Parent Manual After School Program Office 965 N. Boones Ferry Rd. Road Modular #104 Woodburn, OR 97071 (503) 9824280 Updated 1/20/16
Contact Information: Elementary Site Supervisors are available from 2:006:00pm. Middle School Site Supervisors are available from 3:006:15 pm. Office Hours are from 8:00 am6:00 pm. Visit Our website http://www.woodburnsd.org/district/departments/afterschoolclub Stay connected by visiting our Facebook page Woodburn After School Programs
Program Coordinator Karen Armstrong (503) 9812706 965 N. Boones Ferry Road Modular #104 Woodburn, OR 97071
Program Secretary Wendi Wierstra Maria Alvarado (503) 9824280 965 N. Boones Ferry Road Modular #104 Woodburn, OR 97071
Elementary Assistant Program Coordinator Ayanna Zamora (503) 9812892 965 N. Boones Ferry Road Modular #104 Woodburn, OR 97071
Heritage Elementary Site Supervisor Yvette Bravo (503) 7100226 440 Parr Road Woodburn, OR 97071
Nellie Muir Elementary Site Supervisor Jessica Pichardo (503) 7100337 1800 Hayes Street Woodburn, OR 97071
Lincoln Elementary Site Supervisor Maria (Ally) Mateos (503) 9510293 1041 N. Boones Ferry Road Woodburn, OR 97071
Washington Elementary Site Supervisor Mary Marquez (503) 9510294 777 E. Lincoln St. Woodburn, OR 97071
French Prairie Middle School Site Supervisor Roman Thompson (503) 9844874 1025 N. Boones Ferry Road Woodburn, OR 97071
Valor Middle School Site Supervisor Diego Pichardo (503) 7100384 450 Parr Road Woodburn, OR 97071
Woodburn High School Campus Krystal Berning 5039842447 1785 N. Front Street Woodburn, OR 97071
Success Assistant Coordinators Krystal Berning/Ayanna Zamora 610 Young St. Woodburn, OR 97071
Table of Contents Section
Staff and Supervision
Parent and Guardian Expectations
School and Program Emergency Closures
Daily Check out/ Bus Transportation
Disciplinary Range of Consequences and Behavior
Grievances or Concerns
About Us Since 2004, we have been serving students in the Woodburn School District through quality after school programming. We are focused on providing safe environments for academic enrichment, recreational activities and expanded learning opportunities for our students. As part of the school district, our promise is to engage, inspire, and prepare all students to learn and lead in a global society. We work in an outstanding multilingual school district, which motivates and empowers all students to succeed. Our Goals All of our students have the opportunity to graduate college and career ready We will build a culture of engagement We will be good stewards of public resources and community trust We will provide an environment which fosters academic enrichment We will promote the physical wellbeing of all student participants We will create connections with schoolday learning through STEM, language arts, and reading initiatives
Activities We focus on academic enrichment for students including homework assistance, tutoring, reading and STEM based activities, as well as career development opportunities. Our staff receive targeted training in specific curricula and programs in order to provide the best possible programs for our students. We also make every effort to constantly improve our programming and our offerings. We also promote nutrition and physical wellbeing including recreational activities. STEM (Science, Technology, Engineering, Math) TALE (Training for Afterschool Literacy Education) CTE (Career and Technical Education) SPARK: Fitness program S.INQ (Science Inquiry in AfterschoolElementary) S.INQ Up (Science Inquiry in AfterschoolMiddle School) Daily activities at each of our sites include the following: ● Elementary School: Structured 30 minute activities, daily physical activities (SPARK), homework time, supper, free time and academic enrichment (may include STEM, Wellness and Nutrition, SciKids, Lego Robotics, Arts Attack, TALE). 3
● Middle School: 30 minutes of homework time, supper, and choice of activities that include physical activity, academic enrichment, and the arts. ● Woodburn High School: Tutoring and study hall, credit bearing and recovery classes ● Success Alternative High School: CTE, homework time, and arts activities. SAMPLE SCHEDULES Time 2:30 3:00 3:30 4:00 4:30 5:00 Time 2:30 3:00 3:30 4:00 4:30 5:00 Time 2:30 3:00 3:30 4:00 4:30 5:00 Time 2:30 3:00 3:30 4:00 4:30 5:00 Time 2:30 3:00 3:30 4:00 4:30 5:00
Nellie Muir After School Club Schedule Monday K/1 2nd/3rd 4th/5th Sign In/ Dinner Sign In/Dinner Sign In/ Dinner Homework TALE SPARK TALE SPARK Homework SPARK Free Time TALE Free Time Homework Free Time Reading, Board Games, Legos, Craft, myON, iPad, Choice, code.org selfpace Tuesday K/1 2nd/3rd 4th/5th Sign In/ Dinner Sign In/ Dinner Sign In/ Dinner Free Time SPARK Wellness/Nutrition Homework Wellness/Nurtiton SPARK SPARK Homework Free Time Wellness/Nutrition Free Time Homework Reading, Board Games, Legos, Craft, myON, iPad, Choice, code.org selfpace Wednesday K/1 2nd/3rd 4th/5th Sign In/ Dinner Sign In/Dinner Sign In/Dinner Free Time S.INQ SPARK Homework SPARK S.INQ S.INQ Homework Free Time SPARK Free Time Homework Reading, Board Games, Legos, Craft, myON, iPad, Choice, code.org selfpace Thursday K/1 2nd/3rd 4th/5th Sign In/ Dinner Sign In/ Dinner Sign In/ Dinner SPARK Arts Attack Homework Arts Attack Homework SPARK Homework SPARK Arts Attack Free Time Free Time Free Time Reading, Board Games, Legos, Craft, myON, iPad, Choice, code.org selfpaced Friday K/1 2nd/3rd 4th/5th Sign In/ Dinner Sign In/ Dinner Sign In/ Dinner SPARK SciKids Homework SciKids SPARK Free time Homework Free Time SciKids Free Time Homework SPARK Reading, Board Games, Legos, Craft, myON, iPad, Choice, code.org selfpaced Updated: 12/9/15
French Prairie After School Club Schedule
Tech Bridges w/ Angie TLG gets Dinner
Arts Attack w/ Vanessa
Silly Science w/ Angie
Careers (Sinq Up) w/ Vanessa
Karaoke w/ Angie
Jeopardy w/ Vanessa
Sport Smarts or Debate Club w/ Angie
Lego Robotics w/ Angie
Jeopardy w/ Vanessa
Rock Band w/ Mr. Robertson 4:156:00 pm
Students Choice: Sports Activities in gym/outside, Board/Computer Games, Crafts, XBox, IPADS Clean up Sign Out Busses are provided at 5:15pm & 6:15pm
*Clubs run from about 4:206:00, the only requirement to participate in clubs is to complete 30 minutes of homework time from 3:153:45 pm.
Tech Bridges curriculum covers Environmental Engineering, Mining, Structural, Electrical Engineers S.Inq Up (Science Inquiry After School) curriculum covers Earth and Space, Energy Inventors solar panel cars, Careers STEM careers such as Engineering, manufacturing, agriculture, food, natural resources. NASA lessons on stars, galaxies, black holes and more. Arts Attack different art lessons on artists, techniques, art movements, etc. Scrapbooking students design their own scrapbook, learn different design elements and techniques Clay club students learn how to sculpt and learn different sculpting techniques with clay Sport smarts spelling words and solving math equations are intertwined with different sports activities Karaoke students learn about different music eras, artists, lyrics and sing!
Meals A meal will be provided daily to our participants. These meals are in accordance with USDA and State of Oregon guidelines, with a focus on nutrition and quality. If you would like to provide the group with a treat on your child's birthday or other occasion, please notify the Site Supervisor ahead of time. All food brought in by parents must be commercially prepared and packaged due to health regulations. If you would like to view or print after school dinner calendar, please visit http://www.woodburnsd.org/district/departments/nutritionservices/ Staff and Supervision Each program site has a Site Supervisor who is in charge of overseeing the program and is the general contact person should you have any questions or concerns about your child or the program. Our staff are qualified individuals who receive training in education, literacy, health, safety and nutrition, as well as child development, behavior management, and recreation. We pride ourselves on the dedication and commitment of our staff and seek to provide ongoing professional development activities for them. The Woodburn ASP screening process is conducted by the Woodburn School District and meets all School District requirements. We maintain a staff to student ratio of 1:15 for Elementary sites and 1:20 for Middle School sites. This also means that all staff have undergone background checks, identification processes, and fingerprinting, as well as a variety of trainings to ensure that they follow District regulations and safety procedures when dealing with any students or other staff members. These include trainings on sexual harassment and misconduct, appropriate staff and student interactions, hazardous waste disposal and bloodborne pathogen cleanup, amongst program specific procedures. Parent and Guardian Expectations Parents and guardians are responsible for:
Picking up their child(ren) by the close of the program ● Following the payment schedule of the program ● Notifying the ASP if: ○ Any information on the registration form changes (Telephone Numbers, Addresses, Pick up information) ○ There is a change in the daily departure routine or the person picking up ●
Their child is being withdrawn from the after school program Their child’s participation in the program is limited due to health or other impairments ○ Their child is on any medication which must be dispensed while their child is at the after school program, or if their child has any allergies ○ ○
We reserve the right to dismiss any students from the program if their parent or guardian fails to complete the above responsibilities. Fees We are funded primarily by a federal fund known as the 21st Century Community Learning Center Grant. This grant is only available for a five year period and gradually decreases as time goes on. Therefore, in order to ensure program sustainability we must charge fees for our participants. Our elementary program current fees are: $95 per quarter or $350 for the full year when paid in full. Registration begins July 1st for the 20152016 school year. There is a $20 late registration fee if registering after the early registration dates. ● Our middle school program current fees are: $20 per quarter or $50 for the year. ● Our high school tutoring program is free, but if a student is taking a creditbearing class, the fee is $50 per class. ●
Late Pick up Fees: Parents are expected to pick up their child by the end of the program each day. Students picked up late will be charged $1 per minute per child. Scholarships: Scholarships are available based on need. Applications are available on our website, provided at the ASC office or with your ASC Site Supervisor. School and Program Emergency Closures In the event of snow or other inclement weather, the Woodburn School District will post closure and delay updates on their website. Do not attempt to call the school or district office because phone lines need to be open for emergency communications. Local news channels will also display this information. We follow school district closures and so our program will also be closed. The only exception to this is regularly scheduled school holidays or breaks where we may offer fullday programs for our students at an additional fee. Please check with us if you are interested in any of these. 7
Transportation Most of our programs occur on site at the student's schools so they should not be required to leave the premises to participate in our program. However, in several instances, students may need to walk a short distance between buildings or schools. When this is the case, we require parents to sign a permission form allowing students to do so and indicating that students do so at their own risk. Daily check out/ Bus transportation ● Elementary School: If a program participant is leaving the program before the end of the day, the parent, guardian, or other authorized person picking them up must sign them out.Photo I.D. will be requested. For the safety of your child, we strongly enforce this rule. ● Middle School: Parents/guardians must designate if a child is walking, taking the bus or being picked up at the end of the program. All students being picked up or walking home must sign out. Busses are provided at 5:15pm & 6:15pm. Personal Items Any items from home should be labeled with your child's name. This includes backpacks, books, clothing etc. Please encourage your child to keep expensive items at home and to not bring any items that would not be allowed during the school day, including toys and electronics. We will make every effort to ensure that all personal items are returned home each day with your child but it is ultimately the responsibility of the child and parents to ensure this happens. All lost and found items will be left at school. Cell Phones
Elementary: At the Elementary level, cell phones are not permitted during program hours, unless authorized by the Site Supervisor. If you are attempting to contact your child, please contact the Site Supervisor. Middle School: At the Middle & High School level, cell phones are permitted during supper and free time only. During homework and clubs, cell phones need to be off and away.
If a student is found using a cell phone during restricted hours, the student will be given a warning and asked to put it away. If the student has it again, it will be taken away and returned to the parent/guardian at pick up.
Dress Code Students are expected to adhere by the School District dress code for all ASP activities.
Confidentiality All staff members are expected to maintain confidentiality in regards to after school program participants, employees and other partners. It is also important that staff members are aware of which students are on the Do Not Photograph list and that they do not reveal sensitive information about program participants to anyone except the child's legal guardian. Disciplinary Range of Consequences and Behavior Our staff are trained to support our participants through positive reinforcement and behavior management practices. However, all participants are expected to follow Woodburn ASP program rules and regulations and above all help us maintain a respectful and safe environment. We reserve the right to suspend or dismiss a child if staff feels they are a physical threat to themselves or other participants or if the child's behavior consistently prevents the normal daily functions of the program from occurring. The following is a list of disciplinary actions that may be taken for each infraction or violation. If a participant continually violates these expectations the matter may be referred to the Program Coordinators. In case of severe violation of the rules, disciplinary action may extend beyond these guidelines to include criminal referral.
Alcohol or Drugs – Distribution or attempted distribution
Suspension / Expulsion recommended
Alcohol or Drugs – Possession, use or under the influence of…
Any Aggressive Behavior –harassment, teasing or intimidation.
Suspension or Expulsion
Defiance of Authority Recreation Leader, Site Supervisor.
Suspension or Expulsion
Parental Notification / Suspension
Parental Notification / Suspension
Inappropriate Physical Contact
Parental Notification / Report Abuse / Suspension or Expulsion
Cultural Competencies The Woodburn ASP prides itself on maintaining a diverse and equitable program. Staff are expected to be sensitive to the needs of all students and families. We will make every effort to provide culturally responsive programming and materials in a variety of languages. We are also a trilingual school district and so may provide enrichment activities not only in English but in additional languages as well, especially in Spanish or in Russian.
Grievances or Concerns ASP takes all concerns expressed by parents, guardians, participants and community members seriously. Should an individual have a grievance, the following procedure should be followed: ● ●
Any concerns regarding after school care should be brought to the attention of the Site Supervisor at your program. If, after discussing the matter with the Site Supervisor you are not satisfied with their decision, please contact the Program Director.