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W I S C O N S I N

U N I O N

CO N F E R E N C E M A N AG E M E N T


Our Services

Our Clients

Our team manages the details to ease your role as host. We provide knowledge, experience and resources to ensure a successful conference.

• University and University Systems • Professional Associations • Government Agencies • Community Partners • Groups from 25 to 1,500 or more • Regional, National, and International Participants

Memorial Union Terrace

Our Venues Shannon Hall

M E M OR IA L U N ION 20,000+ square feet of conference and event space overlooking Lake Mendota • Shannon Hall – professionally equipped auditorium with 1,165 seats • Great Hall – 5,444 square feet • Tripp Commons – 3,581 square feet • Memorial Union Hotel – six unique guest rooms Union South

• 20 additional flexible meeting spaces

U N ION SOU T H 23,000+ square feet of conference and event space • Varsity Hall - 11,000 square foot ballroom divisible into three sections

Marquee Theater

• Marquee Theater - 330-seat auditorium • Union South Hotel - 60 eco-friendly guest rooms • 16 additional flexible meeting spaces

One Union. Two Buildings. Endless Possibilities.


Registration • Develop custom conference registration website • Process registration transactions

Planning & Management

• Provide participants with invoices and receipts

• Manage and design a custom conference website

• Create real-time custom participant reports

• Venue and space design coordination

• Administer visa and participation letters

• Handle all logistics and technical needs

• Prepare conference materials and personalized name badges

• Plan and coordinate banquets, receptions, and other social events

• Oversee email and telephone inquiries

• Arrange Hotels and University housing room blocks

Abstract Management

• Sponsor and exhibitor coordination

• Develop custom abstract submission site

• On-site management and staff support

• Manage submission process for collecting and reviewing proposals • Assist communication with all participants • Prepare and finalize conference materials

Financial Management • Develop conference budget • Manage exhibitor and sponsor contracts and payment • Maintain all conference financial transactions • Process honoraria and travel reimbursements • Prepare final revenue and expense reports

YOUR GOALS. YOUR TIMELINE. YOUR BUDGET.

WE’LL MAKE IT HAPPEN!


MORE THAN AN EVENT ...

AN EXPERIENCE Whether your event is being held in our historic Memorial Union, or modern LEED certified gold Union South, on the UW-Madison campus, or any domestic or international venue, we customize our services to meet your specific needs.


PLAN • IMPLEMENT

EXPERIENCE (608) 265-6534 conferences@union.wisc.edu union.wisc.edu/conferences

W I S C O N S I N

U N I O N

CONFERENCE MANAGEMENT

Wisconsin Union Conference Management  

Whether your event is being held in our historic Memorial Union, or modern LEED certified Gold Union South, on the UW-Madison campus or any...

Wisconsin Union Conference Management  

Whether your event is being held in our historic Memorial Union, or modern LEED certified Gold Union South, on the UW-Madison campus or any...