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June 7, 2014

Volunteer Orientation May 26, 2014

whistlerhalfmarathon.com


Race Day Operations Management Team • • • • • • • • •

Cathy Jewett – Volunteer and Package Pick Up Manager Wendy Clark – Carbo Load Dinner Coordinator Anisa Mori – Awards and Celebration Coordinator Karen Stefanson – Expo Coordinator Jackie Fulton and Joel Chevalier – Chief Marshals Wendy Clark – Finish Line Athlete Food Coordinator Mark Johnson – Traffic Manager Dan and Carlee Cindric – Race Operations Managers Dave Clark – Race Director whistlerhalfmarathon.com


Event Facts When

Annually first Saturday of June – June 7, 2014

What

21.1km, 10km run, Little Rippers kids run, NEW Recoverun, NEW instride Seminar Series, partner showcase, fundraiser, carbo load dinner, awards ceremony, entertainment all day long

Where

Whistler Olympic Plaza - start and finish Crystal Lodge – Package Pick Up The North Face Store – Day long entertainment

Who

Recreational distance runners – S2S, LM and PNW whistlerhalfmarathon.com


Benefitting Crohn’s and Colitis Canada

whistlerhalfmarathon.com


Thursday, June 5 5pm – 9pm

Package Pick Up Crystal Lodge and Suites

Friday, June 6 Noon - 10pm

Package Pick Up Crystal Lodge and Suites

Noon to 6pm

Partner Showcase presented by Scandinave Spa Crystal Lodge and Suites, Crystal Gallery

1pm to 6pm

instride Seminar Series Crystal Lodge and Suites, Crystal Gallery

6:30pm

Carbo Load Dinner Whistler Brewhouse

7:00pm

Film Screening – Desert Runners Crystal Lodge and Suites, Crystal Gallery

whistlerhalfmarathon.com


Saturday, June 7 6:30am

Pre Run Yoga Session (Free)

The North Face Store

7:00am

The North Face Whistler Half Marathon, Marathon Walker’s start. Whistler Olympic Plaza

7:30am

10km Road Run

7:50am

The North Face Whistler Half Marathon, Marathon Runners start. Whistler Olympic Plaza

8:15am

Finish line live entertainment begins

Rutherford Creek Trio GORE-TEX® main stage

9:15am

10km Awards Ceremony

GORE-TEX® main stage

10:15am

Half Marathon Awards Ceremony

GORE-TEX main stage

10:30am

Little Rippers kids run

Whistler Olympic Plaza

11:00am

Live Music Ends

GORE-TEX® main stage

11:30am

Event wrap up

GORE-TEX® main stage

Noon-3pm

Door Prizes, Discounts

The North Face Store

Noon -3pm

DJ Test Pilot live performance

The North Face Store

Runner’s Start. Whistler Olympic Plaza

whistlerhalfmarathon.com


Some of the Stats 1200 participants in half marathon(SOLD OUT) 600 participants in 10km distance (NEARLY SOLD OUT) 125 kids in Little Rippers kids run (NEARLY SOLD OUT) 39% have done it before 70% Female, 30% Male 21% Sea to Sky, 39% Metro Vancouver 18% Fraser Valley and Vancouver Island, 9% from WA state Volunteers: 100+ $$ raised for CCFC = $47,000+ 1,200 Traffic Cones 800 Bananas, 500 Bagels Appox. 2,000 litres of water and Powerade

whistlerhalfmarathon.com


Primary Deliverables: Deliverables • Safe and fun race for all participants and spectators • Safe and fun environment for all volunteers and staff • First class running event (Friendly, animated, good value, clear course markings, etc.) • Raise funds and awareness to find a cure for IBD • Provide visitors another reason to visit Whistler • To increase running activity in our community

whistlerhalfmarathon.com


How can you add to the athlete experience? • • • • • • •

Smile, say hi Make sure your name badge is displayed Marshals – cheer them on, direct them as needed – cow bells On course water stations – “water first, Powerade last” Finish line – Congratulate, ensure safety Food area – well stocked, friendly, ask about experience All – report back what went well, what didn’t

whistlerhalfmarathon.com


What to bring to your shift(s) • • • • • • • • • •

Smiling face!!!! Waterproof jacket and pants Clothing suitable for forecast weather (layers) Work gloves if helping set up/tear down Comfortable shoes/boots Water bottle or travel mug Snack Mobile phone Backpack for extra clothes, etc. Name badge if you already have one

whistlerhalfmarathon.com


Partnerships • • • • • • • •

Title Platinum Premier Media Host Hotel Food/Water Stations Community Training whistlerhalfmarathon.com


whistlerhalfmarathon.com


Volunteer Opportunities • • • • • • • • • • •

Package Pick up (Fri/Sat) Showcase Load In/Load Out (Thurs/Sun) Course Set Up/Tear Down (Fri/Sat) Carbo Load Dinner/ Awards ceremony (Fri/Sat) First Aid Course Marshall and Traffic Control Gear Drop Aid (water) Stations Finish Area Food Station Dispatch Information Desk

whistlerhalfmarathon.com


More information www.whistlerhalfmarathon.com Contact Volunteer Coordinator volunteer@whistlerhalfmarathon.com

whistlerhalfmarathon.com


THANK YOU!!!!! For helping make this event GREAT!!!

whistlerhalfmarathon.com


Door Prizes

whistlerhalfmarathon.com


whistlerhalfmarathon.com


Volunteer Orientation 2014