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ASSEMBLY AGENDA MAT-SU BOROUGH SCHOOL DISTRICT ADMINISTRATION BUILDING 501 N. GULKANA STREET, PALMER REGULAR MEETING 6 P.M. TUESDAY, AUGUST 21, 2012 I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF AGENDA IV. PLEDGE OF ALLEGIANCE V. MINUTES OF PRECEDING MEETINGS A. Special Assembly Meeting: 07/17/12 B. Regular Assembly Meeting: 07/17/12 VI. REPORTS/CORRESPONDENCE A. AGENCY REPORTS (MSB 2.12.082; Seven minutes per person.) 1. Reports from cities 2. Matanuska-Susitna Borough School District B. COMMITTEE REPORTS 1. Joint Assembly/School Board Committee on School Issues 2. Assembly Public Relations C. MANAGER COMMENTS 1. State/Federal Legislation 2. Strategic Planning Issues D. ATTORNEY COMMENTS E. CLERK COMMENTS F. CITIZEN AND OTHER CORRESPONDENCE 1. MSB Board/Committee Minutes: a. Aviation Advisory Board: 03/08/12, 04/17/12, Resolution Serial Nos. 12-03, 12-04, 12-05 b. Emergency Medical Services Board: 04/04/12 c. Local Emergency Planning Committee: 05/16/12 d. Planning Commission: 07/02/12, Resolution Serial No. 12-17 e. Platting Board: 06/21/12 f. Talkeetna Sewer and Water SSA Board of Supervisors: 07/11/12, 07/18/12, 07/25/12 g. Transportation Advisory Board: 05/23/12, Resolution Serial Nos. 12-06, 12-07, 12-08, 12-09, 12-10 2. Community Council Minutes: a. Trapper Creek Community Council: 05/17/12 G. INFORMATIONAL MEMORANDUMS 1. IM No. 12-174: GRANT AGREEMENT WITH THE VALLEY COMMUNITY FOR RECYCLING SOLUTIONS IN THE AMOUNT OF $75,000. VII. UNFINISHED BUSINESS VIII. VETO IX. SPECIAL ORDERS A. PERSONS TO BE HEARD (MSB 2.12.081; Three minutes per person.) (Requires 11 days advance notice and must otherwise be in compliance with the necessary code

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requirements. If no advance notice is given, persons wishing to speak may do so under the Audience Participation section of the agenda.)

PUBLIC LIBRARIES. (1) IM No. 12-178 C. AUDIENCE PARTICIPATION (Three minutes per person.) D. CONSENT AGENDA 1. RESOLUTIONS a. Resolution Serial No. 12-100: A RESOLUTION AMENDING THE BUDGETS FOR THE COMMUNITY POOLS REPAIR AND RENOVATION PROJECTS, PROJECT NO. 15007. (1) IM No. 12-179 b. Resolution Serial No. 12-101: A RESOLUTION AMENDING THE BUDGETS FOR A PORTION OF FISCAL YEAR 2010 THROUGH 2012 TOURISM INFRASTRUCTURE PROJECTS, AND APPROVING THE SCOPE OF WORK AND BUDGET 2012/2013 WINTER TRAIL GROOMING AND MAINTENANCE. (1) IM No. 12-189 c.  Resolution Serial No. 12-102: A RESOLUTION APPROVING THE FINANCIAL RESPONSIBILITY FOR THE M/V SUSITNA FOR SEPTEMBER 2012. (1) IM No. 12-190 2. ACTION MEMORANDUMS a. AM No. 12-116: APPROVAL OF CHANGE ORDER NO. 2, TO DOUBLE “A” CONSTRUCTION, INC. IN THE AMOUNT OF $9,780, TO ALLOW ADDITIONAL WORK, DUE TO UTILITY LOCATES FOR THE BRENTWOOD ESTATES DRAINAGE IMPROVEMENTS PROJECT, PROJECT NO. 30036. b.  AM No. 12-117: AWARD OF BID NO. 13-015B TO BERING MARINE CORPORATION IN THE AMOUNT OF $368,154 FOR THE PURCHASE OF SODIUM CHLORIDE. c. AM No. 12-118: AWARD OF BID NO. 13-007B TO VALLEY GENERAL CONSTRUCTION, LLC. FOR THE CONTRACT AMOUNT OF $429,902 TO REALIGN, UPGRADE, AND IMPROVE THE DRAINAGE ON WINDY BOTTOM ROAD TO WIND BREAK CIRCLE. d. AM No. 12-119: APPROVAL OF CONTRACT AMENDMENT TO DOWLAND CONSTRUCTION, INC. IN THE AMOUNT OF $147,926.29 TO INSTALL THE SEWAGE LIFT STATION AND PAVE THE PARKING LOT AS PART OF THE EXISTING ACADEMY CHARTER SCHOOL CLASSROOM EXPANSION CONTRACT. e.  AM No. 12-120: APPROVAL OF ELECTION OFFICIALS FOR THE OCTOBER 2, 2012, REGULAR BOROUGH ELECTION. X. NEW BUSINESS A.  INTRODUCTIONS (For public hearing – 09/18/12, Borough School District Administration Building) 1. Ordinance Serial No. 12-114: AN ORDINANCE  ACCEPTING AND APPROPRIATING AMENDMENT NO. 1, IN THE AMOUNT OF $51,999.90, FOR THE COASTAL IMPACT ASSISTANCE PROGRAM GRANT, TO FUND 480, PROJECT NO. 47504 FOR ORTHO-RECTIFIED IMAGERY AND LIDAR OF THE MATANUSKA-SUSITNA BOROUGH’S COASTAL MANAGEMENT ZONE. a. Resolution Serial No. 12-103: A RESOLUTION AMENDING THE BUDGET FOR PROJECT NO. 47504, FOR AMENDMENT NO. 1 TO THE COASTAL IMPACT ASSISTANCE PROGRAM GRANT FOR ORTHO-RECTIFIED IMAGERY AND LIDAR OF THE MATANUSKA-SUSITNA BOROUGH’S COASTAL MANAGEMENT ZONE. (1) IM No. 12-184 2.  Ordinance Serial No. 12-115: AN ORDINANCE AMENDING MSB 17.28, DESIGNATING THE KASHWITNA PIT AN INTERIM MATERIALS DISTRICT, LOCATED WITHIN TOWNSHIP 20 NORTH, RANGE 4 WEST, SECTION 31, SEWARD MERIDIAN. a. IM No. 12-185 3. Ordinance Serial No. 12-116: AN ORDINANCE AUTHORIZING THE BOROUGH TO ISSUE AREAWIDE GENERAL OBLIGATION BONDS, IN ONE OR MORE SERIES, TO FINANCE THE CONSTRUCTION, ADDITIONS, IMPROVEMENTS, BETTERMENTS, REPAIR, RECONSTRUCTION, OR ACQUISITION OF PUBLIC ROADS AND FACILITIES RELATED THERETO IN THE MATANUSKA-SUSITNA BOROUGH, TOGETHER WITH ALL THE NECESSARY EQUIPMENT AND TRANSPORTATION FACILITIES, AND THE ACQUISITION OF LANDS OR RIGHTS IN LANDS IN CONNECTION THEREWITH; FIXING CERTAIN DETAILS OF SUCH BONDS; AND AUTHORIZING THEIR SALE. a. IM No. 12-186 4.  Ordinance Serial No. 12-117: AN ORDINANCE ACCEPTING AND APPROPRIATING $5,000,000 FOR THE SOUTH BIG LAKE ROAD CONSTRUCTION PROJECT FROM THE ALASKA STATE DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT. a. Resolution Serial No. 12-104: A RESOLUTION APPROVING THE SCOPE OF WORK AND BUDGET FOR THE SOUTH BIG LAKE ROAD CONSTRUCTION PROJECT, PROJECT NO. 30043, FUND 410, WITH GRANT FUNDS FROM THE ALASKA STATE DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT. (1) IM No. 12-187 B.  INTRODUCTION (For public hearing – 10/16/12, Borough School District Administration Building) 1. Ordinance Serial No. 12-113: AN ORDINANCE CREATING WEST CAROLINE’S CIRCLE NATURAL GAS LOCAL IMPROVEMENT DISTRICT NO. 494, APPROVING THE IMPROVEMENT PLAN FOR THE DISTRICT, AUTHORIZING THE MANAGER TO PROCEED WITH THE IMPROVEMENT, AND ASSESSING EQUALLY AMONG THE PROPERTIES WITHIN THE DISTRICT THE COSTS OF THE IMPROVEMENT. a. IM No. 12-188 C. MAYORAL NOMINATIONS AND APPOINTMENTS 1. VACANCY REPORT D. OTHER NEW BUSINESS E. REFERRALS (For referral to the Planning Commission for 90 days or other date specified by the Assembly) XI. RECONSIDERATION XII. EXECUTIVE SESSION XIII. MAYOR, ASSEMBLY, AND STAFF COMMENTS XIV. ADJOURNMENT

B. PUBLIC HEARINGS (Three minutes per person.) 1. Ordinance Serial No. 12-076: AN ORDINANCE REPEALING THE BUSINESS INVENTORY TAX EFFECTIVE JANUARY 1, 2013. (Sponsored by Assemblymember Colligan) a. IM No. 12-115 2.  Ordinance Serial No. 12-092: AN ORDINANCE CREATING HOMESTEAD ESTATES AND ON THE IDITAROD NATURAL GAS LOCAL IMPROVEMENT DISTRICT NO. 460, APPROVING THE IMPROVEMENT PLAN FOR THE DISTRICT, AUTHORIZING THE MANAGER TO PROCEED WITH THE IMPROVEMENT, AND ASSESSING EQUALLY AMONG THE PROPERTIES WITHIN THE DISTRICT THE COSTS OF THE IMPROVEMENT. a. IM No. 12-151 3.  Ordinance Serial No. 12-093: AN ORDINANCE CREATING EAST DOC MCKINLEY AND SOUTH JESSIE JO PLACE NATURAL GAS LOCAL IMPROVEMENT DISTRICT NO. 486, APPROVING THE IMPROVEMENT PLAN FOR THE DISTRICT, AUTHORIZING THE MANAGER TO PROCEED WITH THE IMPROVEMENT, AND ASSESSING EQUALLY AMONG THE PROPERTIES WITHIN THE DISTRICT THE COSTS OF THE IMPROVEMENT. a. IM No. 12-152 4. Ordinance Serial No. 12-094: AN ORDINANCE CREATING RAVEN’S HILL AND NORMAN LANGES HOLIDAY NATURAL GAS LOCAL IMPROVEMENT DISTRICT NO. 470, APPROVING THE IMPROVEMENT PLAN FOR THE DISTRICT, AUTHORIZING THE MANAGER TO PROCEED WITH THE IMPROVEMENT, AND ASSESSING EQUALLY AMONG THE PROPERTIES WITHIN THE DISTRICT THE COSTS OF THE IMPROVEMENT. a. IM No. 12-153 5. Ordinance Serial No. 12-106: AN ORDINANCE AUTHORIZING CONVEYANCE OF BOROUGH-OWNED REAL PROPERTY, LAKE LUCILLE PARK, TO THE CITY OF WASILLA AFTER CERTAIN CONDITIONS ARE SATISFIED (MSB006279). a. IM No. 12-143 6.  Ordinance Serial No. 12-107: AN ORDINANCE ACCEPTING AND APPROPRIATING $8,335,000 FOR A PORTION OF THE FISCAL YEAR 2013 DESIGNATED LEGISLATIVE GRANT PROJECTS FROM THE ALASKA STATE DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT. a. Resolution Serial No. 12-095: A RESOLUTION APPROVING THE SCOPE OF WORK AND BUDGET FOR A PORTION OF THE FISCAL YEAR 2013 DESIGNATED LEGISLATIVE GRANT PROJECTS FROM THE ALASKA STATE DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT. (1) IM No. 12-149 7.  Ordinance Serial No. 12-108: AN ORDINANCE APPROPRIATING $700,000 FROM THE GREATER BUTTE ROAD SERVICE AREA NO. 26 FUND BALANCE, FUND 280, TO FUND 410, PROJECT NO. 30046, FOR GREATER BUTTE ROAD SERVICE AREA NO. 26 CAPITAL PROJECTS. a. IM No. 12-172 Disabled persons needing reasonable accommodation in order to participate at an Assembly 8.  Ordinance Serial No. 12-109: AN ORDINANCE ACCEPTING AND meeting should contact the Borough ADA Coordinator at 746-7432 at least one week in advance APPROPRIATING $10,000 FROM THE ALASKA RAILROAD CORPORATION of the meeting. TO FUND 480, PROJECT NO. 47011, ARCHAEOLOGICAL SURVEYS, TO CONDUCT AN ARCHAEOLOGICAL SURVEY, EVALUATION, AND INVENTORY Publish: August 17, 2012 #08-20-12 OF HISTORIC AND PREHISTORIC SITES WITHIN THE PROPOSED 200-FOOT RAILROAD RIGHT-OF-WAY BETWEEN THE CITY OF HOUSTON AND PORT MACKENZIE. MATANUSKA-SUSITNA BOROUGH a. Resolution Serial No. 12-096: A RESOLUTION APPROVING THE SCOPE PUBLIC NOTICE OF WORK AND BUDGET TO CONDUCT AN ARCHAEOLOGICAL SURVEY, EVALUATION, AND INVENTORY OF HISTORIC AND PREHISTORIC Type: Permit (MSB006582) Tax ID: 23N04W32A002 SITES WITHIN THE PROPOSED 200-FOOT RAILROAD RIGHT-OF-WAY The Parks Highway Mile 92 Personal Use Area for mixed sawtimber and spruce sawlogs is BETWEEN THE CITY OF HOUSTON AND PORT MACKENZIE. available on a first-come first-served basis beginning Tuesday, August 7, 2012. Harvest is (1) IM No. 12-173 only allowed within the blue-flagged area marked on the ground and identified on the location 9.  Ordinance Serial No. 12-110: AN ORDINANCE ACCEPTING AND map. A $25 permit is required and may be obtained from the Land & Resource Management APPROPRIATING A FISCAL YEAR 2013 DESIGNATED LEGISLATIVE GRANT Division between the hours of 8am-5pm, Mon-Fri. beginning Tuesday, August 7 at the Mat-Su IN THE AMOUNT OF $23,500,000 FROM THE ALASKA STATE DEPARTMENT Borough Administration Building, located at 350 E. Dahlia Avenue, Palmer. Permits may also be OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT FOR THE obtained at the Talkeetna Library 11am-6pm, Mon.-Sat. Please contact the Talkeetna Library SOUTH CENTRAL RAIL EXTENSION FROM PORT MACKENZIE TO THE at 733-2359 or Talkeetna.Library@matsugov.us if you have any questions regarding their hours MAINLINE, TO FUND 490, Warren PROJECT NO. 75001. Larry DeVilbiss, Mayor Keogh, #1 Noel Woods, #2 Ronald Arvin,of #3operation.Steve Colligan, #4 Darcie K. Salmon, #5 Jim Colver, #6 Vern Halter, #7 745-9682 745-1161 745-3027 APPROVING THE 373-6685 373-1502 232-8080 746-5300 355-1328 a.  Resolution Serial No. 12-097: A RESOLUTION larry.devilbiss@matsugov.us warrenkeogh.district1@gmail.com noelwoods@mtaonline.net ronarvin@mtaonline.net stevecolligan@mtaonline.net darciesalmon@mtaonline.net jimcolver@mtaonline.net vernhalter@mtaonline.net The permit must be in your possession during the removal of wood from the site. The cost SCOPE OF WORK AND BUDGET AND AUTHORIZING THE MANAGER for each cord of wood is $25 with a maximum of three cords per household per year from the TO ENTER INTO THE NECESSARY AGREEMENTS WITH THE ALASKA Matanuska-Susitna Borough. The cost of saw timber and/or house logs is $1.75 per lineal foot. STATE DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT FOR THE SOUTH CENTRAL RAIL EXTENSION FROM The permit will expire after all available wood has been removed but no later than December 31, PORT MACKENZIE TO THE MAINLINE PROJECT. 2012. Please call the Land & Resource Management Division at 745-9869 if (1) IM No. 12-177 10.  Ordinance Serial No. 12-111: AN ORDINANCE ACCEPTING AND Did you know? APPROPRIATING $5,500 FROM THE ALASKA STATE DEPARTMENT OF EDUCATION TO FUND 480, PROJECT NO. 20364, FOR CONTINUING That all cats and dogs residing in the borough need current EDUCATION GRANTS AT THE BIG LAKE, SUTTON, TALKEETNA, TRAPPER licenses? CREEK, AND WILLOW LIBRARIES. Only $15 if the animal is spayed or neutered, $30 otherwise. a. Resolution Serial No. 12-098: A RESOLUTION APPROVING THE SCOPE OF WORK AND BUDGET FOR CONTINUING EDUCATION GRANTS FOR You can download the application at www.matsugov.us/ THE BIG LAKE, SUTTON, TALKEETNA, TRAPPER CREEK, AND WILLOW animalcare under the Animal Care Forms tab. Check with the

cities for their prices.

Larry DeVilbiss, Mayor 745-9682 larry.devilbiss@matsugov.us

Warren Keogh, #1 745-1161 warrenkeogh.district1@gmail.com

Noel Woods, #2 745-3027 noelwoods@mtaonline.net

Ronald Arvin, #3 373-6685 ronarvin@mtaonline.net

Steve Colligan, #4 373-1502 stevecolligan@mtaonline.net

Darcie K. Salmon, #5 232-8080 darciesalmon@mtaonline.net

Jim Colver, #6 746-5300 jimcolver@mtaonline.net

To see a complete listing of all boards and commissions, please go to http://www.matsugov.us/Clerk/boards-commission and scroll to the bottom of the page, and click on membership.

Vern Halter, #7 355-1328 vernhalter@mtaonline.net


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NOTICE OF PUBLIC MEETINGS

Matanuska-Susitna Borough October 2, 2012, Regular Election

All meetings of recognized boards, committees, and commissions of the Borough are open to the public and are held at Borough offices, 350 E. Dahlia Ave., Palmer, AK, unless specified otherwise. Three or more Assembly Members may be present at advertised public meetings of federal, state, and local governments or other entities. Meetings are scheduled as follows: BOARD DATE TIME LOCATION Library Board 08/18/12   10:00 am Wasilla Public Library Bogard RSA Board of Supervisors Work 08/20/12 1:00 pm Mat-Su Borough Operations Session Re: Capital Improvements Program & Maintenance Building Port Commission 08/20/12 3:00 pm Central Mat-Su Public Safety Building Animal Care & Regulation Board Case No. 12-02, 08/20/12 4:00 pm Animal Care & Regulation Classification Recommendation of Level 5 for Shelter Classroom, “Andy”; Karen & Lonnie Fincher, Appellants 9470 Chanlyut Circle, Palmer (Next to Central Landfill) Animal Care & Regulation Board 08/20/12 5:30 pm Animal Care & Regulation Shelter Classroom, 9470 Chanlyut Circle, Palmer (next to Central Landfill) Planning Commission 08/20/12 6:00 pm Mat-Su Borough School District Administration Building, 501 N. Gulkana Street, Palmer Assembly Regular Meeting 08/21/12 6:00 pm Mat-Su Borough School District Administration Building, 501 N. Gulkana Street, Palmer Jim Creek Motorized Master Plan 08/21/12 6:30 pm Butte Elementary School Gym Public Meeting #2 Caswell Lakes RSA Board of Supervisors 08/21/12 7:00 pm Gigglewood Lakeside Inn 48976 S. Rainbow Ridge Drive Transportation Advisory Board 08/22/12 2:00 pm New Horizons Telecom, 901 Cope Industrial Way, Palmer Talkeetna Sewer & Water SSA Board 08/22/12 3:00 pm Talkeetna Public Safety Building of Supervisors Fairview RSA Board of Supervisors 08/22/12 6:30 pm Snowshoe Elementary School National Heritage Area Task Force 08/23/12 6:30 pm Palmer Museum of History & Art Parks, Recreation & Trails Advisory Board 08/27/12 5:00 pm Central Mat-Su Public Safety Building, Station 6-1 Talkeetna Sewer & Water SSA Board 08/29/12 3:00 pm Talkeetna Public Safety Building of Supervisors Midway RSA Board of Supervisors 08/29/12 6:00 pm Mat-Su Borough Operations & Maintenance Building

Are you interested in serving as an Election Official? Don’t delay, submit your application today! Download an application at www.matsugov.us/Clerk/elections or contact the Borough Clerk’s Office at 907-745-9683. Must be a registered voter of the Borough • Training and compensation provided Publish: August 17, 2012

#08-19-12

If you would like further information on any of these meetings or are interested in serving on any of the advisory boards, please call the Borough Clerk’s Office at 745-9683, Monday through Friday, 8 a.m. to 5 p.m. The Borough Website is: http://www.matsugov.us. Disabled persons needing reasonable accommodation in order to participate at a Borough Board/ Commission meeting should contact the Borough ADA Coordinator at 746-7432 at least one week in advance of the meeting. The Planning Team meetings scheduled are: (Planning teams consist of Planning staff and members of the public who are appointed by the Planning Commission to work on community comprehensive plans and special land use districts, and community planning meetings.) None The Community Council meetings scheduled are: (Community Councils are not agencies or subgroups of the Borough) Sutton Community Council 08/22/12 6:30 pm Sutton Public Library North Lakes Community Council 08/30/12 7:00 pm Mat-Su Boys & Girls Club, 3700 E. Bogard Road, Wasilla Publish:  August 17, 2012

#08-18-12

Larry DeVilbiss, Mayor 745-9682 larry.devilbiss@matsugov.us

Warren Keogh, #1 745-1161 warrenkeogh.district1@gmail.com

Noel Woods, #2 745-3027 noelwoods@mtaonline.net

MATANUSKA-SUSITNA BOROUGH

PUBLIC NOTICE

Type: Permit (MSB006576)

Tax ID: 17N02ES36A001

The Butte Personal Use Firewood Harvest Area will open Friday, August 3, 2012. This area is designated as personal use only for harvest of dead-down and/or dead-standing spruce. A $25 permit is required and may be obtained from the Land & Resource Management Division between the hours of 8am-5pm, Mon-Fri. beginning Wednesday, August 1 at the Mat-Su Borough Administration Building, located at 350 E. Dahlia Avenue, Palmer. The permit must be in your possession during the removal of wood from the site. The cost for each cord of wood is $25 with a maximum of three cords per household per year from the Matanuska-Susitna Borough. The permit will expire after all available wood has been removed but no later than December 31, 2012. Please call the Land & Resource Management Division at 745-9869 if you have any questions.

Ronald Arvin, #3 373-6685 ronarvin@mtaonline.net

Steve Colligan, #4 373-1502 stevecolligan@mtaonline.net

Darcie K. Salmon, #5 232-8080 darciesalmon@mtaonline.net

Jim Colver, #6 746-5300 jimcolver@mtaonline.net

To see a complete listing of all boards and commissions, please go to http://www.matsugov.us/Clerk/boards-commission and scroll to the bottom of the page, and click on membership.

Vern Halter, #7 355-1328 vernhalter@mtaonline.net

Matanuska-Susitna Borough  

Administrative divisions of the Matanuska-Susitna Valley in Alaska