WPU 2019-2020 Student Handbook

new roommate arriving; however there is no guarantee that the current occupant will receive the notice prior to the new roommate moving in. Failure to be appropriately welcoming to the new roommate or clear the belongings from their room space can result in student conduct action as a violation of your housing contract.

Room Consolidation Process Dependent on occupancy throughout the academic year, Room Consolidation may happen in place of the underassignment process. Once classes have begun and in the event that a roommate never moves into the hall, or moves out during the year, one of three things may happen: • You may be moved to another room where a vacancy exists, within three days of notification; • You may remain alone in the room, provided that you agree to private room fees, depending on occupancy; • You may elect to move to a single, depending on occupancy.

Check-Out Procedures When a student leaves housing, the student must check out of his or her room. Checkout can be completed in two ways: 1) With a Residence Life staff member- The staff member will collect the student’s keys/passes and will assist the student in completing the check-out Room Inventory Form. It is the student’s responsibility to setup a check out appointment.

2) By completing an Express Checkout envelope- The student will fill out the information on the front of the envelope and seal their key inside. Students at Village Green must also turn in their parking pass and access card or may be subject to fines. Students may take a copy of the form for their records and leave the envelope with a staff member or in a designated drop box. Students who use the express check out method waive their right to dispute any damage charges.

Students who do not officially check out of the residence hall, in one of the two methods described above, will be charged an improper check-out fee of $80.00. If the resident fails to return his or her room keys to a Residence Life staff member at the time of Checkout, he or she will be charged a fee of $100.00 per lock to re-core the lock(s) on the room door and replace the keys.

Room Damage Assessment During check-out, rooms are evaluated by the resident and/or a member of the Residence Life and Housing staff.

Damages that are identified during check-out will be documented on the Room Inventory Form and the costs associated with those damages will be charged to the resident’s student account. If neither resident claims responsibility for the room damages, the costs associated with the damages will be split evenly between the residents of the room and will be charged to each resident’s student account. If lounges, hallways, or other public areas are damaged, the cost is assumed by the student who damaged the property. If the person(s) responsible for the damage is not identified, the floor or building residents are charged as a community for the cost of the damage. Damage charges that are not paid promptly may result in the loss of the privilege of campus housing. Also, a hold will be placed on the student’s records, which means that the student may not register for classes.

Housing during Break Periods On-Campus Housing: All on campus housing closes during most academic term break periods such as fall break, Thanksgiving break, winter break, and spring break. Students who wish to stay in residence will be required to follow publicized procedures when informing the Office of Residence Life and Housing. Procedures will include submitting an application with their intent to stay and dates of stay to the Office of Residence Life and Housing for safety and security reasons. Approval of the applications is at the discretion of the Office of Residence Life and Housing and University officials. Any student found causing disruptions, violating the student code of conduct, or violating published and distributed break rules will be asked to leave until classes resume. During long breaks there is limited staff and campus resources available. Students should be aware the response times during breaks will be increased. Maintenance also uses break periods to clean and make repairs on residential buildings. Any student permitted to stay in university housing must allow facilities to enter their room to WPU Student Handbook 2019 - 2020