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2013-2014

Parent & Student Handbook Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents

Table of Contents

Mission

Mission.......................................................................3

Return to School After Illness!...................................23

History

Vision Statement!........................................................3 Philosophy and Methodology!.....................................3 Three Year Strategic Plan!..........................................3

General Policies & Procedures ...............................25

The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

History and Accreditation ........................................4 History!........................................................................4 The Whitby Crest!.......................................................5 Accreditation!..............................................................5

The School Day..........................................................6 School Hours!.............................................................6 Special Dismissals!.....................................................6 Lunch, Snack & Nutrition!...........................................7 Delay/Cancellation Information!..................................9

The Whitby Educational Continuum......................10 The Whitby School Educational Continuum!.............10 Reference Model!......................................................10 The IB Learner Profile!..............................................11

Assessment & Reporting ........................................12 Assessment!.............................................................12 Reporting!.................................................................12

Co-Curricular Programs..........................................14 Co-Curricular Program Overview!.............................14 Lower School WECCP (Primary 2 - Grade 4)!..........15 Upper School Co-Curricular Program!......................16 Athletics Program!.....................................................17

Dress Code ...............................................................18 Whitby School Uniform!.............................................18 PE Uniform for Students in Grades 3–8!...................18

Communications .....................................................19 Key Communications!...............................................19 Conferences, Meetings & Events!.............................20 Visiting Days!............................................................20

Library......................................................................21 Library/Media Center!................................................21 Library Behavior Policy!............................................22 Parents!.....................................................................22 Online Assistance!....................................................22

Academic Honesty!...................................................25 Class Parties!............................................................25 Class Placement Policy and Procedures!.................25 Community Service Program!...................................25 Counseling Services!................................................26 Crisis/Emergency Response! ...................................27 English as an Additional Language (EAL)!................27 Field Trip Guidelines!................................................27 Gifts for Teachers!.....................................................28 Homework Policy!.....................................................28 Independent Professional Non-Whitby Employees!..29 Language Policy!.......................................................29 Lost and Found!........................................................29 Phone Usage!...........................................................29 SAIL (Special Assistance in Learning)!.....................30 Secondary School Counseling!.................................30 Toys from Home!.......................................................30 Transcripts and Teacher Recommendation Forms!..30 Visitors!.....................................................................31 Yearbook!..................................................................31

Financial Operations...............................................32 Financial Aid!.............................................................32 Re-enrollment!...........................................................32

Student Behavior & Rules of Conduct ...................33 Rules of Conduct!.....................................................34 Discipline Policies!....................................................35 Attendance in Class!.................................................38 Consequences!.........................................................38 Guidelines for Computer Use and Internet Access!..39

Support Whitby School ..........................................40 Giving!.......................................................................40 Giving Opportunities!................................................40 Ways of Giving!.........................................................41 Planned Gifts!............................................................41

Parents Association ................................................42

Medical Information ...............................................23 Allergies!....................................................................23 Allergy – Nut Policy!..................................................23 Serious Accident or Serious In-School Illness!..........23 Student Illness in School!..........................................23 Communicable Disease Policy!.................................23 Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission • Vision Statement • Philosophy and Methodology • Three Year Strategic Plan

History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors

Mission Building upon the principles of the Montessori philosophy and the International Baccalaureate Programs, Whitby School inspires academic excellence, independence and a passion for learning while motivating our students to confidently take action as contributing members of a diverse global community. Vision Statement Whitby School will be a recognized leader in twenty-first century education, offering its children a competing path from the crucial early years through eighth grade, with exceptional programs and experiences to prepare students for success in higher education. Built on its Montessori foundation and the rigor of the International Baccalaureate program, Whitby’s child-centered and inquiry-based learning approach will foster a multicultural academic community enriched by dedicated teachers and involved parents, all working together in a nurturing campus environment to develop accomplished, confident global citizens. Adopted by the Board of Trustees, November 2010

Financial Operations

Philosophy and Methodology

Student Behavior & Rules of Conduct

By combining the complementary Montessori and IB teaching methodologies along with pedagogical best practices, Whitby endows each student with distinct educational advantages.

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The result is that Whitby provides each child the tools to succeed academically, socially and emotionally, now and in the future.

Three Year Strategic Plan Whitby has set a long-range vision to grow its student body with its innovative curriculum, strengthen the engagement and commitment of the Board and community of stakeholders who support Whitby, and create a platform for long-term financial stability and enhanced impact for the children and families served by Whitby. Click here to view Strategic Plan overview. During the 2013 – 2014 school year, the strategic plan will be revised and updated following the commendations and recommendations we will receive from the IB Primary Year Program evaluation visit in November 2013 and the IB Middle Years Program evaluation visit in May 2014.

As America's oldest continuously running Montessori school, Whitby follows the child’s developmental stages to provide the most effective teaching approaches, respecting and encouraging each child's innate curiosity about the world. Furthermore, Whitby’s IB curricular programs of structured inquiry are tailored to the maturity and intellect of the child and develop the fundamentals of the IB learner profile in each student. Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History • The Whitby Crest • Accreditation

The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library

History and Accreditation History Over 50 years ago, a mother named Georgeann Skakel Terrien sought better educational opportunities for her children. She, along with other like-minded parents in Greenwich, was frustrated with the status quo at local schools falling short of her expectations and wishes for her children. From her mother's trip to Ireland, she became aware of the Montessori teaching method. This style of teaching and learning finally seemed logical to her. Georgeann was not only eager to share her discovery with the other parents, but she knew that together they should start a school using the Montessori method. This core group of parents hired Nancy Rambusch, an American educator with a passion for Montessori, to head the Whitby School.

Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct

Whitby first held classes in a converted barn, with the school moving to its present 25 acre Lake Avenue location in 1960. Maria Montessori's only son, Mario Montessori, attended the dedication ceremony in 1961. Additionally, a stone from the famed Whitby Abbey was presented to the school by the people of Yorkshire, England. In 1975, a toddler class, "Stepping Stones", was created to serve children between two and three years of age. By 1982, "Stepping Stones" was accepting children at eighteen months. In 1994, the Junior High Division was reconfigured into the present Middle School. Whitby's beginnings came from the passion, energy and excitement of these early parents who shared a common belief with others. This passion to offer a new and better way to educate children continues today with the integration of the highly regarded International Baccalaureate (IB) program into our Montessori roots. As before, the vibrant Whitby community is the catalyst behind this addition of IB and the innumerable recent and positive changes taking place at the school. Whitby is healthy and strong and remains an innovative leader in preparing students to learn, live and succeed today and in the future.

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In 1958, this was the humble beginning of Whitby as a day school for children between the ages of three and fourteen, the first Montessori school in the United States. As part of its history, Whitby School was significant in the formation of the American Montessori Society. The first AMS teacher training courses were based in Greenwich, using Whitby classes as their model. Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History • The Whitby Crest • Accreditation

The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

History and Accreditation (continued) The Whitby Crest

Accreditation

Saint Hilda was the Abbess of Whitby Abbey, which was established in 657 AD. Under Saint Hilda, the Abbey flourished as a seat of learning and celebration of life. She became known as one who nourished and encouraged the talents of her people.

Whitby is proud to have founded and be accredited by the American Montessori Society (AMS). We were reaccredited in June 2012 and look forward to the next reaccreditation cycle in 2017. Whitby is also fully accredited by the Connecticut Association of Independent Schools (CAIS) and is a member of the Educational Records Bureau, the Parents League and REACH Prep program.

Symbolic of the heritage of St. Hilda is the crest, which is dominated by the Benedictine Cross, representing the strength of the community. The three coiled snakes represent fossils found in abundance on the seashore near the Whitby Abbey. They were believed originally to be venomous serpents which were changed to stone by the prayers of St. Hilda. The three waves represent the intellect in action, and the sun is the life-giving environment of the school. Although our community has changed and grown over the years, the crest is still a symbol of our strength and endurance. When we look at the crest, we remember with pride the many children and parents who have passed through our halls, left their imprint, and have shared the unique experience which is Whitby.

In addition to these accreditations and memberships, Whitby is also proud to be authorized by the International Baccalaureate Primary Years Program (IBPYP) and the International Baccalaureate Middle Years Program (IBMYP). During 2013 – 2014, as part of this authorization process, Whitby will receive an evaluation visit for the IBPYP in November 2013 and for the IBMYP in May 2014. These visits are used to assess the school’s self study, conducted in advance of the evaluation visits, and the school’s progress toward fulfilling the IB standards and practices. At present, Whitby School, the flagship school of the American Montessori Society, is the only school in the United States accredited by both the AMS and International Baccalaureate.

Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission

The School Day

History

School Hours

The School Day

Please refer to the Arrival & Dismissal Guide for start times, end times, and arrival and dismissal procedures.

• • • • •

School Hours Special Dismissals Lunch, Snack & Nutrition Delay/Cancellation Information Emergency Early Closing

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

Classroom doors open at 7:45am for students in PrimaryGrade 8, with classes starting promptly at 8:00am. Stepping Stones classes provide an extended arrival period from 8:00 8:30am, with classes beginning at 8:30am. To support a smooth start to our learning program each day, we ask that parents ensure their children arrive at school on time. Once the day has begun, parents should refrain from entering the classroom to avoid interrupting the learning planned by the teachers. Any deliveries to students after school has started should be routed through the front desk. To contact a teacher, please leave a voicemail or email message, to which you will receive a reply within one business day. In an emergency, please contact the school receptionist at 203-869-8464.

Special Dismissals In order for students to be dismissed to anyone other than someone with approved pickup privileges as listed in Veracross, please send a written note to the classroom teacher or to the school receptionist. Prior to the child being released, a photo ID must be shown. If the school is unsure for any reason related to such a dismissal, the child will remain at school until all information can be verified. Any note should be specific, dated and signed by the parent. Telephone calls to rearrange plans are acceptable only in cases of emergency and should be directed to reception or the Lower or Upper School Assistants. Early Dismissals If you must pick your child up before the regular dismissal time, please call the receptionist or send a

note with the student. Once at school, the receptionist will call the classroom and arrange for the student to be picked up. For safety reasons, please sign students in and out at the front desk whenever picking up or dropping off students outside of regular arrival and dismissal times. Illness Children are expected to be in school except in cases of illness. Parents are requested to notify the Receptionist Desk before 8:00 a.m. each day their child is absent due to illness. Special Circumstances If a parent wishes to request permission for a child to be absent for reasons other than illness, the parent should put the request in writing to the Head of Lower or Upper School. Medical and Dental Appointments Whenever possible, medical and dental appointments should be scheduled outside of school hours. Religious Holidays Whitby is sensitive to the potential conflicts between religious holidays and schoolwork expectations. As a courtesy to faculty members, families are asked to notify their children’s teachers beforehand if their child will be absent and/or unable to complete their assignments due to an upcoming religious holiday. Attendance Whitby adheres to State standards for attendance; therefore, the Head of School will speak to families whose children have absences of any kind in excess of 20 days. Student Evaluation Reports in Elementary as well as recommendations to other schools will reflect attendance. If a child will be absent from school for a prolonged period of time due to participation in elite sports or family-related international travel, Whitby commits to ensuring that the child can follow the Whitby School curriculum. This is achieved through close cooperation and communication. The

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Table of Contents Mission History The School Day • • • • •

School Hours Special Dismissals Lunch, Snack & Nutrition Delay/Cancellation Information Emergency Early Closing

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

The School Day (continued) school will share academic tasks and activities with the family, and the tutors assigned by the family, during this time away from school. The school expects to receive progress reports from the tutors on the child’s performance in these tasks. Such an approach should enable the child to make a smooth transition back into the classroom, and our curriculum, upon his/her return to school.

Lunch, Snack & Nutrition At Whitby, we recognize that caring for the whole child includes attention to good nutrition. Research on pediatric nutrition indicates that better nutrition (meaning less sugar, no additives, no preservatives, no food coloring, plus organic ingredients) leads to better attention spans and classroom behavior, enhanced learning, and improved health. Our efforts toward school-wide superlative nutrition contribute to Whitby's standing as a model for excellence in children's education. Please see our Nutrition Guidelines.

Whitby follows the following guidelines when providing food for lunches, field trips, special celebrations and school sponsored events. Food brought by families to share for special events must follow these guidelines: • No foods containing artificial colors or flavors, preservatives, additives, trans-fats, or artificial sugars will be served. • Organic foods are provided as much as possible. • For allergy reasons, no foods containing nuts or peanuts are served (see below). Students are encouraged to bring healthy, balanced lunches to school. Please remember we are a nut-free school, and we do not allow students to bring candy or soda to school. There are microwave ovens available, but refrigerator space is very limited. An insulated lunch bag is best.

Lunch Service Whitby provides a lunch service through an outside vendor for Children’s House Afternoon Programs, Elementary and Middle School students. Menus are posted on our website and include a direct link to the vendor’s online ordering site. Food is delivered to the school and then to the classrooms. General information regarding the lunch program is available on the Veracross Parent Portal at the beginning of the school year. For additional information, please go directly to the Connecticut Catering Ordering website and register using the school password: whitby128

Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission

The School Day (continued)

History

Snack/Nutrition Policies

The School Day

The Whitby Educational Continuum

Whitby provides organic produce, healthy snacks and preservative free items for students from Stepping Stones through Lower School. Parents of Upper School students should pack healthy, “nut free” snacks for their child to eat during the mid-morning and afternoon break time. Students are encouraged to bring a reusable water bottle with a secure lid to school every day, which can be used throughout the day with teacher approval.

Assessment & Reporting

Allergy/No Nuts

Co-Curricular Programs

Due to an increasing number of children diagnosed with lifethreatening peanut and nut allergies, no peanut or nut products, peanut butter, or products with peanuts or nuts in them will be allowed at Whitby School at any time. Parents should not send anything to school with peanuts or nut products for school lunches, classroom snacks, field trips or special celebrations. Many store bought baked goods that appear to be nut free are in fact produced with peanut oil or other nut products. This nut free environment also applies to cooking classes, Whitby special events, school trips, and any other occasion where food may be involved on campus.

• • • • •

School Hours Special Dismissals Lunch, Snack & Nutrition Delay/Cancellation Information Emergency Early Closing

Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

The teacher will notify parents in advance how each grade level celebrates and the role of parents in the celebration. Elaborate snacks are not necessary; a two-bite sized organic cupcake, fruit kebabs, or homemade cookies are preferred alternatives. All food must comply with our nutrition guidelines.

Birthday Celebrations Birthdays are important events, particularly for the Primary and Lower Elementary children. Each grade level has its own way of honoring the birthday child. For example, Primary has a special ceremony called the Primary birthday walk that is enjoyed, and many families create a poster board with photos to show a time line of the student’s life. In grades 1-4 and in the Upper School, treats are brought in for a birthday celebration and shared during lunch.

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Table of Contents

Delay/Cancellation Information

Mission

Several radio and television stations provide announcements regarding delays for the Greenwich Public, Private and Parochial Schools served by the Greenwich bus system. To find out the delay information for Whitby, please check the following venues:

History The School Day • • • • •

School Hours Special Dismissals Lunch, Snack & Nutrition Delay/Cancellation Information Emergency Early Closing

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

• Veracross Alert System Parents will receive an automated SMS text message and email informing them of delay/cancellation information. • Whitby website www.whitbyschool.org • Whitby main phone line  (203) 869-8464 will be updated by 6:00am • Television stations Cablevision of Connecticut and Westchester News Channel 12 • Radio Stations Connecticut: WEBE 108 FM, WGCH 1490 AM, STAR 99.9 FM/AM 600  Westchester: WFAS 1230 AM, 103.9 FM & 106.3 FM

Delayed Opening Announcements When the Greenwich Public Schools announces a delayed opening, Whitby will make its own announcement of a one or two-hour delayed opening OR a closing. In the case of a delay, school will open at either 9:00 or 10:00am. Whenever school is delayed, employees will be responsible for being at school 30 minutes prior to student arrival.

be sure to let the bus company know if they should pick up your child at the end of the school day. All students using a school bus should demonstrate respectful and appropriate behavior to ensure the safety of all.

Emergency Early Closing When weather conditions are questionable or severe during the school day, parents are encouraged to make individual decisions regarding when to pick their children up from school based on local conditions. Please be prepared to be on standby, or to have someone else listening to your local radio stations for early school closing updates. After 10:30am, closing information will be conveyed via SMS and email notification through the Veracross Altert System. Students who use the bus service will be dismissed at the time their bus arrives. If your child will be going home with another family, the school must have written permission (email, fax, or hard copy) to release the child from school. We also require a photo ID at the point of pick-up.

Buses If you use the Greenwich Bus system and there is a delay in the Greenwich Public School System, your bus will arrive at your bus stop one or two hours later than regular morning pick-up time. Parents of students who use NY bus companies should call the company for pick-up times and notify the company if their child will not be riding the bus to school that day. Please Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History The School Day The Whitby Educational Continuum • The Whitby School Educational Continuum • Reference Model • The IB Learner Profile

Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

The Whitby Educational Continuum The Whitby School Educational Continuum Whitby School offers a full educational continuum from Stepping Stones through Grade 8. From Stepping Stones to Grade 4, Whitby blends the Montessori approach with the rigor of the International Baccalaureate Primary Years Program. This program culminates in Grade 4 with the Primary Years Program Exhibition project. This independent, small group research project provides the perfect transition to our Upper School. In Grades 5-8, the IB Middle Years Program forms the framework for our curriculum and provides a student with all the attributes and skills they need for their transition to their high school in Grade 9. Our curriculum continuum concludes with the personal project, and extended independent research project completed by each child in Grade 8 prior to graduation. Whitby is the only school in the country with that dual accreditation from the American Montessori Society and the International Baccalaureate. Both approaches share the foundation of educating the whole child, inquiry-based individualization of instruction, and continual assessment with periodic parent-teacher- student conferences to ensure all are informed about each child’s learning process. The Lower School years primarily feature multi-age groupings in

the classrooms, with single subject classes, such as Art, Music, Spanish and Physical Education, enhancing the classroom program. The Upper School operates a single-grade structure to provide greater depth in key subject areas and to ensure our students are well prepared for the transition to high school. With the IB program providing the underlying structure of themes and concepts, Whitby's teachers work together to map curriculum from Stepping Stones through 8th Grade, ensuring that all learning outcomes are met throughout the continuum and transitions are seamless from grade to grade. By the time a student graduates, s/ he will be fully prepared for high school and life beyond Whitby with not only the skills and competencies needed, but also several years of striving toward the qualities of the IB learner profile that may ultimately make the difference for success in the 21st century.

Reference Model Detailed curriculum information related to our program for both the Lower and Upper Schools will be shared via curriculum guides, Curriculum Nights, conferences, and other publications and presentations throughout the school year.

Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission

The Whitby Educational Continuum (continued)

History

The IB Learner Profile

The School Day

The aim of all IB programs is to develop internationally minded people who, recognizing their common humanity and shared guardianship of the planet help to create a better and more peaceful world. Throughout our educational continuum at Whitby, our students strive to be:

The Whitby Educational Continuum • The Whitby School Educational Continuum • Reference Model • The IB Learner Profile

Assessment & Reporting

Inquirers Knowledgeable

We develop and use conceptual understanding, exploring knowledge across a range of disciplines. We engage with issues and ideas that have local and global significance.

Thinkers

We use critical and creative thinking skills to analyze and take responsible action on complex problems. We exercise initiative in making reasoned, ethical decisions.

Co-Curricular Programs Dress Code Communications

Communicators

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We express ourselves confidently and creatively in more than one language and in many ways. We collaborate effectively, listening carefully to the perspectives of other individuals and groups.

Principled

We act with integrity and honesty, with a strong sense of fairness and justice, and with respect for the dignity and rights of people everywhere. We take responsibility for our actions and their consequences.

Open-minded

We critically appreciate our own cultures and personal histories, as well as the values and traditions of others. We seek and evaluate a range of points of view, and we are willing to grow from the experience.

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We nurture our curiosity, developing skills for inquiry and research. We know how to learn independently and with others. We learn with enthusiasm and sustain our love of learning throughout life.

Caring

We show empathy, compassion and respect. We have a commitment to service, and we act to make a positive difference in the lives of others and in the world around us.

Risk-takers

We approach uncertainty with forethought and determination; we work independently and cooperatively to explore new ideas and innovative strategies. We are resourceful and resilient in the face of challenges and change.

Balanced

We understand the importance of balancing different aspects of our lives—intellectual, physical, and emotional—to achieve well-being for ourselves and others. We recognize our interdependence with other people and with the world in which we live.

Reflective

We thoughtfully consider the world and our own ideas and experience. We work to understand our strengths and weaknesses in order to support our learning and personal development.

The IB learner profile represents 10 attributes valued by IB World Schools. We believe these attributes, and others like them, can help individuals and groups become responsible members of local, national and global communities.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting • Assessment • Reporting

Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

Assessment & Reporting Assessment As part of our Educational Continuum we use frequent assessments to monitor your childs’ development and progress. The main purposes of such assessment are to:

• Enables parents to understand more about their child as a learner and strategies that enhance his/her development.

• Promote student learning. Assessment provides an opportunity for students to respond to and act upon the feedback they are given. • Provide feedback related to planning and teaching in order to inform the next stages of learning: - Assessing, teaching and learning are directly linked and function purposefully together. - Authentic assessment engages students and encourages them to take responsibility for their own learning. • Evaluate effectiveness of our curriculum and program. Assessment assists in curriculum review cycles and program action plans Throughout each school day and week, we gather data on learning for each child. Our assessment principles, practices, tools and strategies are detailed in our comprehensive Assessment Policy. This data is regularly shared with each child and their parents to ensure we encourage a collaborative approach to learning. Assessment at Whitby: • Empowers students to understand more about themselves as learners and to become reflective and active members in the learning process. • Enables teachers to understand more about their students’ strengths and challenges and plan appropriate, differentiated learning opportunities to meet those needs.

Reporting Reporting on assessment is about communicating what students know, understand and can do. It describes progress in a child’s learning, identifies areas of strengths as well as areas of growth, and indicates goals for the future learning process. At Whitby, effective reporting: • Involves parents, students and teachers as partners. • Reflects the values and beliefs of the school community. • Is clear and transparent. • Is comprehensive, fair, honest and credible. • Informs teaching and learning. During the school year, each student and parent will be frequently included in the sharing of assessment data. Parents can expect to gain information about their child’s learning progress through the following reports:

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting • Assessment • Reporting

Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

Assessments & Reporting (continued) End of Unit (Summative) Assessment reporting Summative assessments from units of inquiry (Lower School) and units of study (Upper School) are sent home for parent review after the assessment data has been shared with the student. Teacher-Student Conferences These conferences are usually informal. They are incorporated into the regular classroom routines and are meant to provide the students with feedback on their progress. These conferences ensure students reflect on their own work and understand their strengths and areas in need of development. Formal Parent Conferences In the Lower and Upper School, we host two parent conferences per school year. StudentParent-Teacher conferences are scheduled in November and April. At these conferences, students, parents and teachers meet to discuss progress and to identify areas of future growth. In addition, Advisor Conferences occur in October for Grade 5 students and for students new to Whitby. Conferences may also be requested at any time by teachers or parents to discuss student learning or any other issue.

• Writing Assessment Program (WrAP) by ERB – taken in September/October and March/April by Grades 3-8 Report Cards In addition to sharing assessment data through conferences, work samples and standardized test scores, the school formally reports on student learning at least twice a year through narrative report cards. These report cards provide an overview of each child’s progress within our curriculum. Report Cards are posted on Veracross for parent and student viewing and download. While all report cards remain on the system permanently, parents are only able to access current Report Cards, so downloading is strongly encouraged. Past Report Cards are available by request through the Associate Director of Enrollment and Registrar, Kathy Steinman. In addition to reporting on progress across the school’s curriculum, both the Lower and Upper School progress reports reference the development of the attributes of the Learner Profile within each child. All processes and procedures related to assessment are found within the school’s Assessment Policy.

Standardized Test Scores When a student participates in a standardized assessment, the results of this assessment are shared with parents. These results are shared both as individual performance and as an overview of the school’s performance in relation to other independent or other like schools. We use three external standardized assessments: • Educational Records Bureau (ERB) Comprehensive Testing Program (CTP) – taken in March by Grades 2-8 • International Schools Assessment (ISA) – taken in February by Grades 3, 5 and 7 Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs • Overview • Lower School WECCP • Upper School Co-Curricular Programs • Athletics Program

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Co-Curricular Programs Co-Curricular Program Overview In addition to excellence in the academic curriculum program, Whitby provides an extensive Co-Curricular Program to students from Primary 2 to Grade 8. This program has two main strands: • Lower School WECCP (Whitby’s Enrichment and CoCurricular Program) for Primary 2 to Grade 4 students: Optional, fee-based program running Monday through Thursday from 3:00 to 3:50pm, and two sessions on Friday for grades 1-4 from 12:30pm-2:00pm and 2:10pm-3:40pm. • Upper School Co-Curricular Program for Grades 5 through 8: Incorporated into the schedule for each school day from 2:55pm to 3:50pm offering a range of Athletics and Electives. The Co-Curricular Program in both the Lower and Upper School runs for three sessions to mirror the major school breaks and athletic seasons: • Fall: September 16–December 6 • Winter: December 9–March 14 • Spring: March 31–June 13 Whitby is an extraordinary school with a tradition of teaching students, both inside and outside the classroom. The goal of the Co-Curricular Program is the same as that of the curricular program to provide for and meet the spectrum of whole child development—cognitively, socially, emotionally and physically. As a student-centered school, Whitby encourages and provides opportunities for students to join and participate in a variety of school activities where children can enhance their learning, explore new interests and make friends beyond the school day. Our activities are aimed at providing students with enriching experiences, developing self-confidence and creating a greater sense of school

community, while providing a quality option for families who wish to have an extension to the academic day. The programs available to each of the students in grades PR2 and above are detailed in the table below and are included in the Co-Curricular Program Brochures published for each session. The brochures, available via the Veracross Parent Portal, include activity descriptions, days of the classes and duration of each session. • Open the Fall 2013 WECCP Brochure

PROGRAM WECCP

PR LE ME UE MS 2-3 1-2 3-4 5-6 7-8 X X X

Instrument Music Lessons

X

X

X

X

X

Piano Music Lessons

X

X

X

X

X

Mother Tongue Classes

X

X

X X

X

X

X

Whitby Athletics Study Support

X X

X

Curricular Electives Band

X

X

X

Chorus

X

X

X

X

X

Theater Performance

Notes: Study Support is offered to ME 3-4 students as a part of the WECCP program, however in the Upper School (Grades 5 - 8), this falls as a class within the curricular elective program, since the official school day for the Upper School does not finish until 4pm.

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Table of Contents Mission

Co-Curricular Programs (continued)

History

Lower School WECCP (Primary 2 - Grade 4)

The School Day

WECCP activities for Primary to Grade 4 run from Monday through Thursday from 3 to 3:50pm; and Friday offers two sessions from 12:30pm-2:00pm and 2:10-3:40pm (for Grades 1-4 only) WECCP activities include but are not limited to:

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs • Overview • Lower School WECCP • Upper School Co-Curricular Programs • Athletics Program

Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

• Primary 2 and 3: Fun with Science; Magic Dance; Super Soccer; Sports Sampler; and Yoga. • Grades 1-4: Cartooning; Golf; Lego Engineering; Sports Sense; Chinese; French; and Chess WECCP Fees Students do not pay a fee to participate in Whitby team sports, band or chorus. However, there are fees of $20 per class (Monday–Thursday) and $30 (Friday afternoon classes) for Lower School WECCP activities that extend beyond the regular school day (3pm on Monday through Thursday; 12:30pm on Friday). Group Music instruction is charged at $25 per class and private one-onone piano lessons at $65. WECCP (Primary 2 through Grade 4) Drop-off and Pick-up Procedure From Monday through Thursday, students participating in WECCP (Primary 2 through Grade 4) are escorted to the library at 2:50pm by their classroom teachers. The various WECCP instructors take attendance at the library and then leave for their designated classroom or site. At 3:50pm the students end class and return to the library for pick-up from 3:50pm to 4:00pm. Parents must come inside the school to collect their child(ren) to ensure each child is safely picked up. On Friday, there are two WECCP periods for Grades 1-4 only; 12:30-2:00pm and 2:10-3:40pm. Grade 1 to 4 students who are participating in the Friday WECCP, are taken to the gymnasium by their classroom teachers for lunch. At 12:25pm they are either met by their instructor for sports related

WECCP activities or walked down to the library if the class they are taking is located in the lower school. At 2:00 pm students are returned to the library for pick-up or for transition into a 2nd period program. Students of 2nd period WECCP activities are returned to the library for a 3:50pm dismissal. To ensure that all children are properly supervised at dismissal time, parents and caregivers are asked to be prompt in picking up children from activities. To this end, we have implemented late fees of $10 for each 15-minute period beyond 4:00pm. Instructors All instructors and coaches employed at Whitby in any part of the Co-Curricular Program are registered through the Athletic Director. As part of this registration process, our Human Resources department ensures that each instructor completes an application to work on campus with Whitby students. This application is screened for criminal history and any references deemed necessary are sought out. Final permission to work at Whitby rests with the Head of School. Evaluation of WECCP Activities/Instructors This is a fourstep process: 1.

As a part of the vetting and screening process, the Athletic Director requests an outline of the programs being offered by new vendors to gauge the quality of content being offered during class time. References for each vendor are sought and comprehensive background checks are completed prior to the vendor being invited to participate in WECCP.

2.

A comprehensive induction and orientation process conducted by the Athletic Director is provided for

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Table of Contents Mission

Co-Curricular Programs (continued)

History

each vendor. This process outlines instructor responsibilities, channels of communication for issues, emergency procedures and Whitby’s core philosophies of respect, child engagement and the development of the attributes of the Learner Profile.

The School Day The Whitby Educational Continuum Assessment & Reporting

3.

Co-Curricular Programs • Overview • Lower School WECCP • Upper School Co-Curricular Programs • Athletics Program

Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

4.

Observations will be conducted by the Athletic Director and the WECCP Administrator on an ongoing basis. The Athletic Director will establish a simple rubric that will be used to assess the instructor in the particular areas of interaction with students, content of the class, student engagement, punctuation of attendance and adherence to School policies. If there is any reason to follow up with the instructor this will be the sole responsibility of the Athletic Director to do so. At the end of each WECCP semester (Fall, Winter and Spring), parents will have the opportunity to provide feedback on their children’s experiences through an online survey.

Upper School Co-Curricular Program The Upper School Co-Curricular Program is a choice of electives and athletic options: Electives For Grades 5 through 8 we offer electives for our students to choose from to enrich their educational experience between 3pm and 4pm. These electives are provided mainly by school faculty members and occur twice each week through the Fall, Winter and Spring seasons. These electives include but are not limited to: student newspaper; robotics; nature photography; art studio; Whitby News Network; fantasy football and math club. The Visual and Performing Arts feature within these electives with Art, Music and Theater providing opportunities to expand our curriculum for students toward theater/musical productions, concerts and exhibitions that are performed throughout the school year. For Music we offer vocal options through Chorus and Madrigals, and instrumental options through the Upper School band. In addition we also offer Student Support as an elective for LE and ME students. During Student Support, teachers are available to provide support for students who need assistance in any subject area or with any school related task. To assist Upper School students in need of extra support, the school can use the elective period from 3:00 - 4:00 to offer targeted study support for those students who require extra support. Students and parents are provided with the elective choices well in advance of the fall, winter and spring sessions.

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Table of Contents Mission

Co-Curricular Programs (continued)

History

Athletics Program

The School Day

Middle Elementary (Grades 3 and 4) In addition to WECCP course offerings, we offer Athletics for Grade 3 and 4 (Middle Elementary) as part of the school Athletics program. At this age level we provide soccer in the fall session, basketball in the winter session and softball in the spring session.

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs • Overview • Lower School WECCP • Upper School Co-Curricular Programs • Athletics Program

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Upper School (Grades 5-8) Students in Grades 5 through 8 may participate in a full athletic program offered during all three seasons. Whitby is a full member of the MSFAA (Middle School Fairchester Athletic Association) and thus commitment to each sport schedule is paramount. For that reason, participation is mandatory for all students (except for those requiring a dispensation due to other extracurricular interests beyond the scope of what the School can provide). Whitby participates with single gender teams in separate 5/6 grade and 7/8 grade configurations for soccer, basketball, softball and baseball and in coed teams for cross-country, tennis, table tennis and personal conditioning and wellness.

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Table of Contents Mission

Dress Code

History

Whitby School Uniform

PE Uniform for Students in Grades 3–8

The School Day

All students from Primary 1 through Grade 8 are required to wear the Whitby School Uniform.

For Physical Education classes there is a uniform requirement for each student from grades 3 to 8 to wear either a navy or gray t-shirt and navy shorts. Students in Grades 3 – 8 will be changing from their regular school uniform into their PE Uniform for all PE classes. This PE uniform can also be used for athletic practices during all three seasons. Whitby is working with a local sports attire company in Greenwich (Soccer and Rugby Imports) to provide these uniforms.

The Whitby Educational Continuum Co-Curricular Programs

Whitby’s Dress and Appearance Code is an extension of the philosophy of the school intended to promote the values we try to embody: academic excellence, a passion for learning, respect, social egalitarianism, school and community spirit, modesty, and self-esteem.

Dress Code

Please refer to this link for detailed uniform requirements.

Assessment & Reporting

• Whitby School Uniform • PE Uniform for Students in Grades 3-8

Communications Library Medical Information General Policies & Behaviors

To place an order, please visit the Land's End website (www.landsend.com/school) and search within Whitby’s customized uniform portal. Our preferred school number for Land's End is 900034141.

Please use the following link to make your order https:// soccerandrugby.tuosystems.com/stores/whitbyschool Parents can purchase the uniforms and have them shipped directly to their house or pick up from the store location at 42 W Putnam Ave, Greenwich, CT. If you need assistance please call Jessica at (203) 661-7622. For all P.E. classes, appropriate athletic footwear should be worn.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications • Key Communications • Conferences, Meetings & Events • Visiting Days

Library Medical Information General Policies & Behaviors

Communications Whitby is committed to open communication and maintaining an effective, efficient and friendly interchange of information throughout the school community. We strive for an open dialogue between parents, teachers and administration. Parents are encouraged to email teachers with questions or concerns or schedule a time to meet. The school communicates with the parents through a variety of print and electronic venues. We continue to seek to use electronic delivery of information as much as possible, both to reduce the use of paper and to more efficiently deliver the timely information parents need. For any question, concern or commendation, we ask that all parents follow the Communications Protocol to facilitate clear communication and find resolution to any matter. This protocol can be found on the Parent Veracross Portal and by clicking here.

Key Communications Key Communications include: MyWhitby Parent Portal (Veracross) A secure, personalized login provides classroom and student specific information including attendance, class schedule, homework, progress reports, school/athletic/birthday calendars, student/parent and faculty/staff directories, as well as school and teacher emailing capabilities and parent/teacher conference signup. WOW Windows on Our World is Whitby's weekly publication emailed every Friday morning. It provides a current calendar of upcoming campus events and other important information for parents. Please review WOW regularly as is contains a wealth of information. If you have any questions or comments regarding WOW or to submit announcements to WOW, please email John Palomaki, Director of Communications, at jpalomaki@whitbyschool.org. School Calendar Please regularly review the school calendar on the MyWhitby Parent Portal (Veracross) for key date/event information.

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Table of Contents Mission

Communications (continued)

History

Conferences, Meetings & Events

Visiting Days

The School Day

Conferences Teacher-Parent conferences are provided twice a year in November and April for Lower School and Upper School. An additional Advisor-Parent conference is provided early in the year in the upper school for Grade 5 students and students new to our Upper School program.

Whitby provides special days for visiting your child’s classroom. These are great opportunities to learn more about what is happening at the school and share the classroom experience with the children. These visiting dates include:

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications • Key Communications • Conferences, Meetings & Events • Visiting Days

Library Medical Information

State of the School Meeting Whitby’s Annual State of the School Meeting is held each fall to give parents an opportunity to learn more about the financial health of the school.

• Mothers and Special Visitors Day • Grandparents and Special Visitors Day Note: please see the School Calendar for all events dates.

Curriculum Nights Curriculum Nights are held at the beginning of the school year. Parents are encouraged to participate in the evening to learn more about the educational program provided at each child’s particular class and level. For 2013-2014 these Curriculum Nights are scheduled for:

General Policies & Behaviors

• Children’s House - Wednesday, September 11th, 6:30-8:30pm

Financial Operations

• Lower School - Wednesday, September 18th, 6:30-8:30pm

Student Behavior & Rules of Conduct

• Fathers and Special Visitors Day

• Upper School - Thursday, September 19th, | 6:30-8:30pm

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library • • • •

Library/Media Center Library Behavior Policy Parents Online Assistance

Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

Library Library/Media Center The Library/Media Center is located in Founders Hall and offers classroom research facilities as well as student and faculty work spaces. The library collection includes materials suitable for all the ages of our children who are enrolled in the school. Library services are provided by a teacherlibrarian and trained volunteers. Opening Hours The library is open between 8:00am and 4:00pm, Monday to Friday. It is not open on the weekends, school holidays or public holidays. Please note that after school hours, students must be supervised by a parent or caregiver when they are using the Library. The Collection The library has a collection of approximately 18,000 titles including e-books. The collection itself is divided into the following sections:

Borrowing All members of the Whitby community may borrow library materials. The lending period is one week, and each item may be renewed for additional time periods. Students may borrow the following number of books at each scheduled weekly visit (additional book borrowing is welcomed when accompanied by a parent): • Primary children – one book • Grade 1 to Grade 2 – two books • Grade 3 to Grade 8 - four books If a book has not been returned within the one-week’s lending period, the child may continue to borrow for up to two more weeks at which time all books must be returned to the library.

Reference – Encyclopedia and Periodical materials. Fiction – (E) Easy Picture Books; (R) Easy and Beginning-toRead Chapter Books; (LEF) Chapter Books (Grades K-2); and (F) Novels (Grades 3-8). Nonfiction – (E) Beginning to Read and easier to read nonfiction (Grades K-2); Primary and secondary source nonfiction materials (Grades 3-8). Other Languages There is a Spanish Fiction and Nonfiction collection, as well as a small collection of picture books and fiction books in German, French, Portuguese, Italian, Swedish, Danish, Russian, Chinese and Japanese to support mother tongue programs. Any donations and or suggestions for literature to enhance these collections would be appreciated. Parent Education The library also has a collection of Parent Educational materials and a small range of DVDs and CDs which may be borrowed by parents and teachers.

Library Charges The library does not issue overdue fines but reserves the right to charge the replacement and processing fee for any long overdue items. An item is deemed long overdue if it has not been returned within three months of issue. At the end of the school year, students need to have returned all library materials or made a payment for lost materials in order to receive their report cards.

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Table of Contents Mission

Library (continued)

History

Library Behavior Policy

The School Day

The library is shared and enjoyed by students, staff and other members of the Whitby community, thus all users are requested to behave responsibly and respectfully. To maintain a pleasant and enjoyable learning environment, we also ask that users ensure the library is clean and ready to be used by others. The computers in the library are for educational use and student research. If students wish to use any computer after school, they must request permission from the librarian.

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library • • • •

Library/Media Center Library Behavior Policy Parents Online Assistance

Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

Parents Parents have their own library accounts and may borrow items from the library for the same loan period as students. However, they must return any item immediately if needed for school learning purposes. Some parents also help out in the library on a volunteer basis - if you are interested in doing this, please contact the librarian Anne Van Leer at avanleer@whitbyschool.org.

Online Assistance The library subscribes to databases that can help students with their inquiries at school or at home. These are: • Grolier Encyclopedia - This not only has the New Book of Knowledge and Grolier Multimedia Encyclopedia, it also contains Lands and People and La Nueva Enciclopedia Cumbre. • Pebble Go – An emergent reader resource with fully narrated text and visual searching tools. Includes pictures, games and short videos on animals, earth and space, biographies and social studies.

• Encyclopedia Britannica - Includes hundreds of thousands of articles, biographies, videos, images and web sites written for students at all levels. • World Book Online - Offers an encyclopedia, dictionary, atlas, homework help, study aids and curriculum guides. Also includes Enciclopedia Estudiante Haliazgos and L’Encyclopedie L’Encyclopédie Déecouverte, as well as digital libraries on Living Green, Early Peoples, and Inventions and Discoveries. • Discovery Education Streaming Videos – Provides award-winning, high quality, dynamic digital content. • Country Reports - Provides current, concise information about the cultures and countries of the world. • Novelist K-8 Plus - A “just right” reading resource to help students find the right book at the right level and interest. • EBSCO e-book collection – A new subscription series which includes a large collection of nonfiction e-books targeted toward K-8 learning. There is also a growing fiction collection. • Brain Pop – A fun collection of educational resource featuring animated videos, games and activities for learners of all ages. Available as Brainpop, Brainpopjr, Brainpop Spanish. Each of these databases will get students the right results far faster than Google. Please see the librarian to acquire the username and password for these sites. We look forward to welcoming all our students and parents to our library.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information • Allergies • Allergy - Nut Policy • Serious Accident or In-School Illness • Student Illness in School • Communicable Disease Policy • Return to School After Illness • Medication

General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

Medical Information Allergies

Student Illness in School

An increasing number of children currently have developed seasonal allergies and allergies to food, pets and latex. When bringing in snack, please remember to check with your teacher or the nurse for children with allergies. Additionally, pets are not allowed in the school.

If a child reports feeling ill, the teacher will treat this as a real concern. The School Nurse will assess the seriousness of the situation. If the child has a fever or the sickness continues, parents will be called to take the student home. The decision to phone the parents rests with the School Nurse or the Head of School.

Allergy – Nut Policy Due to an increasing number of children diagnosed with lifethreatening peanut and nut allergies, no peanut or nut products, peanut butter, or products with peanuts or nuts in them will be allowed at Whitby School at any time. Parents should not send anything to school with peanuts or nut products for school lunches, classroom snacks, field trips or special celebrations. Many store bought baked goods which appear to be nut free are in fact produced with peanut oil or other nut products. This nut free environment also applies to cooking classes, Whitby special events, school trips and any other occasion where food may be involved on campus.

Serious Accident or Serious In-School Illness In accordance with the school’s Crisis Response Manual, when there is a serious injury or acute illness, the school will attempt to contact parents or the emergency contact listed by the parent. If the child’s condition appears to be life threatening or unstable, paramedics will be summoned to stabilize and transport the child to an emergency room. If the child’s condition is stable, school personnel may transport the child directly to Greenwich Hospital. Continued efforts will be made to contact the parents or the designated contact in the event they are not immediately available

Communicable Disease Policy It is the policy of Whitby School that any person in the school community including faculty, staff and students, shall report immediately to the School Nurse/Head of School the presence of any health condition including but not limited to lice, measles, chicken pox, or viral or bacterial infections that may call for the separation, isolation or other special measures to protect the health of other persons.

Return to School After Illness Before a child returns to school following an illness, he/she should no longer be in a condition infectious to other children as determined by the child’s physician. Please do not send children to school if they have a fever. In addition, the child should have the strength, both physically and mentally, to participate fully in school activities, including outdoor recess and regular physical education classes. When a child is fit enough to participate in all aspects of the school’s activities, yet unable to participate physically in recess and physical education, the child should attend school, bringing a note from parent or physician excusing the child from recess and/or physical education classes.

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Table of Contents Mission

Medical Information (continued)

History

Medication

The School Day

Any student who needs to take medication during the school day must bring the medication, along with written directions, to the School Nurse. Connecticut State Law and Regulations require a physician’s/dentist’s written order be obtained

The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications

before medication can be administered. This form can be acquired at the Nurse’s Office or downloaded from the My Whitby Parent Portal. It must be signed by the physician/ dentist and parent. The medication must be labeled and in its original container from the pharmacy. No medication can be accepted if given in envelopes or baggies.

Library Medical Information • Allergies • Allergy - Nut Policy • Serious Accident or In-School Illness • Student Illness in School • Communicable Disease Policy • Return to School After Illness • Medication

General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors • • • • • • • • • • • • • • • • • • • •

Academic Honesty Class Parties Class Placement Policy and Procedures Community Service Program Counseling Services Crisis/Emergency Response EAL (English as an Additional Language) Field Trip Guidelines Gifts for Teachers Homework Policy Independent Employees Language Policy Lost and Found Phone Usage SAIL (Special Assistance in Learning) Secondary School Counseling Toys from Home Transcripts and Teacher Recommendations Visitors Yearbook

Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

General Policies & Procedures Academic Honesty

Class Placement Policy and Procedures

Honesty and integrity underpin the operation of every educational institution. The IB Program standards and practices (2010) require schools to show that teaching and learning promotes the understanding and practice of academic honesty. Throughout our educational continuum at Whitby we strive to develop the attributes of the learner profile in our students, which refer to learners who are principled and act with integrity and honesty, with a strong sense of fairness, justice and respect. Students support this in the Student Code of Conduct when they pledge to “treat others and ourselves respectfully, kindly and equally” while “enjoying our learning (….) and putting our best effort into everything we do”. Therefore, Whitby recognizes the importance of integrity, not just in academic areas, but in all aspects of daily life. Whitby’s Academic Honesty Policy guides faculty, students and parents in their understanding and daily practice of academic honesty.

Toward the end of each school year and throughout the summer, it is our policy to create and review class placements for new and returning students for the next academic year. This is a detailed and carefully reviewed process that is based on a set of clear and equitable criteria. The goal of this process is to achieve a balance in each class that promotes learning within a positive social, emotional and academic environment. This criteria includes: Academic skills; social and emotional considerations; friendships/optimal peer relationships; a balance of new and returning students; class size and capacity; gender; student age; culture and nationality; EAL or SAIL needs within each class; and Teacher’s professional judgement, experience and detailed knowledge of the child, considering academic and personal abilities and needs. For more information on the class placement process, read the complete CLASS PLACEMENT POLICY AND PROCEDURES document.

This policy is guided by the IB publication “Academic honesty in the IB” IB Position Paper by Jude Carroll (2012).

Community Service Program

Class Parties At the end of each school year, a class party is traditionally held to celebrate all the learning and enjoyment that has occurred throughout the school year. Prior to the 2013–2014 school year, these parties were generously hosted by parents at their homes. From September 2013, class parties will be held at school during the last week of classes. The dates of the parties will be determined by the classroom teachers, and we look forward to celebrating each school year here on campus.

An integral part of the Mission of Whitby School is to “motivate our students to confidently take action as contributing members of a diverse global community”. To assist in accomplishing this goal, the Whitby Community Service Program is designed to encourage students in grades 5 - 8 to serve others both inside and outside the Whitby community. Students will expand their view of themselves and the world, develop empathy, humility and leadership skills, and come to understand that through their individual actions they can positively impact the lives of others. The program aims to clarify the values being emphasized in the Whitby community and engender a generosity of spirit that will last a lifetime.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors • • • • • • • • • • • • • • • • • • • •

Academic Honesty Class Parties Class Placement Policy and Procedures Community Service Program Counseling Services Crisis/Emergency Response EAL (English as an Additional Language) Field Trip Guidelines Gifts for Teachers Homework Policy Independent Employees Language Policy Lost and Found Phone Usage SAIL (Special Assistance in Learning) Secondary School Counseling Toys from Home Transcripts and Teacher Recommendations Visitors Yearbook

Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

General Policies & Procedures (continued) In order to meet the goals of the school Community Service Program both inside and outside the Whitby community, service opportunities have been identified that are developmentally appropriate for each grade level. The program design is as follows:

with their mentees and participate in an activity based on a topic of choice.

• 5th Grade - Bimonthly campus improvement projects to be selected by Whitby leadership or the Director of Facilities. • 6th Grade - Buddy Program with Primary 3 students with activities designed by both Primary teachers and 6th grade students that will be completed on a monthly basis. At the end of the year, each 6th grader and Primary 3 student will receive a “Buddy Book” that documents the partnership they enjoyed during the year with photos, drawings, writings, etc. • 7th/8th Grade – The Community Service Program will focus on “direct service,” meaning face-to-face contact directly with the population being served. For example, this could include tutoring students, working with animals at a shelter, cleaning up a beach or distributing food at a pantry. This also means that community service activities will have to take place with local organizations. For this reason, Whitby will develop and maintain collaborative relationships with organizations that address problems and build upon assets of local and Whitby communities.   • 8/5 Mentoring Program - Each 8th grader will be assigned one or two 5th graders for whom he or she will act as a mentor, providing advice on the transition to the Upper School.  Once every month, there will be a lunch for 8th and 5th graders, where mentors will sit

Counseling Services As Whitby School is committed to educating the whole child, counseling services are available to support student development. Our school counselor is available to meet with students and/or parents to provide guidance about personal, social, behavioral and/or academic concerns. In addition to providing individual counseling services, our school counselor also supports the social and emotional development of our students through small lunch groups and classroom activities. In grades 5 through 8, all students participate in a weekly (Life Skills) course taught by the school counselor. The course aims to help students in their personal, social, emotional and academic growth by addressing topics such as mental and physical health, stress management, communication skills, healthy relationships and sexuality education.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors • • • • • • • • • • • • • • • • • • • •

Academic Honesty Class Parties Class Placement Policy and Procedures Community Service Program Counseling Services Crisis/Emergency Response EAL (English as an Additional Language) Field Trip Guidelines Gifts for Teachers Homework Policy Independent Employees Language Policy Lost and Found Phone Usage SAIL (Special Assistance in Learning) Secondary School Counseling Toys from Home Transcripts and Teacher Recommendations Visitors Yearbook

Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

General Policies & Procedures (continued) Crisis/Emergency Response The school has developed a comprehensive manual that outlines all procedures that need to be followed in the event of a crisis and/or emergency. School faculty and staff are trained annually with regard to this Crisis Response Manual, and every two years they receive First Aid, CPR and AED training. The manual and related procedures assist us to maintain a safe and secure school and workplace for students, parents, employees, visitors and contractors. The manual complies with Occupational Safety and Health Agency (OSHA) regulations and National Fire Protection Agency (NFPA) standards. During the school year, we adhere to practicing monthly Fire Drills and an annual Lockdown Drill. With regard to the Lockdown Drill, parents will be notified well in advance of the drill and supported with talking points to assist in conversations with their children related to the event. Our faculty and staff will handle this drill with great care and ensure that it is explained in developmentally appropriate ways. In the event of a real emergency, Whitby will notify all parents through the Whitby Veracross Alert System. This system ensures that each parent listed in Veracross receives a text and an email informing them of the emergency and the school’s response. We will also provide information through the school’s website. This Alert System will be regularly updated to ensure all parents know what is occurring and how they can support the school’s response to the emergency.

English as an Additional Language (EAL) English as an Additional Language (EAL) support is provided from Primary 3 through Grade 8. The EAL program supports

classroom teachers and helps English Language Learners (ELLs) acquire language proficiency in listening, speaking, reading and writing within an academic setting. Conversational English is most often learned quite rapidly and enables students to communicate with their peers and become active participants in the social environment of school. Research indicates, however, that it may take up to five to seven years for non-native speakers to develop the academic aspects of the language to the same standard as native speakers. Students in need of English as an Additional Language support may receive this support in an individual or small group pullout session and/or through in-class help from our full-time EAL teacher.  The school’s EAL Handbook guides the provision of support for students and their teachers.

Field Trip Guidelines To enhance learning through our curriculum, Whitby encourages and enjoys multiple field trip opportunities. Primary 1 and 2 students enjoy in house field trips related to their Unit of Inquiry. Primary 3 - Grade 8 enjoy day field trips and Grades 3-8 also participate in overnight field trips. The duration of overnight field trips is between 3 days and 2 nights in Grades 3 and 4 and extends to 8 days and 7 nights in Grades 7 and 8. The Grade 7 and 8 overnight field trip involves travel to another country. All field trips organized by the school are carefully planned with attention paid to each child’s safety as well as defining curriculum objectives to be met during the trip. The school provides supervision for field trips at a low student-teacher ratio and parent volunteers may be requested to assist with a trip. All field trips are provided with first aid kits and emergency and health related information for those students

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors • • • • • • • • • • • • • • • • • • • •

Academic Honesty Class Parties Class Placement Policy and Procedures Community Service Program Counseling Services Crisis/Emergency Response EAL (English as an Additional Language) Field Trip Guidelines Gifts for Teachers Homework Policy Independent Employees Language Policy Lost and Found Phone Usage SAIL (Special Assistance in Learning) Secondary School Counseling Toys from Home Transcripts and Teacher Recommendations Visitors Yearbook

Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

General Policies & Procedures (continued) in attendance. Faculty members are trained in First Aid, CPR and AED. They closely supervise students in their care at all times, and cell phones are used to communicate with the school. Parents will be notified in advance if the field trip requires alternative arrival and dismissal procedures. The school has already set non-refundable field trip fees that are paid upon enrollment. A supplemental charge may be applied in the event that the cost of a trip exceeds the fees collected. Parents will be notified as soon as possible if this supplemental charge needs to be applied.

where parent volunteers are requested, parents will be allowed to drive their own children to the field trip. • Grades 1-8 - School buses are used for field trips and for sporting events. Coach buses are used for extended trips.

Gifts for Teachers It is the school’s policy that children and parents are discouraged from giving elaborate gifts to teachers during the holidays and at year-end. Students and families are encouraged to give meaningful gifts such as hand written notes and handmade items by the student. Contributions toward group class gifts to teachers are voluntary and should not exceed $100.00.

Homework Policy

For all trips, the school requires written permission or signed permission slips from parents. Prior to trips, parents should check that emergency contact and health information posted in Veracross is accurate. Students who do not have completed permission slips and/or emergency contact and health information will not be permitted to participate on field trips. To ensure the safety of students and faculty on field trips, the following protocols relating to transportation are implemented: • Primary 3 - Whitby will arrange bus or van transportation for all Primary 3 students. For field trips

Homework is assigned both to reinforce concepts taught in class and to foster a sense of responsibility and independence. Recommendations for time spent on homework per subject area vary and aim to support, develop and strengthen student learning. Teachers aim to provide homework that is developmentally appropriate and provide the necessary support and scaffolding to enable student success. The length of specific assignments vary based on curricular goals, grade level and the individual student. In the beginning of the year, each Upper School student is given an academic planner to help organize assignments and academic activities in each subject area. With the help of their teachers and advisors, students learn how to organize their schoolwork and manage their time. The academic planner is also a helpful communication tool between teachers and parents and should be reinforced at home as well as at school.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors • • • • • • • • • • • • • • • • • • • •

Academic Honesty Class Parties Class Placement Policy and Procedures Community Service Program Counseling Services Crisis/Emergency Response EAL (English as an Additional Language) Field Trip Guidelines Gifts for Teachers Homework Policy Independent Employees Language Policy Lost and Found Phone Usage SAIL (Special Assistance in Learning) Secondary School Counseling Toys from Home Transcripts and Teacher Recommendations Visitors Yearbook

Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

General Policies & Procedures (continued) Independent Professional Non-Whitby Employees Whitby School requires that all non-employees who work as independent consultants/support personnel for students within our educational program, or who work within our Athletics, Co-Curricular or WECCP programs, must register with the school’s Human Resources Coordinator and complete an application to work on campus, inclusive of a criminal background check. Once this application has been completed, permission for working on the Whitby School campus resides with the Head of School.

Language Policy The school has developed a Language Policy that outlines the importance the school places on Language Development. We aim to nurture an appreciation of the richness and diversity of language. Language does much more than promote cognitive growth; it is crucial for maintaining cultural identity and emotional stability. The acquisition of more than one language and maintenance of the mother tongue enrich personal growth and help facilitate international understanding. As language, by its very nature, is integrated into all areas of the curriculum, every teacher within the school is considered a language teacher. At Whitby, we aim to foster in students the ability to think and express themselves with precision, clarity, confidence and imagination in at least two languages. Language development in more than one language enriches personal growth, provides cognitive advantages and is essential to the development of international mindedness. We strive to address the particular challenges of those students who are learning in a language other than their mother tongue by providing an integrated, well-implemented English as an

Additional Language (EAL) program throughout the school. We endeavor to integrate students’ cultural and linguistic heritage throughout the curriculum.

Lost and Found Please make every effort to label your child’s clothing, backpack and other possessions with a first and last name. Items such as children’s clothing or backpacks found in the halls or on the school grounds can be claimed in the large container outside the Nurse’s Office. For articles of greater value, such as cameras or jewelry, please check with the receptionist. The Upper Elementary and Middle School students have lost and found arrangements within their classrooms.

Phone Usage Use of cell phones in school is prohibited. If a student brings a cell phone to school, it must be turned off during school hours and kept in his/her locker. During the operation of the school day, students who need to contact their parents by phone should only be using the phones at the Lower or Upper School offices or the Front Desk with permission. All emergency calls will be received by or made through the reception desk or appropriate school offices. The phones in each classroom are for emergency or teacher use only. Parents should communicate any information about child’s absence, tardiness, changes in arrival/dismissal plans and messages for teachers to the receptionist via email and/or phone, and she will relay the message to the appropriate party.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors • • • • • • • • • • • • • • • • • • • •

Academic Honesty Class Parties Class Placement Policy and Procedures Community Service Program Counseling Services Crisis/Emergency Response EAL (English as an Additional Language) Field Trip Guidelines Gifts for Teachers Homework Policy Independent Employees Language Policy Lost and Found Phone Usage SAIL (Special Assistance in Learning) Secondary School Counseling Toys from Home Transcripts and Teacher Recommendations Visitors Yearbook

Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

General Policies & Procedures (continued) SAIL (Special Assistance in Learning) The mission of the SAIL Team is to be proactive in identifying learning differences, to provide referrals for diagnostic evaluations, to support the educators and families of children with learning differences and to provide intervention programs for students diagnosed with different developmental profiles, including advanced learners. The processes and procedures we follow to ensure we support each child within our SAIL program are outlined in the Learning Support Handbook.

Secondary School Counseling Whitby is committed to providing families with a personalized placement process that will ensure that students are placed in schools that will contribute to their academic success, and personal development. The Director of Secondary School Counseling will focus on providing parents and students with a collaborative and individualized program that will identify schools that will be the “best fit” for the student based on his or her individual profile.

In the 5th and 6th grades, the Director of Secondary School Counseling will work closely with faculty and administrators to review and monitor each student based on academic achievement, social/emotional needs, and special interests to begin building the student profile. During this time, key areas may be identified for further development or improvement. In 7th grade, the process will be formally introduced to parents and students in the fall with our annual Secondary School Fair, followed by one-on-one consultations with students and families during the second semester, and an SSAT diagnostic in May. By the end of 7th grade, each student will have a list of schools that fit their student profile. The fall of 8th grade will focus on finalizing the school list, interview preparation, SSAT test preparation, and the application process. During January and February of the application year, the Director of Secondary School Counseling will advocate for students with school admissions representatives, and assist families in the school selection process when admission decisions are made.

Toys from Home The Whitby staff respectfully asks that parents discourage children from bringing toys of any sort to school. On occasion, a child may wish to bring in a souvenir from a trip or a special toy, book or nature object to show or share with the class. Use your judgment or talk with the teacher in advance. Stepping Stones children may bring any toy or blanket, which they need in the first few days of transition.

Transcripts and Teacher Recommendation Forms Requests for transcripts and teacher recommendations should be made to the Admissions Office. Transcripts are provided for grade 7 and 8 students. Teacher recommendation forms are used for all other grade levels. Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors • • • • • • • • • • • • • • • • • • • •

Academic Honesty Class Parties Class Placement Policy and Procedures Community Service Program Counseling Services Crisis/Emergency Response EAL (English as an Additional Language) Field Trip Guidelines Gifts for Teachers Homework Policy Independent Employees Language Policy Lost and Found Phone Usage SAIL (Special Assistance in Learning) Secondary School Counseling Toys from Home Transcripts and Teacher Recommendations Visitors Yearbook

Financial Operations Student Behavior & Rules of Conduct Support Whitby School Parents Association

General Policies & Procedures (continued) Parents must sign a release of information form before any materials can be forwarded. All such application materials will be sent so as to arrive by the deadline of the receiving school. All Whitby fees and invoices must be fully paid before transcripts are released. Teachers are not permitted to complete recommendation forms without the approval of the Head of Lower or Upper School. In addition to the above, we can provide transcripts for graduates upon request. However, teacher recommendations can only be provided for current students attending Whitby. For past students requiring school records, we can provide report cards to support school applications.

Visitors

Lower School and/or Upper School. A visitor may not exceed a two-day period during a school year.

Yearbook The yearbook is an annual record of events, activities and the joy of learning at Whitby. The preparation for the yearbook occurs throughout the year, and families are invited to participate in March/April by creating their own advertisements to say thank you to teachers and acknowledge the learning of their children. The costs for these advertisements are published in advance of participation, and the school can support in the design and layout of the advertisement if required. The yearbook is printed and distributed to each student during the final week of school in June.

Students not currently enrolled in the school or involved in an admissions visit or tour with a representative of the Admissions Office are not allowed to visit in the school for any length of time unless a signed waiver is on file with the Admissions Office and the visit has been approved by the Head of Lower School or Upper School. This policy includes graduates, former students or relatives of current students. The Head of Upper/Lower School must approve visitors and ensure that there is a signed waiver in place before allowing a student to enter a classroom for a visit. This ensures that the child is covered by our insurance policy in the case of an emergency, and it also ensures that teachers have professional liability coverage. A classroom teacher’s first responsibility is to the children who are enrolled in the School. Many children and parents object to visitors in the class because it disrupts the daily routine. When teachers are contacted regarding a potential student visit, this request should be deferred to the Heads of

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Table of Contents Mission

Financial Operations

History

Business Office

The School Day The Whitby Educational Continuum

The Business Office is responsible for the school’s financial matters. Tuition, fees and payment schedules are detailed in each student’s enrollment contract. It is the parent’s responsibility to pay all amounts owed.

Assessment & Reporting

Financial Aid

Co-Curricular Programs

Whitby School believes that qualified students who desire an education should not be denied that opportunity because of economic hardship. Therefore, Whitby School has established a tuition assistance program to help families in need. Tuition assistance is completely confidential and awarded on the basis of need and availability. Whitby School does not award any athletic or academic merit scholarships.

Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations • Business Office • Financial Aid • Re-enrollment

Student Behavior & Rules of Conduct Support Whitby School Parents Association

Current families who are receiving tuition assistance will be contacted by the financial aid administrator in November regarding the application process for the next school year. Financial Aid applications must be completed by the parents and submitted to the School and Student Service (SSS).

Re-enrollment Current families are offered the opportunity to re-enroll their children before new families are offered admission. Families that are in good financial standing with the school receive reenrollment contracts in January, which need to be digitally signed and submitted in Veracross by the required date with the deposit to secure the child's place for the following school year.

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct • • • • • • • • • • • •

Student Behavior Whitby Student Code of Conduct Rules of Conduct Discipline Policies Profanity/Obscenity/ Pornography Harassment Weapons and Dangerous Instruments Vandalism & Property Damage Substance Abuse Attendance in Class Consequences Guidelines for Computer Use and Internet Access

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Student Behavior & Rules of Conduct Student Behavior As IB learners, members of the Whitby community strive to be: • • • • • • • • • •

inquirers knowledgeable thinkers communicators principled open-minded caring risk-takers balanced reflective

Whitby Student Code of Conduct Whitby School’s Middle Elementary and Upper School Student Councils considered what it means to embody each of these traits and created the following Student Code of Conduct:

Service to Others • Support and help each other. • Support and serve others in and beyond our school community. In order to support our students in upholding this Code of Conduct, it is important for our teachers, staff and parents to work collaboratively to create a climate of respect within the school. It is therefore of the utmost importance for the teacher, the Head of Lower School, the Head of Upper School and the Head of School to communicate with parents to secure their help, support and cooperation. Whitby students are expected to behave in a manner that is in accordance with the Student Code of Conduct and acceptable to everyone concerned—other students, parents, teachers, administrators and society in general. While in school, during school functions and on school-authorized trips, students are under the authority of their teachers, bus drivers, Head of Lower School, Head of Upper School and the Head of School.

Learning Environment • Treat others and ourselves respectfully, kindly and equally. • Enjoy our learning and support the learning of others by staying positive and putting our best effort into everything we do. • Be open-minded to new things and listen to each others’ ideas in order to enhance our learning. • Have fun in respectful and appropriate ways. Community • Work together to create a safe and accepting community. • Maintain a clean community by respecting the Whitby campus and its materials. Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission

Student Behavior & Rules of Conduct (continued)

History The School Day

Rules of Conduct

The Whitby Educational Continuum

In each classroom, teachers work with students to develop meaningful rules and guidelines for respectful interactions in the classroom. In addition, the following general guidelines apply in all situations:

Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct • • • • • • • • • • • •

Student Behavior Whitby Student Code of Conduct Rules of Conduct Discipline Policies Profanity/Obscenity/ Pornography Harassment Weapons and Dangerous Instruments Vandalism & Property Damage Substance Abuse Attendance in Class Consequences Guidelines for Computer Use and Internet Access

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Individual Responsibility Each student is responsible for his/her own behavior and has a choice regarding how he/she upholds the Student Code of Conduct and interacts within the school community. With young children, teachers model how to make good choices; teachers support young children in making appropriate choices until this becomes internalized by the child. For older children, it is expected that they will make appropriate choices independently of their teachers. Each student is also an advocate for his/her own learning. Students are expected to attend, be prepared for, and be on time to all classes, unless officially excused. All students require organizational assistance from their teachers; this is provided and it is the responsibility of the student to use it to his/her benefit. As per the Academic Honesty Policy, students are expected to do their own work. Collaboration is encouraged, but must always be acknowledged; cheating and plagiarism will not be tolerated. Mutual Respect All students deserve to be treated with respect and are requested to respect all members of the school community. If a student doesn’t understand what constitutes respectful behavior, it is his or her responsibility to clarify this with the teachers, the Head of Lower School, the Head of Upper School or the Head of School. Conflict Resolution Both the Montessori and the IB Program believe that all students must learn to resolve conflicts appropriately. Students are expected to engage in respectful discourse and to refrain from using inappropriate language

and gestures. Students are not to threaten, intimidate or cause bodily harm to any student or school employee. Fighting will not be tolerated. Rules are Rules Individual conduct in all situations should be a demonstration of respect for and pride in the school community. As a result, students are to be in compliance with the Student Code of Conduct and dress code at all times. Recognizing that some individuals question rules and codes, we provide safe and appropriate channels for this kind of discussion, such as class meeting, advisory and Student Council. However, a violation of rules and codes due to disagreement or protest still constitutes a violation of the rules and codes that govern the school community. Environment for Learning Classrooms are learning environments and are carefully prepared by the teachers so that learning may take place. Noise in any area of the classroom should be kept to a minimum. Disruption of the classroom is an indication of disrespect. Running within the classroom, in the hallways or on the walkways is not safe. Students are not to throw dangerous or inappropriate objects. Students are to respect the personal space and personal property of other students and of their teachers. Students are not to remove, deface or alter school property. Teacher permission is required in order for students to leave the classroom, and these guidelines also apply while the student is out of the classroom. Prohibited Items and Activities There is no reason for a student to have the following items in his/her possession at any time while he or she is in school: matches, lighters, knives, toy weapons or weapons (guns, darts, sling shots), nuisance items, candy. Students will not use, possess, distribute or sell tobacco, alcohol or drugs in the building,and/or on school

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Table of Contents Mission

Student Behavior & Rules of Conduct (continued)

History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct • • • • • • • • • • • •

Student Behavior Whitby Student Code of Conduct Rules of Conduct Discipline Policies Profanity/Obscenity/ Pornography Harassment Weapons and Dangerous Instruments Vandalism & Property Damage Substance Abuse Attendance in Class Consequences Guidelines for Computer Use and Internet Access

Support Whitby School Parents Association

property, including on school buses, at bus stops, on school trips and at all school activities.

Discipline Policies All members of the Whitby community will be expected to abide by the rules and regulations set forth by Whitby School. The child’s teacher and/or advisor, the Heads of Lower and Upper School and/or the Head of School will have the same right as a parent or guardian to control and discipline a child while the child is in attendance in school, in school vehicles to and from school and school trips, or while attending school functions. Any student who is found to be disobeying the rules or showing disrespect for the other students, teachers, the school administration, visitors or school property will be subject to disciplinary action. The disciplinary action to be taken will depend on the severity of the violation and the prior circumstances related to the violation. Based upon policies adopted by the Board of Trustees, the parent handbook outlines regulations and consequences associated with attendance at the Whitby School. These include: Disruption of School

Bullying Whitby School has a zero tolerance policy for bullying, harassing or intimidating behavior. Students who engage in bullying, harassing or intimidating behavior shall be subject to consequences in accordance with Whitby School’s discipline policy, inclusive of but not limited to detention, inschool suspension, out-of-school suspension and expulsion. Bullying occurring off-campus at any school-sponsored activity may subject the perpetrator to disciplinary action as if the conduct occurred on school grounds. Bullying occurring off-campus outside of any school-sponsored activity may also subject the perpetrator to disciplinary action if the conduct is disruptive of the educational process and interrupts or impedes the day-to-day operation of Whitby School. It is important that bullying is identified only when the specific elements of the definition are apparent, as the designation of behavior as bullying carries with it very serious consequences. However, any misconduct by one student against another student, whether or not defined as bullying, will subject the perpetrator to consequences in accordance with Whitby School’s discipline policy.

A student shall not by use of violence, force, noise, coercion, threat, intimidation, fear, passive resistance or any conduct intentionally cause the substantial and material disruption or obstruction of any lawful mission, process or function of the school. A student who fails to comply with directions from the Head of School, teachers, administration or other authorized school personnel while at school shall be in violation of school rules and regulations. The same standards of behavior for students during school hours apply to after school programs, school trips and on school buses. Disruption of school is cause for detention, suspension or with a continued pattern, the possibility of expulsion. Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission

Student Behavior & Rules of Conduct (continued)

History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct • • • • • • • • • • • •

Student Behavior Whitby Student Code of Conduct Rules of Conduct Discipline Policies Profanity/Obscenity/ Pornography Harassment Weapons and Dangerous Instruments Vandalism & Property Damage Substance Abuse Attendance in Class Consequences Guidelines for Computer Use and Internet Access

Support Whitby School Parents Association

Bullying is • Intentional, repeated over time and involves an imbalance of power. • The repeated use by one or more students of a written, oral or electronic communication, directed at or referring to another student. • The repeated exclusion from a peer group. • A written, oral or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristic such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics. • A physical act or gesture by one or more students repeatedly directed at another student that: - Causes physical or emotional harm to such student or damage to such student’s property. - Places such student in reasonable fear of harm to himself or herself, or of damage to his or her property. - Creates a hostile environment at school for such student. - Infringes on the rights of such student at school. - Substantially disrupts the education process or the orderly operation of a school. Bullying is not: • A single act of unkindness. • Isolated acts of aggression. • Arguments between people.

• Expression of unpleasant thoughts between people. • Accidental. Whitby School will make a great effort to support any student who feels that he/she has been the target of bullying. This support will include counseling, increased supervision/ monitoring of students, encouragement of students to seek help for themselves or others if they experience or witness bullying, and peer mediation (if appropriate). Whitby School will adhere to the following regulations in order to prevent bullying behavior and intervene in any cases of bullying: • Work together to create a school atmosphere of team spirit and collaboration that promotes appropriate social behavior by students in support of others. • Employ classroom strategies that instruct students in how to work together in a collaborative and supportive atmosphere. • Modeling (by teachers and staff) positive, respectful and supportive behavior toward students. • Use curriculum that promotes communication, friendship, assertiveness skills and character education. • Enable students to anonymously report acts of bullying to teachers and school administrators. • Enable the parents or guardians of students to file written reports of suspected bullying. • Require teachers and other school staff who witness acts of bullying or receive student reports of bullying to notify school administrators. • Require school administrators to investigate any written reports filed and to review any anonymous reports. • Require school administrators to notify both the parents or guardians of students who commit any

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Table of Contents Mission

Student Behavior & Rules of Conduct (continued)

History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct • • • • • • • • • • • •

Student Behavior Whitby Student Code of Conduct Rules of Conduct Discipline Policies Profanity/Obscenity/ Pornography Harassment Weapons and Dangerous Instruments Vandalism & Property Damage Substance Abuse Attendance in Class Consequences Guidelines for Computer Use and Internet Access

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verified acts of bullying and the parents or guardians of students against whom such acts were directed. • Maintain a list of the number of verified acts of bullying, including a description of the response of school staff to such acts and any consequences that may result from the commission of further acts of bullying. In the event of a verified act of bullying, Whitby School’s response will follow the discipline policy outlined in this handbook, inclusive of but not limited to detention, in-school suspension, out-of-school suspension and expulsion. In extreme cases or if an issue cannot be resolved, the Head of School reserves the right to determine the appropriate action, which may include, but is not limited to, immediate suspension or expulsion from school.

Profanity/Obscenity/Pornography The use of obscene language is an act of disrespect and constitutes a serious offense and is in direct violation of school policy. A student who engages in such acts will receive discipline. Pornography in any form is unacceptable. Students found to be in possession of pornography or pornographic materials may be subjected to detention, suspension or expulsion.

Harassment The school does not tolerate harassment in any form. Harassment is recognized as a form of discrimination, and thus, a violation of the laws that protect against discrimination in schools. Sexual and/or gender harassment is recognized as a form of sex discrimination and thus a violation of the laws that prohibit sex discrimination. Any instances of harassment should be reported to the Head of School for investigation. Students found to be involved in

harassing behavior are subject to discipline which could result in detention, suspension or expulsion.

Weapons and Dangerous Instruments Students who possess a weapon or use any dangerous or annoying device or item that could be used as a weapon during school time, on school premises, on school buses or during school-sponsored activities will be subject to detention, suspension or expulsion.

Vandalism and Property Damage Students who willfully destroy or vandalize school property will be required to pay for losses or damages or make restitution through community service, and may be subject to additional disciplinary measures including detention, suspension or expulsion. If a student should damage something by accident, it should be reported immediately to the teacher, Section Head or the Head of School.

Substance Abuse At Whitby, we believe that students cannot access the educational program if they are involved in the use of moodaltering or controlled substances, including alcohol, drugs and tobacco, because the use of these chemicals and the activities associated with their use can seriously inhibit a student’s capacity to learn and to function effectively. Therefore, the following are not permitted by students in school buildings, on school property, on school vehicles, on vehicles rented by the school for student transportation, on school trips or at school functions: the sale, distribution, use or possession of alcoholic beverages, controlled substances (including tobacco and tobacco products), illegal drugs, marijuana, mood-altering substances, drug paraphernalia or other materials expressly prohibited by federal, state or local

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Table of Contents Mission

Student Behavior & Rules of Conduct (continued)

History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct • • • • • • • • • • • •

Student Behavior Whitby Student Code of Conduct Rules of Conduct Discipline Policies Profanity/Obscenity/ Pornography Harassment Weapons and Dangerous Instruments Vandalism & Property Damage Substance Abuse Attendance in Class Consequences Guidelines for Computer Use and Internet Access

Support Whitby School Parents Association

law; and the sale, distribution or unauthorized or abusive use of prescription or over-the-counter drugs. Students found to be in violation of this policy are subject to suspension and expulsion.

Attendance in Class Students shall attend all classes in a timely manner according to their schedule. Students subject to persistent lateness and/ or skipping classes will result in either detention, suspension or expulsion.

Consequences Students who have violated school and/or classroom rules will receive disciplinary action that is appropriate for the particular offense and will, to the extent possible, experience logical consequences for their behavior. Efforts will be made to communicate with parents to help prevent further misconduct by the student. Each time a student commits an offense against the established rules, he or she will receive one of the following consequences: • Student conference with Teacher • Student conference with the Head of Lower or Upper School • Student conference with Head of School • Parent contact (telephone, letter, conference) • Assignment of one or more of the following: - Learning activity appropriately connected to student action(s) - Detention (1) (lunch, recess, after-school) - In-School Suspension (2) (morning, afternoon, or whole day and from school activities) - Out-of-School Suspension (3) (one to ten days/one to two semesters)

- Expulsion (4) 1. Detention is assigned by a teacher, Heads of Lower or Upper School or Head of School to occur during a recess, lunch period or after school. After-school detention requires students to remain at school until 5:00 p.m. in a designated detention room. Parents will be requested to provide transportation from the after-school detention program. 2. In-school suspension (morning, afternoon, whole day) is assigned by the Head of Lower School, Head of Upper School or Head of School and requires the student to attend school, but to work in isolation from other students and to complete assignments appropriate for the circumstances. 3. Out-of-School suspension is dependent on the severity of the violation and after investigation of an incident by the Head of School. The Head of School may order a student to be suspended from class or from school for a period up to and including ten days or suspension from the school for the remainder of the semester and up to one additional semester. Parents are responsible for ensuring that their children are supervised at home during suspension. 4. Expulsion is a disciplinary measure whereby a student is no longer allowed to attend the school. An evidentiary hearing will be arranged within three days from the time a charge is made against the student, unless a mutual agreement is made between the Head of School, parents and student for an extension of time; during such period the child will be suspended from school. The Head of School is the final arbiter of all evidentiary expulsion hearings. The Chair of the Board of Trustees will be informed of the Head’s determination.

Severe or Repeated Misconduct Severe misconduct or repeated misconduct at school, or at school activities, will result in disciplinary action determined directly by the Head of School. Instances of severe

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Table of Contents Mission

Student Behavior & Rules of Conduct (continued)

History The School Day The Whitby Educational Continuum Assessment & Reporting

misconduct or repeated misconduct will be recorded in the student’s permanent record. Students failing to serve any disciplinary assignment will receive additional disciplinary action by the Head of School.

General Policies & Behaviors

If a disciplinary concern has not been resolved and inappropriate behavior continues, a special conference will be held with the parent(s), the student, the teacher(s), the Head of School and any educational or psychological professionals deemed appropriate by the Head. The Head of School will be the final arbiter of the appropriate action in each case, which may include additional suspension time or expulsion from the school. The Chair of the Board of Trustees will be informed of the Head’s determination.

Financial Operations

Guidelines for Computer Use and Internet Access

Student Behavior & Rules of Conduct

Whitby School provides a range of resources through our computers and access to the internet. When using these resources, and through all school-based and personal digital communication, we expect all Whitby students to model exemplary cyber conduct.  In accordance with our Acceptable Use Policy, we expect our students to be polite and considerate when using media resources and not to use obscene language or utilize any electronic resource to harass, intimidate, libel or ridicule anyone in the school community or elsewhere. Violations of the policies outlined below may lead to revocation of privileges and other disciplinary measures, with penalties up to and including dismissal from the school.

Co-Curricular Programs Dress Code Communications Library Medical Information

• • • • • • • • • • • •

Student Behavior Whitby Student Code of Conduct Rules of Conduct Discipline Policies Profanity/Obscenity/ Pornography Harassment Weapons and Dangerous Instruments Vandalism & Property Damage Substance Abuse Attendance in Class Consequences Guidelines for Computer Use and Internet Access

Support Whitby School Parents Association

• Hardware or software should not be destroyed, modified or abused in any way. • User accounts, passwords and files are considered to be private. Network accounts are to be used only by the authorized owner of the account. Users should not intentionally seek out, modify or erase passwords or files belonging to other users. • The school expects that all work submitted to teachers is the exclusive work of the individual student and in accordance with the Academic Honesty Policy. Plagiarism of any kind is unacceptable at Whitby School. • The unauthorized installation of copyrighted software on Whitby School computers is prohibited. All software installations must receive the prior approval of the Director of Technology. • Use of the Internet to access or publish obscene or pornographic material is prohibited. • Use of the network to transmit material that is harassing, discriminatory or likely to be offensive to the recipient is prohibited. • Students are not permitted under any circumstances to use computers located at teachers’ desks or work stations.

• All use of technology must be in support of education and consistent with the purposes of Whitby School. • No activity that disrupts the use of the network for others is allowed. Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School • • • •

Giving Giving Opportunities Ways of Giving Planned Gifts

Parents Association

Support Whitby School Giving From Whitby School’s beginning in 1958, our school has enjoyed strong philanthropic support from generations of parents, trustees, alumni, grandparents, and friends. This support allows us to honor the vision of the founding families and create a school focused on the personal development of each child within a strong and thriving community.

friends of Whitby. Benefit proceeds have a major impact on Whitby’s ability to deliver an exceptional learning experience for all our students from Stepping Stones through Grade 8.

Our children have benefitted from the generosity of past and present donors, and we all are asked to similarly support the school. Investing in Whitby ensures we continue to fulfill Whitby’s wonderful mission both now and for future generations of students and families. We welcome you to engage with Whitby as your time, talents and resources permit. There are several opportunities to contribute and financially support Whitby throughout the year. Each is essential to strengthen the school. All contributions to Whitby are outright gifts and are taxdeductible. As you consider how you wish to support Whitby, please make note of these important giving opportunities.

Giving Opportunities The Whitby Fund is the yearly fundraising campaign supported by all members of the Whitby community (parents, alumni, grandparents, faculty and staff, and friends). Gifts to the Whitby Fund constitute the most important source of unrestricted funds available to the School outside of tuition.The Whitby Fund supports the operating budget and enhances every aspect of the Whitby experience. Our goal is to achieve 100% participation from our parents.

The Capital Campaign is our multi-year strategic fundraising effort to raise significant support from the Whitby community for new and improved facilities to meet the long-term needs and to preserve Whitby’s legacy. The Capital Campaign provides funds above and beyond those secured through the Whitby Fund and the Spring Benefit. The current capital campaign supports the construction of four new classrooms including a science laboratory and a design technology classroom, as well as advancing the athletic program.

The Annual Spring Benefit is a major fund raising event, and an opportunity to celebrate and to come together as a community. The Parents Association organizes this memorable event attended by families, faculty and staff, and Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations Student Behavior & Rules of Conduct Support Whitby School • • • •

Giving Giving Opportunities Ways of Giving Planned Gifts

Parents Association

Support Whitby School (continued) Ways of Giving • Cash or Checks - Please make checks payable to Whitby School. • Online Giving – Whitby accepts Visa, MasterCard and American Express. To make an online contribution, please go to www.whitbyschool.org/onlinegiving. • Matching Gifts – Many companies will match contributions made by an employee (or by an employee’s spouse) to the Whitby School. Simply secure a matching gift form from your employer and submit it to the Development Office. • Gifts of Securities – Gifts of appreciated securities are an excellent way to make a gift. Donors receive a deduction for the entire amount of the stock transferred and avoid taxes on capital gains. Please contact Jennifer O’Neill, Director of Development, for instructions on transferring securities.

Planned Gifts Planned Gifts are gifts that come to Whitby in the future, or over a period of years, whereby you can take a partial tax deduction for the gift and then receive an income stream for a specified number of years. Estate planning guidelines change, so you are advised to consult with your financial advisor when considering options that would benefit you the most. Planned Giving opportunities include the following: • Bequests are assets transferred through your estate, such as a cash gift set out in your will. Other bequests include the proceeds from retirement plans, insurance policies or property. • Charitable Gift Annuities are contractual agreements in which you irrevocably transfer funds or properties to Whitby. The contributed funds become assets of the

school, and Whitby pays a fixed sum to you and/or another person for life. • Charitable Remainder Trusts are a tax-exempt, irrevocable trust in which you grant property, investments, or money to Whitby. You, as the donor, continue to use the property or receive income from the investments or money for a specified period, at the end of which the remainder of the trust goes to Whitby. • Charitable Lead Trusts are gift structures in which you as the donor removes specified assets from your estate (receiving immediate tax savings) and provide the school income from those assets for a period of years. At the end of the gift period, the assets may be returned to you or to a third party. • Gifts of Life Insurance allow you to create a policy or donate a paid-up policy whose coverage you no longer need or desire. Whitby is very grateful for your support and we thank you in advance for giving to Whitby School. If you have questions or wish to discuss how best to support Whitby School, please contact Director of Institutional Advancement Lynne Brum at lbrum@whitbyschool.org or (203) 983-6632, or Director of Development Jennifer O’Neill at joneill@whitbyschool.org or (203) 302-3958.

Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Table of Contents Mission History The School Day The Whitby Educational Continuum Assessment & Reporting Co-Curricular Programs Dress Code Communications Library Medical Information General Policies & Behaviors Financial Operations

Parents Association The Whitby School Parents Association is an organization whose purpose is to work with the Administration and the Board of Trustees to support the school's mission, programs and activities by encouraging and facilitating the exchange of ideas and information and promoting goodwill. All parents of currently enrolled Whitby School students constitute the membership of the Whitby Parents Association. Parents remain the most important and influential people in their children's lives. The PA provides wonderful opportunities to stay involved with your son’s or daughter's educational experience. You will not only support your child's success while at Whitby, but also share in this extraordinary journey. Through the PA, parents can become more effective partners in their child's education, plan and implement community-building activities and create a supportive network for themselves. You may find an opportunity for personal growth and develop new friendships.

Every child at Whitby benefits directly from the work of the PA, and there are so many ways for parents to get involved and make a difference. Whitby has been very fortunate to have an outstanding parent community that helps with a wide range of projects at the school. Parents are offered the opportunity to volunteer their time in a variety of ways and are a critical part of the success and strength of the PA. The PA invites all parents to join in its endeavors to make our children's experience at Whitby as rewarding and enriching as possible. The contribution of your time -- no matter how large or small -- is greatly appreciated. Volunteer, participate and share your ideas! The PA meets each month, hosting either a General Meeting or Coffee Social on a rotating basis. Refreshments are served prior to General Meetings to give parents the opportunity to meet and greet. The PA General Meeting and Coffee Social schedule can be found in the Parent Portal. To learn more, contact the Whitby PA at pa@whitbyschool.org.

Student Behavior & Rules of Conduct Support Whitby School Parents Association

Whitby School | 969 Lake Avenue, Greenwich, CT | 203 869 8464 | www.whitbyschool.org

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Whitby School Parent & Student Handbook 2013-2014  

The official Whitby School Parent & Student Handbook for 2013-2014, with school policies and other important information for the school year...

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