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P R O D U C T

O V E R V I E W

For Documentum

XMetaL® Author Enterprise for Documentum® Webtop Increase Efficiency with a Powerful, Enterprise-class Content Lifecycle Management Solution With XMetaL® Author Enterprise for Documentum® Webtop, Documentum users can more efficiently create and deliver XML content while working within the industry’s leading enterprise content management system (CMS). Flexible and easy-to-use, the XMetaL® Author Enterprise for Documentum® Webtop solution helps you manage and optimize content through its entire lifecycle. You gain a consolidated platform for creating, sharing, reusing, and distributing XML content to your customers, in any language or format, resulting in faster product roll-outs, delivered with fewer resources, at lower cost. Content Efficiency Drives Your Competitive Advantage In this digital age, globally-focused, customer-driven organizations face extraordinary challenges. Empowered by technology, customers are demanding more value from their solution providers than ever before. At the same time, technology is leveling the playing field between competitors of all sizes to seize market-share through value-added content offerings. That’s why it’s so critical to deliver product, service and support information in your customer’s native language, in the format they want, when they need it. With so much at stake, you can’t afford to have an inefficient content creation process. Adding XMetaL to your Documentum content management system gives you a content creation process that is not only more efficient, but fully supported from the first keystroke through the final output. Repeatedly voted as the top choice of end users, XMetaL’s flexibility and usability makes it easy for anyone in your organization to create, share, reuse, and deliver XML-based content, including less frequent content contributors such as engineers, managers, and customer service staff. Built with the XMetaL Connector, one seamlessly integrated interface for authoring, searching and managing content will enable front-line staff to more effectively manage content, helping you reach new levels of efficiency and quality.

Benefits of XMetaL Author Enterprise for Documentum Webtop: For your customers

• Better overall experience because content is personalized, delivered on-demand, and in preferred language/format

• Fewer service or support needs because valuable information is kept up-to-date, accurate, and consistent across all interaction points For your business

• Deliver more content, more quickly using built-in content reuse features

• Eliminate product launch delays caused by resource bottlenecks

• Increase revenue opportunities from value-added content offerings

• Reduce call center costs by leveraging reusable, topicbased (DITA) content for web-powered customer service

• Lower system roll-out costs with a simple, straightforward integrated solution For your users

• Increase productivity with simple drag-and-drop actions and check in/check out operations

• More people can participate in the content creation and review process using a simple web browser interface, including non-technical and occasional content contributors

• Reduce turn-around times and errors with integrated annotation and change tracking tools

• Reduce the learning curve and increase adoption rates with visual editing tools and common interface elements

XMetaL® Author Enterprise for Documentum® Webtop

Overview

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P R O D U C T

O V E R V I E W

STREAMLINE THE PROCESS OF DOCUMENT CREATION & MANAGEMENT. 1

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Working with XMetaL Author Enterprise for Documentum Webtop, you can create a new document using existing content components stored in the Documentum CMS. Subject matter experts, casual contributors, and stakeholders in remote locations can add information to your document using XMetaL Express, a lightweight, web-based application whose interface is integrated with Documentum Webtop. Once the document is ready, you can translate it into several different languages, using systems provided by Documentum or other XMetaL partners. You can then publish the document to the desired format or channel, leveraging existing templates, rules and styles to ensure the proper look and feel.

Desktop XML Authoring

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English

Prin t

French

PDF

Virtual Document

XML

3

Reusable Rich Components Media

4

Diagrams

German

Online Help

Japanese

CD RO M

Other

Web

RAPID CONTENT TRANSLATION AND LOCALIZATION

QUICK COST-EFFECTIVE MULTI-CHANNEL PUBLISHING

Documentum DocBase Repository

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Web-based XML Editing INTEGRATED CONTENT CREATION, EDITING, AND MANAGEMENT

XMETAL AUTHOR ENTERPRISE FOR DOCUMENTUM WEBTOP AT WORK

Why Choose XMetaL?

and multimedia from the Documentum repository (displayed inside XMetaL’s interface) directly onto the editing window Web-based intoEditing maps and topics, while managing content lifecycle XML functions provided by the Documentum Content Server.

Together, XMetaL and Documentum offer a comprehensive content lifecycle solution that allows you to harness the value of your organization’s information assets and lower the cost of content creation by making XML content available for reuse. In addition, XMetaL is the only collaborative XML content system available—helping you speed up review and approval cycle times, while ensuring higher quality content. To help you effectively plan and execute your XML content strategy, our consultants bring years of experience to work with you, ensuring the highest levels of success.

Assignment of metadata properties to content objects within the authoring interface helps to improve search accuracy PDF French and enables personalized delivery of content to specific audiences. 4

Virtual Document

XML

Reusable Rich Diagrams Library Components Media Services

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Features of XMetaL Author Enterprise for Documentum Webtop: DITA Topic-Authoring

Prin t

English

2 Metadata Entry

Desktop XML Authoring

Online Help

German

Direct DocBase access Documentum Repository

to Documentum library services from within 3 the authoring interface, including access control, versioning, CD RO M Japanese and check in/out. Link Management Web-based

XML Reviewing Easily define content references, including reuse, Web Other XMetaL’s market-leading DITA-based authoring solution Collaboration cross-reference, and containment relationships. integrates drag-and-drop map construction with unique RAPID CONTENT QUICK COST-EFFECTI CONTENT CREATION, topic authoring ease-of-use to help you realize the maximumINTEGRATED MULTI-CHANNEL Powerful Search Capabilities TRANSLATION EDITING, REVIEWING AND MANAGEMENT AND LOCALIZATION PUBLISHING benefits from DITA, including DITA specializations. The XMetaL interface provides access to Documentum’s powerful full text andFOR metadata search capabilities, XMETAL AUTHOR ENTERPRISE DOCUMENTUM WEBTOPsoAT WORK Web-based Content Authoring users can efficiently locate and reuse the right content. Part-time content creators can edit and contribute content revisions using the lightweight, browser-based interface. Multiple Security Levels

Drag and Drop Editing Authors can drag and drop topic, content references, images

Integration with Documentum’s fine-grained security ensures that users can only access the content components for which they have been authorized.

XMetaL® Author Enterprise for Documentum® Webtop

Overview

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P R O D U C T

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• XMetaL Author Enterprise for Documentum

Automatic XML Validation

Webtop is a solution designed for full-time content creators who require a powerful desktop authoring application supported by content repository features. Organizations can now adopt the Darwin Information Typing Architecture (DITA) standard which is designed to optimize content reuse through the integration of topic-based authoring, map creation and Documentum’s seamless search, link management and navigation capabilities.

Supports all XML schema and DTDs, plus validation procedures and business rules can be applied upon a variety of interaction points with the Documentum Content Server ensuring content consistency and quality. Desktop Preview Supports preview of output on the desktop, including checked out/work-in-progress content, using embedded DITA Toolkit.

• XMetaL Express for Documentum Webtop provides occasional contributors such as engineers, managers, and customer service staff a lightweight interface to quickly and easily edit existing content or enter valuable information using forms. Feature

XMetaL Author Enterprise for Documentum Webtop

XMetaL Express for Documentum Webtop

Full-time Content Creators

Occasional Content Contributors

Once located in the repository, virtual documents or XML chunks can be viewed and edited

Yes

Yes

In-line checkout and editing of referenced content

Yes

No

Best suited for Viewing, Editing and Reuse

http://www.justsystems.com

XML form capabilities facilitating data entry and reuse

North America: Phone: +1.866.793.1542 Email: ContactSales-NA[at]justsystems.com Europe: Phone: +44 (0) 1462 889 082 Email: ContactSales-EMEA[at]justsystems.com International: +1.604.697.8705

Yes

Yes

Insert rich content such as multimedia, scalable vector graphics or MathML2

Yes

Yes

Reuse XML chunks and graphics through Documentum’s search and insert

Yes

Yes

DITA-specific capabilities

Yes

No

Yes

No

User accounts can be integrated/synchronized with Documentum

Yes

Yes3

Extend and configure behavior and workflow for optimizing usability and established processes

Yes

Yes

Desktop application, embedding Documentum Webtop (Documentum Desktop version also available)

Web-based, accessed from within Webtop

DocApp for DITA 1.2

Yes

N/A

D6.5 SP1/SP2/SP3 and D6.6

Yes

Yes

1

Publishing Preview multi-channel publishing in PDF, HTML and on-line Help3

About JustSystems

Configuration and Administration

JustSystems is a leading global software provider with over three decades of successful innovation in office productivity, information management, and consumer and enterprise software. With over 2,500 customer s wor ldwide, the c ompany is continuing a global expansion strategy based on its X MetaL c ontent lifecycle s o l u t i o n s , t h e wo r l d ’s m o s t c o m p l ete and user- fr iendly X M L author ing tool. JustSystems has been rec eived many industry accolades including: KMWorld’s 100 Companies that Matter in Knowledge M a n a g e m e n t i n 2 012 , E C o n t e n t 10 0 Companies that Matter the Most in Digital Content in 2011, KMWorld’s Trend Setting Product of 2011, Software Magazine’s The Software 500 of 2008, and many others. Major strategic partnerships include IBM, Siemens, and EMC. For more information, visit: www.justsystems.com.

© Copyright JustSystems A ll r i ght s re s e r ve d. J ust S yste ms an d the JustSystems logo are trademarks or registered trademarks of JustSystems C o r p o r at i o n in t he U nite d S t ate s an d other countries. XMetaL is a trademark of JustSystems Canada, Inc in the United States and other countries. Other company, product and service names may be trademarks or service marks of others.

Deployment

Support

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Forms development toolkit available in XMetaL Developer, a configuration toolkit built on top of Microsoft Visual Studio May require integration of 3rd party components for editing the rich content 3 Additional configuration required 2

XMetaL® Author Enterprise for Documentum® Webtop

Overview

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XMetaL® Author Enterprise for Documentum