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FEDAS Standardization Organization FSO

3 0 1 Become an FSO partner! By doing so, you will support the development and maintenance of FEDAS product data standards. And you will benefit from the privileges of an FSO partner.

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More efficiency in electronic data interchange The success of any branch’s specific electronic data interchange (EDI) depends to a large degree on whether data relating to articles is clear and can be interpreted unambiguously when it is passed between partners. This article information includes, among other data elements, the article number, colour, size, product group, country of origin, price in one currency and delivery conditions (Incoterms). Internationally recognised commercial standards already exist today for some of this information:

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Article number = EAN (European Article Number) Delivery conditions = Incoterms 2000 (International Chamber of Commerce) Currency code = 3-digit band code (e.g. CHF) Country of origin = country code (2-digit, e.g. CH, DE, FR)

No internationally recognized standard currently exists for such criteria as colour, size and product group. To ensure efficient communication, it is absolutely necessary to develop a branch standard. This is the only way we can guarantee an efficient article information exchanges between the different partners of the branch (manufacturer ––> wholesaler ––> retailer). The harmonization of product groups would also allow clear, comparative sale statistics to be obtained. This would give us an MIS (management information system) that could serve as the basis of future sales statistics – from point of manufacture to POS. By using branch standards, repeated product data entry becomes unnecessary. This saves time, improves data quality and reduces data entry errors. Benefits at a glance: One branch standard means - repeated product database entry is unnecessary - data entry errors are reduced - efficient electronic data transfer is possible - market data is easier to prepare - key figures regarding operations and the market

can be obtained efficiently across regional and national borders - investment and other costs incurred for the provision and maintenance of individual commercial codes are reduced. Professionals will update branch standards continuously and match them to the needs of market partners.

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Invitation to become an FSO partner In 1999, on the instructions of FEDAS (the European Federation of Sporting Goods Retail Associations) a task force (FEDAS Standardization Organization FSO) made up of representatives from European sporting goods retailers and international manufactures started work on the standardization of sporting goods product data. One year later, the FEDAS product group code was produced and made available for online purchase by Internet (www.fedas.com). At present, the product group code comprises more than 5000 product groups, being continuously updated and adapted to the needs of the trade and of sporting goods manufacturers. Other standardization projects are on the agenda: a size code and a colour code.

We invite you to become an FSO partner. As an FSO partner, you will promote the development and maintenance of FEDAS product data standards. FSO partners benefit in return from the use, free of charge, of FEDAS product data and updates (individual licence). FSO partnership can be obtained by joining the FSO Partner Association (head offices at FEDAS, in Bern, Switzerland). Current registration fees and annual subscriptions are set out in the confirmation of membership. Welcome to membership of the FSO Partner Association.

Contact this office for information:

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FEDAS FSO Partner P.O. Box 5226 CH-3001 Bern (Switzerland) Tel. +41 (0)31 381 93 61 Fax +41 (0)31 382 02 42 E-mail: fedas@asmas.ch, www.fedas.com


Articles of incorporation

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FSO Partner Association

Name, head offices and purpose 1. Under the name FSO Partner, an association is established with head offices in Bern, according to art. 60 ff. ZGB. 2. The purpose of this association is to promote, develop and maintain sporting goods product data standards on a none profit basis (product group standard, size and colour standards …), hereafter referred to as “FEDAS product data standards”. The association can mortgage property and participate in commercial companies. The association conducts business at its head offices.

Membership 4. Sporting goods trade associations and closely related branches of business may become active members. They are entitled to vote. They receive an individual licence to use FEDAS product data standards, together with updates. 5. Natural persons or corporate bodies may become sponsor members. They do not have voting rights. They receive an individual licence to use FEDAS product data standards, together with updates 6. Active and sponsor members uphold the association’s copyright to the FEDAS product data standards it has developed. Their names will be published as partners on the FEDAS website.

Funds 3. The funds available for realizing the purpose of the Association comprise: a) Annual subscriptions from active and sponsor members not exceeding € 400. b) Once off registration fees for active and sponsor members not exceeding € 1400. c) Earnings from the development, sales and operation of FEDAS product data standards. d) Receipts of all kinds. Departing members have no claim on the assets of the association.

7. The Board decides on the acceptance and category of membership (active or sponsor member). Any application for membership should be sent in writing to the administrative office. 8. Resignation from the Association requires a declaration in writing to the Board. It is subject to a threemonth period of notice to the end of a calendar year. Only the Board will decide on the exclusion of a member, after the appropriate member has been granted the opportunity to comment on the question of exclusion

within 10 days. Exclusion may take place without any indication of the reasons. 9. Members are not personally liable. Liability for the Association’s obligations is limited to the assets of the Association.

Executives 10. The executives of the Association are: a) The General Meeting b) The Board

General Meeting 11. The General Meeting is a meeting of active and sponsor members. 12. It will ordinarily be called once a year by written invitation at least 20 days in advance. Agenda items are to be published in writing with the invitation, at the latest. Extraordinary General Meetings will be called on the decision of the Board or when requested by 1/5 of active members. Proposals to the General Meeting that are submitted in writing to the Board at least 30 days before the General Meeting must be

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included on the agenda. Proposals arriving later or simple enquiries must be discussed at the General Meeting. However, it is only permissible to make a decision on them at a later General Meeting. 13. The Chairman of the Board will chair the General Meeting or, if this is not possible, the meeting will be chaired by a Board member determined by the Board.

15. Every active member has a vote. Active members can be represented at the General Meeting with written power of attorney for participation and voting. Resolutions are passed by a simple majority of active members present. In the event of a tied vote, the Chairman of the Board will exercise a casting vote.

Board 14. The authority of the General Meeting includes: a) Election of the Board for a period of two years b) Inspection of the annual statement c) Defining members’ contributions d) Enactment of rules e) Changing the articles of association and dissolving the association. Both are only possible if the members present agree.

16. The Board consists of at least two active members, elected at the General Meeting for a period of office of two years. The Chairman is elected by the General Meeting, the remaining membership of the Board is constituted by the Board itself. 17. The Board manages the business of the Association, represents it externally and undertakes all the business that has not been assigned to the General Meeting.

The signatures of the Chairman and another Board member are legally binding for the association. Board resolutions and meetings take place with a simple majority of those present.

Dissolution of the Association 18. If the Association is dissolved, the assets of the Association will pass to one or more natural persons or corporate bodies that promote the training of professionals in the sporting goods retail field.

Final clauses 19. Swiss law is to apply in exclusivity. The court of jurisdiction is Bern. 20. These articles of association were approved at the inaugural meeting held on 22nd April 2002 and come into force immediately.

European Federation of Sporting Goods Retail Associations Europäische Vereinigung der Verbände des Sportfachhandels Fédération Européenne des Associations de la Distribution d’Articles de Sport


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