Work & Travel
RECORDATORIO CONTACTAR A TU EMPELADOR (Por grupos si es posible) AVISAR DE PLANES DE VIAJE + estado de VISA. Consultar dudas si tuviesen (Housing – Uniforme – Lugar donde reportarse una vez en USA) • AVISAR si llegan tarde!!!!!!
• • •
• CCI ---> EN SU PORTAL ONLINE CARGAR DATOS DE VUELOS Y FECHA DE ENTREVISTA CONSULAR!!!
What we will cover… • • • • • • • •
Who’s Who? The Program Vital Documents Visa Regulations and YOUR Responsibility (SEVIS) Social Security & Tax Jobs Accommodation & Housing Banks, Money & Tipping
• Keeping in Touch • Health and Your Insurance • Culture Shock! • Staying Legal • Personal Safety • Travel
www.ccisevis.com The CCI website has everything you need!
Participant Handbook Check your CCI account for important program resources! www.ccisevis.com
The J1 Work & Travel Visa
Who is your
sending agent? Who is your
The J1 Work & Travel Visa Your sending agentâ€Ś is a partner of CCI.
Your sponsorâ€Ś is the Center for Cultural Interchange (CCI), and we have been designated by the US Department of State to authorize you to come to the United States.
What is the program about? Itâ€™s about â€Ś Broadening your horizons and your perspective Sharing your country and culture with Americans Becoming more independent Developing problem solving skills Becoming resourceful Growing and maturing Developing initiative Learning about life!
and making some money along the way
The J1 Work & Travel Visa What is included? One verified job offer DS-2019 form Medical insurance during the dates listed on your DS form 24-hour support of the CCI National Office Greenheart Club option
The J1 Work & Travel Visa What is NOT included? Housing Fees
International & Domestic Transportation and Airport Transfers Public Transportation To & From Work
Any accommodations other than the night before orientation!
We expect you to… •Try to solve problems yourself first, then call YOUR SPONSOR for advice •Honor your commitments to your employer •Follow the program requirements •Speak English as much as you can •Make the most of your time! •Have fun! ☺
VITAL DOCUMENTATION Your passport is... •the only official ID you have here. •expensive to replace. •VITAL! Guard it with your life!
Your DS-2019... •is your official work authorization • identifies your program sponsor (CCI) •indicates your start and end work dates. •is VITAL!
Your J-1 Visa Visa Type
Number of Entries
Your I-94... •is your ArrivalDeparture record. •Is required for your Social Security Application •Costs over $300 to replace!
Immigrationâ€Ś Make sure you have three entry stamps: 1. I-94 white card 2. DS-2019 3. in your passport
Collecting Your Bags & Welcome Customs • Collect bags from the carousel • Expect your bags may be searched at Customs • Be polite
• CONGRATULATIONS – you have made it to America!
What is SEVIS? • Student Exchange Visitor Information System • A US government system containing information on where you are living and working. • All J-1 students need to comply with SEVIS regulations.
You have one main obligation under SEVIS.
VALIDATION You must confirm your arrival in the USA within 7 days of the start date of your DS-2019. Your J-1 visa is not fully active until you have completed this step.
Validating your Program When you arrive into USA, you must immediately submit HOUSING & WORK addresses through your online account to validate your program!
www.cci-exchange.com/online This information must be COMPLETE and in WRITING. CCI WILL NOT take this information over the phone! This procedure is REQUIRED for your program to legally begin! You must validate your program within 7 days after your DS 2019 start date! If you DO NOT validate your program in time, you CANNOT work in the US and must return home immediately! If you have questions, call CCI!
Validating your Program If youâ€Ś have problems logging into our website, please contact CCI at: email@example.com. do not have internet access, fax us at: 312-944-2644. Make sure you call CCI after you fax us to confirm that we got it!
Validating your Program This is the form you complete when you VALIDATE your program!
Validating your Program You are required to notify CCI of three things.
What are they?
Good Work! Report your arrival to your employer and work and housing addresses to CCI.
Report any change of address or job to CCI Report your departure from the USA
Validating your Program Failure to notify CCI will JEOPARDIZE YOUR VISA STATUS! CCI is REQUIRED to report all students who do not provide updated, accurate information.
We CANNOT make exceptions! This will have negative effects on your and your familyâ€™s chances at ever returning to the US!
Validating your Program ‘NO SHOW’ STATUS When you fail to validate your program in SEVIS, your status becomes “NO SHOW” This means that you entered the United States, but did not report your correct housing and employment addresses. When your status becomes NO SHOW, you will need to return home immediately. NO SHOW status can disqualify you from getting a future visa to the USA!!
Applying for Social Security
Applying for Social Security Look for the nearest Social Security Office on the SSA Office Locator:
Applying for Social Security Documents you will needâ€Ś
Signed Job Agreement (+ 2 copies) Passport & visa (+ 2 copies) I-94 card (+ 2 copies) DS-2019 form (+ 2 copies)
Applying for Social Security Your name must match the name on your I-94 card Where your card will be sent; usually your employer’s address.
Your mother’s name before she married. Enter this information only if your parents have Social Security numbers!
Have you ever applied for a Social Security number before? Enter your employer’s phone number here. Choose “SELF” here. Do NOT write below here.
Applying for Social Security Important notes about your Social Security Card Your Social Security Card will not be processed until you validate your program with YOUR SPONSOR. Your card can take up to 8 weeks to arrive! Make sure all information is correct, and get a receipt! For an update, call the Social Security Administration!
What kind of visa do you have?
The J1 Work & Travel Visa The Work & Travel program allows international university students to participate in affordable and quality cultural exchanges in the US during their main break from school. You are eligible to work during the dates indicated on your DS-2019 form. After your work period, you can travel for up to 30 days within the US. Travel is subject to embassy restrictions.
Working in the United States
Employer Expectations Punctuality Hard Work Good Hygiene Communication
Working in the United States Speaking English
Practice makes perfect! Remember! It is your responsibility to practice. Your English will not improve if you talk to your friends in your native language all the time!
Greenheart Club What is the Greenheart Club? The Greenheart Club is an opportunity for CCI participants to make a difference in the world by getting involved with Greenheart.
Why care about the Greenheart Club? gain a deeper connection to your business and host community receive valuable U.S. experience for your CV/Resume
You could win a FREE Work and Travel program!
Remember! Your employer relies on you! You cannot change your job without getting CCIâ€™s permission first! If you leave your employer without CCIâ€™s permission, your visa may be in jeopardy!
Working in the United States
MONEY!! Hours & Wages For servers, the minimum wage is usually $2.15 per hour + tips. You will be working, on average, at least 30 hours/week. The minimum wage for each state can be found in your Online Student Handbook.
Your Expectations An average of full time hours Week 1: You work 20 hours Week 2: You work 50 hours Week 3: You work 30 hours
(20 + 50 + 30 + 60) hours 4 weeks = 40 hours/week
Week 4: You work 60 hours
Your average for the month would be 40 hours per week.Average means your hours balance out at the end of your stay.
Your Expectations Pay Periods Look at your job offer to see how often you will be paid. You will NOT be paid every work day!
Money Matters $ Open a checking account $ Debit cards â€“ ATMs $ Wire transfer $ Sales Tax
The J1 Work & Travel Visa Participating students are required by the Department of State to have $1000 accessible money when starting the program!
â€˘To help you live for the first few weeks before your first paycheck or, â€˘If something unplanned happens that prevents you from working right away!
Your Expectations Housing Important: CCI employers are required to assist you with your housing, not provide housing for you.
Your Expectations There are many different types of housing
Your Expectations Housing Ultimately, YOU are responsible for your housing, and should have researched where you will live BEFORE coming to the USA!
TAXES It is ILLEGAL to work without paying taxes!
TAXES EVERYONE working in the US must pay FEDERAL taxes! J1 Work & Travel students DO NOT PAY:
-Social Security -Medicare -FICA. If these are taken from your check, this is a mistake that needs to be corrected; tell your employer!
TAXES When you arrive to your employer, you need to complete a W-4 form.
TAXES Filing Taxes After your program, you will probably be eligible for a tax refund! This means you will get some money back! You must file your taxes by April 15th of the following year!
TAXES Filling Taxes WORLDWIDE TURISMO CULTURAL CAN HELP YOU FILLING YOUR TAXES!! JUST CONTACT THEM ONCE THE TAX YEAR FINISHES
Health Insurance CCIâ€™s provider is AETNA Insurance Company. Not all CCI students will use AETNA insurance - ask your sending agent! For emergencies or hospital admission ON or BEFORE December 31, 2008, call 1-877-566-2681. For emergencies or hospital admission AFTER December 31, 2008, call 1-888-551-9798. For non-emergencies (when you need to see a doctor): 1. Make an appointment 2. Send an AETNA claim form signed by your physician.
Health Insurance Your plan is intended to pay for most medical expenses after a $20 office visit co-pay BUT if you go to the emergency room, and you are not admitted, you will have to pay $250!
Please be sure to consult your AETNA Insurance Brochure for definitions, exclusions, limitations and additional information about your policy.
Health Insurance You can retrieve your insurance card through the CCI AETNA Student Health Website: www.aetnastudenthealth.com/cci-wt You will be able to retrieve your card no sooner than 2 weeks before your DS start date Your CCI ID number and date of birth must match CCIâ€™s records!
Health Insurance The link in your account will take you to CCIâ€™s insurance providerâ€™s website, AETNA.
When your insurance is ready, you can submit this form to retrieve it!
Health Insurance AETNA Navigator The Aetna website -Aetna Navigator- has additional information about the CCI Plan, information about submitted claims and excellent information on your personal health. Go to: https://www.aetna.com/member/
Health Insurance AETNA DocFind: To find an Aetna Physician, visit https://www.aetna.com/member/ The plan option you select is either: Open Choice PPO or Student Health Plans.
Health Insurance Consult your AETNA Health Insurance Brochure for more information on your policy The AETNA brochure is available under the â€œResourcesâ€? page of your online CCI account
5 STEPS BEFORE VISITING A DOCTOR
Health Insurance You are required by law to have insurance for the ENTIRE time that you are in the US! If you plan to travel after you work, contact CCI 2 weeks BEFORE your DS 2019 end date!! Additional insurance costs $15 per week. CCI insurance does not cover damage occurring while driving a motor vehicle. You are responsible for obtaining additional insurance for this.
Auto Insurance If you plan to drive a car while you are in the United States, you will need a Driver’s License! If you do not have an international driver’s license, you can apply for a U.S. driver’s license at the nearest Department of Motor Vehicles office.
Most rental businesses require you to be at least 25 years old to rent a car.
Travel Travel to your job as instructed! Be sure to CALL your employer as soon as you book your ticket, so they know when to expect you!
Travel Refer to your Online Student Handbook for useful Travel websites!
EMERGENCIES If you are having a problem during the DAY… Call the CCI Office FOR FREE at:
1-866-684-9675 MONDAY – FRIDAY 9am to 5:30pm
EMERGENCIES If you are having a SERIOUS problem at night or on the weekend, call…
1-866-788-7804 EMERGENCIES ONLY!
Your legal rights
Contact CCI if you have any legal problems!
American Customs Adjusting to your new environment It gets easier! Keep a positive attitude! You are here to learn! Keep a sense of humor! Keep an open mind! Contact CCI if you are having problems!
American Customs SPACE: Americans like their personal space! SILENCE: Americans will often fill silence with “small talk” or simple conversation.
BUSY SCHEDULES: Sometimes it may seem like everyone in the USA is in a rush – do not take it personally! FRIENDLINESS: Many people say that Americans are overly friendly.
TIPPING: It is customary to tip 15% at breakfast & lunch, 20% at dinner!
American Customs Greetings Americans usually shake hands when greeting each other (both men & women). It is unusual for people to kiss hello unless they know each other very well. Hugs are common and less personal than a kiss. Observe the people around you and notice how they say hello to each other!
Drinking You must be 21 years old to drink alcohol in the U.S. Drinking + driving is FORBIDDEN
Smoking Always ask first when in an Americanâ€™s home! Follow your employerâ€™s rules on smoking!
American Diversity RACISM RACISM
The United States is founded on the basis of equality In this country, men & women are treated as EQUALS
The United States is founded on the basis of freedom for ALL. In this country, we CELEBRATE diversity! You are expected to participate on our program with an open mind at all times.
THERE IS NO SUCH THING AS “WOMEN’S WORK” or “MEN‘S WORK” IN THE U.S. Men & women are expected to do the same jobs!
Helpful Hints Home Address Form Leave your HOME ADDRESS with EVERY employer that you work for! This is so they can send your tax forms & final paycheck.
Find a form for this through the Resources section of your account!
You are legally allowed to have more than one employer! Your PRIMARY responsibility must be with your FIRST employer; discuss the possibilities of a second job with your initial employer before accepting another position! Be sure your schedule at the two places do not overlap!
Helpful Hints During everyday activities, carry only a copy of your passport with you, not the original. Donâ€™t carry large amounts of cash with you! Use an ATM or debit card when possible, for safety.
Helpful Hints Calling Cards Always use a calling card for Long Distance or International calls! YOU are responsible to pay the phone bill if you have made calls without permission! You can buy an international calling card at any Currency Exchange.
Helpful Hints Long Distance: Dial 1 + the area code. Use your calling card!
International: Dial 011 + 54 + phone number. Use your calling card!
Helpful Hints Pay Phones It is 50 cents to use a pay phone in the US.
Toll-free numbers begin with:
866, 800, 888
Helpful Hints Cell Phones You can also purchase a “pay as you go” cell phone to use while in the U.S. Cell phone information is available on the “Resources” page of your online account!
Do you remember? For SERIOUS emergencies, call:
CCI’s DAYTIME number is:
1-866-684-9675 CCI’s EVENING and WEEKEND number is (for emergencies ONLY!):
Do you remember? What does your employer expect from you? Be Punctual Work Hard Good Hygiene Communication
Do you remember? 1) Validate your program upon arrival 2) Apply for your Social Security 3) Visit your CCI online account weekly 4) Report CCI of any address or phone contact changes
Who has questions?
This is your chance!!
Remember to BE SAFE
& HAVE FUN!