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June 7, 2014

Volunteer Orientation May 26, 2014

Race Day Operations Management Team • • • • • • • • •

Cathy Jewett – Volunteer and Package Pick Up Manager Wendy Clark – Carbo Load Dinner Coordinator Anisa Mori – Awards and Celebration Coordinator Karen Stefanson – Expo Coordinator Jackie Fulton and Joel Chevalier – Chief Marshals Wendy Clark – Finish Line Athlete Food Coordinator Mark Johnson – Traffic Manager Dan and Carlee Cindric – Race Operations Managers Dave Clark – Race Director

Event Facts When

Annually first Saturday of June – June 7, 2014


21.1km, 10km run, Little Rippers kids run, NEW Recoverun, NEW instride Seminar Series, partner showcase, fundraiser, carbo load dinner, awards ceremony, entertainment all day long


Whistler Olympic Plaza - start and finish Crystal Lodge – Package Pick Up The North Face Store – Day long entertainment


Recreational distance runners – S2S, LM and PNW

Benefitting Crohn’s and Colitis Canada

Thursday, June 5 5pm – 9pm

Package Pick Up Crystal Lodge and Suites

Friday, June 6 Noon - 10pm

Package Pick Up Crystal Lodge and Suites

Noon to 6pm

Partner Showcase presented by Scandinave Spa Crystal Lodge and Suites, Crystal Gallery

1pm to 6pm

instride Seminar Series Crystal Lodge and Suites, Crystal Gallery


Carbo Load Dinner Whistler Brewhouse


Film Screening – Desert Runners Crystal Lodge and Suites, Crystal Gallery

Saturday, June 7 6:30am

Pre Run Yoga Session (Free)

The North Face Store


The North Face Whistler Half Marathon, Marathon Walker’s start. Whistler Olympic Plaza


10km Road Run


The North Face Whistler Half Marathon, Marathon Runners start. Whistler Olympic Plaza


Finish line live entertainment begins

Rutherford Creek Trio GORE-TEX® main stage


10km Awards Ceremony

GORE-TEX® main stage


Half Marathon Awards Ceremony

GORE-TEX main stage


Little Rippers kids run

Whistler Olympic Plaza


Live Music Ends

GORE-TEX® main stage


Event wrap up

GORE-TEX® main stage


Door Prizes, Discounts

The North Face Store

Noon -3pm

DJ Test Pilot live performance

The North Face Store

Runner’s Start. Whistler Olympic Plaza

Some of the Stats 1200 participants in half marathon(SOLD OUT) 600 participants in 10km distance (NEARLY SOLD OUT) 125 kids in Little Rippers kids run (NEARLY SOLD OUT) 39% have done it before 70% Female, 30% Male 21% Sea to Sky, 39% Metro Vancouver 18% Fraser Valley and Vancouver Island, 9% from WA state Volunteers: 100+ $$ raised for CCFC = $47,000+ 1,200 Traffic Cones 800 Bananas, 500 Bagels Appox. 2,000 litres of water and Powerade

Primary Deliverables: Deliverables • Safe and fun race for all participants and spectators • Safe and fun environment for all volunteers and staff • First class running event (Friendly, animated, good value, clear course markings, etc.) • Raise funds and awareness to find a cure for IBD • Provide visitors another reason to visit Whistler • To increase running activity in our community

How can you add to the athlete experience? • • • • • • •

Smile, say hi Make sure your name badge is displayed Marshals – cheer them on, direct them as needed – cow bells On course water stations – “water first, Powerade last” Finish line – Congratulate, ensure safety Food area – well stocked, friendly, ask about experience All – report back what went well, what didn’t

What to bring to your shift(s) • • • • • • • • • •

Smiling face!!!! Waterproof jacket and pants Clothing suitable for forecast weather (layers) Work gloves if helping set up/tear down Comfortable shoes/boots Water bottle or travel mug Snack Mobile phone Backpack for extra clothes, etc. Name badge if you already have one

Partnerships • • • • • • • •

Title Platinum Premier Media Host Hotel Food/Water Stations Community Training

Volunteer Opportunities • • • • • • • • • • •

Package Pick up (Fri/Sat) Showcase Load In/Load Out (Thurs/Sun) Course Set Up/Tear Down (Fri/Sat) Carbo Load Dinner/ Awards ceremony (Fri/Sat) First Aid Course Marshall and Traffic Control Gear Drop Aid (water) Stations Finish Area Food Station Dispatch Information Desk

More information Contact Volunteer Coordinator

THANK YOU!!!!! For helping make this event GREAT!!!

Door Prizes

Volunteer Orientation 2014  

A short presentation outlining our event and associated volunteer opportunities and responsibilities.