97.9% 242.6% V14


7:45 PM 02/25/14 Accrual Basis

YMCA of Northern Utah

Budget vs Actual Fund Administrati Development on Jan - Dec 13 Jan - Dec 13

Salt Lake County Jan - Dec 13

Wasatch Weber County County Jan - Dec 13 Jan - Dec 13 Jan - Dec 13

TOTAL Budget

% of Budget

Other Income/Expense

Footnotes

January through December 2013

Other Income 6500 · In-Kind Income

311

533

60,427

5,934

782,518

851,132

1,371,745

62.0% P6

8000 · Capital Income

7,080

0

0

0

0

7,080

270,845

2.6% P7

7,390

533

60,427

5,934

782,518

858,211

1,642,590

Total Other Income

52.2%

Other Expense 9500 · In-Kind Expenses

311

533

60,427

5,934

782,518

851,132

1,371,745

62.0%

4,029

0

30,304

79,301

3,271

116,905

116,936

100.0%

0

0

0

0

0

0

270,845

-181,377

-152,822

106,977

52,180

175,043

0

-0

-177,037

-152,289

197,708

137,414

960,832

968,036

1,759,526

184,427

152,822

-137,280

-131,480

-178,314

-109,825

-116,936

0

0

47,735

15,052

-80,713 -17,926.53

-79,048

9700 · Depreciation & Amortization 9800 · Fixed Asset Purchases 9930 · Admin. Allocations Total Other Expense Net Other Income

Net Income Ratios & Other Data

Staffing (snap shot on mm/dd/yy) Full Time Positions Part Time Positions (<30hr/wk) Seasonal Positions

0.0% P8

55.0%

177.3%

Administratio n

Fund Development

Salt Lake County

Wasatch County

Weber County

Actual 3

Actual 3

Actual 8

Actual 2

Actual 8

Actual 24

Budget na

1 0

0

39 20

39

62 12

102 71

na na

5%

3%

-7%

3%

1%

32%

18%

45%

100%

100%

8%

26%

13%

43%

100%

100%

76%

77%

45%

78%

72%

74%

61%

32%

71%

70%

73%

<65%

5%

0%

5%

3%

2%

<3%

TOTAL

Metrics/Analysis Gross Margins (GM) %age of Org. Income %age of Org Expenses 9% % of personnel to Exp 66% "Productivity" (% of personnel to Inc) Bad Debt (% of ER)

Income Mix Analysis Line

11 Contributed Support

0%

24%

2%

5%

1%

3%

4%

Line

19 Special Events

0%

76%

1%

4%

1%

3%

4%

Line

28 Private Grants

27%

0%

15%

7%

3%

8%

10%

Line

42 Government Grants

58%

0%

39%

0%

69%

45%

42%

52 Partnership Contracts

0%

0%

12%

1%

13%

10%

9%

Earned Revenue (Tot)

0%

0%

31%

83%

13%

31%

31%

Investment Income

15%

0%

0%

0%

0%

0%

0%


10:27 PM 02/25/14

YMCA of Northern Utah

Statement of Cash Flows January through December 2013 Jan - Dec 13 OPERATING ACTIVITIES Net Income

-17,927

Adjustments to reconcile Net Income to net cash provided by operations: 1200 · Accounts Receivable

2,338

1201 · SL County Receivables

4,795

1202 · Weber Receivables

-3,994

1210 · Pledges Receivable

74,635

1215 · Billed Grants 1203 · Allowance for Bad Debt 1315 · Returned Checks 1400 · Inventory Asset 1410 · Inventory - Camp Store

5,312 -8,065 953 -458 1,024

1411 · T-Shirts

-2,239

1412 · Hoodies

-4,264

1450 · Prepaid Expenses

-1,968

1454 · Prepaid Workers Compensation

-2,416

1455 · Prepaid Insurance 1457 · Prepaid Copier Service

1,798 -1,406

2000 · Accounts Payable

6,927

2110 · Accrued Payroll

8,441

2115 · Retirement Funds Payable

3,450

2116 · Health Insurance/ HSA Payable

-963

2120 · Accrued Paid Leave

-354

2201 · Deferred Camp Fees 2202 · Deferred Restricted Donations 2203 · Deferred grants/foundations Net cash provided by Operating Activities

3,805 548,238 93,273 710,743

INVESTING ACTIVITIES 1600.2 · Equipment - Salt Lake

-1,549

1601.1 · Camp Improvements

-8,428

1606 · Computer Equipment & Software

-8,120

1650 · Accumulated Depreciation 1660.1 · Facility Construction in Progre 1951 · Tom/Nancy Nissallke Camp Fund 1952 · Tom/Nancy Nissalke Fund Earning

116,905 -4,800 -300 -5,363

1975 · WF Checking - Restricted cash

-296,869

1980 · GE Capital - Restricted Cash

-249,609

Net cash provided by Investing Activities

-458,133

FINANCING ACTIVITIES 3000 · Unrestricted Net Assets 3100 · Temp. Restricted Net Assets Net cash provided by Financing Activities

438,093 -1,028,451 -590,358

Net cash increase for period

-337,747

Cash at beginning of period

608,942

Cash at end of period

271,195

* Amounts <300 hidden for ease of viewing

Page 1 of 1


Footnotes

2014 December

Beginning cash balance:

C1

600,471 Actual

January 271,195 Forecast

February 271,195 Actual

187,502.83 Forecast

March 303,018.69 Forecast

April

May

June

July

263,420.58

262,470.45

424,254.08

438,642.67

Forecast

Forecast

Forecast

Forecast

August 388,314.42 Forecast

September 561,621.03 Forecast

October 480,858.62 Forecast

November 485,360.60 Forecast

December 513,555.33 Forecast

Cash In Total Cash In

2,849,755.36

131,816

151,260

408,038

253,884

293,788

420,004

295,519

224,938

425,602

168,360

289,828

258,826

229,739

-546,478

-2,526

-2,526

-50,000

-50,000

-50,996

100,000

100,000

100,000

100,000

100,000

100,000

100,000

0

-546,478

-2,526

-2,526

-50,000

-50,000

-50,996

100,000

100,000

100,000

100,000

100,000

100,000

100,000

0

Total Cash Available

2,903,748

400,485

419,929

545,541

506,903

506,212

782,475

819,773

763,580

913,916

829,981

870,686

844,186

743,294

Total Operating Cash Out

2,632,553

254,580

232,427

231,128

243,482

243,741

238,220

281,131

275,266

252,295

249,122

285,326

230,631

236,469

271,195

145,905

187,503

314,413

263,421

262,470

544,254

538,643

488,314

661,621

580,859

585,361

613,555

506,825

-100,000

-100,000

-100,000

-100,000

-100,000

-100,000

-100,000

438,643

388,314

561,621

480,859

485,361

513,555

C2

-Restricted/ Released Cash Total Adjustments to Available Cash

Operating Cash Balance Capital/ Fixed Asset Purchases Transfer Funds In Fixed Asset Purchases CFC Building Database

-11,394

Vehicle C3

Ending Cash Balance

-20,000

271,195

145,905

187,503

303,019

263,421

262,470

424,254

506,825


YMCA of Northern Utah Foot Notes to Financials Year-Ending 12/31/2013 Footnotes P&L P1

Private Grants Listing Foundation Grants FOUNDATIONS & TRUSTS:Rocky Mountain Power Foundation

1,000.00

FOUNDATIONS & TRUSTS:George & Delores Eccles Foundation

70,000.00 (funds received in 2012 for 2013)

FOUNDATIONS & TRUSTS:Masonic Foundation of Utah

1,500.00

FOUNDATIONS & TRUSTS:Hoffman-Brouse Foundation

5,000.00

FOUNDATIONS & TRUSTS:Hemingway Foundation

2,500.00

FOUNDATIONS & TRUSTS:Castle Foundation

1,500.00

FOUNDATIONS & TRUSTS:Eskuche Foundation

2,000.00

FOUNDATIONS & TRUSTS:Whole Kids Foundation

1,749.76 (funds received in 2012 for use in 2013)

FOUNDATIONS & TRUSTS:Mariner Eccles Foundation

5,000.00

FOUNDATIONS & TRUSTS:Salt Lake Rotary Foundation

500.00

FOUNDATIONS & TRUSTS:Wells Fargo Foundation

4,000.00

FOUNDATIONS & TRUSTS:Utah Association of Fin. Serv. Foundation

5,000.00

FOUNDATIONS & TRUSTS:Park City Rotary Foundation

500.00

FOUNDATIONS & TRUSTS:King Family Foundation

2,000.00

FOUNDATIONS & TRUSTS:Lawrence T & Janet T Dee Foundation

5,000.00

FOUNDATIONS & TRUSTS:LDS Foundation

7,500.00

FOUNDATIONS & TRUSTS:Ruth E and John E Bamberger Mem. Found.

10,000.00 124,749.76

Non-Profit Organization Grants YMCA of the USA

14,075.00

Rotary Club of Park City Sunrise

1,000.00 15,075.00

Corp/Business Grants FOUNDATIONS & TRUSTS:US Bancorp Foundation

10,000.00

DONORS:Goldman Sachs

7,500.00

DONORS:American Express Centurion Bank

10,000.00

DONORS:Web Bank

1,000.00

DONORS:US Bank

2,000.00

DONORS:American Express

5,000.00

DONORS:Cit Bank

6,000.00

GRANTORS:Walmart:Walmart SFSP Grant

20,000.00

GRANTORS:GE Capital

20,000.00 81,500.00

United Way Grants GRANTORS:United Way of Salt Lake

TOTAL PRIVATE GRANTS P2

10,504.00

231,828.76

A total of $139,585.71 in undesignated donations was allocated to the various regions. Calculations (see the Allocation Calculation tab), took into account whether the donation was restricted to particular programs and various percentages to determine fair distribution to the regions.

P3

Weber bad debt includes United Way of Northern Utah Year 3 of a 3-year partnership with United Way of Northern Utah was cancelled, thereby resulting of a bad-debt write-off of $32,500.

P4

See listing of Equipment Expenses on the equipment tab.


YMCA of Northern Utah Foot Notes to Financials Year-Ending 12/31/2013 I have noted some items that I do not think should be listed under equipment and I have noted the budgets for classes. The biggest variance from budget is Weber. They had a $125 budget and made purchases totalling $4,542.49. P5

Acct 52300 - Tavel & Training: We received an unexpected 21st Century mini-grant specifically for training that allowed us to do some additional training.

P6

In-Kind Services/ In-Kind budgeted Expenses: Part of the Weber in-kind services was to include medical services from a mid-town clinic which were never realized.

P7

Actual capital income is low compared to budget because it has been moved to the balance sheet as deferred revenue since the capital project was moved to 2014. The amount remaining in Capital Income is the value of donated computers.

P8

Fixed Asset purchases were down significantly from what was budgeted because construction on the CFC ended up not being started in 2013.

Balance Sheet B0

Restricted cash is the cash held for construction of the CFC in Weber

B1

AR: OTHER UT State Tax Commission

1,298.34

Robin Holcomb

54.45

Significant difference in Program AR from 2012 to 2013 is due to better collections at the time of service rather than having accounts feeding to AR. Our policy is for pre-payment and staff has gotten better at enforcing that with our customers. B2

Pledges Receivable = misc employee payroll deductions and gala donations Down significantly because 2012 included $48,750 from UW and $25,000 from Dumke Foundation that were not present in 2013. February 2014 has a $25,000 pledge, but it was only verbal in Dec so it did not get recorded for 2013.

B3

Outstanding Grant Billings Safe Passages

17,515.99

ASPIRE

64,630.99

SL County SSG

20,195.80

SL CDBG

5,986.86

Taylorsville CDBG

1,699.81

USOE (Nov and Dec billings)

15,007.14

Excel

61,895.00

Ogden United

91,256.75

TEAM Champion

71,897.00 111,659.00

Voices for Utah Children

309.43

Ogden School District

9,714.82

Washington Terrace

5,490.68 477,259.27

B4

Fixed Assets Increase of fixed assets of $22,897 is offset by depreciation of $116,905, for a net decrease of $94,008

B5

Deferred revenue is 2014 Camp fees received in 2013

B6

Temporarily Restricted Revenue includes amounts held for CFC construction in Weber

2014 Cash Flow Forecast C1

Beginning balance on the cash flow forecast equals cash accounts AND restricted cash accounts from the balance sheet.


YMCA of Northern Utah Foot Notes to Financials Year-Ending 12/31/2013 C2

-restricted/released funds are those earmarked for the capital project which is to begin in June The 2014 budget did not include additional capital project fundraising, so this is a last minute addition for final revenues expected to come in before ground-breaking.

C3

February actuals have not been entered on the cash flow forecast because we have not received all of the statements for that period yet so it has not been closed adequately.

Variance Explanations for items more than 10% or $2,000 out of variance. V1

Restricted cash and Total cash up by > than 10% are reserves for capital project

V2

Accounts Receivable and Pledges Receivable down - AR for programs is down due to better collections up front as our programs are supposed to be pre-pay. Staff is doing better at enforcing our pre-pay policy, so less is feeding to AR. For Pledges Receivable, in 2012 we had 2 large pledges outstanding which were not present in 2013. ($25,000 Dumke Foundation; UW $48,750)

V3

Personnel expense variances, although within 10%, exceeded the $2,000 threshold because of lower costs in Weber and Wasatch. Weber's lower cost was due downsizing because of funding cuts as well as replacement of a key employee with a lower cost PT employee. Wasatch's lower cost was mostly due to slower growth of Heber programs than expected.

V4

Although personnel expenses came in under budget, personnel benefits came in over budget. That is due to price increases in June and December on our Health Benefits. We also hired a new staff member who was grand-fathered in to the retirement plan because he previosuly met his eligibility at another YMCA.

V5

Professional fees came in higher than budgeted both because of higher audit costs and higher IT costs. Audit costs were $3,025 higher than budgeted which is attributed to longer than expected time to put together the information due to the fact that we had a lot of turnover in the accounting office in the year being audited, resulting in some inconsistent processes and extra time for reconciliation of data. Program AR reconciliations took substantial time to clean up as well. IT costs were over budget by $2,353.42 due to over run costs our IT person charged to set up new computers that were donated by Microsoft.

V6

All regions except Weber were below variance on supplies. Program and curriculum supplies were at or above 100% for every region, so it was other office, postage, and misc supplies that stayed low.

V7

Admission fees for both Salt Lake and Wasatch regions were lower than budgeted. Amy indicates that they were able to negotiate a lot of free and reduced price field trips, plus they scaled back the number of field trips.

V8

Occupancy expenses overall were more than $2,000 lower than expected with the greatest variance being in Wasatch. Expected rent expenses for the Heber programs were significant;y lower than expected.

V9

Taxes, Licenses, and Permits was over variance due to increased costs on our Forest Service permit by over $1,700.

V10 Media Service and Publicity are below budget by more than $2,000 because of lower than expected expenditures in Fund Development for Outsourced Printing and Advertising V11 Membership Dues are up mostly because of the Ogden Weber Chamber of Commerce membership which was paid twice in 2013 because the 2012 bill arrived late. (The bill was received in early 2013 instead of late 2012 as it should have). V12 Transportation expenses are up because required bussing for the Champs grant was more expensive than anticipated. V13 Y-USA support started using a new calculation for memberhsip dues, resulting in higher dues. V14 Weber came in under budget because of some transitioning that is still ocurring. They have improved since implementing the new revenue mix models, although the loss of the 3rd year on the United Way grant of $32,500 significantly impacted their net income for 2013.


DO MORE BE MORE

2013 ANNUAL IMPACT REPORT YMCA OF NORTHERN UTAH

Connecting with 11,885 individuals through Y programs and events in Salt Lake, Wasatch and Weber Counties.


YOUTH DEVELOPMENT OUR OUR APPROACH APPROACH

MORE KIDS IMPROVING THEIR GRADES HOMEWORK SUPPORT AND CARING ADULT TUTORING 20+ hours a week of ROLE MODELS homework help for all youth in our 16+ Out-of-School Programs

1:15 ratio ensures that youth are given the one on one attention they need to succeed

PARTNERING WITH SCHOOLS TO ENSURE SUCCESS 9 school sites offering tutoring and reading intervention programming to youth grades K-9

MORE KIDS READY FOR KINDERGARTEN EARLY LEARNING

14-32 hours per week of quality instruction in 3 Preschool and 2 Kindergarten classes at the Community Family Center-Taylorsville

SOCIAL AND EMOTIONAL WELL BEING Trained teachers work in small groups to ensure that preschoolers are working together and growing socially

INNOVATIVE COLLABORATIONS

3 years working with Granite School District Preschool Servicesâ&#x20AC;&#x2122; study

MORE KIDS MOTIVATED TO LEARN SUMMER LEARNING 5 Day Camps located in Ogden, Taylorsville and Heber incorporate learning into fun summer clubs and field trips

NEW SKILLS AND ACTIVITIES Archery, volleyball, basketball, horseback riding, fire building, singing and skits are just some of the activities campers participate in at YMCA camp programs

OUTDOOR EDUCATION

8 week long sessions at Camp Roger encourage youth to explore their surroundings through orienteering, hiking and rock climbing


OUR IMPACT ACADEMIC SUPPORT & ENRICHMENT

We collaborate with over 20 schools in Salt Lake, Granite, Ogden and Weber School Districts. Number of youth served: SALT LAKE COUNTY  755 in Out-of-School Programs  461 in Tutoring Programs

EXCITING OUTCOMES 273% improvement in pre- and post-tests by Y preschoolers

94% of parents said that their youth improved academically

88% of parents feel that the Y helped their child retain what they learn in school

86% of teachers said that

OUR STORY

the Y has been beneficial for their students

WEBER COUNTY  1,192 in Out-of-School Programs  529 in Tutoring Programs

READY TO LEARN We collaborate with Granite School District to offer Early Childhood Education Programs that help prepare youth for their school career.  Served 136 youth, 91 in Preschool Program and 45 in Kindergarten Programs

SUMMER LEARNING The YMCA works to keep kids motivated to learn at 5 Summer Day Camps and 1 resident camp, Camp Roger.  Day camp programs served 552 youth  Camp Roger served 832 campers from across the state and country with 8 weeks of programming

READING TIME—MATTHEW Matthew's mom, Fabiola, first signed Matthew up for the Kindergarten Academy and After School Program in Fall of 2012. When Matthew first arrived at the YMCA, he struggled to recognize letters and read simple words. Matthew has come to the YMCA nearly every day since he first arrived, and each day our leaders in the Early Childhood and After School Programs read with him, helping him improve and grow not only his literacy but his character. Now, as a first grader Matthew is excited to read by himself. He asks the leaders to challenge him with words to read, and even when they give him a difficult word, he figures it out and proudly exclaims "I can READ!".


HEALTHY LIVING OUR APPROACH MORE KIDS LEARNING HEALTHY HABITS NUTRITIOUS SNACKS AND MEALS

FRESH FRUITS AND VEGETABLES

103,000+ snacks and meals served each year

A fresh fruit and/or vegetable served at every meal or snack

PREVENTION EDUCATION Weekly instruction to address challenging social issues–anti-bullying, cultural diversity, anti-tobacco, and more

MORE KIDS BEING ACTIVE PHYSICAL ACTIVITY

20 minutes of physical activity each day at our Afterschool Programs and 60 minutes at Day Camps

RESEARCH BASED CURRICULUM Weekly instruction on nutrition and physical activity using Y-USA Food & Fun Curriculum, ReCharge! and CATCH

LIMITED SCREEN TIME Limited screen time to 30 minutes or less in Afterschool Programs and less than 60 minutes at Day Camps

MORE KIDS LEARNING POSITIVE VALUES LEADERSHIP PROGRAMS YOUTH SERVICE PROJECTS

100% of all YMCA youth programs participated in at least 1 service project

Building tomorrow’s leaders with 4 leadership programs serving youth ages 14-17

CORE VALUES REWARDS All youth working towards earning rewards that exhibit the Y core values of caring, honesty, respect and responsibility


OUR IMPACT BUILDING HEALTHY FOUNDATIONS As a leader in Health Education we help improve children’s health.  3,682 participated in youth programs incorporating health education  800+ community members participated in the Y’s Healthy Kids Day a free community event centered around families and their health

EXCITING OUTCOMES 97% of parents said their youth learned positive values

84% of parents said the Y is a place where their youth learns to be healthy

87% of parents said their child’s health has improved

72% of youth said the Y

OUR STORY

teaches them to eat healthy foods

PROMOTING PHYSICAL ACTIVITY As sedentary lifestyles become the norm for most families the YMCA keeps kids active.  142 health and wellness clubs including: dance, nutrition, cooking, marathon training, kickball and sports offered at our Out-of-School Programs

BUILDING STRONG CHARACTER The YMCA teaches positive values.  30-45 minutes of character education per week at all program sites  57 youth lead community projects. Projects included making cards for servicemen and women, cleaning up local parks and canned food drives

HEALTHY MEALS, HEALTHY MINDS—ALIX Preschooler Alix was a curious and vibrant little girl. She would come every day to the Early Childhood Education Program excited and ready to learn. One week Y teachers noticed that Alix was tired and not as engaged as she once was. She started coming to the program less and less. We found out that Alix’s mother had lost her job and as a single parent she was struggling to feed her family. Because of our meal program Alix could receive a healthy meal and snack each day. This made a huge difference in Alix’s personality and ability to learn.


SOCIAL RESPONSIBILITY

OUR APPROACH

MORE COMMUNITIES BROUGHT TOGETHER PARTNERS 35+ partner agencies

VOLUNTEERS

736 community members giving 7,888 hours of volunteer time

FINANCIAL ASSISTANCE $1.3 million provided in financial assistance

$

FAMILY & COMMUNITY EVENTS

7,367 individuals participated in 52 family and community events

93% of parents said

EXCITING OUTCOMES

that Camp Roger helped youth interact with kids who are different from them

82% of parents said

OUR STORY

that they are satisfied with their youth’s progress in social responsibility

90% of parents said that the Y helps their youth make new friends

SHAPING A BETTER FUTURE FOR OUR YOUTH—WALLY My name is Wally and I believe in giving back and enjoy volunteering at the Y and being a mentor. Education is key to keeping kids on the “straight and narrow”. In my previous life I worked as a Deputy Sheriff and as a counselor at the Clearfield Job Corp. I’ve seen firsthand the growing challenges facing our youth – at the Y kids learn important core values of caring, honesty, respect and responsibility. All of these are essential principles for guiding our youth and ensuring a promising future.


ADDING IT ALL UP $1,383,163

YEARLY HOUSEHOLD INCOME

Provided in Financial Assistance

81% of participants received Financial Assistance OUR SUPPORTERS

52% of YMCA families are living below the poverty level with a yearly household income of $21,499 or less

$10,000+ Ally Bank American Express AmeriCorps VISTA Church of Jesus Christ of Latter Day Saints Bishops' Storehouse GE Capital Bank George S. & Dolores DorĂŠ Eccles Foundation Janet Q. Lawson Foundation JoAnne L. Shrontz Family Foundation Mark Brouse and Lynn Hoffman-Brouse Marriner S. Eccles Foundation Ruth Eleanor Bamberger and John Ernst Bamberger Foundation Salt Lake County SSBG Utah State Department of Workforce Services Utah State Office of Education Stephen G. & Susan E. Denkers Family Foundation Sunderland Foundation UBS Bank YMCA of the USA

FINANCIAL REPORT

2013 MAJOR PARTNERS

2013 MAJOR DONORS

Thanks to more than 600 donors and partners that supported the YMCA in 2013 we were able to do more to ensure that more youth in Utah were given the chance to reach their full potential. AAA Fair Credit Boy Scouts of America Child Care Resource & Referral First Student Girl Scouts of Utah Granite School District GOAL Foundation Head Start John C. Fremont Elementary School Ogden School District Salt Lake City School District SPLORE US Dept of Agriculture Forest Services United Way of Salt Lake United Way of Northern Utah Utah Afterschool Network Utah State University Extension Utah State 4-H Weber School District

INCOME

EXPENSES

$2,730,502

$2,606,208

31% Earned Rev

9% Partnership Contracts

44% Public Support

1% Comm. Programs

20% Camps

8% Development 10% Admin 4% Early Childhood 58% Out-of-School

16% Private Support

EXECUTIVE STAFF

BOARD MEMBERS

Richard West | CEO Carol Beddome | Development Director Tamara Forsyth | Accounting Manager/Controller Amy Henry | Salt Lake County Regional Director Angela Wright | Weber County Regional Director

Julie Buchholz | Chair Ron Stevens | Secretary Marlene Plumlee | Treasurer Dr. DeWayne Ashmead Mark Brouse Brian Cadman Dr. Marlin Clark Ken Flint

Bruce Foster Abbie Griffin Scott Henriksen Tyrone Medley Dennis Mills Steve Sullivan Erika Tedder


YMCA OF NORTHERN UTAH 3098 S. Highland Drive, Suite 440 Salt Lake City, UT 84106

COMING IN 2014! New YMCA Community Family Center at Lincoln Elementary School in Ogden, Utah. To stay updated on this project visit our website at www.ymcautah.org/cfc-ogden

OUR MISSION To provide our communities with programs that build strong kids, strong families and strong communities

OUR CORE VALUES Caring, Honesty, Respect and Responsibility

LIKE US ON FACEBOOK Enjoy fun stories, photos and stay up to date on all our programs and events! www.facebook.com/ymcautah

OUR LOCATIONS Administrative Offices 2 Locations: Salt Lake and Ogden YMCA Facilities/Camps 2 Locations: Community Family Center-Taylorsville and YMCA Camp Roger (15 miles from Kamas) Future Site of YMCA Facility Community Family Center at Lincoln Elementary-Ogden YMCA Partner School Sites 16+ School Sites in Salt Lake and Weber Counties 1 Community Site in Heber Valley

CONTACT US YMCA HEADQUARTERS OFFICE 3098 S. Highland Drive, Suite 440 Salt Lake City, UT 84106 PHONE Toll Free 1.877.690.YMCA Main Line 801.466.6299 WEBSITE: www.ymcautah.org EMAIL: ymca@ymcautah.org The YMCA is a 501(c)3 charitable non-profit organization Tax ID: 87-0212472

Nonprofit Org. U.S. Postage PAID Salt Lake City, UT Permit 937


3 13 14 Board of Directors Meeting Packet