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Content Management System & Time Bracketing User Guide

Content Management System & Time Bracketing User Guide Virtual Experience Platform v4.0 11/12/09

Copyright Š 2008 Design Reactor, Inc.


Content Management System & Time Bracketing User Guide

Table of Contents About This Document............................................................................................................... 4 Terms of Use ............................................................................................................................. 4 Logging In.................................................................................................................................. 5 Manage Users (For Administrators and Authors only) ......................................................... 6 Create User Accounts for all Booths and Event Builders .................................................... 7 Manage Content (All Users) ..................................................................................................... 8 Main View .................................................................................................................................. 8 Add Content .............................................................................................................................. 9 Content Weighting for Searches ........................................................................................... 10 Time Bracketing ...................................................................................................................... 11 Edit Content............................................................................................................................. 18 Delete Content......................................................................................................................... 19 Manage Booths (All Users) ................................................................................................... 20 Main View ................................................................................................................................ 20 Add Booth (For Administrators and Authors only) ............................................................. 21 Edit Booth................................................................................................................................ 24 Select Booth Template ........................................................................................................... 25 Select Booth Content ............................................................................................................. 27 Booth Logo.............................................................................................................................. 31 Manage Meeting Rooms (All Users)...................................................................................... 32 Add Meeting Room (Administrator and Authors) ................................................................ 33 Edit Meeting Room ................................................................................................................. 34 Select Meeting Room Template............................................................................................. 34 Select Meeting Room Content ............................................................................................... 36 Meeting Room Graphic........................................................................................................... 39 Manage Promotions (All Users*) ........................................................................................... 40 Main View ................................................................................................................................ 40 Add Promotion ........................................................................................................................ 41 Time Bracketing ...................................................................................................................... 41 Manage Nodes......................................................................................................................... 45

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Edit a Node .............................................................................................................................. 45 Specify Hall Graphics ............................................................................................................. 47 Select Booths for the Hall ...................................................................................................... 47 Manage Moderated Chat ........................................................................................................ 49 Manage Moderators ................................................................................................................ 50 Manage Moderated Chat Sessions ....................................................................................... 51 Preview (Administrators and Authors only)......................................................................... 57 Publish (Administrators only)................................................................................................ 58

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Content Management System & Time Bracketing User Guide

About This Document This document is an instruction manual for the Virtual Experience Platform Control Panel Content Management System and Time Bracketing functionality for a virtual event. It presents features that enable event administrators and organizers to set and manage critical aspects of their virtual marketing experience. Topics covered in this manual include key aspects of the user experience including booths, meetings rooms, promotions, information display nodes, moderated chat, time bracketing promotional content, and the ability to preview and publish an event. Each of the numbered sections in this document refers to an area of the Control Panel online User Interface (UI) and are named as such. The sections of this document have been placed in the order an event manager should follow when building a virtual event. As our Platform continues to evolve, so will this document. Please watch for future updates. If you’re not sure if you have the latest version, please contact your 6Connex event manager. We appreciate your selection of the Virtual Experience Platform v4.0 and hope you find this user guide valuable. NOTE: The information in this manual is intended for event administrators and authors only.

Terms of Use Use of this Virtual Experience Platform v4.0 Content Management System & Time Bracketing User Guide is for customers of 6Connex, Inc. only. The information contained in this document is proprietary and confidential. Distribution of this document to persons not covered under the 6Connex ‘Software as a Service Agreement’ is prohibited.

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Content Management System & Time Bracketing User Guide

Logging In Prior to logging into the Virtual Experience Platform Control Panel Content Management System for the first time, you will be furnished with one administrator account. With this account, you can create any other accounts (author or partner – see details in the Manage Users section below) necessary for your partner ecosystem to create the event.

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Manage Users (For Administrators and Authors only) In this section, you’ll learn how to create user accounts for all those who will help build the event.

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Create User Accounts for all Booths and Event Builders You can create different types of user accounts based on the access level you want them to have:    

Administrators (created by 6Connex only) have access to all parts of the Virtual Experience Platform v4.0 Control Panel Content Management System Authors can do everything except publish the event live Partners can only edit their own content, booth, and booth front desk promos Click ‘Add Author’ or ‘Add Partner’ to create a new author or partner

IMPORTANT: All booths must have a unique partner assigned to them. Create at least one partner login for every booth that will be in the event. When creating a partner account, you must specify the partner level (what booth size they are assigned). Partner levels may NOT be changed once assigned so make sure you enter the correct level for each partner login. If the wrong partner level is specified, that partner login must be deleted and the partner recreated. If content has been uploaded for that partner or a booth created for them, both the booth and content must also be deleted and recreated/uploaded.

Avoid using special characters such as ‘&’ in the name of a partner. If one partner has multiple booths in the event, you should still create a partner login for each booth with a unique company name and email address. The best way to name the company for partners with multiple booths is to use a convention such as [Partner Name] + [Subject of Booth]. Example: ‘HP Notebooks’ for one HP booth and ‘’HP Printers’ for another HP booth.

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Manage Content (All Users) In this section, you’ll upload all content that will later be placed in specific booths or the auditorium. Uploading content adds it to the content library but does not automatically place it into a booth or the auditorium.

Main View In the Manage Content section, you will be first presented with the main content list. If logged in as an administrator or author, you’ll see all content that’s been uploaded by and for all event partners. If you’re logged in as a partner, you’ll see a list of all content uploaded under the partner name.

   

Click the magnifying glass to preview a download or link. Click the pencil/paper icon to edit a piece of content and the red circle/line icon to delete a piece of content. If the status of a piece of content is listed as ‘Available’, it may be added to a booth node (see Manage Booths). If the status of a piece of content is listed as ‘Compressing’ (video or audio files only), it’s being processed by the compression engine and may not be added to a booth node until listed as ‘Available.’ If the active field of a piece of content is listed as ‘Yes’, it will be published. If listed as ‘No’, it will not publish. You may search and sort the content list by using the fields and drop-down menus at the top of the content list. Content is listed 30 items to a page.

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Add Content Click the ‘Add Content’ button to be taken to the Add Content screen.

Enter a title (45 characters max) and description (110 characters max) for the piece of content you wish to add.

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Content Weighting for Searches This option allows you to specify a relative point value of weight for a piece of content to improve its visibility in searches and in the Recommendations section of the event Toolbar. Enter any number between 1 and 10,000. Non-numerical values will result in inaccurate search results. The higher the number, the closer the item will appear to the beginning of Search results and Recommendations. Weights are relative across the entire experience—a content item with a weight of 1000 will appear closer to the beginning of the Search results or Recommendations than an item with a weight of 10.

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Time Bracketing Time Bracketing allows you to choose specific times for your content to publish in the event.

First, choose a Time Bracketing option from the drop down menu:    

None – Content will appear immediately when the site is published and be available to visitors throughout the life of the event Specify Start Time Only – Content will not be available to visitors until the specified start time and will remain available to visitors throughout the life of the event Specify End Time Only – Content will be available immediately to visitors but will not be visible or available after the specified end time

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Specify Start and End Time – Content will not be available to visitors until the specified start time and will not be visible or available after the specified end time

With any of the last 3 options, you can choose whether the content is visible to viewers before or after it is available. This is useful for items such as upcoming live webinars where you’d like visitors to see that the item will be available in the future so that they can come back later. Use the provided input fields to specify dates and times for the option you’ve chosen. Next, select the ‘Display Type’ for the Time Bracketed content:  Live – Will appear as a live piece of content in the content menu  On-Demand – Will appear as an on-demand (normal icon displayed)  Live During Time Bracket, On Demand After - Will appear as live during the specified time and switch to on-demand display if you’ve chosen to allow the content to be visible after the specified end time  Select the Content Type: Audio, Video, Download, or Live Link. If you select any category but Live Link, you will be presented with a field and a ‘Browse’ button you can use to select a file from your computer to upload.

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A link under the Browse field will bring up a Video/Audio Help page that includes information on file types, sizes, and even sample upload times for different file sizes. 

If you select ‘Live Link’, you’ll be presented with a field to enter a URL. Please keep the URL as short as possible. Long URL’s with special characters are often difficult for some systems to read correctly. You will also see a check box labeled ‘Specify pop-up window size?’. Checking this box will launch the URL in a stripped-down pop-up browser window. You must also enter a pixel width and height for the pop-up window.

If you’re not sure what size window you want your Live Link to appear in, leave the ‘Specify pop-up window size?’ box unchecked. This will launch the link in a standard, resizable browser window. Usually, the only links housed in a sized pop-up window are video players or photos that have a fixed onscreen size. 

Select the Link Type: If you select ‘Normal’, the link will launch in a new browser window when event attendees click the item in a booth, meeting room, or auditorium content menu.

The webinar option is used for Adobe Connect Pro™ presentations. Selecting this option and entering your Adobe Connect Pro URL into the field will launch the webinar in a nicely integrated iFrame window on top of the event interface within the original browser window.

For more information on Adobe Connect Pro, please consult your 6Connex event manager or support representative.

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

If you’re an administrator or author, you’ll see a drop-down menu you can use to select a partner to assign the content. If you are logged in as a partner, the content you enter will automatically be assigned to that partner.

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Content Entitlement Set(s): With the Content Entitlement feature, you’ll see a list of Content Entitlement Sets specified for the event. Simply check the boxes next to the Content Entitlement Set(s) that the piece of content belongs to. You can set up content sets accessible by groups you create and assign users to. Groups can be as few as one person. Checking one or more boxes will limit access to the content item to those Entitled User Groups in the event who are authorized to access content in the set(s) you specify. If you do not specify at least one set, the item will be available to all event attendees.

For more information on Content Entitlement, please see the ‘Content Entitlement User Guide’.

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Content Tags: In this field, enter keywords you would like associated with your content. Separate each keyword by hitting ‘Return.’ You may also assign Preferred Tags to the piece of content by clicking ‘See Event Preference Words’. This will launch a pop-up window that lists all Preferred Tags assigned to the event. Check and un-check the boxes next to each word to add or remove it from the list.

It is recommended to add at least a couple of the Preferred Tags to the content tags field. This allows the piece of content to show up in the Recommendations tab when a user selects the Preferred Tag as a preference word. This can greatly increase the visibility of your content in the event.

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Active?: Select ‘Yes’ if you’d like your piece of content to show up in the booth node (or event bag if the content is not assigned to a booth node) when the event is previewed or published. If ‘No’ is selected, the content will not be visible when the event is previewed or published.

Select ‘No for Active?’ if you would like to store the piece of content in the system for a later date, such as a content refresh.  

Click ‘Submit’ to add your piece of content to the library. If you’ve selected a large file, such as an audio or video file, upload time may be lengthy depending on your Internet connection’s upload speed. After your piece of content has been submitted and uploaded, you will be returned to the main content list.

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Edit Content In the main content list, click the pencil/paper icon to be taken to the Edit Content screen for that content item. Here you can edit any of the aforementioned information/settings for a piece of content.

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Delete Content In the main content list, click the red circle/line icon to delete a piece of content. You will be taken to a confirmation screen. Once a piece of content has been deleted, it must be re-entered if you want it back.

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Manage Booths (All Users) In this section, you’ll create booths for the event and add content in various locations.

Main View Login as administrator, author, or partner and choose ‘Manage Booths’. If you are logged in as an administrator or author, you’ll see all booths that have been created by/for all event partners.

 

If you’re logged in as a partner, you’ll be taken directly to the Edit Booth screen for that partner. If you are logged in as an administrator or author, click the pen/paper icon of a booth to edit the booth. Click the red circle/line icon to delete the booth.

You may sort the booth list by Booth Name, Booth Level (Size) or Partner Name by clicking the corresponding header. Deleting a booth removes all nodes, the logo, and the template selection associated with that booth. Content assigned to the booth will NOT be deleted but remain in the main content list for that partner.

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Add Booth (For Administrators and Authors only) If logged in as administrator or author, you may add a booth for any partner by clicking the ‘Add Booth’ icon. Remember, there should only be one booth assigned per partner. 

Choose a partner for the booth to be assigned to.

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

Booth Name: Enter a name for the booth using no more than 40 characters including spaces. This will be the name displayed in the navigation bar when a visitor is at the booth as well as in the list of booths in the Map screen. This name will also be displayed in the Location column of the Chat Roster when a visitor is in that area of the event.

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

Booth Level (Administrators and Authors Only): You may select the booth level from this drop-down menu. Booth level refers to the size of the booth as determined by the number of nodes.

Booths that are Level 2 or higher have a front desk plus at least one view screen. Level 1 booths have a single booth screen. In the Control Panel Content Management System there is a list of what’s in each booth level.

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Edit Booth To edit a booth, click on the pen/paper icon in the Main Booth List (administrator and authors) or the Manage Booths link (partners). This takes you to the Edit Booths screen. 

Change the text in the Booth Name field to change the booth name

Publish Booth: Select ‘Yes’ if you want the booth available in the event when the site is previewed or published. Select ‘No’ if you would not like the booth to appear in the event at this time.

Selecting ‘No’ in the ‘Publish Booth?’ box is an easy way to store a booth for a later date, such as an event refresh.

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Select Booth Template Click ‘Select Booth Template’ to be taken to the Booth Template Selection screen.

You’ll see grayscale thumbnails of all booth template designs available for the booth level selected for the specified partner.

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Click a thumbnail to open a pop-up window containing thumbnails of all color variations for that booth template.

 

Select a booth template color scheme either by clicking the thumbnail image of that color scheme. Your current template/color selection will be displayed under the Current Selection heading on the Template Selector page as well as on the Edit Booth page. Click ‘Submit’ to confirm your selection and be returned to the Edit Booth page.

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In the booth color schemes pop-up, click ‘See Larger Image’ to launch another pop-up with a larger image of that booth color scheme. You can click the ‘Select’ button in this view to select the booth template color scheme as well.

Select Booth Content Click the ‘Select Booth Content’ button on the Edit Booth page to be taken to the Select Booth Content page for the specified booth.

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On this page are graphical representations of all nodes in the booth. Click on a booth node graphic to add content to it.

The large node boxes refer to the screens in the booth and are always numbered from left to right. For example, a 3-Node booth (indicated above) has a front desk on either the left or right. To determine which node is which, start from the left-most node (large screen) in the booth and count to the right. The left-to-right, top-to-bottom arrangement of the nodes in the Edit Booth Content screen corresponds to the nodes in the booth. The first time you click on a booth node graphic, you’ll be prompted to name the node (30 characters max including spaces) before being able to add content to it. The exception is the front desk, which may not be renamed.

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After you’ve named a node, click on it again to be taken to the Booth Node Content list. If no content has been added to the node, this list will be empty.

In the Node Content menu, click the ‘Add Content’ button to be taken to a page listing all content available for addition to that node. If logged in as administrator or author, you’ll see a drop-down menu you can use to select a partner. When the partner is selected, all content uploaded under that partner (company) name will be listed. If you’re logged in as a partner, the list will automatically be populated by content uploaded for that partner and there will not be a partner selector drop-down menu. To add content to the node from the list, click the check box on the right side of each listing you’d like to add to the node. The items will be initially listed in the node in the order you checked the boxes and can be changed later.

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    

Click ‘Add’ to place the selected content items to the node. This will return you to the Node Content list, where you’ll see all content items added from the partner content list. To change the order of content items in the node, click the up/down arrows to the right of each item. The first time an item is moved in the list, you must double-click the up or down arrow. After that, you can single-click the arrows for that item. Once you’ve changed the order of the content in the node, click the ‘Save’ button to save your settings and return to the Edit Booth Content screen. For the front desk node, you can add only one piece of content, which must be a downloadable item. This item can contain any information but because it’s accessible on the small screen at the front desk labeled Contact Info, it should contain contact information for the partner.

Often, a scanned business card or business card artwork converted to PDF format is a good front desk content item.

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Booth Logo Click the ‘Booth/Directory Logo’ button to go to a page containing a field and ‘Browse’ button where a logo for the booth sign may be uploaded. Required size and file format specifications for the logo are listed on this screen. Click ‘Submit’ to upload the logo to the system and return to the Manage Booth Content screen.

Because partner booth signs vary in size, the logo size specification has been chosen in order to accommodate the signs for all booths. 

You may return to any node content list or the Booth/Directory Logo screen to edit the information at any time.

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Manage Meeting Rooms (All Users) In this area, you can create meeting rooms which attendees can visit to view room-specific content. Main View Login as administrator, author, or partner and choose Manage Meeting Rooms. If you are logged in as an administrator or author, you’ll see all meeting rooms that have been created by/for all event partners.

If logged in as a partner, you’ll be taken to the Edit Meeting Room screen for that partner (see below).

If you’re logged in as an administrator or author, click the pen/paper icon of a meeting room to edit the Meeting Room. Click the red circle/line icon to delete the meeting room.

You can sort the Meeting Room list by Meeting Room Name or Partner Name by clicking the corresponding header. Deleting a Meeting Room removes the node (screen), the graphic, and the template selection associated with that meeting room. Content that’s been assigned to the meeting room will NOT be deleted, but remain in the main content list for that partner.

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Add Meeting Room (Administrator and Authors) If logged in as administrator or author, you can add a meeting room for any partner by clicking the ‘Add Meeting Room’ icon. Remember there should only be one meeting room assigned per partner. 

Choose a partner for the meeting room to be assigned to.

Meeting Room Name: Using no more than 40 characters including spaces, enter a name for the meeting room. This name is displayed in the navigation bar when a visitor is at the meeting room as well as in the list of meeting rooms in the Meeting Rooms directory. It will also be displayed in the ‘Location’ column of the Chat Roster when a user is in that area of the event.

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Edit Meeting Room To edit a meeting room, click on the pen/paper icon in the main meeting room list (administrators and authors) or the Manage Meeting Rooms link (partners). This goes to the Edit Meeting Rooms screen. 

Enter new text in the Meeting Room Name field to change the Meeting Room name.

Active: Select ‘Yes’ if you would like the meeting room to be available in the event when the site is previewed or published. Select ‘No’ if you don’t want the meeting room in the event at this time.

Selecting ‘No’ in the Active: setting is an easy way to store a meeting room for a later date, such as an event refresh.

Select Meeting Room Template Click ‘Select Meeting Room Template’ to be taken to the Meeting Room template selection screen.

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Grayscale thumbnails of all available meeting room template designs will become available.

Click a thumbnail to open a pop-up window containing thumbnails of all color variations for that meeting room template.

 

Select a Meeting Room template color scheme by clicking the thumbnail image of that color scheme. Your current template/color selection will be displayed under the Current Selection heading as well as on the Template Selector page and on the Edit Meeting Room page. Click ‘Submit’ to confirm your selection and be returned to the Edit Meeting Room page.

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In the Meeting Room Color Scheme pop-up, click ‘See Larger Image’ to launch a larger image of that Meeting Room color scheme. Use the ‘Select' button in this view to select the meeting room template color scheme as well.

Select Meeting Room Content The ‘Select Meeting Room Content’ button on the Edit Meeting Room page leads to the Select Meeting Room Content page for the specified meeting room.

On this page, you’ll see a graphical representation of the meeting room node. Click on the Meeting Room Node graphic to add content to that node.

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The large node box refers to the screen in the meeting room. The first time you click on the Meeting Room Node graphic, you’ll be prompted to name the node (30 characters max including spaces) before being able to add content to it.

After you have named the node, click on it again to go to the Meeting Room Node Content list. If no content has been added to the node, this list will be empty.

In the Node Content Menu, click the ‘Add Content’ button to go to a page listing all content available to be added to the node. If logged in as administrator or author, you will be presented with a drop-down menu where you may select a partner. When the partner is selected, all content uploaded under that partner (company) name will be listed. If you are logged in as a partner, the list shown will be populated by content uploaded for that partner and there will not be a partner selector drop-down menu.

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To add content to the node from the list, click the check box on the right of each listing you would like to add to the node. The items will be initially listed in the node in the order you checked the boxes (this order can be changed later).

Click ‘Add’ to place the selected content items to the node. This will return to the Node Content List, where you will see all content items added to the node from the Partner Content List. To change the order of the content items in the node, click the up/down arrows to the right of each content item. Once you’ve changed the order of the content in the node, click the Save button to save your settings. This will also return to you the Edit Meeting Room Content screen.

 

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Meeting Room Graphic Click the ‘Select Meeting Room Graphic’ button to be taken to a page containing a field and ‘Browse’ button where a graphic for the Meeting Room screen can be uploaded. Required size and file format specifications for the graphic are listed. Click ‘Submit’ to upload the graphic to the system and return to the Edit Meeting Room page.

Because meeting room screens vary in size, the graphic size specification accommodates the largest of the signs of all meeting rooms. For smaller meeting room screens, the graphic will automatically be resized to fit. 

You may return to the node content list or the Select Meeting Room Graphic screen to edit the information at any time.

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Manage Promotions (All Users*) In this section, you’ll learn how to specify promotional graphics that can be placed in key locations in the event. You’ll also determine the actions that result from users clicking on these graphics.

Main View Login as administrator, author, or partner and choose Manage Promos. This takes you to the main promotions list. If logged in as an administrator or author, you’ll see a list of lobby, toolbar, and front desk promos. If logged in as a partner, you’ll only see a list of front desk promotions.

   

Administrators and authors are presented with a drop-down menu next to the Front Desk Promotions list containing partner names. When a partner name is selected, a list of front desk promotions for that partner’s booth is shown. Click the magnifying glass icon next to a promotion listing to preview the promotion image. Click the pen/paper icon next to a promotion listing to edit the promotion. Click the red circle/line icon next to a promotion listing to delete that promotion.

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Add Promotion To add a promotion, click the ‘Add [type of promotion] Promo’ button above any promotion list to be taken to the Add Promo screen for that type of promotion.  

In the Add Promo screen, you can customize a promotion’s behavior for the specified area. Partner field (Administrators and Authors only): You may select a partner to associate a promotion with using the Partner drop-down menu. If adding a front-desk promo, be sure to select the right partner so it will appear in the correct booth.

Promo Name: Give your promo a name (100 characters max). Note: this name will not appear in the live event and is for user reference only.

Time Bracketing This feature allows you to choose specific times your promo will appear in the event. First, choose a Time Bracketing option from the drop down menu:

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    

None – Your promotion will show up immediately when the site is published and be visible to visitors throughout the life of the event. Specify Start Time Only – Your promotion will not be visible to visitors until the specified start time and will remain visible to visitors throughout the life of the event. Specify End Time Only – Your promotion will be visible immediately to visitors but will not be visible after the specified end time. Specify Start and End Time – Your promotion will not be visible to visitors until the specified start time and will not be visible after the specified end time.

If you are Time Bracketing a promo to coincide with a Time Bracketed piece of content, it’s recommended to make the promo available one minute after the piece of content becomes available to allow for any download lag time on the visitor’s computer. Use the provided input fields to specify dates and times for the option you’ve chosen. 

Promotion Location: (Front Desk promotions only) Select whether the Front Desk promotion you are creating will appear on the left or right front desk screen in the specified partner’s booth.

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Promotion Image: Use this field to upload your promotion image. The Add Promo screen for each type of promotion contains information next to this field specifying required pixel dimensions and image file format.

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Link Target: This is the first drop-down field and specifies the action that will occur when an attendee clicks the promotion in the event.

  

Main Menu: Allows the promotion to be linked to either the auditorium, the event bag, or the event map. External Link: Allows the promotion to link to an external URL specified by the event manager. Internal Link: Allows the promotion to link to any booth, booth Node, or piece of audio, video, or downloadable content within the event.

You can specify as many promotions as you’d like for each location in the event. If multiple promotions are specified for one location, they will rotate as a slideshow. The Lobby screen should have four promotions, which rotate or can be individually viewed by clicking the 1, 2, 3, or 4 buttons under the screen. If more than four promotions are specified for the Lobby screen, those beyond the first four will still fall into the rotation, but will not be selectable using the 1, 2, 3, and 4 buttons. Administrator and authors may specify internal links for promotions using items related to any partner in the event. Partners may only specify internal links for promos using items assigned to that partner in the event. If adding multiple promotions to a screen, consider the user experience. Be sure not to list so many promotions in the rotation that the user will leave before returning to a promotion they’re interested in.

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Manage Nodes This section covers choosing which booths will appear in which halls and assigning a graphic to each node. You can specify up to 10 individual halls with up to 10 booths per hall for a total of 100 booths.

Edit a Node To edit a node and place booths into it, click the ‘Edit’ button next to any of the 10 node booths listed in the main screen.

If you select nodes out of sequence (i.e. make nodes 1 and 4 active, but not 2 and 3), when the site is published, the map will start with Hall 1 and any other halls will show up as 2, 3, 4 and so on, regardless of which number you gave them. This prevents inactive halls from appearing on the map.  

Choose booths from the drop-down menus in each hall position to specify a location for each booth in the designated node. You can edit another node by clicking the hall number at the top of the page or using the ‘Next’ and ‘Previous’ buttons in the Hall Edit area.

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Clicking ‘Edit’ next to a hall reveals the edit screen for that hall.

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Content Management System & Time Bracketing User Guide

Specify Hall Graphics Specify between one and four graphics to be displayed on the sign at the back of your node by browsing for files on your computer.

If you select more than one graphic for your hall sign, they will be shown as a slideshow that will cycle indefinitely.

Select Booths for the Hall Use the drop-down menus for each hall position to select where you would like to assign each of the booths that you have built.

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When you are done editing your node, click ‘Save’ to save your changes.

Nodes have two rows of five booth positions. For best results, choose an arrangement of booths that will fill the space in the node.

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Manage Moderated Chat In this section, you’ll set up moderated chat sessions tied to video presentations in the auditorium. These sessions can include multiple content items and moderators.

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When you first come to the Manage Moderated Chat section, you’ll see a list of titles of existing moderated chat sessions, the password for moderators to use, and the URL for the Moderated Chat console for that session.

Moderated chat is separate from the community chat functionality of our platform. Moderated chats are always associated with a piece of audio or video content and must always be assigned to the auditorium. Moderators use a separate console to moderate the sessions. This console is proprietary to that session and lives in its own browser window outside the event itself.

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Manage Moderators The first step is to create chat moderators who will actually field questions or insert comments during the session. They may not necessarily be the presenter heard or seen in the actual audio or video presentation.

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Click ‘Add Moderators’ to add a chat session moderator. Enter the moderator’s personal information into the fields. The new moderator will be added to the list of chat session moderators who will be available when you create a session.

The chat moderator’s information is for your reference only and will not be visible to event visitors participating in the moderated chat session during the presentation.

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Manage Moderated Chat Sessions In this section, you’ll create a moderated chat session using one or more moderators and one or more pieces of content. Only moderators who have already been created and content items that have already been entered into the system using ‘Manage Content’ (see above) will be available to create your session(s).

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Click ‘Add Moderated Chat Session’ to create a new session. You will be presented with a form that includes all information needed to create a session.

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

Enter the Chat session Title, Presenter Name (the actual presenter in the audio/video file), the Presenter Title, and Presenter Company.

This is the actual information that will be presented to event attendees who choose to view and participate in the moderated chat session (sample below).

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

Next, choose one or more moderators from the list. These will be the actual persons who will field questions and submit comments during the presentation.

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Next, choose which Content Items will be a part of this session by checking boxes next to the list of available audio/video content items.

Adding multiple pieces of content to a moderated chat session does not automatically tie them together as one presentation. Rather, it attaches the same moderated chat console to each with the same presenter and moderators. If you want content items in a session to play in sequence, put them in order in the Auditorium Content menu so viewers can click the ‘Next’ icon when each presentation is over to advance to the next. 

When you have named your session, chosen your moderators and your content items, click ‘Submit’.

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At this point, you will see a confirmation screen with information about the session as well as the link to the moderator’s console, and the password for the console.

Don’t worry if you didn’t write down the URL and password. It will also be available in a list on the main Manage Moderated Chat screen. 

You can create as many moderated chat sessions as you like. When the site is previewed/published, they will be available with their corresponding pieces of content in the auditorium.

If you have a Moderated chat session that you don’t want to be viewable until a certain time, use the Time Bracketing feature in the Add Content screen (see Manage Content above).

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Preview (Administrators and Authors only) From this screen, you can generate a preview version of your event. It will look and act like the actual live event (except for any agreed upon customizations for your particular event).

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Active Booths: These are booths specified in Manage Booths above as active and will be included in the virtual event preview. Inactive Booths: These are booths specified in Manage Booths above as inactive and will not be included in the virtual event preview. The ‘Click Here to Preview Your Virtual Event’ button will generate your preview. When the system has finished building your event, a link will be provided to preview it.

Events with a large number of booths may take longer for the system to build. Please be patient. It’s the number of booths and not the amount of content that determines the length of the event build.

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Publish (Administrators only) From this screen, you can publish your event live and push all files to the live server.

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Active Booths: These are booths specified in Manage Booths above as active and will be included in the live virtual event. Inactive Booths: These are booths specified in Manage Booths above as inactive and will not be included in the live virtual event. Select ‘Click Here to Preview your Virtual Event’ to generate your preview. When the system has finished building your event, you will be given a link to preview it.

Click ‘Preview’ and you will receive a Thank You message indicating your Preview is running and that you’ll receive an email when it’s done. In five to ten minutes, you’ll receive an email confirming the build has been completed. Events with a large number of booths may take longer for the system to build. Please be patient. It’s the number of booths and not the amount of content that determines the length of the event build. You may continue to edit your virtual experience through the Control Panel Content Management System while the event is live. To update the event while it’s live, simply publish it again. Users already in the event will have to refresh their browser to see your changes, but new users coming in will automatically see the latest version.

For more information on the Virtual Experience Platform v4.0, please contact your event manager or Virtual Experience Platform v4.0 support personnel.

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6Connex, a wholly owned subsidiary of Design Reactor, is the pioneer of virtual experience technology marketing solutions. Our Virtual Experience Platform enables businesses and individuals to connect and engage virtually anytime and anywhere using a dimensional environment-like architecture for B2B or B2C social networking whether it’s as a tradeshow, event or conference, and beyond. 6Connex has developed awardwinning, results-oriented virtual technology marketing solutions for industry leaders such as Cisco, HP and Proctor and Gamble. Visit http://www.6Connex.com.

Web3D Host Co. is the one stop solution to hosting virtual trade shows, conferences or symposiums. Leveraging the 6Connex Virtual Experience Platform, Web3D Host Co. offers the tools and technical support needed to host a successful virtual event. They provide their clients with industry best practices and also give companies the tools to track potential prospects with a state-of-the-art data management system. Call them today and start planning for your next virtual event and avoid the frustration and expense associated with physical trade shows. Consultants are standing by. For more information, call 617 849-3428 or visit their front office at http://web3dhost.com.

6Connex, Inc. (“6Connex”) and Web3D Host Co. (“Partner”) are each independent contractors, and nothing herein contained shall be construed to imply the existence of a partnership or joint venture between them, nor to make either one an agent of the other. The use of the term “Partner” is not intended in any way to constitute any type of legal partnership whatsoever between 6Connex Inc. and Partner. The relationship between 6Connex, Inc. and Partner is that of independent contractor only, and is NOT employer-employee, partner, principal-agent or joint venture. 6Connex does not make any representations or endorsement of any of the products or services listed here which are provided by non-6Connex sources. Such information was provided by the named source, and 6Connex has made no effort to independently verify the products or services. Users of this information are responsible for checking with the non-6Connex source to confirm the specific implementation of their system. In any event, 6Connex shall not incur any liability as a result of the listing of this information by the named source. ©2009 Web3D Host Co. All rights reserved. Certain portions of this document were prepared under license using copyrighted material and content of 6Connex Inc. (“6Connex”), and may not be reproduced in any format without the express written permission of 6Connex. 6Connex reserves all rights and ownership in the 6Connex material and content used, and in contributions made by its employees, in the preparation of this document. 6Connex, the 6Connex logo, Virtual Experience Platform, “Where Virtual is the New Reality,” and other trademarks, service marks, and designs are registered or unregistered trademarks of 6Connex in the United States and in foreign countries. Web3D Host Co. is a trademark of Web3D Host Co. All other trademarks are property of their respective owners.

P 000587 11-12-2009

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Content Management System & Time Bracketing 11/12/09 User Guide Copyright © 2008 Design Reactor, Inc. Select Meeting Room Content .........