A project to provide safe clean drinking water and enhance the sanitation of people living in areas of Warrap State in Wau Diocese South Sudan
Organization and Contact Persons Title of the action:
Improved Access To Clean Safe Drinking Water and hygiene/ sanitation and Sustainable Livelihoods for the Poor and Vulnerable Internally Displaced Persons and Rural Communities Households in Fragile situation Areas in Warrap State, South Sudan.
Location(s) of the action: Name of the applicant
Turalei, Majoknoon, Akon, Kuajok, Maan aguei in Warrap State , South Sudan. Episcopal Church of South Sudan-Christian Action for Relief and Development (ECSSCARD) Rev. Rt. Moses Deng Bol email@example.com
Contact person Email Phone No Physical Address
Tel:+254716641233 Kenya Episcopal Church of the Sudan-Christian Action for Relief and Development (ECSCARD) Hai Mozephin, Opp Wau Teaching Hospital C/O ECS Provincial Office P.O. Box 110 Juba South
B. Primary Project Contact: Rev. Peter Anguei Akook
Title: Project Manager
firstname.lastname@example.org Claric Achieng Owino
C. Full Name of Implementing Organization and Address Episcopal Church of South Sudan-Christian Action for Relief and Development (ECS-CARD) Hai Mozephin, Opp Wau Teaching Hospital C/O ECS Provincial Office P.O. Box 110 Juba South
D. Referred by: Canon Nancy Norton Executive Director The Anglican Relief and Development Fund 800 Maplewood Ave. Ambridge, PA 15003 412-216-0277 email@example.com www.anglicanaid.net E. References:
Inyani kalisto Adrawa Program Officer FNS and Basic Education ICCO-Cooperation Tel: +211955 577 004 /+256 772 910 135. Kalisto.firstname.lastname@example.org official /email@example.com firstname.lastname@example.org private Website: www.icco.nl1 Skype: adrwa.kalisto Country
Diocese of Wau
Proposal Development Process Following Bishop Moses Deng visit to IDPs Camps in Warrap state, Twic and Gogrial West County respectively both host communities and IDPs leaders concurrently approached the bishop and presented their priority needs which are affecting them. Additionally Bishop Moses personally had the privilege to observe and interview some communities all of which revealed that the major problem facing both host communities and IDPs was water shortage. A problem of which they had tried several times to dig wells but these wells ran out of water.. Water related diseases are rife, in the target areas and the child mortality rate is high. Illnesses caused by drinking contaminated water and the lack of personal hygiene/sanitation are the biggest threat to children nationwide and Warrap State is without exception. (Deng, 2014)i 1
Bishop Moses Deng trip to Warrap State, Twic and Gogrial West County
According to an assessment of the target groups, 50% of leaders said various social economic problems associated with water shortage are the high work load and burden of water on women, poor hygiene at home and long queues waiting in the line to the extent that there are those who fetch water up to midnight. Interviewed target groups said, the situation was worsened by the arrival of thousands of IDPs from neighbouring states following ongoing conflict, combined with most of the traditional water sources being inaccessible, often unreliable and with unsafe drinking water. The average that people living in rural areas have to travel is between four to six hours to get to the water sources and then spend another three hours waiting in a queue. The water shortage in the area is particularly problematic for breastfeeding mothers and children. Most of the water collected is very poor quality and affects children, mostly subjecting them to illness and preventing them going to school. Children, especially girls, also often have to help fetch water, which leaves them with no time to attend school even when they are well.
3. How the project fits into it. This project falls under the Episcopal Church of South Sudan-Christian Action for Relief and Development (ECSSCARD) Diocese of Wau strategy plan. Strategically ECSS-CARD underlines the unavailability and inaccessibility of safe drinking water as a priority for the poor and vulnerable in fragile situations. This project has surpassed the recently phased out water project in Warrap state. ECSS-CARD acknowledges the tremendous need of Water in the target areas as a fundamental need and right among the target groups.
The project description Water is essential for sustaining life and access to clean and safe drinking water is a fundamental need and a human right. Unfortunately South Sudan has one of the worst health levels in the world, access to clean water and sanitation services is a huge problem in the country and a large contributor to health conditions. The increasing number of internally displaced people adds to the challenge. Since South Sudan is prone to numerous shocks that can rapidly deteriorate the situation of an already very vulnerable population who are in need of safe drinking water, sanitation and hygiene are scarce. Both residents and IDPs have limited access to clean and safe drinking water and hygiene/sanitation. Clean safe drinking water is an immediate and critical need to keep people alive and prevent illness and the spread of disease. There are hundreds of thousands of people in Gogrial West and Twic County of Warrap state in need of water, sanitation and hygiene assistance. Both host communities and IDPs are living in chronic and dire social housing conditions, in rundown and hazardous shelters with decaying infrastructure. The greatest burden and most unbearable threat to their lives is the inaccessibility and unavailability of clean safe drinking water which results in high mortality rates amongst children and women. Across the targeted areas women are wasting precious time collecting dirty water, children are dying from preventable diarrhoeal diseases. Where there is a lack of safe drinking water and sanitation, it is children who suffer most. Their health, well-being and education are all affected. As children are generally more vulnerable to the effects of not having safe drinking water and hygiene/sanitation, we seek to prioritize their needs alongside those of adults.
Project Summary and Program Scope Warrap state health levels had been deteriorated by tribal conflict resulting in vulnerability to all sort of diseases, these constraints are further exacerbated by food insecurity, strife and poor governance which handicap effective and inclusive policies. This is combined with the already existing challenge of lack of awareness and practice of personal hygiene/sanitation, with most community members not washing their hands after going to the toilet or before preparing food. The majority of communities do not have latrines or defined sites for refuse disposal. In some villages or camps, it is not unusual for livestock and humans to share a living space and often there is no separate room designated as a kitchen. These factors all lead to high incidences of bacterial and diarrhoeal diseases further adding to the problem. It is crucial at this point that the target group are provided with a safe, dignified and habitable environment both in the IDPs camps and residents homes. It’s in this line that ECSS-CARD proposes to assist IDPs alongside the host community residing in Warrap state with five boreholes in five locations, that is Mana-aguei, Majoknon Turalei, Akon and Kuajok respectively, to Improve accessibility and availability of clean safe drinking water for 12,500 individuals living in 1,200 HHs both IDPs and the rural communities.
Project Methodology The 5 month project proposal with a total budget of 93,560 USD is set to commence on 1st May 2014. It seeks to decrease the incidence of general access to unclean, unsafe drinking water, hygiene and sanitation among the internally Displaced Persons and host community in Warrap State.
It’s in this line the following goal and objectives have been formulated.
Goal: To reduce rates of the prevalence of diarrheal diseases and improve access to good quality, safe drinking water among Internally Displaced Persons and the resident community households in Warrap State. Objective: To provide sustainable boreholes with clean safe drinking water and strengthen IDPs and resident’s to effectively apply hygiene and environmental sanitation in Warrap State. The specific approach of the intervention leading to the accomplishment of the above goal and objective are: drill five boreholes, construct concrete platforms and install hands pumps. Increase access to quality safe drinking water and hygiene/sanitation. Strengthen the capacity of target groups to be self-sustained, to effectively address illness associated with waterborne diseases and to ensure women’s participation in the household addressing health issues in addition to peace building and conflict prevention as a cross cutting issue.
Realisation of this intervention requires a holistic developmental methodology which will be applied to strengthen the capacity of target groups in water management and hygiene/sanitation, to handle day to day maintenance of the facilities as required, when the community are equipped to manage the new infrastructure. As such the creation of a demand-driven service delivery to the target group, prioritising community ownership while reinforcing and working through existing structures will be applied while acknowledging the rights-based approach (claim-making capabilities of target groups) to gain access to clean safe drinking water, hygiene and sanitation.
Needs to be Met by The Project:
A. Expansion of the Kingdom of God through the proclamation of the Gospel. During the formulation of this proposal and in line with Anglican Relief Development Funds the two organizations had strategized to expand the Kingdom of God through proclamation of the Gospel. ECSS-CARD by the virtue of being the Anglican Development arm of the Diocese of Wau is strategically placed to integrate the spread of the gospel of Christ to nonbelievers in all target groups and demonstrate Christian values. ECSS-CARD therefore, with a holistic approach will ensure that in all project communities activities, meetings, gatherings, committees, and groups, Christians and local pastors will be members of the committee, attend all the meetings for the purpose of sharing the gospel and given the fact that ECSS-CARD staff are 99% pastors this will be an advantage to spread the gospel.
B. Describe the beneficiary groupâ€™s needs and problems of beneficiary population. A Serious problem exists in the rural villages of Mana aguei, Majoknon Turalei, Akon and Kuajok Warrap state both residents and IDPs are lacking access to clean safe drinking water and live in an unhygienic environment resulting in the death of children from common illness and infections that are attributable to drinking contaminated water and eating unhygienic food. As mentioned earlier the target group are generally lacking awareness and practice of personal hygiene or environmental sanitation. There is unavailability and inaccessibility to safe water sources combined with their unreliability resulting in high incidences of bacterial and diarrhoeal diseases. The information on the ground is scarce, in a community needs assessment with target group leaders it was said to Bishop Moses Deng Bol, people take some days without bathing leave alone washing clothes for a week, the prevalence of high mortality rates resulting from drinking unsafe water are numbered, while animals death from lack of water are countless. The project is expected to drill five boreholes and train women on hygiene and sanitation.
C. Critical needs to be met by the project. 1. Inaccessibility and Unavailability of water sources. Accessibility and availability of safe drinking water is one of the critical challenges face by the IDPs and host communities that needs immediate intervention. The average daily consumption is still as below 5.8 litres per person per day, only 48%. The documents on the target areas on water and sanitation are very terrifying
according to (SSRRC-IOM+Villages+Assessment Warrap State has shown that, on average one hand pump serves 1,289 people. Highlighting the pressing need to improve access to safe drinking water. Although many successful interventions have been made, access to water, particularly in Gogrial West and Twic is still concerning,2 while according to WASH BASELINE Knowledge, Attitude and Practice Survey Report on Gogrial West and Twic county Warrap state, conducted by Action Contre La Faim International reported that, In the dry season, up to 99% of the population gets drinking water from safe water sources in town that is from hand pumps and protected hand dug wells while 50% in rural areas have access to a safe water source though it is problematic due to the overwhelming influx of population. As per now 80% of the target population gets their drinking water from unsafe water sources during the rainy season and this only improves in the dry season when surface water is not available. The use of water from open sources for drinking only diminishes when it is not available. The survey also indicated that women and female children predominantly collect the water for everyday use in the household. Females do 99% of the water collection.3 Only 48% of the women travel less than one hour to get water from the nearest safe water source, 83% spending more than one hour queuing time to get water; this was before the arrival of IDPs, at the moment 98% spend their time queuing for 3 hours. This is not in accordance with Sphere standard. Considering the distance to the safe water point, queuing time at the water point and number times they have to fetch the water for everyday use in the household, women are being overburdened. Not only are they expected to collect water but also to do other domestic work. ACF also noted that about 40% of the target population has poor water storage practices. Use of open containers for storage is a common practice. Additionally, the dipping method of drawing water from the storage container is a dominant practice by many households and itâ€™s unsafe. 4 2. Hygiene and sanitation. Documentation about sanitation in target areas are chilling according to Key Indicators for Warrap conducted by the National Bureau of Statistics in 2011 which indicated that only 52% of the population has access to improved sources of drinking water, 92% of the population does not have access to any toilet facility. Only 20% of the population has access to improved sanitation.5 The ACF survey further indicated that regarding sanitation almost the entire population practices open defecation (96%) and only 4% of 124 households interviewed use traditional latrines. In a similar scenario, 96% of the total population does not properly dispose of the childrenâ€™s stool. While hygienic hand washing at the most critical times is very poor. About half (45%) of the population do not wash their hands during the key times. 76% of the respondents wash hands with water only. 93% of the respondents do not have knowledge on the importance of hand washing at critical times. Again it is on the issue of solid waste management that the survey revealed 80% of the total population interviewed said that they throw the household wastes to the bush/garden or leave them in the
The International Organization for Migration (IOM),the Southern Sudan Relief and Rehabilitation Commission (SSRRC) STATE REPORT WARRAP Village Assessments and Returnee Monitoring Analytical Report, Maps and Statistical Tables 2009 3 WASH BASELINE Knowledge, Attitude and Practice Survey Report on Gogrial West and Twic county Warrap state, conducted by Action Contre La Faim International May 2012 5
Key Indicators for Warrap conducted by National Bureau of Statistics 2011
compound.6 This is not a good practice as leaving wastes just anywhere will provide a breeding ground for vector diseases such as mosquitoes, flies, etc. Diarrhoea incidence: 70% had a household member who suffered from diarrhoea in the last two weeks. 32% of the total population interviewed said they do not have any knowledge on the causes of diarrhoea, knowledge and practices on hygiene & sanitation. Bathing shelters: Only 17% of the total population has bathing shelters. That means, 83% of them either take bath in the open or at the water point. The population seems to be having good practice on what times they take bath. At least 96% said they bath once or twice daily. Drying racks: 41% of the total respondents have drying racks and tables for drying household utensils after washing. This shows that about 59% do not have a good practice on handling household utensils. They either dry them on the ground or do not wash them at all. The project is proposed to be implemented in the areas that experienced very high level of returnees, IDPs along with resident communities. IDPs are estimated at about 70% to 80% and returnees 30% of the population in some of the areas. Therefore the project beneficiaries are expected to be more than 70% from IDPs and returnees.
D. List of targeted groups and estimated number of beneficiaries County
Within target groups, extremely vulnerable categories will include FHHs IDPs and host communities HHs with many dependent members such as children, elderly and handicapped persons.
WASH BASELINE Knowledge, Attitude and Practice Survey Report on Gogrial West and Twic county Warrap state, conducted by Action Contre La Faim International May 2012
E. Name the location (town, city, state) where the project will be implemented and explain why this particular location is a critical area of need for this project Majoknon and Turalei. The two payams are local in Twic County Warrap state. Twic County hosted the higher number of IDPs nearly eight thousand currently residing in the different camps in Twic County and host communities are said to be two hundred and eleven thousand eight hundred and twenty two (211,822). Targeted groups are both two communities who will share the two boreholes among themselves. The document existed on two payams revealed that only 44% of the villages in Warrap State have access to improved drinking water. This is insufficient for the population density. Moreover, hand pumps have been established in only 32% of the villages assessed and only 12% of the villages use protected wells as a water source. 56% of villages had no access to safe drinking water. Twic County has only 17 protected wells and 218 hand pumps, out of this 13% of these hand pumps are nonfunctional. Many villagers reported that the problem was that the capacity to maintain and repair the water sources is largely unavailable. The main reasons given for the breakdown of hand pumps were a lack of spare parts and/or lack of technical â€œknow howâ€?.7 That is according to SSRRC+IOM+Village Assessment. Since there was no alternative communities and IDPs only option has been to drink unsafe water which is both undrinkable and unsuitable for domestic use. The two payams suffer from a chronic shortage of water (the deficit is estimated at 75% of the IDPs campâ€™s needs). In his visit to the county in March 2014, Bishop Moses Deng Bol confirmed that indeed there is no viable source of safe drinking water both in the IDPs camps and in the communities, the leaders of the two communities appealed to him to help with boreholes. The only option is therefore to drill 2 boreholes that supply clean safe drinking water to 5,000 persons both IDPs and host communities. Kuajok. This is the capital city of Warrap State, it hosted both returnees from Sudan, Abyei IDPs and IDPs from recent tribal conflict. The town estimated to have hosted hundreds of thousand population who are in need of clean safe drinking water. The majority of persons are depending on water purchase from donkeys for both drinking and domestic use. The water supplied by local people contribute to the dissemination of gastrointestinal diseases among the population, which disproportionately affects young children and people with deficient immune systems. The quality of water sold to people is not clean and safe for human consumption because the wells are often left uncovered as well as the tins in which the water is being carried not to mention how dirty the tins are. The pressing issue has not been addressed despite that Kuajok is a city, the challenge of access to safe drinking water remains unresolved. The present water supply meets only a quarter of the populations needs particular residents who are better off in life can afford to purchase their own water for drinking and other domestic use from water shops and commercial providers.
The International Organization for Migration (IOM),the Southern Sudan Relief and Rehabilitation Commission (SSRRC) STATE REPORT WARRAP Village Assessments and Returnee Monitoring Analytical Report, Maps and Statistical Tables 2009
However, it should be noted that there are three types of vulnerable communities who live in this town for which this project carters. These are the returnees from Sudan, the Abyei IDPs and the IDPs all of which are living below the poverty line, they canâ€™t afford to buy water on daily basis. Therefore, the borehole in this area is meant to cater and support for 2,500 persons both vulnerable host Christian communities, Returnees, Abyei IDPs and IDPs respectively. Akon and Mana-aguei. These two areas are in Gogrial West County. The target groups are IDPs and host communities both are challenged by the unavailability and inaccessibility to clean safe drinking water, hygiene and sanitation. Upon the bishop visiting these two areas the leaders of the target groups said to the bishop that water sources and sufficiency of drinking water, distance to the source of drinking water and quality of drinking water are the major problems facing them. According to a secondary information source it was shown that Gogrial West County has the highest unavailability and inaccessibility of water sources. Only 12% of hand pumps have been established in the villages using protected wells as a water source. 28% use unprotected wells, 15% use river water and 5% use hafeers as their water source. Protected wells and hand pumps represent 43% of the total water sources in the villages assessed. Although many successful interventions have been made, access to water, particularly in the high return counties, IDPs of Gogrial West are still a concern. Here, on average, 1103 people share one source of safe drinking water, itâ€™s unbelievable8. Gogrial West is the most populated county in Warrap state the estimated population is said, to be two hundred and fifty one thousand three hundred and seventy (251,370), this only the host communities, in addition to that there are 20,000 IDPs all of which are using 180 hand pumps out of which 28% (more than a quarter) are nonfunctioning and 48 protected wells. The project will support drilling of two boreholes each village with one cartering for 5,000 persons.
1. Water Project: Communities Gain Access to Clean Drinking Water. Safe wells reduce waterborne disease and enable children to attend school. The current project proposed action is to surpass the previous action in Warrap state in Greater Tonj county implemented in Athor, Kirik and Gak, Warrap State in Wau Diocese. The project was funded by the Anglican Relief and Development Funds (ARDF) with total cost of 68,410 USD which changed 7500 lives in Greater Tonj, Warrap state9. ECSS-CARD has now gained experience in implementation of water projects and won confidence in the communities.
The International Organization for Migration (IOM), the Southern Sudan Relief and Rehabilitation Commission (SSRRC) STATE REPORT WARRAP Village Assessments and Returnee Monitoring Analytical Report, aps and Statistical Tables 2009. 9 The Anglican Relief and Development Funds (ARDF) 2013. 10. Food Security Thematic Programme (FSTP): Supported by European Union July 2012
2. Food Security Thematic Programme (FSTP): This project is focused on food security: Increased Food Security and Sustainable Livelihoods for Poor and Marginalized Households in Western Bahr el Ghazal State (Wau Diocese), South Sudan. ECSS/CARD have ample experience with previous and ongoing projects in food security and humanitarian aid in Wau Diocese. The current project also draws on lessons learned from previous interventions and ongoing implementation of programs in Jur River and Wau Counties in Western Bahr el Ghazal. The program is targeting, Wau archdeaconry, and Marial Wau in the villages of Udici, Kangi, Alelthony, Ajugo, Masna 1&2, Eastern Bank, Baryar and Aweil Jadid. The number of beneficiaries supported by this project was 2000 HHS. The success story of the beneficiaries is available on demand or can be downloaded from our website. www.wau.anglican.org The Program budget is 20,5821 EURO Supported by the European Union for Food Security Thematic ProgrammE10. The main activities are: Seeds & tool distribution, farmers groups training, training in animal traction, establishment of kitchen gardens, diversification of vegetable production, nutrition awareness and sensitization, cassava multiplication, inventory of activities and relative marketing strategies, Training in basic business & marketing skills (for all farmer groups). 3. Micro Finance project: The project was made to support the returnees who came from Sudan. It was supported by the Humanitarian Aid Relief Trust (HART) with a total amount of 10,000 USD.11
4. Humanitarian Aid Food. ECSS-CARD has recorded experience in humanitarian aid, in 2011 the Humanitarian Aid Relief Trust (HART) Donated 10,000 USD to support IDPs from Abyei in both Warrap state, and Western Bahr el Ghazal, in the presence of Baroness Caroline Cox.
Leadership and Experience
Rev. Peter Aguei Akook, Project Manager: Peter is South Sudanese, a graduate from Bishop Gwynn College, Juba faculty of Biblical studies. He has worked for 5 months now managing food security projects funded by the European Union. Increased Food Security and Sustainable Livelihoods for Poor and Marginalized Households in Western Bahr El Ghazal State, South Sudan. Consortium For Western Bahr el Ghazal State), Episcopal Church of South Sudan, Christian Action for Relief and Development, Dorcas Aid International, Christian Agenda for Development, (CAD) Catholic University, faculty of Agriculture and Environmental Science both are implementing ongoing projects which are due to end earlier in 2015 and Interchurch Organization for Development Co-operation (ICCO) is the lead agency for the consortium.
Micro Finance project and humanitarian food supported by Humanitarian Aid Relief Trust (HART) 2012
Clarice Achieng Owino Project finance officer: Clarice is a Kenyan by nationality; Graduate from Kenya Institute of Management Nairobi-Kenya with a diploma in business management and administration specializing in financial management. Since obtaining her qualifications she has worked for ECSS-CARD for 2 ½ years. Clarice has vast experience in finance management and control of accounts, of which she has been entrusted to manage, the Cathedral budget, Consortium budget particular ECSSCARD and Mother’s Union budget. Before joining ECSS-CARD she did the same job successfully with other many international organizations which include IRC among others.
Pio Uchalla Apai, Agriculture Extension Officer: Pio is a South Sudanese graduate from Yei Agriculture College with a Diploma in Agriculture, since then he has worked with ECSS-CARD as an Agriculture Extension Officer and before that he worked with other NGOs such as Acted Organization, Hope Agency for Relief and Development (HARD) as an agriculture extension officer and with the State Ministry of Agriculture in the section of planning.
Santino Kuol Dimo Agriculture Extension Office: Santino is a South Sudanese degree holder from the University of Bahr el Ghazal faculty of Public Health, he has work for ECSS-CARD for 2 ½ years as Agriculture Extension Officer and before that he has worked as a Teacher with the state Government Ministry of Education, Western Bahr el Ghazal State.
Rt. Rev. Bishop Moses Deng Bol: Bishop Moses is a South Sudanese Degree holder in Divinity and Master Degree holder in the faculty of Development Studies specializing in Peace Building and Conflict Transformation from St, Pauls University. Besides being a bishop he is Director of the Board for Christian Action for Relief and Development. Under his management ECSS-CARD has progressively developed experience in Food Security, Water Projects, Education and emergency interventions. As a result ECSS-CARD is well known to churches institutions, International donors/NGOs as well as the local community, government and other funding sources.
B. What are your plans if the project leader is unable to lead the project for whatever reason? ECSS-CARD has a proven record in implementing projects for the last 3years, such as European Union (EU) project for Food Security Thematic Program, (FSTP), Anglican Relief Development Funds (ARDF) Water Project, Humanitarian Aid Relief Trust (HART) micro finance Project. For the last 3years ECSS-CARD staff have gained a lot of experience on how to manage project activities and finance. In addition to that ECSS-CARD staff have gained trust from international donors, local community and churches. Despite that in any event of implementation and financial irregularities, the ECSS-CARD Board of Directors has an obligation to intervene to appoint a qualified and trustworthy person to replace the project leader as articulated in the ECSS-CARD’s constitution. The board of directors may appoint such a person in case of
death, defrauding, incompetence or irregularity as may be deemed necessary by the board and they shall determine their terms of reference, powers, duration and composition.
7. Steps Taken
to Solve the Need (Project Details)
Addressing the need of the target groups in the target areas, the project activities will not jumpstart but prepare groundwork with local stake holders, and beneficiaries incrementally. Identification of the project site and formation of water management committees and hygienic/sanitation womenâ€™s group will be the first steps. The identification of the project site of target groups will not only be based on the mutually agreed and pre-set criteria, but should also be aligned to specific unavailability water sources criteria and inaccessibility to clean, safe drinking water criteria. A. Result activities - improved access to safe drinking water. 1.1.
The signing of MOUs between Donors ARDF and implementing Partner ECSS-CARD.
Introduction at target locations to the project. Determine community mobilization and sensitization methods and explore/ agree on consultation mechanisms and decision-making processes.
Open and Select the winning bidder. Upon awarding of a grant by the contracting authority, declared, noted and accepted the implementing partner will invite publicly tender notes from drilling companies to submit their profiles, quotation and letter of recommendation from previous work. After which the Tender Committee will meet and select the winning bidder awarded for drilling the five boreholes and installation of hand pumps in the target areas.
Formation of Water Management Committee. The committee will consist of a group of 12-15 members and elect a chairperson and deputy, one man and at least one woman. The Chairperson are contact persons both for the target groups and project staff. The WMC Chairperson will act as link between ECSS-CARD and the communities. Their role in this project will be to maintain and repair, in case of breakdown, the hand pumps and find a technical person or spare parts. The WMC will participate in water and sanitation information dissemination about basic hygiene promotion to the communities. WMC will also assist in monitoring together with other community representatives. This will be done through project staff visits. Minimum conditions such as leadership potential, pro-activeness, volunteer spirit, previous experience, enthusiasm and likability by the group will be considered. It is important to have such a criteria for selection because the nature of work is purely voluntary, but also important as it involves, organizing, coordinating and guiding the group, chairing community meetings related to water and hygiene/sanitation, representation in meetings with government, implementing partners, other stakeholders and other project-related information.
Formation of Women group and Capacity building of the target groups: Given the scope of the challenges around water and hygiene promotion in the areas selected for this proposal there is a need to train the target group on hygiene/sanitation and to strongly discourage open defecation which is a predominant practice among the population targeted. The Water Management Committee and women will receive two days training that will be focussed to enable them to have personal hygiene, avoid drinking unsafe water from seasonal surface water sources. Women are to be shown hygiene/sanitation sensitive practices at the household level.
Assessment and hydro geophysical surveying the water site, The awarded drilling company technicians with project staff and community leaders will carry out a hydro geographical survey and assess the availability of water in the selected sites before drilling. This is to avoid getting into trouble drilling at unviable water sites with inaccessibility or low flow of water. Therefore care must be taken to identify suitable places that supply enough water and are accepted by the community.
Drilling of boreholes and installation of hands pumps in the target areas. The project is expected to drill five (5) boreholes, construct concrete platforms with hand pumps called India Mark 2 or Extra India Mark 2 extract deep plus. One (1) borehole hand pump in Kuajok Town, one in Majoknon, one in Turalei in Twic County, One in Maan- aguei and one in Akon in Gogrial West County. The drilling company will be guided by the principle in the implementation of the project activities and technical standards/guidelines for the Republic of South Sudan Ministry of Water Resources and Irrigation will be followed. It is anticipated that with these interventions, access to clean safe drinking water will eventually improve the lives of the target group.
B. What is its Methodology Approach? 2.1. Participation from Government and communities: The implementation strategy of the project aims to involve the State Government and the communities in the management of the boreholes to ensure the smooth transition of borehole hand pumps handing over to the State Government and community once the project ends. A Project Technical Unit (PTU) will be created under the chairmanship of ECSS-CARD and representatives from State Resources and Irrigation and communities from the targeted payams. Invitation to participate in the PTU will also be extended to key NGOs like ACF international, Agency for Technical Cooperation and Development, GOAL, intermon, OXFAM GB, United Nations Children's Education Fund, (UNCEF) and Alaska Sudan Medical Project. The PTU shall meet at the beginning and at the end of the year to give overall policy direction, as necessary.
2.2. Discussion and share the project progress report with stakeholders. It is planned that the project Manager will discuss the progress reports with the state government on line and with Diocesan senior staff at least once in a month. This will keep stakeholders updated of the progress project activities. In addition the project manager will be attending meetings with NGOs to clarify any issues that may arise and also to appraise the stakeholders on any other issues related to the project. At least during
implementation and after; the project manager should arrange with stakeholders to visit the project sites to assess the progress of implementation of the activities and recommendations if there are any.
2.3. Beneficiariesâ€™ consultation meetings: ECSS-CARD staff had carried out participatory consultative meetings with the communities in all the villages targeted in this project to ascertain the relevance of the problems identified during need assessments to obtain further insights. This enabled ECSS-CARD to record and analyse the needs identified which have been translated into this project activities. Further assessment will be carryout after implementation of the project activities to collect their views of the target group about the project progress and challenges and share among the group members. In this case the target groups will be able to monitor and evaluate their efforts as a learning process. They will also learn to appreciate the need to share the outcome of their efforts equitably whether such outcome is positive (gain) or negative (loss). It should be remembered that not all gains or losses are tangible. Some are intangible (or abstract) such as fame and reputation emanating from a successful community endeavour.
2.4. Meeting with the Local leaders/ target group leaders. The local leaders will be involved in the project implementation and monitoring/evaluation through participation in forums where issues like boreholes maintenance and repairing, environmental issues, hygiene and sanitation etc are discussed. The local leaders are South Sudan Relief and Rehabilitation Commissions (SSRRC) staff, Payam Administrators, local chiefs and religious leaders. Community meetings will also be held by the project staff where the community will take part in monitoring the progress. Simple guidelines will be developed which staff will use in engaging with the community members. There will be monthly, meetings with the communities so that they keep track of the activities and progress towards the realization of the results.
2.5. Project internal synergism. Given the challenging scope for this project and logistical complexity, the project needs a synergy that seeks to work together with other Diocesan Departmental developments staff. This will not only add value for project success and other Diocesan departments but also will allow the effective sharing of limited resources, like project vehicles and motorbikes from other projects. On a hiring basis as a result it will maximise the benefits of implementation and make them cost effective.
2.6. Peace and conflict prevention. Given the complexity surrounding the target areas, the project staff had this idea in mind already during the formulation of this proposal, the idea of dialogue on conflict. The project with a different cross-cutting theme in these five locations, will undertake to ensure that youths and leaders will be identified as being key actors to guarantee peace and stability and at the same time the efficiency and sustainability of the project will be strategically targeted through awareness-raising interventions on efficient management of water resources and peace building and conflict management. An effort will be made to create links between the target groups and
the local governance structures which will be used as an opportunity to stimulate dialogue on matters related to conflict. A connection will be established with results on, Water Management Committee, awareness raising on hygiene/sanitation training through extension workers and other local facilitators from within the payam. Different networks to which ECSS-CARD has access will be used to address and advocate on matters arising on conflict. At the same time collaboration is essential with other organizations already implementing peace building activities and use of church leaders will be vital.
2.7. An effective gender approach This is not just incorporating women as a target group in the project and add numbers of women to activities. Women are the main key to be sensitive on hygiene/sanitation practices at the household level. The implementing partner project staff derives its gender concept from a perspective of women as agents of change. A gender strategy and approach is currently under development with ECSS-CARD and stakeholders. It is deemed necessary that a strategy should also address their relative social positions and positively transform gender relations, thanks to the participation of women involved in the camp NGOs programs. The women will be sensitized through training in sanitation and hygiene promotion, awareness-raising interventions on efficient management of water resources will be targeted at both population groups. The WMC and womenâ€™s group for hygiene promotion will be trained on the human right to water, sanitation, the water quality safe for drinking, for human consumption and food preparation.
2.8. Networking and Linkage. Efforts must be made by the project staff to ensure that the target groups are networked and linked with other groups such as ACF International, state Government and other development actors on the ground for the purpose of sharing best practices. In addition to that, the project will link the target group with existing water management committees from recently phased out water projects who had been trained on water management skills. This will encourage the sharing of practical experience.
C. An alternative solution. ECSS-CARD as per now has no other strategy planned as an alternative solution in case ARDF cannot fund the project, however, the organization will try its best to sell the idea to her partners such Sudanese Development and Relief Agency (SUDRA) and other development actors who may be interested.
As noted earlier on, from the start project staff will engage the community to participate in project implementation, monitoring and evaluation. Strategically project plan to train the formed water management committee, women groups, and involvement of local government in line ministry, networking and linking the target groups with others development actors and community through monthly meetings. All these are phased out strategy in the plan for sustainability. To ensure effective sustainability of the project and the maintenance of the hand pump, the water management committee in their capacity will collect a certain amount per a month per household but this is subjected to discussion how much will be collected and what offer it can be (i.e. a goat or cow) depending on the community and repairman agreement to decide on what is acceptable and affordable. In the case where money is collected then it will be used for maintenance, and to hire a technical person to repair the hand pump should it break down.
3.1. Water Management committee. The project is expected to be sustainable beyond the initial phase. As a phase out or exit strategy plan the project planned trained water management committees, this training is part of the agencyâ€™s plans towards sustainability. Relevant technical skills will be imparted to the local resource people including, technical know-how, and water management, drilling sustainable boreholes and training womenâ€™s groups on hygiene/sanitation will provide longer term sustainability. Through capacity building local communities will be expected to play a vital role in for example, the operation and maintenance of boreholes through the establishment Water Management Committees who will be appropriately trained and will play major roles. 3.2.Community Participatory Approach An effective participatory approach will be applied with the community members, this will ensure demand driven activities that will be supported and managed by local communities. In addition to this Water Management Committees will ensure effective management of the project and the sustainability of the project it once the project implementation phase ends. 3.3. Meeting with the Local leaders/ target group leaders. The local leaders will be involved in the project implementation through participation in forums where issues like boreholes construction planning, hygiene and sanitation, peace building and conflict management are discussed. The local leaders will be, South Sudan Relief and Rehabilitation Commissions (SSRRC) staff, Payam Administrators, local chiefs and religious leaders. Community meetings will also be held by the project staff where the community will take part in monitoring the progress. Simple guidelines will be developed which staff will use in engaging with the community members. There will be monthly, meetings with the communities so that they keep track of the activities and progress towards the realization of the results.
Output 1: Drill five sustainable and accessible boreholes that supply safe good quality drinking water in the target areas. Outcome: 2500 per project location will have availability and accessibility to good quality safe drinking water. Output 2: Training water management and womenâ€™s groups in water management and hygiene/sanitation. Outcome: 325 people, both committees members, womenâ€™s groups and communities in each project location will have skills and knowledge to effectively apply water management systems, hygiene and sanitation resulting in the reduction of the number of individuals with active and communicable water borne diseases. For objective verifiable indicators and assumptions kindly see the logical framework document.
and Cost of Project: kindly refer to Annex 2
Community, Organization, Donor, churches and government Contribution to this project. Input in USD
93560 2 Motorbikes (10800)
State GOVT Warrap
Community and churches
Technical skills assistance worth of (3500)
Labor and, participation in action materials worth of (2500)
Financial sustainability constitutes a huge challenge. As a phase out or exit strategy plan the organization in its capacity will ensure that appropriate measures surrounding the financial areas are foreseen and taken under consideration to ensure financial sustainability. These include proposal writing, project management and resource mobilization. This will enhance the organizations bargaining power and reduce vulnerability to shocks.
Statements: - kindly refer to the financial statement document.
Sources of Funds being considered.
ECSS-CARD has already submitted a first proposal to ARDF seeking to support IDPS in Warrap State with non-food items and nutrition awareness, the project proposal is still under review by the ARDF management committee.
ICCO (Inter Church Organisation for Development Cooperation) This is the lead agency of the Consortium, budget holder, responsible for consortium coordination, programme management and therefore, accountable to the donor. CARD is a partner of the consortium for the FSTP project; Increased Food Security and Sustainable Livelihoods for Poor and Marginalized Households in Western Bahr el Ghazal State (Wau Diocese), South Sudan.
The Catholic University of South Sudan, Faculty of Agriculture and Environmental Sciences This is an ECSS-CARD Partner that assists in two areas: 1) Information gathering with students trained in interviewing, observation and rural community appraisal and assisting in the analysis of the information; and 2) Community outreach: providing reliable information to rural communities on improved crop production, based on experimental work and field trials undertaken on the University Farm. The Faculty collaborates in an active role in both areas, recognising that it has resources in both areas â€“ human resources /students to assist in data gathering and dissemination and a small research farm that can generate information on sound and improved agricultural practices.
DORCAS AID International This is an ECSS-CARD partner consortium for the (FSTP) project
CARD This is the development wing of the Episcopal Church of South Sudan Diocese of Wau that implements diocesan development projects. CAD This is an effective local development Consortium ECSS-CARD partner in the section of food security.
SMOAF&I This is a strategic counterpart of the consortium. Numerous consultations with the Director General and Departments have now resulted in a mutual consensus on close collaboration, which includes capacity building (through workshops, joint field trips and assessments) and strategy development (food security, marketing).
SMOWR&I This is the State Ministry of Water Resource and Irrigation and is an ECSS-CARD partner in the water sector
SMOEST This is the State ministry of Education Science and Technology Warrap State/ Western Bahr el Ghazal State. CARD and partners work closely with duty bearers at local governance structures (County, Payam, Boma) including line ministry departments. Local chiefs as the institutions of customary law will play a key role in issues related to access to land, conflict management & resolution. At the interface with community the partners will work with community and womenâ€™s groups and other community-based organisations, youth, women, religious organisations and other informal and formal grassroots organisations.
For He will deliver the needy who cry out, the afflicted who have no one to help. He will take pity on the weak and the needy and save the needy from death. Psalm 72:12-13
Action Contre La Faim International
Anglican Relief Development Funds
Christian Agenda for Development
CUofSS-FAES Catholic University of South Sudan Faculty of Agriculture and Environmental Sciences ECSS-CARD
Episcopal Church of South Sudan-Christian Action for Relief and Development
Christian Action for Relief and Development
Food Security Thematic Programme
Female Head Household
Humanitarian Aid Relief Trust
Inter Church Organization for Development Co-operation
Internally Displaced Persons
International Organization for Migration
Knowledge, Attitudes and Practice
Memorandum of understanding
Project Technical Unit
Administrative sub-division of county
State Ministry of Health
State Ministry of Education Science and Technology
State Ministry of Agriculture, Forestry & Irrigation
South Sudan Relief and Rehabilitation Commission
Sudanese Development and Relief Agency
United Nations Childrenâ€™s Education Fund
United State Dollar
Water Management Committee.
Budget for Action- ECSS-CARD Water Project Improved Access To Clean Safe Drinking Water and hygiene/ sanitation, Sustainable Livelihoods for the Poor and Vulnerable Internally Displaced Persons and Rural Communities Households in Fragile situation Areas in Warrap State, South Sudan
# of Unit Rate in USD
Cost in USD
1.1 Salaries (gross salaries including social security charges and other related costs, local staff)
1.1.1 1.1.2 1.1.3 1.1.4
Director 40% Project Manager 70% 2 Extension Officers 80% Finance Officer 50%
2. Operational and Administrative Cost Subtotal Human Resources
2.2.1 2.2.3 2.2.3 2.2.4 2.2.5 2.2.6 2.2.7
Fuel for 2 Motor Cycles 4 field staff Feeding and Accommodation for field staff at IDPs Camp Maintenance for 2 Motor Cycles Office Consumble Bank charges Internet service Generator 1
3. Activities cost for the result Action
Per month Per month Per month Per month
4 5 10 5
240 380 250 350
960 1900 2500 1750
960 1900 2500 1750
7450 Per month Per month Per month Per month Per month Per month Per month
5 5 5 5 5 5 5
300 350 240 150 150 200 100
1500 1750 1200 750 750 1000 500
1500 1750 1200 750 750 1000 500
Improve access to clean safe drinking water and hygiene/Sanitation.
3.3.1 3.3.2 3.3.3
1.1. Water Management Committee Training in the field (5months/5locations/5sess) *2days/15members. Training members, committee members, local leaders, churches leaders and IDPs leaders in Akon, Kuajok, Turalei, Maanaguei and Majoknoon. Kit for the field training materials training food for the participants
1.3. Drilling five boreholes and install hands pumps in the target areas 1 in Akon, 1 in Maana- aguei, 1 in Turalei, 1 in Kuajok and 1 in Manjoknoon 1.2. Women groups training on Hygiene and sanitation (5months/5locations/5 sess*2days/ 50 members train on Hygiene and sanitation/members incld female household in Akon, Kuajok, Turalei, Maanaguei, and Majoknoon
5 sessions* 2days
5 boreholes Days
Kit for the field training materials training food for the participants
Subtotal direct eligible costs of the Action (3-5)
Provision for contingency reserve (maximum 5% of 5, subtotal of direct eligible costs of the Action)
Total direct eligible costs of the Action
Total eligible costs
LOGICAL FRAME WORK- ECSS-CARD WATER PROJECT Improved Access To Clean Safe Drinking Water & hygiene/ sanitation and Sustainable Livelihoods for the Poor and Vulnerable Internally Displaced Persons and Rural Communities Hous Goal
Objectively Vertifiable Indicators
To Reduced rates of the prevalence degree of diarrheal diseases and and improve access to quality safe drinking water among internally Displaced Persons and host community households in Warrap State.
90% IDPs and host communities have access 10 minute distanc boreholes that reliable and supply quality and quantity drinkin
To provide sustainable boreholes with clean safe drinking water and strenghted IDPs and residents capacity's to effectively apply hygiene and sanitation at household level.
90%Improvement in drinking amount of water and bathing twic effective hygienic food handling and preparation particuluar wo
# Increased by 80%of IDPs and host communities access to clean safe drinking water.
60% Reduce in proportion of target population reject access to drinking sources.
# Reduced rate diarrheal and water borne diseases by 85% among childre of 1-2years # Reduced the the prevalence incident of unhygienic and sanitation practics by 50% among IDPs women and Host communities women
55% of target population reporting correctly measure against w diseases for themselves and their children at home. 70% of target groups practice hygiene and sanitation skills in a
# Drilling boreholes in the target areas that supply clean safe drinking water
Drilling five boreholes in the target areas. 12,500 persons both IDPs and Host Communities, per a boreho 325 Trained women grops and committee members project, te management and health issues
# Formation of women groups and Water Management communities per project location location Inputs
# To carryout training and awareness on hygiene and sanitation in the target areas among women groups and Water Management Committee Human Resource/ Activities
2 Extension workers and project manager Means
5% staff related cost to the action from total overhead
1.1 The signing of MOUs between Donors ARDF and implementing Partner ECSS-CARD
Donor to prepare Bi-lateral Contract
1.2 Introduction at target locations to the project. Akon, Maanaguei, Turalei, Kuajok, and Majoknoon
Operational Cost related to action Motorbike, fuel, maintenance, generator, bank charge staff feeding ,accommodation, communication,office supply
1.3 Upon awarding of a grant by the contracting authority declared noted and acceptance 1.4 invitation tender note from drilling companies 1.5 Opening and Selection winning process
Diocesan Senior Manager Committee
1.6 Formation of Water Management Committee. 15 member per project location, 15 in Akon, 15 in Maanaguei, 15 in Turalei, 15 in Kuajok and 15 in Maanaguei
Extension officer / Project manager, community leaders Training Participants feeding and training materials
1.7 Formation of women group and Capacity building of the target groups : Given the scope of the challleges around water and hygiene promotion 50 Members per group, 50 in Akon, 50 in Maanaguei, 50 in Turalei, 50 in Kuajok, 50 in Majoknoon
Extension officer / Project manger/Community leaders Participants feeding and training materials
1.8 Accessibility and Dyro geophysical surveying water sites Akon, Maana- aguei, Turalei, Kuajok and Majoknoon
Motorbikes, fuel, Maintenance Contracted company and Project Manager and feeding Community and accommodation Leaders
1.9 Drilling five boreholes and install hands pumps in the target areas 1 in Akon, 1 in Maana- aguei, 1 in Turalei, 1 in Kuajok and 1 in Manjoknoon
Drilling Company, and project Manager Motorbikes, fuel, Maintenance feeding and accommodation
1.10 Meeting with the Local leaders/ target group leaders Akon, Maanaguei, Turalei, Kuajok, and Majoknoon County authorty, payam Administrator, Diocesan Staff, NGOs, and target group leaders
Project manager, local authorities, communty leaders, IDPs group leaders/ Motorbike, fuel , Maintenance , food for field staff
1.11 Cross-cutting Issues, peace and conflict prevention and effective Gender approach Akon, Maanaguei, Turalei, Kuajok, and Majoknoon
Extension Oficers and project manager, fuel, maintenance staff feeding and accommodation
CSS-CARD WATER PROJECT ersons and Rural Communities Households in Fragile situation Areas in Warrap State, South Sudan
Source and Mean of Vertification
nities have access 10 minute distance walk to d supply quality and quantity drinking water
Progress and quartely report
1. IDPs and host communities become acquaintance using boreholes 2. No disruption of water supply and no major other shocks that affect accessibility availability of water
ng amount of water and bathing twice per a day dling and preparation particuluar women
Monitoring and Evaulation Observations and interviews
of target population reject access to unsafe
Monitoring and Evaulation Observations and interviews
eporting correctly measure against water born d their children at home. ice hygiene and sanitation skills in all aspects of life.
Revision of plans in the in the use of water sector among the target group monthly meetings
e target areas. and Host Communities, per a borehole will benefit and committee members project, technical Water
Monitoring and Evaulation
Interim and final evaluation
o action nce, generator, bank charge ion, communication,office supply
Cost in USD
project progress report
1. Good governance attitudes and 7,110.00 practises improve ,leading to improved accountability & responsiveness
7,450.00 2. Risks of a fragmentation in
3.Women contiuing apply hygiene and sanitation skill at the household and access to clean safe drinking water.
4.Manageable potential of conflict by village leaderships and IDPs leaders
5. System has matured after 1 year when the state Government is expected to gradually take over and involvment of water management committee
6. Women have effective handle the issue of hygiene and sanitation
states areas as a result from crossborder offensive action
manager, community leaders ng and training materials
manger/Community leaders aining materials
horities, communty / Motorbike, fuel , Maintenance ,
ect manager, fuel, maintenance odation 93,560.00
A project proposal from the ECSSS Diocese of Wau in South Sudan for five sustainable bore holes to provide clean safe drinking water coupled...
Published on Jun 25, 2014
A project proposal from the ECSSS Diocese of Wau in South Sudan for five sustainable bore holes to provide clean safe drinking water coupled...