Issuu on Google+

Constitution of Arizona Conservatory for Arts and Academics

Student Council Student Council is a representative body composed chiefly of students chosen by their peers to organize social and extracurricular activities, participate in the government of a school, and make sure that the student’s opinions are not only voiced, but listened to.

Article I: Name and Objectives Section 1. This organization shall be known as the Arizona Conservatory for Arts and Academics (ACAA) Student Council. Section 2. The objectives/purpose of this organization are: A. To represent the high school students (Grades 9-12) of ACAA by providing a means through which students can bring to our attention the school related issues which affect their lives. B. To provide responsible leadership and representation of our student body. C. To maintain a continuous communication channel from students to both faculty and administration as well as among the students of the school. D. To unify the student body through social activities, social events, and community service opportunities. E. To support other clubs of ACAA. F. To create an atmosphere that promotes student involvement.

Article II: Administration’s Role Section 1. All powers of the Student Council are delegated to it by the school administration and/or board of education. Section 2. All actions of the Student Council are subject to review, and possible to veto, by the principal. Section 3. The principal shall appoint a member of the faculty as an advisor to aid the Student Council in its activities and projects


Section 4. In order to modify rules and regulations involving the student body, faculty, administration, and staff the student body president must bring the consensus of the Student Council to the principal, vice-principal, student activities coordinator, and Site Council.

Article III: The Executive Board Section 1. The membership of the Executive Board shall consist of the five elected Student Council Officers, namely; the President, Vice-President, Secretary, Treasurer, and Public Relations Head (Senior Class Representative). Section 2. The powers and duties of the Executive Board include: A. To fulfill the objection of the Student Council to the best of their ability throughout their time in office. B. To help manage and grant approval of all other clubs of ACAA in order to better inform the student body. C. To authorize and schedule all events that go on at ACAA. D. To conduct them/themselves with academic integrity and exemplary conduct. E. To have no more than two unexcused absences from meetings in a semester. F. To inform the appointed President before an agenda is made of things they need to mention in the next meeting Section 3. The members of the Executive Board shall have the following individual powers and duties: A. The President’s powers and duties shall include: 1. Conduct Student Council meetings with efficiency, order, and purpose. 2. Develop an agenda for Student Council meetings. 3. Know the basic rules and guidelines of the constitution. 4. Makes executive decisions when needed. 5. Represent Student Council at all necessary school functions. 6. Work closely with the other Student Council Executive Board Officers. 7. Encourage an ongoing list of goals designed to benefit the school. 8. Attend all PTSA, Site Council, and Middle School Student Council meetings. B. The Vice-President’s powers and duties shall include: 1. Serve in the absence of the President as needed and requested.


2. Know the basic rules and guidelines of the constitution. 3. Oversee committees and activities. 4. Evaluate all Student Council proceedings, events, and activities to ensure they are all in-line with the Student Council Constitution. 5. Work closely with the President. C. The Secretary’s powers and duties shall include: 1. Keeps minutes of meetings. 2. Takes notes and provide an accurate point of reference for each officer. 3. Handles all council correspondence. 4. Types materials for Student Council officers and committee chair people. 5. Work closely with the President and Vice-President in order to keep a steady flow of communication throughout the club. 6. Manages all calendars. 7. Organizes/keeps up the Student Council binder. D. The Treasurer’s powers and duties shall include: 1. Presents proposed budget of activities to the Student Council. 2. Handles all funds. 3. Keeps accurate records on income and expenses. 4. Reports at each meeting on money matters. 5. Works closely with the President to assure that they are on the same page at all times. 6. Takes care of any inventory that may need to be carried out. E. The Public Relation Head’s powers and duties shall include: 1. Attend all Executive Board and Student Council meetings. 2. Manage all other class representatives and appoint them responsibilities. 3. Be in charge of promoting events and opportunities provided by the council. 4. Manage all social media of Student Council. 5. Make announcements every week over the intercom. 6. Hold Public Relation Meetings with the representatives.


Article IV: Class Representatives Section 1. The Class Representatives are a group of four students, one from each class, and are designed to act and speak on the behalf of their class. Section 2. The Class Representatives will be what makes up the Public Relations Committee and the Senior Representative will be the head of this committee. Section 3. This committee consist of the class representatives selected to be apart of ACAA Student Council. The committees primary responsibility is to plan, organize and carry out the public relations of the Student Council such as advertisement/promotion. The primary focus and purpose for the committee is to create a piece of Student Council devoted to making a connection with the students through ground level maintenance. The Head of the committee is responsible for checking the event. These responsibilities include but are not limited to designing & creating posters for various events, conducting the weekly announcements, maintaining an updated archival of previous events, and maintaing the Student Council’s website, Instagram, Twitter, Facebook page, and Tumblr. Each class representative is responsible for setting the standard of a student and their class’ school spirit which involves sharing potential ideas Student Council has with the individual classes to receive feedback and general feel from students. In the event, Student Council needs to contact a resource, the Head of representatives will be responsible for establishing the proper contact and connecting them with the secretary who is in charge of correspondence. Representatives will hold separate meetings every other Tuesday to discuss how to further connect Student Council to the students to further Student Council’s overall purpose. Also, they will discuss how and what needs to be done to properly promote Student Council events, and any associated with Student Council, while keeping of the status of events planned. Only the Senior Representative will be needed at the Executive Board meetings to provide the committee with the current status which may include developments, concerns, etc of the committee that may need to be addressed. The committee will be officially executively ran by the Vice-President, but all ideas must be approved by the President and other officers.


Article V: Election of Executive Board Officers Section 1. In order to run for the executive positions, previously listed in Article III, you must meet certain requirements as far as your grade level is concerned and these requirements are as follows: A. President’s must be an incoming Senior. B. Vice-President’s must be at least an incoming Junior. C. Secretary’s must be at least an incoming Sophomore. D. Treasurer’s must be at least an incoming Sophomore. Section 2. An election will be done at the end of every school year and campaigns will run in April and May. Section 3. Election procedures are as follows: A. Anyone who is interested in running for a position must turn in a Request For Candidacy Form to the current Student Council officers and from there the officers will narrow the people down to two or three possible candidates who will then run for their desired position. B. Each candidate will have their speech broadcasted to the high school students so that everyone will be able to hear. C. There will be a ballot provided for each student in order to assure that anyone who wants to vote can vote and they will be turned into their designated ballot boxes. Section 4. The procedure for counting the ballots will be as follows: A. To count the ballots all four Executive Board Officers of the current year should be present. B. The President will be there to monitor everything and make sure that the procedure is kept honest. C. The Secretary will be reading the ballot’s votes aloud as the Vice-President keeps score and the Treasurer keeps the ballots that have been read separate from the ones that have not in order to keep things organized. D. This process will be repeated at least once. If the first count of ballots is different then the second time around then it must be repeated a third time and so on. Each


time the ballots are recounted the officers will switch jobs by each moving up a position. Section 5. As soon as the new executive officers have been chosen it will be posted in a central place in the school as well as it will be announced in the weekly announcements. Section 6. The winners of the campaign will be required to sign a Contract for Officers and Representatives.

Article VI: Choosing a Class Representative Section 1. In the beginning of the new school year all people who are interested in becoming a class representative will be allowed the opportunity to fill out a Class Representative Application Form. Section 2. Once all forms are turned in they will be reviewed by the Executive Officers and representatives will be chosen. Section 3. Representatives should be chosen before the start of September. Section 4. The chosen representatives will be required to sign a Contract for Officers and Representatives.

Article VII: Impeaching an Executive Board Officer Section 1. If an executive officer is seen as unfit to their position then the council has a right to impeachment. Section 2. A Petition of Impeachment must be brought to the council’s advisor and there must be a stated reason and sufficient support for that reason. It is the advisor’s responsibility to bring this petition to the whole Student Council’s attention and take a vote. In order for a petition of impeachment to be validated two-thirds of the council’s vote should be in support of it. Section 3. If a two-thirds vote is reached then the advisor will sign the petition along with the other out-of-question executive officers as a form of finalization. Section 4. If an officer is impeached then they will be served with an Impeachment Notification and Letter that they will be required to sign. Section 5. In the case of an impeachment, the officer below the previously impeached will move up. A Vice-President would become President; a Secretary would become the Vice-President; a


Treasurer would become the Secretary; and the Public Relations Head would assume the responsibilities of the Treasurer.

Article VIII: Dismissing a Representative Section 1. If a class representative is seen as unfit to their position then the council has a right to dismissal. Section 2. If the Senior Representative or an Executive Board Officer brings to the Executive Board’s attention that they think a representative needs to be dismissed then the officers will take a vote. If a two-thirds vote is reached then the representative will be dismissed. Section 3. In order to protect the council in the future and to have a paper record, a Dismissal Petition must be filled out and signed at the time of the vote. Section 4. If a representative is dismissed then they will be served with a Dismissal Notification and Letter that they will be required to sign. Section 5. Any dismissed representative will be replaced by a nomination of the council. Section 6. In the case that the Senior Representative, and Public Relations Head, is dismissed then these responsibilities will be passed down to the Junior Representative. In the event the Junior is unable, for whatever reason, to adopt the responsibilities as head of the committee then the Senior Representative replacement will be asked to take the responsibilities.

Article IX: Members of Student Council Section 1. Student Council, while extra-curricular, is not a club. It is a government. If you consistently attend Student Council meetings then you are a member. In order to remain a member of Student Council, you have to be consistently helpful and you should not miss more than three meetings in a semester, unexcused. If a member breaches these conditions then they can be asked to leave the council. Section 2. Student Council allows observers at our meetings. An observer is not a member, but simply someone who occasionally sits in on meetings when they would like to and shares input.

Article X: Student Council’s Relationship with Other Clubs Section 1. The Student Council will be the manager of all other clubs. It is not our obligation to micro-manage, but it is our obligation to approve the start of a club. No club will be


disapproved unless it’s inappropriate. It is to our advantage and to the student body’s advantage that we have this connection with other clubs in the school because it will allow us to advertise their club and, when requested with proof of need, help with funding. Section 2. The Student Council will have on record a chosen representative from every club that will be required to attend the Site Council meetings that are held every month. Section 3. An officer must be required to attend a Middle School Student Council meeting every month and a representative from their council is required to attend one of our meetings every month.

Article XI: Amendments and Revisions Section 1. Amendments or revisions to this constitution may be proposed in one of three ways: A. By the Executive Board B. By Class Representatives C. By a Amendment and Revision Petition signed by one-third of the Student Council Section 2. Amendments shall be approved by a two-thirds majority of the Student Council.


ACAA Student Council Constitution