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Washington and Lee University New-Student Guidebook


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Table of Contents Welcome, Class of 2017................................................................................................2 Information For Parents.................................................................................................5 University Offices and Services...........................................................................6 Business Office......................................................................................7 Career Development Center.................................................................7 Dining Services.....................................................................................7 Financial Aid.........................................................................................8 ITS (Information Technology Services).................................................8 Mail Services.........................................................................................9 Student Health and Counseling..........................................................10 University Card...................................................................................10 University Registrar.............................................................................10 The W&L Experience..........................................................................................11 The Leading Edge Pre-Orientation.....................................................12 First-Year Program...............................................................................14 Orientation Week................................................................................14 Academic Advising..............................................................................15 Registration.........................................................................................15 Traditions............................................................................................16 Generally Speaking.............................................................................17 Residential Life...................................................................................19 Social Networking............................................................................... 21

go.wlu.edu/newstudent

go.wlu.edu/GHQ 1


Welcome April 1, 2013 Dear Member of the Class of 2017, Congratulations on your decision to attend Washington and Lee University, and welcome to our wonderful community! At W&L, faculty and staff work together to help students succeed. There is a strong connection here between what happens in and out of the classroom, and you will find that our academic and student life programs are complementary and interrelated. This guidebook is designed to link you to the people, programs and places that make W&L such a special University. Hopefully, you’ll utilize the guidebook to become familiar with our first-year website and to learn much more about what will soon become your home away from home. You’ll notice that the guidebook is full of URL’s to our website. If you remember only one address for your summer, make it go.wlu.edu/newstudent. There you will find links to all of the websites listed here in the New-Student Guidebook as well as the link to Generals’ Headquarters (go.wlu.edu/GHQ) where you will find all required first-year forms. Again, welcome to Washington and Lee! I look forward to meeting you.

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Sincerely,

Jason Rodocker Assistant Dean for First-Year Experience


Class of 2017 April 1, 2013 Dear Class of 2017, Congratulations on your decision to come to Washington and Lee. You now join a community that prides itself on honor, tradition, and student excellence, a place where you will form friendships that will truly last a lifetime. As you begin orientation and your first classes, I encourage you to take every opportunity to get to know all of your fellow First Year students. All of us worked hard to get to W&L, but every student followed his or her own path with unique talents. Lessons can be learned from everyone here, professors and peers alike. This guide offers a great starting point for you to become involved in various aspects of campus life. Once you become fully immersed in the school year, you will notice some of the aspects that define W&L — the traditions, the opportunities, and the community. It’s a unique place filled with many talented people. Traditions like the Honor System allow us to schedule our own exams, leave out our possessions, and know that we will be trusted. A number of remarkable opportunities allow you to engage your own passions, whether here at home or abroad. I encourage you to pursue as much of those as you can over the course of your time here. College is a time for us to grow intellectually and socially, and this university instills in its students a unique distinction and character. That’s why W&L graduates emerge as leaders. Take advantage of every day here, as the next four years will pass incredibly quick. Welcome to campus, and best of luck in your first term. Sincerely,

Steele Burrow President of the Student Body 3


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This summer will be defined by excitement, both as your student prepares for college and as you prepare to see your student off. Understandably, students and their parents have different questions in mind throughout this process. To that end, we have created a website specifically for you—a resource for the months and years to come. Please make it a point to visit the Parents’ Dashboard: it contains much of the information new parents and guardians at Washington and Lee will need to know.

Information for Parents

go.wlu.edu/parents Your student will follow the path set for him or her on Generals’ HQ at go.wlu.edu/GHQ. Once your student logs in using the same account access used during the application process, there will be a Student Affairs link on the left side of the page. The Student Affairs link to “First-Year Forms” outlines required and optional forms, deadlines and programs. For parent access to information about required and optional forms, deadlines and programs, please see the “First-Year Program and Orientation” website and the New-Student Summer Timeline enclosed in this mailing.

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University Offices and Services Every first-year student should know the basics of how to get around at W&L. Where do I eat? How do I get mail? What if I get sick? Here are some of the essentials of living on campus. Each section gives a quick overview of university offices and services. Additional information can be found at the web page provided or by contacting the appropriate office. Contact information can be found on each web page.

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BUSINESS OFFICE The Business Office prepares monthly bill statements and processes payments on your account. All of your account information is available on the Generals Payment System (GPS) which is accessed by students via Webadvisor. Initial bills are released on July 15 and due by August 10.

go.wlu.edu/businessoffice CAREER DEVELOPMENT CENTER The Career Development Center is conveniently located on the top floor of the Elrod Commons, and it’s the place to go for resume advice, practice interviews, networking tips and career assessments.Through one-on-one career advising and targeted programming, The Career Development Center provides the guidance and resources you’ll need to develop and implement both your academic and career plans. This office fosters an environment that encourages individual responsibility, creativity, open-mindedness and integrity when searching for the right job, internship or graduate program.

go.wlu.edu/careerdevelopment DINING SERVICES First-year students are enrolled in an “all you can eat” meal plan. You are allowed unlimited entries into the Marketplace at Elrod Commons so you can get a full meal or just a snack between classes. There’s also a wide variety of choices including

an extensive salad bar, deli bar, and vegetarian and vegan options. The Marketplace is open 7:15 a.m. – 8 p.m. Monday through Thursday, 7:15 a.m. – 7 p.m. Fridays, and 8 a.m. – 7 p.m. Saturday and Sunday. If you miss dinner there is also a “meal equivalency” available at the Café ’77 in Elrod Commons which is open 7:30 a.m. – 2:00 a.m. Monday through Friday, 7 p.m. – 2 a.m. Saturday and l p.m. – 2 a.m. Sunday. Your meal plan includes flex dollars you can use at the Café ’77 or the E. Café at Hillel House, a kosher café open Monday-Friday 7:30 a.m. – 3:00 p.m., Sundays 10 a.m. – 2 p.m. You will also receive guest passes to the Marketplace with your meal plan so you can share a meal with friends. Dining Services is an important part of W&L’s sustainability initiatives, serving locally grown foods including some from the campus garden and using only fair trade coffee. We offer all meal plan holders a reusable to-go container to take meals out. We also use compostable paper products. We participate in recycling and composting efforts and donate leftover food to Campus Kitchen. Please see the Dining Service web page for daily menus, upcoming special events and more details on your meal plan. Also, Washington and Lee Dining Services offer a proactive approach for students, faculty, and staff with special dietary needs. If you have a specific nutrition concern or are allergic to any foods and need help in finding appropriate foods, please make an appointment with our Executive Chef. Students that have a specific food allergy or special dietary needs due to a medical condition, and would like assistance with meeting those needs, please contact the Student Health Center for an appointment at (540) 458-8401.

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FINANCIAL AID With $35 million in undergraduate grants and scholarships, financial aid can help meet the needs of qualified students. A complete financial aid package usually consists of a combination of grant or scholarship, student and/or parent loan and campus work study. The combination of grant, loan and work study provides the typical aid recipient with a financial aid package equal to the educational costs related to attending W&L.

go.wlu.edu/financialaid INFORMATION TECHNOLOGY SERVICES (ITS) ITS publishes its recommendations for student-owned computers on the ITS website. Nearly all students bring computers for use at W&L. IT resources provided for W&L students include: • Microsoft Office and antivirus software for Windows and Mac available for download from ITS site • Wireless and wired Internet connections available throughout campus, including residence halls • The Stable provides virtual Windows desktops, including access to course-specific software and network storage, and is available from many types of devices with the use of a high-speed Internet connection • Lifelong Outlook Live accounts provide email, calendar, data storage and other tools • Most classrooms equipped with digital projectors, document cameras, and other tools to enhance instruction • Video conferencing and digital video-recording of class sessions available in many locations • Support offered for digital video editing, creating and printing posters, creating digital maps, analyzing data and other IT needs • Computer labs and printers available around-the-clock

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MAIL SERVICES LETTER MAIL Since the Lexington Post Office is only a block away from campus, we do not have a university-run mail room for students. To rent a P.O. Box for the school year (something most students do), sign up over the summer using a form from your local Post Office. PACKAGES FOR MOVE-IN Need to mail a large package to meet you at school for move-in day? No problem, just follow these guidelines: do not send your package before August 17, make sure that it can be carried by one person, that it weighs less than 50 pounds and that it’s labeled (with your name, residence hall and room number) on every side. Here’s how to address it: Your Name c/o Campus Mail Services Residence Hall and Room Number Washington and Lee University 204 W. Washington Street Lexington, VA 24450-2116 PACKAGES DURING THE YEAR While the Post Office handles all of your letter mail, the University’s mail room handles any packages you might receive during the school year. If your parents want to send

you a care package or you’ve done some online shopping, have the package addressed like the example below. You’ll get an email from mail services when you need to pick something up. Your Name Residence Hall and Room Number Washington and Lee University 204 W. Washington Street Lexington, VA 24450-2116

go.wlu.edu/campusmail

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STUDENT HEALTH CENTER

UNIVERSITY CARD

Your University Card is essential to everyday life on The Student Health Center, on the lower floor of Gilliam campus. It will be used as your: Residence Hall, provides outpatient care, inpatient care of noncritical illnesses and injuries, and on-call urgent care during academic • W&L student ID terms. Emergency medical situations beyond the scope of care at • card access to residence halls and campus the Student Health Center are evaluated and treated at Carilion buildings Stonewall Jackson Hospital, just one mile from campus. • meal card go.wlu.edu/healthcenter • debit card for “general debit” and food purchases • credit card in the University Store, Auxiliary UNIVERSITY COUNSELING Services, Copy Center and with approved W&L students can receive counseling for any social, academic organizations or emotional problems. First-year students are encouraged to seek go.wlu.edu/universitycard assistance from the Assistant Dean for First-Year Experience, the staff of the Office of the Dean of Students, the academic deans, a faculty adviser, the University Registrar, physicians and/or counselors. Counseling is useful for a broad range of issues including, but not WASHINGTON AND LEE UNIVERSITY limited to, relationship difficulties, self-esteem, sexuality, anger 204 W. Washington Street management, academic achievement, grief and family issues. Lexington, Virginia 24450-2116

go.wlu.edu/counseling UNIVERSITY REGISTRAR The University Registrar’s staff “gets faculty and students together and reports on the results.” AP, IB, transfer credit, course schedules, academic offerings and policies, transcripts, verifications of enrollment, grading and graduation all start here.

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The W&L Experience While every student’s time at Washington and Lee is unique, there are several formative experiences that bind the undergraduate student body together. These shared experiences form the foundation of your college career. From the very beginning of Orientation Week you will feel like part of a family—the sense of community that permeates the atmosphere of the University. This section provides the details about first-year orientation, an overview of residential life and a taste of what you’ll encounter in the years to come.

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THE LEADING EDGE PRE-ORIENTATION You should consider The Leading Edge as an exciting beginning to your college experience. Students who participate in one of the program’s three tracks—Volunteer Venture, Appalachian Adventure, Leadership Venture—remember that week as one of their fondest college memories. These pre-orientation trips are small and inviting, and give you the chance to hone your teamwork and leadership skills while encountering unique challenges. Upper-division students lead the pre-orientation trips. You will also experience the sense of community that will define your time at Washington and Lee. The Leading Edge pre-orientation trips take place the week before first-year orientation begins. The University subsidizes the program; your cost of $200 for Volunteer Venture and Appalachian Adventure and $250 for Leadership Venture will be billed to your student account in August.

HOW TO APPLY Leadership Venture The online application is available now (on GHQ) and is due by May 17. Because Leadership Venture is limited to 6 men and 6 women, you will be notified May 31 if you are accepted to this pre-orientation trip. Volunteer Venture and Appalachian Adventure The online application period opens June 4 at 11 a.m. EDT and closes June 12 at 4 p.m. EDT for Volunteer Venture and Appalachian Adventure. The application will appear on GHQ under Student Affairs when the application period begins. Over 230 students from the Class of 2017 applied last summer, so be sure to apply as soon as registration opens! Volunteer Venture and Appalachian Adventure are assigned to applicants on a first-come, first-serve basis.

go.wlu.edu/theleadingedge LEADERSHIP VENTURE Spend a week in sessions on campus and on a multi-day trip to Washington, D.C., to meet and talk with W&L alumni who are leading in all walks of life. This trip will help you understand what leadership is, what it does and doesn’t look like, what skills you have and what skills you need to develop.

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VOLUNTEER VENTURE Spend a week in one of six cities becoming a part of the community by living, learning and working with the individuals whose lives are affected by poverty.

go.wlu.edu/volunteerventure APPALACHIAN ADVENTURE Spend five days hiking on the Appalachian Trail. Whether you’re a beginner or a seasoned outdoor enthusiast, your trip will be unforgettable.

go.wlu.edu/appalachianadventure

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FIRST-YEAR PROGRAM The First-Year Program provides you with resources, information, mentoring, programming and advising. The cornerstone of the First-Year Program is the residential life experience, facilitated by the undergraduate resident advisers (RAs) for first-year students. RAs work closely with first-year students and offer assistance as new students learn about their new “home away from home.” They provide a variety of fun and interesting programs and events for their residents, while serving as wonderful academic and social resources.

go.wlu.edu/newstudent ORIENTATION WEEK Orientation Week will introduce you, one of the newest members of our community, to the Washington and Lee traditions which are central to the past, present and future of the University. The Honor System, undergraduate curriculum, student self-governance, clubs and organizations fair, educational experiences, social events and meeting fellow classmates are just a few of the many highlights of the orientation program. Orientation Week takes place August 31– Sept. 5.

go.wlu.edu/oweek

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ACADEMIC ADVISING Starting your academic career at Washington and Lee will be both exciting and challenging. Your initial faculty adviser will explain Foundation and Distribution Requirements (FDRs), help you finalize your schedule for Fall term, and support you as you start to choose a major. This relationship begins over the Summer, when you fill out an information form for your future adviser detailing your academic and extra-curricular interests. Orientation Week is full of opportunities to get to know your adviser, one of which is a meal together.

go.wlu.edu/academicadvising REGISTRATION During June, you will hear from the University Registrar’s Office about how to prepare for Fall registration during Orientation. Watch for email announcements of how to plan using your AP, IB and language-placement results. In the meantime, begin reviewing the W&L web catalog at catalog.wlu.edu and the curricular advice document at go.wlu.edu/curricular-advice.

go.wlu.edu/registrar

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TRADITIONS Traditions are what bring the student body together as fellow Generals. We all come from so many different places, we all have different values and beliefs, and we all spend our time differently. The following are just a few examples of the many customs, stories and concepts that set W&L apart and bring students closer.

THE SPEAKING TRADITION The Honor System

Putting a Penny on Traveller’s Grave

Nabors Service Day

Science Society and the Arts (every other year)

Mock Convention (every 4 years)

Fancy Dress

Spring time on the Maury River Hiking on the Woods Creek Trail

Studying on the front lawn

Quality time with professors Parents & Family Weekend

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GENERALLY SPEAKING Every campus has its own language and W&L is no different. You’ll pick it up in no time once you get here, but here are a few to get you started. the Marketplace, located on the bottom floor of Elrod Commons Café ’77/Emporium, located on the main floor of Elrod Commons Elrod Commons, the entire building or the Living Room Huntley Hall, the Williams School of Commerce, Economics, and Politics located in the Hillel House the Journalism department and building (Reid Hall) on campus made up of Newcomb, Payne, Washington, Robinson and Tucker Halls the area between Baker, Davis and Gilliam residence halls—also known as BDG Quad EC Executive Committee SJC Student Judicial Committee HV honor violation FD Fancy Dress SciLi Science Library Bob and George Robert E. Lee, George Washington Cadavers a secret society Lex Vegas Lexington Traveller safe-ride bus system D-hall Co-op/Café Commons C-School E.Cafe J-School “On the hill” The Colonnade The Quad

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RESIDENTIAL LIFE AT W&L All first-year students live on campus in one of four residence halls: Graham-Lees, Davis, Gilliam or Gaines. A resident adviser serves as a resource to a small group of students on a residence hall floor. RAs are upper-division students who want to help make your first year at W&L an unforgettable experience. The Residential Life staff are among the best and most approachable student leaders on campus, so you’ll be in good hands while you’re learning the ropes at W&L.

John W. Davis Hall • Location: BDG Quad • Floors: 3 • Coed: by room • Air-Conditioning: No • Room Types: Double • Residents: 84

Frank J. Gilliam Hall • Location: BDG Quad • Floors: 4 • Coed: by floor • Air-Conditioning: No • Room Types: Singles and Doubles • Residents: 90

Graham-Lees Hall • Location: Across from BDG Quad • Floors: 4 • Coed: by floor • Air-Conditioning: No • Room Types: Singles and Doubles • Residents: 251

Francis P. Gaines Hall • Location: Behind BDG Quad • Floors: 4 • Coed: by suite • Air-Conditioning: Yes • Room Types: Singles and Doubles • Residents: 80 first-year students

go.wlu.edu/residentiallife Housing rates are available online. 19


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Social Networking STAY CONNECTED Facebook Class of 2017 Group Page University Fan Page Campus Activities Fan Page University Registrar Fan Page Wordpress What’s News Blog Student Affairs Blog From the Sidelines Blog

Twitter Jamie Goodin, Web Communications Specialist Scott Dittman, University Registrar

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Email Generally Speaking Monthly e-Newsletter

go.wlu.edu/social_media

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WASHINGTON AND LEE UNIVERSITY Lexington, Virginia

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First-Year Program, Orientation and Residential Life (540) 458-8405


Student Guidebook 2013