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HANDBOOK 2012-13

A guide to services, resources, and policies

Table of Contents People You Should Know .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Places, Times, People . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Academics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Student Activities, Organizations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Traditions .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Services and Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Residence Halls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Student Conduct System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Aids, HIV-Positive Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Alcohol Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Cancellation Policy .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Computing Policy .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Illegal Drugs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Sexual Harassment Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Sexual Misconduct Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Hazing Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Nondiscrimination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Facilities Access .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Learning Disabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Students with Disabilities .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Student Grievance System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Vehicle, Parking Regulations .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Campus Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77


People You Should Know

Dr. Darrel D. Colson President

Dr. Deborah Loers Vice President for Student Life and Dean of Students

Dr. Margaret Empie Director of Dining Services

Stephanie Newsom Director of Counseling Services

Kristen Wipperman Director of Conferences, Event Planning, and Saemann Student Center

Derek Gainsforth Residence Hall Director: Clinton Hall

Wesley Brooks Associate Dean of Students and Director of Residential Life

John Myers Director of Campus Security

Jane Juchems Director of Human Resources and Title IX Coordinator

Janet Huebner Bookstore Manager

Leah Eilers Assistant Director of Residential Life

Bill Havlovic Accounts Receivable and Revenue Manager

Krystal Madlock Director of Student Diversity Programs

Jenna Rinehart Director of International Programs

Ashley Lang Director of Campus Programming

Jean Buckingham Event and Scheduling Coordinator

Cassandra Hales Residence Hall Director: Centennial Complex

????? Residence Hall Director: Grossmann and Lรถhe Halls

Alyssa Dahmer Residence Hall Director: The Residence

Sheila Kittleson Director of The W


Dr. Mark Biermann Vice President for Academic Affairs and Dean of the Faculty

Gary Grace Vice President for Administration

Dr. Vicki Edelnant Director of the Pathways Center/ Coordinator of First-Year Experience

Derek Solheim Pathways Center Associate Director for Career Services

The Rev. Ramona Bouzard Dean of the Chapel

Dr. Dan Kittle Director of the Center for Community Engagement

Dr. Edith Waldstein Vice President for Enrollment Management

Gary Wipperman Assistant Vice President for Information Technology Services

Sheree Covert Registrar

Jette Irgens Pathways Associate Writing, Reading, Speaking Lab

Dr. Michael Gleason Pathways Associate for Vocation and Mentoring

Kelly Beck Pathways Academic Success Associate

The Rev. Brian Beckstrom Campus Pastor

Megan McMillin, PA-C Physician Assistant Noah Campus Health Clinic

Jennifer Sassman Director of Financial Aid

Karen Snyder Assistant Director of Financial Aid

Jo Dorrance Internships Coordinator

Renee Sedlacek Service-Learning Coordinator

Amanda Sanderman School Partnerships Coordinator


Places, Times, People Places Athletic Office—Wartburg-Waverly Sports & Wellness Center Admissions—Upper Level, Whitehouse Business Center Campus Programming—Saemann Student Center Center for Community Engagement—Vogel Library 204 Chapel Commons—Lower Level, Wartburg Chapel Counseling Center—Top Floor, Vogel Library Diers House—703 Second Ave. N.W. (east of Neumann Auditorium) Entertainment ToKnight—Saemann Student Center Financial Aid—Luther Hall 217 Hertel Field (baseball)—Northwest corner of campus near parking lots Information Technology Services—Lower Level, Classroom Technology Center Konditorei—Vogel Library Lynes Field (softball)—Behind DiGiovanni Maintenance Building on west edge of campus Mannie Holmes Cultural Diversity Center—711 Fourth Ave. N.W. Neumann Auditorium—East end of Luther Hall Noah Campus Health Clinic—Wartburg-Waverly Sports & Wellness Center Pathways Center—Top Floor, Vogel Library Registrar—Luther Hall, Main Floor Residential Life—Saemann Student Center Security Office—Saemann Student Center Spiritual Life and Campus Ministry—Wartburg Chapel, third floor Soccer Fields—Northwest corner of campus near Hertel Field Student Senate Office—Saemann Student Center Tennis Courts—Northwest of Waverly Manor Track and Field Throwing Venue—Northwest corner of campus near parking lots

Closing Times Bachman Fine Arts Center—Daily, 12:30 a.m. Luther Hall—Daily at midnight Mannie Holmes Cultural Diversity Center—by appointment McElroy Communication Arts Center—Sunday-Saturday (south wing), 1:30 a.m. Neumann Auditorium—according to need Old Main—Sunday through Friday, 10 p.m.; Saturday, 5 p.m. Saemann Student Center—Daily at midnight (hours may vary) Science Center—Weekdays, 11 p.m.; Friday, 11 p.m.; Saturday, 5 p.m.; Sunday, 11 p.m. Vogel Library—Sunday through Thursday, midnight; Friday and Saturday, 4:30 p.m. Whitehouse Business Center—Daily at midnight (computer lab open til 2 a.m. daily) 4

Locations and Personnel Admissions Office Todd Coleman, Whitehouse Business Center 201

International Programs Jenna Rinehart, Saemann Student Center 185

Affirmative Action/Human Resources Office Jane Juchems, Luther Hall 203

Library Christine Schafer, Vogel Library 214

Alumni/Parent Programs Office Jeff Beck, Luther Hall 136

Mail Center Darla Hamann, Saemann Student Center 110

Athletic Office Rick Willis, The W 2210

Marketing and Communication Office Graham Garner, Luther Hall 106

Bookstore Heather Patrick, Saemann Student Center

Noah Campus Health Clinic Megan McMillin, The W 1392

Business Office Bill Havlovic, Luther Hall 212

Pathways Center Dr. Vicki Edelnant, Vogel Library 316

Campus Pastors Pastor Brian Beckstrom, Wartburg Chapel Pastor Ramona Bouzard, Dean, Wartburg Chapel

Physical Plant John Wuertz, DiGiovanni Maintenance Building President’s Office Dr. Darrel D. Colson, Luther Hall 207

Campus Programming Ashley Lang, Saemann Student Center 192

Registrar’s Office Sheree Covert, Luther Hall 215

Career Services Derek Solheim, Pathways Center, Vogel Library 315

Residential Life Wes Brooks, Saemann Student Center 192

Center for Community Engagement Dr. Dan Kittle, Vogel Library 204

Security Office John Myers, Saemann Student Center 156

Church Relations Office Wartburg Chapel

Sports Information KatieJo Kuhens, The W 2808

Copy Center Rich Betts, Saemann Student Center 112

Student Employment Office Abbie Raum, Luther Hall 212

Counseling Center Stephanie Newsom, Vogel Library 321

Saemann Student Center Director Kristen Wipperman, Saemann Student Center 181

Development Office Don Meyer, Luther Hall 123

Title IV Jane Juchems, Luther Hall 20?

Dining Services Dr. Margaret Empie, Saemann Student Center 154

Vice President for Academic Affairs Dr. Mark Biemann, Luther Hall 202

Disability Services Kelly Beck, Vogel Library 3

Vice President for Administration Gary Grace, Luther Hall 206

Diversity Programs Krystal Madlock, Saemann Student Center 182

Vice President for Enrollment Management Dr. Edith Waldstein, Luther Hall 206

Enrollment Management Dr. Edith Waldstein, Luther Hall 206

Vice President for Institutional Advancement Scott Leisinger, Luther Hall 123

Financial Aid Office Jen Sassman, Luther Hall 212

Vice President for Student Life Dr. Deborah Loers, Saemann Student Center 195

Global and Multicultural Studies Dr. Joyce Boss, Dr. Fred Strickert, Whitehouse Business Center 118

Vocation and Mentoring Dr. Michael Gleason, Vogel Library 320

Information Technology Services Gary Wipperman, Luther Hall 114 (enter through Classroom Technology Center)

Wartburg West Jo Dorrance, Vogel Library 204 5

Writing/Reading/Speaking Lab Jette Irgens, Vogel Library 3

Academics Leave of Absence (page 55 Academic Catalog)

The Wartburg College Academic Catalog is available to all students through the Admissions Office and contains all academic policies including: • course descriptions • classification • graduation requirements • academic majors • academic minors • registration • withdrawal • credit by examination and experiential credit • grading • academic standing and satisfactory academic progress • petition for variances from college policy • academic recognition Students are encouraged to read the academic catalog carefully and consult with their academic adviser for clarification of academic policies.

A leave of absence is available to students who must withdraw from Wartburg College for health or personal reasons. To qualify, a student must have completed more than 60 percent of the term and plan to return to Wartburg at a later date. Students considering a leave should discuss their circumstances with the Vice President for Enrollment Management. Authorizations for a leave of absence must be granted through the Enrollment Management Office, and students requesting a leave must complete a form available in that office. A re-enrollment following a leave of absence requires approval through the Enrollment Management Office. At that time, the student will be expected to present satisfactory documentation that conditions leading to the leave have been resolved. Guidelines: 1. A leave of absence may be granted through the Enrollment Management Office to students with documented health, personal, or family problems that require them to leave the college temporarily. The leave of absence will be utilized in those situations when it is the student’s intent to re-enroll at the college during the following term. Leaves of absence may be extended an additional term. Normally, the total length of a leave of absence will not exceed two terms. 2. Leaves of absence may be granted to students whose academic and career goals are unfocused and who want to drop out for a term to work or to explore their options. Normally, students to whom this policy applies are not allowed to enroll as full-time students at another institution during the leave of absence. 3. Financial aid eligibility of students granted a leave of absence is protected if the student was academically eligible at the time the leave was granted and if family circumstances have not changed significantly. The student is eligible to retain a college scholarship (e.g., Regents, Presidential, and Meistersinger) upon return. The student also is eligible to sign up for housing and to register for classes during the normal sign-up time for that student’s classification, even though he or she is not a currently enrolled student.

Advisers Every student will be assigned to a faculty adviser upon entering Wartburg College. This adviser will provide assistance in academic planning, advise students regarding their performance in classes, assist students in setting academic goals, review college curriculum requirements, and engage the student in thinking about his or her future after college. Advisers are assigned at summer orientation based on students’ academic areas of interest. Specially trained advisers work with undecided (exploring) students. If your interests change or you want a specific adviser, you can change your adviser by making this request at the Registrar’s Office or the Pathways Center.

Registration You are responsible for your registration. Course credit only can be obtained if you are properly registered for classes. Returning students register for the next academic year late in March. Registration verification for Winter/May Term occurs in November.


4. The student will receive Ws for all courses in which he or she was still enrolled on the date the leave of absence was approved, as long as it is not past the withdrawal deadline (ninth week of Fall and Winter Terms and designated withdrawal deadline for May Term as printed in the Schedule Book). 5. Re-enrollment following a leave of absence requires approval through the Enrollment Management Office. At that time, the student is expected to present satisfactory documentation that conditions leading to the leave have been resolved. A meeting with the Vice President for Enrollment Management may be required as a condition for re-enrollment.

contacting the Enrollment Management Office, provided that they have not enrolled at another college or university. A student who has enrolled at another college after withdrawing from Wartburg College must go through the Admissions Office to reapply for admission.

Policy for Students Called to Active Military Duty All administrative offices and academic departments at Wartburg College will do their utmost in accommodating those students called to active military duty while enrolled in classes. Each case will be given individual attention in order to make the transition for the students as smooth as possible. After consultation with the student’s instructors, adviser, the Registrar, and the Vice President for Enrollment Management, the student may choose to withdraw from some or all of her/his classes, to seek an “I” (Incomplete), as outlined in the catalog, or a grade (with the approval of the instructor) in any class. For Incompletes, the students will discuss arrangements for completion of the course with the instructor who, in turn, will inform the Registrar’s Office in writing of these arrangements. The deadline for completion of Incompletes is two calendar years after the date of return to civilian life. Students will receive a complete refund of tuition and fees if they withdraw from all classes. If a student withdraws from some, but not all, classes, tuition will be reassessed according to his/her full- or part-time status. If a student is enrolled in three or more course credits, full tuition charges will remain in effect. If a student is ultimately enrolled in fewer than three course credits, she/he will be charged as a part-time student, and any necessary refunds will be made. Room and board charges will be prorated according to the number of days the student is housed on campus. If students are called to active duty, they should bring documentation of their orders to the Enrollment Management Office and follow the instructions for withdrawal, as outlined in the college catalog. Additional accommodations will be made in the process, as outlined above and as needed on an individual basis.

Graduation Rates Graduation rate data may be obtained in the Enrollment Management Office.

Email Email is the official communication vehicle of

Wartburg College. This includes, among other things, communication regarding classes and assignments, campus employment work schedules, policy changes and procedures, and campuswide announcements. It is your responsibility to check your Wartburg email account daily, Monday through Friday, since notification through email is considered official notification.

Withdrawal Procedures A student who plans to leave the college after the start of a new term and not return the following term must fully withdraw from the college. The withdrawal process begins in the Enrollment Management Office. This ensures correct reimbursement, proper recording of the student’s grades, clearance of encumbrances against the student’s record, and adjustments to financial aid. Withdrawing before the end of the term may impact the student’s bill and financial aid. Students who withdraw from Wartburg College and decide to return may re-enroll as a returning student by


Student Activities, Organizations Wartburg campus organizations extend learning from textbooks to real-life situations. By becoming involved with campus organizations, students gain skills in leadership, problem solving, goal setting, public relations, community service and creativity. Involvement in campus life gives students the opportunity to develop career skills, learn to work with others, put ideas into action, and experience personal growth. Putting your mind and hands to work in one of the 100 campus groups and organizations will benefit you not only today, but also for the rest of your life. Involvement Fairs are held at the beginning of the fall and winter terms. The director of campus programming also can assist you in the search for the campus organization that best fits your individual needs. Get involved today!

Wartburg Student Groups and Organizations Putting your mind and hands to work in one of

the nearly 100 campus groups and organizations will benefit you not only today, but for the rest of your life. Visit to view a complete list of student organizations, advisers, and contact information. Organizations are divided into academic, broadcasting and publications, campus ministry, honor societies, performing arts, service and interest, and athletics and recreation.

Recognition and Registration of Student Organizations Student organizations are a vibrant and vital part of life at Wartburg College. However, in order to ensure that each organization is meeting the needs of Wartburg College students, any person or group wishing to start and maintain an organization must meet all requirements in the approval process. In addition, each organization must register each year with the Office of Campus Programming to receive continued recognition. If there is a lapse in recognition, the organization will need to process as a new club or organization. Clubs and organizations must be established for purposes that are legal, consistent with the educational aims and the mission of the college, and in accordance with the regulations, guidelines, and policies of Wartburg College, the City of Waverly, and the State of Iowa. However, recognition does not imply college endorsement of the purposes of the organization, nor does the college assume sponsorship of any of the activities of the club or organization on or off the property of the college.

Entertainment ToKnight Entertainment ToKnight (ETK) plans, promotes, and executes social, cultural, and educational programs through the utilization of student fees. Members gain valuable leadership and skills through work and contract negotiation with agents and artists, promotion and hospitality experiences, technical work, and opportunities to attend regional and national conferences. ETK holds two types of events: Small Events: These events are spread throughout the academic year. The events may include but are not limited to: Movie Knight, various musical performances (rock to acoustic), comedians, poetry readings, hypnotists, and other original events. Large Events: ETK is responsible for bringing a major event to Wartburg’s campus during Fall or Winter term every two years. The event (concert, comedian, etc.) is voted on by the student body. For more information or to get involved with Entertainment ToKnight, stop by ETK’s office in Saemann Student Center (located in the HUB), or call 8305 or 8536. Entertainment ToKnight also can be reached via email at For more information, go to

Application for Recognition In order to become an officially recognized student club or organization by Wartburg College, a group must: A. Complete the Student Organization Registration Application Packet. This application must be fully completed and will not be accepted if all pieces are not complete. All materials must be 8

submitted to the Office of Campus Programming in the Student Life Office of Saemann Student Center. Included in the Application Packet are: • The Student Organization Application • A petition to be signed by 10 full-time Wartburg students stating their intent to actively participate in the proposed organization • Adviser commitment form • Guidelines for creating the organizations constitution

• Ability to apply for Senate funds • Ability to apply for co-sponsorship with ETK • Opportunities for leadership training

The group will then need to submit paperwork to create a 60/agency account, unless another on-campus account is already active with the business office, as no off-campus accounts are permitted. (Visit for the form.) If the request for recognition is denied, the organization may request reconsideration. In reconsidering the request, the Vice President for Student Life/Dean of Students must consult with the Student Life Committee before making a final decision.

B. At the time paperwork is submitted, a representative from the organization seeking recognition will schedule a meeting with Ashley Lang, Director of Campus Programming, to discuss plans for the organization. This is when questions will be asked or any concerns addressed, prior to materials being sent to Student Senate. The adviser listed will be contacted and helped to understand their responsibilities if the group is approved. If no changes need to be addressed, the paperwork will then go to the Vice President for Student Life/Dean of Students and on to Student Senate.

Maintaining Recognition To maintain eligibility, a recognized student organization must renew its application for recognition with the Office of Campus Programming every year by September 20. All currently recognized student organizations will receive renewal instructions from the Office of Campus Programming at the beginning of each academic year. This annual renewal process must provide the Office of Campus Programming with the following: • Student Organization Renewal Application • A copy of the current organization constitution and bylaws • A membership roster • Student commitment signature sheet • Adviser commitment form Additionally groups must: • Host three meetings or one event each semester • Participate in the involvement fair (when applicable to membership recruitment) • Participate in organizational/leadership workshops put on by Campus Programming • Have an active 60/agency account or other on-campus account with the Business Office and maintain a positive balance • Complete the annual reports sent out every April

C. The Director of Campus Programming, Vice President for Student Life/Dean of Students, and Student Senate will review the organization’s constitution, check for alignment with the college’s mission, make sure it does not duplicate the purpose, goal or activities of another organization and ensure student officers are in “good standing.”* They will then make their respective recommendations for acceptance or denial of recognition. NOTE: The Student Relations Committee of Student Senate will review the application and make a recommendation to the general body, which will vote on the application. If there are errors in the application or structure of the constitution, the organization’s representative may be contacted by the Student Relations Committee Chair to make corrections.

D. Notification of the decision will come in writing to the organization’s representative and adviser via campus mail. If the application is approved, it will be allotted the following privileges: • Use of campus space • Use of campus bulletin boards (all posters must be approved and stamped by the Office of Student Life) • Inclusion of meeting and event information on the calendar and student org newsletter • Use of HUB resources

NOTE: If the designated deadline is missed, this is considered a lapse in recognition. The organization will need to process as a new club or organization following the steps listed above.


Changes in the Organization

Reserving McCaskey Lyceum

Organizations MUST notify the Office of Campus Programming within two weeks if there is a change in the leadership or adviser. If this deadline is missed it is considered a lapse in recognition. Groups that have lost recognition and wish to start up again must apply as if they were an entirely new organization through the process designated by Student Senate and the Office of Student Life. The deadline for all student organization applications to be completed and submitted is February 1 to gain approval within the current academic year. This is also the deadline for Senate allocations. *Good Standing — Student officers must meet a GPA requirement of a 2.25 cumulative and be enrolled full-time at Wartburg.

McCaskey Lyceum seats 226 with theatre seating and up to 294 with additional chairs set up. The Lyceum is located in Saemann Student Center and can be reserved for events by contacting the Scheduling and Events Coordinator. All events must specify technical requirements like sound, lights, equipment, and staging at the time of the reservation. All technical needs, including set-up and tear-down are at an hourly cost and groups must provide an account which to be charged at the time of the reservation. To prevent any confusion, please submit a copy of the contract and rider so the technical team can spot any potential problems before the event. Students, not affiliated with a recognized student organization, but wishing to reserve a campus space are allowed to utilize the following: • The Hub Conference Room Office of Student Life at x8260 • Knights Village Lounge Assistant Director of Residential Life by email or x8553 • Centennial Complex Lounge Centennial Complex RHD by email or x8459 • Clinton Lounge Clinton/Founders RHD by email or x8451 •F  ounders Lounge Clinton/ Founders RHD by email or x8451 •G  rossman Lounge Grossmann/ Löhe/ Residence RHD by email or x8577 •L  öhe Lounge Grossmann/ Löhe/ Residence RHD by email or x8577 •C  ardinal Commons Grossmann/ Löhe/ Residence RHD by email or x8577

Space Reservations Student Organizations, once recognized by the college, are able to reserve campus space as it is available. Reservations should be made by contacting Jean Buckingham, Scheduling and Events Coordinator, at or x8286. Before talking to Jean, please know the following: • How many people will be attending the event • Type of audio-visual equipment that will be used • Layout of the room in terms of set-up, number of chairs and tables If you are interested in reserving the Chapel Commons, your group must work with Jean Buckingham and Kathy Liddle, Chapel Office Coordinator, at x8217

Reserving Neumann Auditorium

Space has limited availability on a first-come basis.

Neumann Auditorium seats 1,092 people. Reservations are made through the Scheduling and Events Coordinator. All events must specify technical requirements like sound, lights, equipment, and staging at the time of the reservation. All technical needs, including set-up and tear-down are at an hourly cost and groups must provide an account which to be charged at the time of the reservation. To prevent any confusion please submit a copy of the contract and rider so that the technical team can spot any potential problems before the event.


Sales and Solicitation Policy Wartburg College restricts the number and type of student-run sales and solicitation activities (fundraising projects) that may be directed to students and other members of the Wartburg community. Only recognized student organizations and department-sponsored student groups may engage in fund- raising projects. Such activities are subject to approval by the Office of Student Life and are restricted to specified public areas. Outside vendors or agencies will not be authorized to sell goods or services on campus or solicit funds unless sponsored by a recognized student organization or department-sponsored group.

The Sales and Solicitation Form can be found at

1. Individual students may not conduct sales or solicitations on the campus for any purpose. 2. Sales and/or solicitations may be conducted on campus by recognized student organizations in order to raise money for a philanthropic /charitable project or raise money for organizational operating expenses. 3. Sales and solicitations must be registered with and approved by the Office of Student Life a minimum of two weeks prior to the fundraiser. The Office of Student Life will

approve or deny the request within two business days. 4. Arrangements for space, time, and special needs, if any, are to be made with appropriate College officials and are the responsibility of the sponsoring organization. Contact Jean Buckingham at jean.buckingham@ or x8286 with questions and for reservations. 5. If a student organization wishes to conduct sales or solicitations in College residence halls the approval of the Director of Residential Life will be required in advance and should be indicated by his/her signature on the application form. 6. If a sale/solicitation is conducted to raise money for a philanthropic/charitable project, the recipient organization(s) must be listed on the application. 7. Upon completion of a sale/solicitation activity the amount raised must be reported to the Office of Student Life and indicated on the organization’s subsequent budget request to the Student Senate.

Questions regarding sales and solicitation activities should be directed to Ashley Lang at ashley. or x8486 or Kristen Wipperman at or x8680.


Traditions Mascot, Colors, and Songs The Wartburg Knight is the school mascot. The college colors are orange and black. The college fight song was written by a 1950 alumnus, the late Robert Dotzauer.




Originating from a Lutheran hymn, Wartburg Loyalty is the college alma mater.



Campus Worship

Sometimes called by its German name, “Ausflug,� Outfly is a student-initiated, one-day holiday. This Wartburg tradition traces back to the 1890s. It now occurs once a year during the Fall Term. Outfly is called upon a date known only to the college president and the student body president. Evening classes on Outfly are not canceled. Although spontaneous, Outfly now includes such planned activities as special meals, dances, facultysponsored trips, films, and much more.

Weekday Chapel is held each Monday, Wednesday, and Friday in the chapel from 10:15-10:35 a.m. It is led by the campus pastors, and messages are given by students, faculty, staff, pastors, and invited guests. Sunday morning worship is each Sunday at 10:30 a.m. Midweek Eucharist, a student-led, informal evening worship around Holy Communion, is on Wednesdays at 9:30 p.m.

Victory Bell

The Victory Bell, located near Walston-Hoover Stadium, came from Clinton, Iowa, where Wartburg College was located from 1894 to 1935. It had been in storage on the Waverly campus until 1984, when the Student Senate provided funds for mounting the bell and landscaping the area where it is now located. The Victory Bell Plaza was completed in 2001 as part of Walston-Hoover Stadium.

Community Time Community Time is scheduled every Tuesday and Thursday from 11:30 a.m. to 12:30 p.m. During this time, the entire Wartburg community is free to gather for various activities. Students and faculty utilize this time to attend forums, convocations, student body and faculty committee meetings, and for advising purposes.


Services and Resources Bookstore

TEXTBOOK RENTAL Many new and used textbooks are available to rent, but not all books can be rented. A fee is paid for renting and the book must be returned at the end of the Term by the due date to avoid a penalty. Rental fees vary for each different title.

STORE HOURS 8 a.m.-4:30 p.m., Monday-Friday 10 a.m.-2 p.m., Saturday CHARGING TO YOUR COLLEGE TUITION ACCOUNT

REFUND POLICY FOR TEXTBOOKS Full refunds will be issued if you have your sales receipt and student ID, if new books are unmarked, all extra study materials are returned, and the shrink wrap is intact. Last days to return textbooks for full refund are:

Only books and supplies can be charged to your student account at the beginning of each term. Student ID is required. These charges will be listed on your college bill in October and February. Charging dates for 2012-13 are:

Fall Term Aug. 13–Sept. 24 Winter Term Dec. 3–Jan. 31 May Term No Charging Summer Term No Charging

Fall Term Winter Term May Term

declining balance ACCOUNT (also known as Campus Debit)

Sept. 7 without drop slip Sept. 14 with drop slip Jan. 11 without drop slip Jan. 17 with drop slip May 1

BOOK BUY BACK POLICY Book buy back is held during finals week each term. The Bookstore buys back limited quantities of titles being used the following term at a higher price, providing the edition is current and the book is in good condition. Any ancillary materials (CDs or manuals) also must be returned with the textbook. If the book is not being used the following term, it can be bought back for the used book company at prices determined by the company. Study guides and lab manuals are generally not bought back.

The Declining Balance Account is a convenient, easy, money-saving plan that allows you to use your Wartburg ID card just like cash to make purchases on campus. You open an account at the Business Office with your Student ID. The Declining Balance Account works like a debit card in that you don’t have to carry cash. Once you have established an account, all purchases made with your card will be deducted from your balance. Simply present your Wartburg ID card to make purchases at the Bookstore, Den-Rittersaal, Dining Hall, Konditorei, Zesty Orange, and selected photocopy machines in the Vogel Library and Student Center. You also save money by using your Declining Balance Account. Purchases in the Den-Rittersaal and Dining Hall are discounted by 10 percent if you use your card. Cash cannot be withdrawn from this account and balances are carried over from year to year, or upon request, refunded at the end of a term.

HEOA College Policy In accordance with provisions as stated by the Higher Education Opportunity Act (H.R. 4137-31) Wartburg College has adopted the following policy. 1. This textbook policy related to the Higher Education Opportunity Act (H.R. 4137-31) will be posted on the Registrar and the Bookstore’s websites beginning July 1, 2010. A link from My.Wartburg. edu, the college’s course management system, and the Registrar’s website will direct students to the Bookstore site for textbook and other course materials. 2. Accurate textbook and other course materials information for each course listed in Wartburg College’s Course Schedule will be posted on the

CREDIT CARDS MasterCard and VISA charging is available throughout the year in the Bookstore.


Bookstore website no later then two months prior to the start of each term. a. Textbook information will include author, title, ISBN and edition. Retail pricing information will be included, but may need to be updated as textbooks arrive in the Bookstore. b. Supply information and pricing will be posted to the maximum extent practicable. c. If materials are needed, but not available in the Bookstore, a statement will be included to “contact professor for additional requirements.” d. An indication “to be determined” will be published if information is not available. 3. Eighty percent of textbooks and other course materials will be published by the target date to the maximum extent practicable. 4. If course schedules are printed, they will include the Internet link information.

Business Office The Business Office is located in Luther Hall 212. You can stop in this office to pick up your billing statement, discuss your student account balance, cash a check (maximum of $200), pick up your student employment checks, add money to your Declining Balance Account, and sign your Perkins Loan. The Business Office also handles student organization funds. Office Hours Monday-Friday 8:30 a.m.-4 p.m. Monday-Friday 8:30 a.m.-3:30 p.m.

Academic Year Summer

Regular Billing Students will receive a billing statement before the beginning of each term. The net balance due (i.e., the charges less financial aid) should be paid by Oct. 10 for the Fall Term and by Feb. 11 for the Winter/May Term, or it becomes subject to finance charges. A monthly payment plan is available and allows for payments to be spread over eight, nine, or 10 months, starting in June and ending in March. A brochure about this service is available in the Business Office and on the Financial Aid website. There is a $40 or $60 fee for this service, depending on the payment option selected. The amount you commit to the Monthly Payment Plan incurs no finance charge for the duration of the payment period. A statement of your student account is always available on Any new charges added are due by the 10th of the following month. If your bills are not paid in a timely manner, you will be on financial

hold, meaning transcripts and diplomas will not be released, room deposits for future housing will not be accepted, and your current and/or future class registration may be canceled. If your bill is not paid on time, the account may be turned over to a collection agency. You will be charged for all costs and expenses incurred by Wartburg College in enforcing or protecting its rights and remedies, including, but not limited to, reasonable interest fees, collection costs, attorney’s fees, and legal expenses on any defaulted account. May Term Billing Any student who was full-time during the Winter Term can take a May Term class on campus with no additional tuition charge (assuming no travel is associated with the class). However, many May Term classes have related trips ranging from one day to all four weeks of May Term. May Term travel costs will be included on the student’s bill in January 2013. Additional financial aid, in the form of a loan, is offered to cover the cost of May Term travel. Change in Enrollment Status If you change your enrollment status before the end of a term, charges on your student account, as well as your financial aid, may change to reflect your new status. See the Business Office and the Financial Aid Office for further information. STUDENT PAYMENT AGREEMENT (SPA) The payment of tuition, fees, and all other charges becomes an obligation of the student at the time of registration. The college requires each student to sign a Student Payment Agreement (SPA). The SPA explains the terms of payment and Wartburg College’s policies relating to past-due accounts. If an account is still outstanding 30 days after the beginning of the term, it is considered past-due. Past-due accounts will be charged a 11⁄2 percent monthly finance charge (18 percent annual percentage rate). The SPA also documents Wartburg College’s rights and remedies related to collecting past-due accounts. FINANCIAL HOLD If a student owes any amount to the college or has not completed the appropriate paperwork related to loans, the student will be on financial hold. When a student is on financial hold, the college reserves the right to withhold registration, transcripts, and diplomas until the hold is removed. A student on financial hold may be subject to having an upcoming 14 term’s class registration canceled.

Campus Programming

Student Employment paychecks Student employees are paid on the 15th of each month for hours worked during the preceding month. Students have three options for receiving their monthly wages.

The Campus Programming Office, located in the Saemann Student Center, serves as a resource center for all student organizations. The director heads a dynamic and diverse student activities program that includes Orientation, Outfly, and leadership programs. All students are encouraged to get involved by calling 8260 or stopping by.

1. Student Payroll Deduction Agreement This option allows students to apply all or a percentage of their paycheck to their student account each month. To do so, students may complete the appropriate form by stopping by the Student Employment Office or the Business Office. This agreement remains active until a student terminates or changes the agreement by contacting the Student Employment Office or Business Office. Changes to this agreement must be made prior to the first business day of the month in which the student wishes the change to take effect.

ENTERTAINMENT TOKNIGHT (ETK) Office This office is located in Saemann Student Center. Members of this major campus programming board plan, meet, and work here. Stop by or call 8305 to learn how you can join a committee, find out what’s happening on campus, or suggest ideas for programs you would like to see at Wartburg. Entertainment ToKnight can also be reached at

Center for Community Engagement

2. Direct Deposit This option allows students to deposit all of their paycheck into a checking or savings account at a banking institution of their choice. The direct deposit form is available at www.wartburg. edu/jobs and in the Student Employment Office. This form must be submitted along with documentation, such as a voided check or letter from the student’s banking institution, verifying their bank’s routing number and account number. Changes to this agreement must be made prior to the first business day of the month in which the student wishes the change to take effect.

The CCE supports and encourages students, staff, and faculty in the development, coordination, and evaluation of external relationships that are effective for student learning and vocational development, advance public scholarship, and benefit community partners. It coordinates the following services: School Partnerships A variety of programs and relationships have been developed to meet the needs of local school districts and their faculty and students. The School Partnerships Coordinator (also known as the Director of the Office of Student Field Experiences, a division of the Education Department) works to coordinate placements between student education majors and supervising teachers in local schools as well as other types of events with educational institutions. The office is responsible for identifying and assigning education candidates their field placements and clinical experiences and is responsible for maintaining records of candidate work in each placement.

3. Paper Paycheck Student employees are paid on the 15th of each month for hours worked during the preceding month. Students have three options for receiving their monthly wages. Tax Credits for Qualified Tuition The American Recovery and Reinvestment Act of 2009 created the American Opportunity tax credit, whereby students (or parents) can receive a tax credit for up to $2,500 for payments of qualified tuition, fees, textbooks, and other materials. The credit can be used in any of the first four years of a student’s post-secondary education, and currently available for 2012. Detailed information regarding your student account related to this and other tax credits will be mailed to you by the end of January 2013. Please consult your personal tax adviser for additonal information.

Internships More then 60 percent of Wartburg students complete an internship prior to graduation. Academic internships are a method of experiential education, which helps a student integrate academic learning with community-based experience and professional development. Credit-based internships require 140 contact hours and are open to third- and fourth-year students with a cumulative GPA of 2.0 or higher. 15

Internship creation is usually handled by individual faculty members and students, with the help of the Internship Coordinator.

public action.” The college prepares students to assume lives of leadership and service both during their time on campus and after they graduate. The Institute helps students meet these goals through components coordinated by a committee of faculty, administrators, and students: • Academic coursework leading to a minor in leadership encourages students to employ the skills of critical inquiry as they study theories of leadership and test those theories through the execution of action plans identified by students to meet community needs. • Leadership workshops, conferences, and programs help students identify personal strengths and encourage ongoing improvement. • Mentoring opportunities to serve as mentors to young people and to be the recipients of mentoring relationships with citizens who have taken responsibility for their communities. • Outreach activities encourage students to serve communities in Waverly, northeast Iowa, and around the world.

Wartburg West Wartburg West in Denver, Colo., is designed to give Wartburg students more experiential learning in an urban setting, where they clarify their vocational goals and values and develop personal and professional skills. Students studying at Wartburg West in the Fall or Winter term of their junior or senior year take coursework and either an internship, social work practicum, or student-teaching placement. The college offers a sophomore program at Wartburg West during Fall Term only. Students enrolled in this program take three classes that meet Essential Education requirements and complete a Field Experience in their major. Service Community service and service-learning provide meaningful experiences for students regardless of the motivation for involvement. Student interest may stem from a class project, an opportunity to interact with other student organizations, or simply a personal interest in service. The CCE advises the Volunteer Action Center as well as the Service Trip program and can help you connect with local volunteer opportunities.

College Advertising and Posting Policy Posters • All Wartburg College students, faculty, and staff are able to hang posters at the discretion of the Director of Campus Programming • All posters must be approved by the Office of Student Life. Each poster will be submitted with a sheet stating what the event is, who is putting it on and the name, email and cell phone of the person requesting permission (see attached). You should allow two business days for the approval. You will be contacted when the poster is approved by the Director of Campus Programming. It is strongly recommended you print one poster for approval and then bring in the rest for stamping. • All posters must include the organization sponsoring the activity as well as the date, time, and location. • Wartburg College prohibits advertising that promotes the sale or irresponsible use of alcohol (such as drink specials) and the sponsorship of alcoholic beverages. • A maximum of 50 posters will be stamped for the entire campus. • Signs CANNOT be posted on walls, windows or doors.

Church Relations and Faith Community Outreach Wartburg College is a college of the Evangelical Lutheran Church in America. The Center for Community Engagement recognizes an ever-growing interest in reaching out to congregations of all faiths to share fellowship, ideas, and service. The CCE connects college resources to faith community partners. Wartburg students find a variety of ways to explore their faith. Spiritual Life and Campus Ministry, in partnership with the CCE, provides students with opportunities for faith formation, interfaith dialogue, worship, spiritual life, and leadership. Faith community outreach celebrates religious diversity. The CCE looks forward to developing new opportunities to promote student learning, meet community needs, and enrich the Wartburg mission. leadership institute The Institute for Leadership Education at Wartburg defines leadership as “taking responsibility for our communities and making them better through 16

• Posting is limited to bulletin boards, display cases, and other areas specifically designated by the Office of Student Life. Please note you are not allowed to post in the Student Center bathrooms and need permission for the residence hall bathrooms. • Whitehouse Business Center there is no posting allowed except on bulletin boards. • For posting in the residence halls, you must obtain approval from the Office of Student Life, noted by the stamp and signature of the Director of Campus Programming or designee. • General bulletin boards are available for posting in academic buildings. Posting on department bulletin boards, building doors, and faculty offices is not allowed. • Banners – reservations can be made to hang large posters on the stairs to the Mensa. Please make reservations with Jean Buckingham at jean. or x8286 • Organizations or departments that post information on campus bulletin boards are responsible for removing postings in a reasonable time (two days) after the event, activity, or program has concluded. • Off-campus organizations may be eligible to post with the permission from the Director of Campus Programming or designee. No advertising for business promotion will be permitted.

at or x8286 for details. • Tables are available in the Student Center on the lower level. Contact the Jean Buckingham at or x8286 for reservations. • Posting flyers, leaflets, or other advertising materials on the windshields of vehicles in college parking lots is not permitted. • Mailbox Stuffing: • Organizations can provide flyers for mailbox stuffing at a flat fee of $20. • Organizations will need to have their flyer approved by Kristen Wipperman, Director of the Student Center, at or x8680, prior to stuffing. • Organizations do not need to individually address each flyer, but flyers should be folded to fit in mailboxes. • Flyers will NOT be stuffed if the above protocol is not followed. • If flyers are stuffed, the organization associated with the flyers will assist in picking up any flyers littering the building and campus in general. If littering becomes a major issue and/or individual student reaction to increased mailbox stuffing is negative, this policy may be discontinued. • No flyers will be stuffed that are in any way connected with the promotion of alcohol or a business group where alcohol is sold. • Only Mail Center personnel are allowed to stuff mailboxes.

Please note that student organizations that have applied for recognition, but have been denied, may not be eligible for the privileges of the posting policy. This depends upon the circumstances for which they were not recognized and is decided by the Director of Campus Programming or designee.

All posted material must be consistent with the mission of the College and not be in violation of College policy or civil law.

The Office of Student Life reserves the right to remove postings at any time or deny the hanging of posters. Please note this document is subject to change.


Posting In Other Areas

The Marketing and Communication Office, Luther Hall 106 (ext. 8232), prepares and distributes information about Wartburg students and activities to the media and manages the college websites and The office also supervises production of college publications, including the Wartburg Magazine, which is mailed to all parents.

• T  able Tents — Contact Sheryl Tiedt at x8303 to reserve 75 table tents in the Mensa, Den, and Konditorei. Table tents need to be 4”x8”. Table tents must also be submitted to the Director of Campus Programming for approval of content and size (see above process for posters) and receive a stamp from the Office of Student Life. • D  isplay Case reservations — two on the first level of the Student Center. Contact Jean Buckingham

If you play on a sports team, belong to a music organization, make the Dean’s List, hold an office 17

in a college organization, graduate, or distinguish yourself in other ways, a news release about your accomplishment is sent to your hometown newspaper. If your parents move and you want the release sent to a different paper, you should contact the Marketing and Communication Office at 8232. If you prefer not to have news about your activities sent to your hometown paper, you must sign a form available in the Marketing and Communication Office.

Your Wartburg ID must be presented for each meal. It is non-transferable, and no credit can be given for meals missed. Misused cards will be confiscated and turned over to the director of dining services and/ or the Vice President for Student Life for investigation. Points are part of a board plan. The price of every board plan is the same.The makeup of the plans are different. Points can be used in any of the eateries on campus. Use points for a late-night snack or a treat break from studying. Pay for a guest’s meal or buy an additional meal for yourself. This account is part of your board plan as long as your board plan is in effect. Bonus Meals, which can be used for any meal in the Mensa, are part of board plans. They can be used in conjunction with or separate from a board plan meal. Use them for yourself or a guest.

Specific guidelines apply to the use of the Wartburg College logo and other symbols associated with the college. If you are using these elements in publications, clothing, or novelty items, you should check with the Marketing and Communication Office to see that they comply with guidelines. If your organization is planning a publication that requires typesetting or design services or that will be sent off-campus, you need to contact the Marketing and Communication Office at least six weeks prior to your printing deadline.

If you change meal plans: • The amount of points you used in the original board plan will be subtracted from the points allowed in your new plan. If you used more points funds than the amount allowed in your new plan, you will be charged for the difference. • The weekly meals and bonus meals will be prorated for the time you had the original plan. Any changes will be reflected in the charges for your new plan.

Counseling Services Counseling Services, located in the Pathways Center of the Vogel Library, provides confidential, short-term individual and group mental health counseling, as well as programming and general consultation to the campus community. The staff includes two licensed mental health counselors. A student may discuss any personal concern, such as relationships, family issues, life decisions, sexuality, loss and grief, feelings of depression or anxiety, eating disorders, sexual assault, or substance abuse. Staff refer students to other campus services or to off-campus mental health professionals as appropriate to their needs.

Den-Rittersaal The Den-Rittersaal is located on the first level of Saemann Student Center. The Den features sandwiches, beverages, ice cream, and many other convenience items. The Den also is available for latenight and early morning meetings and gatherings. konditorei Enjoy a coffeehouse without leaving campus. Wake up with a cappuccino, a smoothie, or have a heart-to-heart over a hot chocolate. Our fresh-baked giant cinnamon rolls, muffins, cookies, scones, and individual cheesecakes are irresistible. Enjoy one of the most beautiful views at Wartburg.

Dining Services MENSA BOARD PLANS On-campus students must have a board plan. Various meal plans are available, depending on academic classification. Students have the option of switching plans only until Thursday, Sept. 13 (Fall Term) and Tuesday, Jan. 15 (Winter Term). Your points account can be used to purchase food items in the Den-Rittersaal, Mensa, Konditorei, and Zesty Orange, as well as several vending machines on campus.

ZESTY ORANGE The Zesty Orange is a coffee shop and restaurant located in The W. Items available include coffee, pasta entrées, pizza, salads, cool cookies, and other assorted beverages and snacks. Catering and Special Events A fine dining experience is available to Wartburg students. Campus organizations and student groups 18

a more formal dining experience. The evening includes a served meal. Dinners are promoted in the Mensa in advance. Participants from the faculty, staff, and administration are selected by the host organization as guests. Organizations wishing to host a candlelight dinner should do so through Student Center Council.

may reserve rooms for programs or banquets by calling the Event Planner at 8286. picnics and special meals If your floor, club, or organization would like to have a special meal or picnic, contact Dining Services at least four weeks in advance at 8303. Picnics are available Monday through Friday in exchange for the evening meal. Special meals are available for an additional cost.

Financial Aid The Financial Aid Office is in Luther Hall 212. The office can be contacted by phone at 319-352-8262.

All-Campus Spending (ACS) All-campus spending accounts may be used in any dining location, the Bookstore, and Copy Center. A 10 percent discount applies to ACS used in dining. Money can be put on ACS in the Dining or Business offices.

Office Hours Monday-Friday Monday-Friday

This office provides financial counseling, scholarship listings, and information on available financial assistance programs. In December of each year, the Financial Aid Office distributes by email necessary application instructions for the next academic year. Returning students need to complete a Free Application for Federal Student Aid (FAFSA) and an institutional financial aid application by the March 1 priority deadline to be considered for all available federal, state, and institutional aid. Students are encouraged to regularly check their email and My.Wartburg for additional documentation that may be required. Financial aid is available for international students through the Loret Ruppe International Student Scholarships and other sources. After completing nine, 18, and 27 course credits at Wartburg, international students who participate in two or more campus activities and achieve a cumulative GPA of 3.0 or above may apply for a High Performance Scholarship of up to $2,000. Requests should be made in writing to the director of financial aid. Important Date: The Iowa state deadline printed on the FAFSA is the deadline for the receipt of the FAFSA at the processing center to be considered for State of Iowa financial aid programs. Wartburg also uses this deadline for out-of-state students who wish to be considered for the Out-of-State Grant. We will not reduce the total institutional funds to a student in subsequent years, providing the family’s situation remains the same, and merit scholarship maintenance criteria are met. Wartburg’s funded and endowed scholarships are a part of the institution’s total commitment to the student. Institutional grants and scholarships require full-time enrollment and must be applied toward tuition. Please note that Wartburg institutional funding is available for a total of eight semesters. The longevity

gift cards Gift cards for dining are available in the Dining Services Office. sick sack For students who are ill, a sick sack is available Monday through Friday from 6:30 a.m. to 7 p.m. in Mensa. Have the Noah Campus Health Clinic or your RA or RHD sign a sick sack form available in their offices. Present the signed form to the cashier. If you are too sick to get it, it is acceptable to send a friend. MEAL TRANSFERS Board Plan meals may be transferred to the Den-Rittersaal or the Konditorei. Sign up at wartburg. Meal transfers offer pre-determined menu selections as an alternative to Mensa dining. SACK meals There is no need to miss a meal. A sack meal is available for students who have a class conflict or work obligation during the meal period. Present your Wartburg ID between 6:30 a.m. and 9:45 a.m. in Mensa, Monday through Friday. For weekend meals, make prior arrangements with the Dining Services Office. Groups and organizations requesting sack meal exchanges must make arrangements with the Dining Services Office. CANDLELIGHT DINNERS Candlelight Dinners are designed to enhance communication between students, faculty, staff, and administration. The dinners provide an opportunity to enjoy stimulating conversation, in addition to offering

8:30 a.m.-4 p.m. 8:30 a.m.-3:30 p.m. (Summer)


of Wartburg institutional funding for transfer students will be pro-rated, based on their class status upon enrollment at Wartburg.

Health Center for co-payments, deductibles, and other charges not covered by insurance. Co-pays must be paid at the time of the visit. The clinic is open Monday-Friday, except during holidays, campus breaks and summer. Appointments are available by walk-in or calling 319-352-8436. If your illness or injury is an emergency or you cannot wait for the next available clinic opening, go to the emergency room at the Waverly Health Center. Care is available 24 hours per day, seven days per week. For life-threatening emergencies — anytime day or night — call 911. Please refer to the Noah Campus Health Clinic brochure for a full description of services or visit www.

May Term May Term financial aid is included as part of Winter Term aid, unless travel associated with the class involves a budget greater than $500. Award letters for May Term trips are prepared for students who are registered starting in November prior to the May Term. Financial Aid for May Term trips is limited to loan assistance. Financial Aid Satisfactory Academic Progress Students receiving financial assistance are required to maintain satisfactory academic progress (SAP) during their enrollment at Wartburg College. This progress is measured by a qualitative and quantitative component. SAP is maintained when a student maintains both the required grade point average and the required completion rate .See the full policy at: Please note that this is the SAP policy determining financial aid eligibility. Academic policies that relate to probation and suspension from Wartburg College may differ.

Information Technology Services

Information Technology Services offers a variety of services to students. ITS, in the Classroom Technology Center (CTC) 100, is open from 7:30 a.m. to 8 p.m. Monday through Thursday; 7:30 a.m. to 4:30 p.m. Friday and from 4 p.m. to 9 p.m. on Sundays during the academic year. Network Access ITS provides wireless Internet access to each room in every residence hall. Wireless access is also available in most academic and administrative areas on campus as well. Access to the wireless network is available to all students, faculty, staff and campus guests who have appropriately registered their device. See for more details. ITS also provides wired connects in each residence hall room for those preferring the speed and security of a wired connection. If you need assistance in connecting your computer to the network, please check the troubleshooting tips on the ITS ResNet site or call ITS Help Desk at extension 8767.

General Fee Your general fee goes further than you think! The money is divided among the following organizations and support services: Entertainment ToKnight, Homecoming, Saemann Student Center, Student Senate, and Recreation Fund.

Noah Campus Health Clinic The Noah Campus Health Clinic is a comprehensive outpatient clinic on Wartburg College’s campus that can meet most health needs of students. The clinic is located in Suite 1392 in the lower level of The W. You are responsible for all charges incurred at the campus health clinic. Please present your insurance card at the time of check-in. Our staff will make a copy of your card, and you will need to sign an insurance consent form. Treatments, procedures, and other needed services and supplies will be submitted to your health insurance company or payment options are available. The guarantor, normally a parent or guardian for students, will receive an itemized bill from Waverly

Help Desk The ITS Help Desk can answer most of your networking questions. Unfortunately, the Help Desk does not have enough staff to work on your personal computer hardware or software problems. For help with these types of problems, you may be able to ask a knowledgeable friend, or one of our student workers might be willing to work on your machine after hours (possibly for a small charge). Computer Registration All computers accessing the Wartburg College 20

network must be registered. For students, this means that your machine must be scanned to ensure that it is free of viruses and that the operating system has the latest security patches before it will be registered and allowed on the network. This certification will begin automatically after you plug your computer into the network and open a web browser. Just follow the instructions. If you have problems, please contact the ITS Help Desk.

floor lab. Wireless access is available. Occasionally, both CTC 201 and the WBC 117 lab may be used for classes. Classes have priority over general use. Other campus labs geared to specific disciplines may be used for general computing as departmental schedules permit. For a complete list of labs, go to Email Every Wartburg College student has an email account. User names and passwords are assigned to incoming students at SOAR days. If you did not get your username and password at one of the SOAR days, bring your student ID to the ITS Offices located in the Classroom Technology Center (CTC 201) to get your username and password set up. The Warburg Campus Computing policy also governs use of email on campus. Email is the official vehicle for all college communication, so please check your email regularly.

Anti–virus During the registration process, you will be required to install our anti-virus software so that we can ensure your machine stays up to date on all new virus definitions. There is no charge to you for this software. Other anti-virus packages you have installed will be uninstalled during this process. Computing Policy By using the Wartburg network, you are agreeing to abide by the Wartburg College Campus Computing Policy. Please read this policy carefully. It outlines your obligations as a responsible user of the college’s computing services. The policy can be found on the ITS website,

Network Storage ITS provides 100 MB of network storage for each student to use while attending Wartburg College. You have access to your files on this storage no matter where you are on campus. When you log on to any network attached computer in a classroom or lab, you will automatically have a drive mapped (K:) that provides direct access to your files. Since this storage is backed up nightly by ITS, you automatically have a backup of all of your important files. These files are also available from off campus. Because the manner of access depends on your operating system and the manner of access, detailed instructions for off-campus access can be found at Technology/Network-Attached-Storage.aspx

Please note: Downloading of copyrighted material is strictly forbidden by college policy. The network is made available for your educational and recreational use. ITS will make every effort to ensure that network performance is acceptable to all users. However, ITS is also responsible for ensuring that network resources are used most effectively. At certain times, recreational use of network resources may be restricted to ensure that academic needs can be met most effectively.

Printing Wartburg College provides students with free printing up to a total of $30 per term ($7.50 for May Term). Because charges can vary depending on features like duplexing and printing n-up, the actual number of pages that you can print will vary, but 250 pages is a reasonable average. Because all of the printers in the labs are linked together, you can send a document to print from one lab and pick it up in whatever lab you choose. By using Wartburg College’s cloud printing service http://, you have this capability from the wireless access in the residence halls and elsewhere on and off campus.

Computer Labs Students have access to the following general computer labs on campus. Use of these labs is also governed by the Wartburg College Campus Computing Policy. Vogel Library – PCs and printers are available for general use. Wireless access is available as well as network jacks for those that prefer a wired connection. Classroom Technology Center (CTC 201) – PCs and a printer are available for general use. Wireless access is available. Whitehouse Business Center (WBC 117) – PCs and printers are available for general use in this first21

International Student Programs Office

The library serves the campus community with a collection of over 275,000 print and electronic volumes, journals and newspapers, audiovisual materials, and research databases. The interlibrary loan service procures books and journal articles from other libraries. Using their Wartburg ID cards, students can also borrow materials directly at Iowa’s other “Open Access” libraries, including the Waverly Public Library. Books may be checked out for a period of four weeks. Print periodicals may be borrowed for one week. Materials placed on reserve are available for limited times as determined by the faculty member. Students must show their Wartburg ID to check out items. Charges for overdue materials vary and are posted on the library site. The library has four copier/ scanners and a microfilm reader/printer available for student use.

The International Student Programs Office, Saemann Student Center 185, provides services to international students and seeks to promote global understanding through campus, intercollegiate, and community programs. Services to international students include orientation, counseling, academic advising, as well as immigration advising to ensure that foreign nationals studying at Wartburg maintain proper immigration status with the United States Citizen and Immigrating Services (USCIS). Advising concerning employment, Social Security, health insurance, ESL, finances, and cross-cultural communication programming also are provided by this office. In addition, the office coordinates the annual “Culture Week” celebration, host family events, and periodic group trips for international students. The director serves as adviser to the International Club (I-Club), which involves U.S. and international students in activities and programs to promote cross-cultural awareness and understanding. International students from more than 45 countries learn more about each other and the United States, and U.S. participants learn more about those from other parts of the world. The club usually offers at least two activities per month throughout the academic year, including parties, excursions, service projects, international quiz bowl, international cafés, movies, or other events. The Executive Council meets weekly to conduct the business and planning of club events. The club elects a Student Senate representative and sends representatives to Iowa International Fellows events within the state. All international and U.S. students are invited to participate. The Diers House is a welcoming facility used frequently by the I-Club for class or group meetings, cooking together, receptions, or parties. Reservations are made through the International Student Programs Office at 8220.

Lost and Found The Security Office, The W Welcome Desk, the library, and several academic departmental offices maintain a lost-and-found service. Campus Security is the only office that has 24-hour availability.

Pathways Center

The Pathways Center on the top floor of the Vogel Library coordinates academic advising and support services. The center serves as a clearinghouse for questions about academic advising, exploring majors, study skills, graduate and professional schools, and career exploration. It coordinates the following services: EXPLORING MAJORS Pathways peers help students identify interests, values, skills, and personality types, and make connections between majors and career possibilities. Peers provide assistance with interpreting the college catalog, answer questions about scheduling, and facilitate work with faculty advisers.


Advising Advisers are a primary source of academic support for students. Advisers meet periodically with students to help plan academic programs and evaluate career choices, plans, and goals. Advisers are assigned at registration, based on students’ areas of interest. Students may change advisers any time by contacting the Registrar’s Office or the Pathways Center, where specially trained advisers work with

The Vogel Library’s mission is to educate information-literate lifelong learners. Librarians teach information literacy in classes, workshops, consultations, and at the reference desk. Professional librarians are available during most open library hours and by appointment. The library’s Web page,, is the gateway to library resources, services, and information. 22

undecided students to help them explore a variety of possible majors. Students who declare more than one major work with an adviser in each major.

is a coordinated effort to meet the transition issues seniors face as they move beyond college. During college, students learn to become independent, problem-solve, and learn more about themselves and the people around them. The SYE program is here to help with this process by providing resources and services for students. For more information, call Leah Eilers at 8553 or Derek Solheim at 8425 or visit the website at

Graduate and Professional School Advising Pathways staff assist students in accessing information on applying and being accepted into graduate or professional school. The Pathways Center maintains a collection of information from Law Services and a variety of graduate schools.

SUPPLEMENTAL INSTRUCTION/Math Lab This program offers regularly scheduled, out-ofclass, peer-facilitated sessions to all students enrolled in courses selected by individual departments. Supplemental Instruction sessions are informal seminars in which participants compare notes, discuss ideas, develop organizational tools, and predict test items. Sessions are led by students who have previously performed well in the class and receive special training. In addition, Pathways supports the Math Lab. The lab is a resource for students desiring support in introductory math courses. For Math Lab hours and locations, go to Questions should be directed to Kelly Beck, Pathways Academic Success Associate, at 8230 or

First-Year Experience Wartburg offers a coordinated program to assist first-year students in making the transition to college. The program targets the needs of first-year students, beginning with orientation. First-year housing, a firstyear listserv, and intentional interactions with faculty help orient first-year students to expectations at a liberal arts college and support student success. Study Skills Consultants work one-on-one with students to help them develop good time management, testtaking strategies, and effective note-taking methods. Resources are available on college reading and other strategies to ensure college success. CAREER SERVICES A broad range of career-related information is available through the Career Services division of the Pathways Center and on the Career Services website. You can find out about career planning, assessment tools, companies that interview on campus, and listings for part-time jobs and full-time positions. The Center also provides resources about graduate and professional schools. Career Services can assist you with: • Discerning your career goals • Crafting an appropriate academic plan • Engaging in work-related experiences • Exploring education options after graduation • Learning job search skills: writing resumes and cover letters, networking, interviewing. Career Services is in the Pathways Center. Call Derek Solheim at 8615 or email careers@wartburg. edu, or visit the website at careers for assistance.

Testing Services Testing Services administers and proctors a variety of exams. These include CLEP, CHALLENGE, Math 90 and Music 90, correspondence, employer assessments, ACT, and Praxis I & II. Additional resources and information are available on other exams, such as TOEFL, Graduate Record Exams, and preprofessional exams (LSAT, MCAT, GMAT). Further information can be found at pathways/testing. You may also contact Kelly Beck, Pathways Academic Success Associate, at 8230 or DISABILITY SERVICES Disability Services reviews current documentation for determination and coordination of reasonable academic adjustments for students with physical, learning, or psychological disabilities. Accommodations coordinated through Disability Services may include test taking, note takers, alternate media formats, technological aids, etc. Additionally, academic/ career advising and support services are provided to students with disabilities. Direct inquiries to Kelly Beck,

Senior-year experience Pathways partners with Residential Life to coordinate the Senior-Year Experience Program. SYE 23

center. In addition, the building offers facilities for community use. During the academic year, student use is the priority, although some exceptions will occur (e.g., alumni use at Homecoming, formal dinners in association with performances, scholarship days, and other formal occasions in ballrooms and/or meeting rooms). During the summer and breaks, Saemann Student Center often hosts outside groups. Saemann Student Center houses the Mensa (dining hall), formal dining and meetings in the ballrooms, Den-Rittersaal (restaurant/snack bar), McCoy conference rooms, Mail Center, Knights Copy Center, Bookstore, McCaskey Lyceum (a multipurpose performing facility), all Student Life offices, and offices of various student groups. The Student Center is open Monday-Friday, 7 a.m.-11 p.m.; Saturday-Sunday, 9 a.m.-midnight. Holiday and summer hours may vary. Because the Student Center serves students and the greater community, all those who use it should make it a priority to take care and preserve its beauty for years to come.

Pathways Academic Success Associate, at 8230 or Appeals of decisions should be made to the Vice President of Student Life, ext. 8745. WRITING/reading/speaking LAB (WRSL) The Writing/Reading/Speaking Lab provides individual and group tutorials to assist students with writing, reading comprehension and retention, and oral presentations. Staffed by well-trained student para­professionals, the lab helps students succeed. Sign up for an appointment on the bulletin board across from the elevators on the third floor of Vogel Library or call 8615 or 8552. Drop-ins are welcome, but clients with scheduled appointments will be served first. The lab is located in Room 319 of the Pathways Center. Hours are 9–11 a.m., Monday-Friday; 1–4 p.m., Monday-Thursday; 6–10 p.m., Sunday–Thursday; and 1–3 p.m., Saturday. Contact Jette Irgens, Pathways associate for WRSL, at 8410, or call the lab at 8552 with questions.

THe Hub The Hub is in Saemann Student Center and holds the offices of several student organizations: Student Senate, Entertainment ToKnight, International Club, Volunteer Action Center, Black Student Union, Alliance and Spiritual Life/Campus Ministry Board. Recognized organization may request locker and cabinet space, subject to availability. In addition, a conference room is available for student and organization meetings, and a workroom provides materials to make signs, bulletin boards and banners. Helium and buttons are also available for a small fee. Computers in The Hub also serve Student Organizations. The Hub office hours coincide with building hours. Permission to remain or enter The Hub office area before or after those normal hours require the permission of the organization adviser and Director of the Student Center. Furniture in The Hub and offices must stay in the designated areas.

Vocation and Mentoring The Pathways Associate for Vocation and Mentoring leads and coordinates campus mentoring programs and activities to achieve Wartburg College’ goal of being a supportive, mentoring community. Individual and small-group mentoring, the College Achievement Program (CAP), and other activities coordinated with Career Services, Counseling Services, and Campus Ministry facilitate students’ search for meaning and purpose in their lives. Call Michael Gleason, Pathways Associate for Vocation and Mentoring, at 8651, email michael.gleason@wartburg. edu, or visit him in the Pathways Center. Pathways and Career Services hours are 8 a.m.4:30 p.m., weekdays. For information, call 8615 or visit Students who have needs not addressed by the above services or additional questions should contact Dr. Vicki Edelnant, Director of the Pathways Center, at 8615.

Promotions in the Student center Promote your event, group, or meeting in the Student Center. Several open bulletin boards are available for postings. Please place only one posting per board and do not use these areas for large posters or signs. Refer to the college posting policy on page 16. Two locking bulletin boards are available to campus organizations. To reserve these boards, please

Saemann Student Center Saemann (say-mun) Student Center serves students, faculty, staff, and the greater community. Creating a place where students have an opportunity to meet formally and informally with student groups, friends, family, and faculty guided the creation of the 24

The Wartburg College Mail Center is on the first floor of Saemann Student Center. It handles incoming and outgoing mail, packages, and bulk mailings. The Mail Center also accommodates UPS ground, UPS, FedEx, and DHL overnight and express and international shipping needs. Mail Center personnel can determine whether it will be more economical for you to ship an item UPS, FedEx, or through the U.S. Postal Service. Mail, except bulk mail, goes out the same day if it arrives before the end of that day’s service hours. Paperwork for outgoing mail must be completed by 3:30 p.m. during the academic year and by 3 p.m. during the summer and breaks.

work with the Events and Scheduling Coordinator. Boards can be reserved for up to two weeks at a time. Windows in the Student Center can be be decorated for up to two weeks, and a policy is in place to guide cleanup. The large angled wall near the north staircase of the Student Center accommodates large posters and signs. Clips are available, so no tape or string is needed. Space can be reserved for up to four days and can be used by two groups at a time. The wall can be reserved through the Events and Scheduling Coordinator. Tables in the northwest lobby or at the top of the north stairs can be reserved for up to one week and are reserved on a first-come, first-served basis. Tables should not be moved from their existing location. Tables are reserved through the Events and Scheduling Coordinator.

PICK-UP TIMES Mail leaving for Waverly Post Office 3:45 p.m.—academic year 3:15 p.m.—summer/breaks

STUDENT Center COUNCIL The Student Center Council (SCC) is a group of students who assist Student Center and Dining Services management in broadening services. SCC is directly involved in Student Center programming, menu planning, determining operational policies, conveying student opinions and concerns, planning special events, and serving as mediator between students and management. SCC meets weekly and encourages all Wartburg students to make their ideas known through their representatives.



UPS packages

3 p.m.

For overnight and express letters and packages, please complete processing at the Mail Center prior to the listed times. student mail Your mailbox is in Saemann Student Center. All correspondence mailed to you from off campus should be addressed as follows: Chris Knight Wartburg College Box ____ 100 Wartburg Blvd. Waverly, IA 50677

Knights Copy Center Hours Monday-Friday, 8 a.m.-4:30 p.m. (4 p.m. summer) Knights Copy Center may offer extended evening and/or weekend hours. Knights Copy Center, in Saemann Student Center, offers high-speed, high-quality, high-volume digital color and black-and-white copying. Originals can be hard copy or electronic documents sent via email or brought in on a USB drive. The center offers lamination of material (up to 24 inches wide and any length). Knights Copy Center also offers faxing, transparencies, wide-format poster and banner printing on various materials, and plastic spiral binding services.

You will keep the same box number while you are at Wartburg. Pick up your mailbox number and combination from the Residential Life Office during the first week of school. On-campus and off-campus mail may be taken to the Mail Center. On-campus mail requires no postage. The Mail Center and the Bookstore sell postage stamps. The Mail Center staff will stuff mailboxes with flyers for groups, though a policy is in effect for this service. For information, stop by the Mail Center.

Mail Center

COPY MACHINE A coin-operated copy machine is available in the HUB in Saemann Student Center.

SERVICE HOURS: Academic year: Monday-Friday, 9 a.m.-4:30 p.m. Summer: Monday-Friday, 9 a.m.-4 p.m. 25

Wartburg are part of the Project Respect program; details are at

FAX MACHINE A fax machine is available at Digital Print Center, where faxing can be purchased.

Student Diversity Programs and Services

­change machine and ATM A change machine and an ATM are located at the west entrance of Saemann Student Center adjacent to the Security Office.

The Student Diversity Programs Office develops and promotes multicultural programming and activities to help all students understand and appreciate differences. The director provides advisory support to all American-ethnic students— academically, socially, and personally. The director also advises the Black Student Union and coordinates the annual meetings of the Minority Alumni Advisory Committee (MAAC), whose members provide advice on multicultural strategies and serve as mentors for students. The Mannie Holmes Cultural Diversity Center is located in a house on the corner of Eighth Street and Fourth Avenue. The center is the central meeting location for the Black Student Union. This area contains a multicultural resource room, TV, pool table, stereo, and convenience kitchen. It provides an alternative place for studying and relaxation and is open to the Wartburg community. To schedule events in the center, please contact the director of student diversity programs. Hours are 8 a.m.-midnight, weekdays, and 8 a.m.-10 p.m. on weekends unless reserved.

ROOM RESERVATIONS To reserve a room for a meeting or special event, contact the Event and Scheduling Coordinator who schedules all rooms in the Student Center, Neumann Auditorium, conference rooms on campus and all classrooms outside the academic schedule. telephone service The central telephone service is located at the Information Center in Saemann Student Center. You can obtain campus phone numbers by calling 8200. FLOWERS AND GIFTS Deliveries by local florists or treats from Wartburg Women are taken to the Information Center, which will notify students of deliveries. TICKET SALES You can obtain tickets to most campus events at the Information Center. Artist Series tickets are free with your Wartburg ID and are available two weeks before each performance. Call 8691 for ticket information.

Student Employment Office The Student Employment Office is located in Luther Hall 212 and open Monday through Friday from 8 a.m. to 4:30 p.m. during the academic year and 4 p.m. during the summer. The Student Employment Office administers on-campus student employment program and the student payroll. The objectives of the program are to provide students with the opportunity to: • Meet and work with new people. • Develop new skill sets. • Gain practical work experience to build their resume. • Earn money to assist with the financial expenses associated with pursuing a college education.

Spiritual Life and Campus Ministry As a college of the Evangelical Lutheran Church in America, Wartburg College has two campus pastors. They offer pastoral care and opportunities for student leadership as students grow in their spiritual life at college. The Spiritual Life program includes both Christian formation opportunities (worship services, faith studies, fellowship, service opportunities, and leadership education) and Interfaith programs. Student leadership opportunities include worship leadership and service in one of the leadership groups (Spiritual Life, Worship Task Force, Interfaith Task Force, Faith Expression Group Leader group, and a variety of planning initiatives). The Spiritual Life and Campus Ministry programs are open to all students, regardless of their Christian denomination or religious affiliation. Spiritual Life and Campus Ministry programs at

Eligibility To be eligible for student employment, a student must: 26

Student Government

• Hold full-time Wartburg College student status and currently be enrolled (registered and paid) for a minimum of three credit hours per term (excluding May Term and the summer). • Show satisfactory academic progress toward completion of a degree. (See Wartburg College Academic Catalog.) • Have completed the student employment forms, including the I-9, Employment Eligibility Form, Federal W-4 Form, and State W-4 Form, and presented documents that establish both identity and employment authorization.

STUDENT SENATE Student Senate is the chief student legislative body on campus. Its membership includes four student body officers, two ombuds­persons, and senators representing housing units. Student Senate meetings are open to all interested students. COMMITTEES Students are appointed by the college president to several standing institutional committees. Names of students who have expressed interest in committees are recommended to the college president by the student body president following approval by the Student Senate. According to the Faculty Handbook, students serve on the following committees: Educational Policies, Budget and Building, Admissions and Scholarship, Convocations, Artist Series, Athletics, Student Life and Retention, Research and Animal Care, Student Media, and the Campus Appeals Board. Students also serve on several Educational Policies subcommittees.

Federal Work-Study If students receive a Federal Work-Study award as a part of their financial aid letter, they are responsible for securing a job and working the hours necessary to earn the full award. Students are also responsible for making arrangements to apply all or a portion of their wages to their student account if they are relying on such funds to be used as payments for tuition or other expenses. Students are not required to be awarded a Federal Work-Study award in order to work on-campus. Also, the acceptance of a Federal Work-Study award does not guarantee students an on-campus student employment position. All students interested in student employment must apply and secure their own on-campus position, whether they receive a Federal Work-Study award or not.

HALL GOVERNMENT As a hall resident, you are a participating member of the student government, a member with privileges and responsibilities. Student Senate, the chief student legislative body on campus, represents all students. Each resident hall is its own community. Wartburg has four hall councils that represent students living in each of those communities. The councils are: Grossmann Council (Grossmann Hall, Löhe Hall, The Residence), Knights Council (Knights Village, The Manors, Non-traditional/Off-Campus), Complex Council (Centennial Complex), Clinton Council (Clinton Hall, Founders Hall). Hall council is intended to be a joint effort between Senators, Residence Hall Directors, and students to promote open community through meetings, activities, and forums. Together these groups will organize bimonthly meetings and host three community building events (forum, education, social) a semester. All students are welcome to be part of their respective hall councils by attending meetings, forums, and organizing events. Each hall council will consist of student senators, a hall chair, and residents residing within each council. The student body president will appoint a hall chair to act as a senate liaison between hall council, senate, and residential life. This person will be an elected member of Student Senate and will serve as a member of the

Applying for On-Campus Employment All on-campus student employment positions are posted on Knightlink (, Wartburg College’s online job board. All student employment forms and related documents are posted on the Student Employment website, Compensation Student timecards are due to the Student Employment Office on the first business day of each month. Students are paid on the 15th of each month for hours worked during the preceding month. See the Business Office – Student Employment Paychecks section for payment options.


contain confidential counseling records and is open for your review at any time. Any letters dealing with cases filed with the Wartburg College Student Conduct System are on file in the Student Life Office. FINANCIAL AID RECORDS in the Financial Aid Office contain information on your financial relationship to the college, including loan, grant, and scholarship data. PERSONAL COUNSELING RECORDS in the Counseling Center contain the counselors’ notes from each session as well as results from any assessment inventories taken by a student. HEALTH RECORDS on campus include your original health history (Health Evaluation Form), notes on your visits to the on-campus Noah Campus Health Clinic, and referrals made to the physicians’ clinic and other referral services. Student Account Records in the Business Office include the detail transactions for a school year relevant to your charges, credits, financial aid, and payments. ACADEMIC RECORDS in the Registrar’s Office contain documents relevant to your academic history. The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are: 1. The right to inspect and review the student’s education records within 45 days of the day the college receives a request for access. Students should submit to the registrar written requests that identify the record(s) they wish to inspect. The registrar will make arrangements for access and notify the students of the time and place where the records may be inspected. 2. The right to request amendment of education records the student believes are inaccurate or misleading. Students should write the registrar, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the amendment request. Additional information regarding the hearing procedures will be provided when the student is notified of the right to a hearing. 3. The right to consent to disclosures of personally identifiable information contained in the

Student Relations Committee. The Residence Hall Directors will act as the adviser for their respective hall councils.

Student ID Cards

While you are at Wartburg College, your ID card will be one of your most valued possessions. This all-purpose card is used for campus identification and much more! It serves as your dining card and gives you access to your residence hall. It is required for all transactions in the Business Office, charging books at the Bookstore, and checking out books at the library. It is also required for admission to sporting events and for obtaining Artist Series tickets. With an All-Campus Spending Account, your ID card can be used to make purchases from the Bookstore, Mensa, Den-Rittersaal, Konditorei, Zesty Orange, and photocopy machines in the Vogel Library and Saemann Student Center. Pepsi vending machines in the Student Center and the lobby of the Classroom Technology Center will accommodate both cash and Declining Balance transactions. Student ID cards are non-transferrable and are intended for the sole use of the student. Because this card provides access to buildings, meal plans, and financial accounts, lost or stolen cards should be reported immediately to the Food Service Office. Lending this card to anyone, or altering it in any way, is a violation of college regulations and will result in disciplinary action. Replacement fee is $15. Each student will be issued an initial card upon arrival at Wartburg. There will be no cost for replacing damaged or worn cards or exchanging cards due to name changes. The free replacement uses an on-file photo. If your card has been lost or stolen, a temporary ID card can be purchased for $5. Temporary cards are valid for a period of one week, giving you time to find your original card or have it replaced. If you need to replace your ID card, the cost of the temporary ID is fully credited toward the $15 replacement cost. The Dining Services Office, located behind the Information Center in Saemann Student Center handles issues related to your student ID.

Student Records WHAT RECORDS DO I HAVE, AND WHERE ARE THEY? Your PERSONAL FOLDER in the Student Life Office contains your official college/student correspondence and personal data. It does not 28

Residence Halls

student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. 4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Wartburg College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-4605

Community Living

The essence of community is a sense of common bond, the sharing of an identity, membership in a group holding something physical or spiritual in common esteem, coupled with the acknowledgement of rights and obligations with reference to all others. A college residence community is one in which the bonds that unite the members are common habitation and the objective to further one’s education. A community environment is first and foremost the interaction of individuals, and so at the root of developing community is the individual student’s interaction with others. This living-learning community complements classroom learning and provides for holistic development of the student. Wartburg recognizes that its students are adults and must assume responsibility for their behavior. Mutual respect and consideration, coupled with an awareness and sensitivity to the needs of others, shape the standards for group living. Behavior that infringes on the rights of others or violates the standards of the college will be handled in an educational and developmental manner. The following suggestions may help you in adjusting to living in the Wartburg College residence hall system: • Try to get to know everyone on your floor/ house.

Your records are available to faculty and administration for internal educational purposes only. Any inquirer will be given only “directory information,” including your enrollment status, major, period of enrollment, graduation date, address, phone, photograph, email address, date of birth, guardian’s name, and high school name. ACADEMIC TRANSCRIPTS One official transcript will be issued for you at no cost; additional official transcripts cost $4 each. All transcript requests must be made 24 hours in advance in person or in writing. Grades, grade point averages, and your academic status are not released to other institutions or individuals without your consent. An online transcript request form is available on the Wartburg website. Click on “Academics” or use the following address:

• B  e open — ask, listen, and discuss with other members on your floor.

• T  reat others as your equals. Don’t give orders, make unreasonable demands, or expect favors.

• R  espect others’ right to privacy. Don’t pry into private affairs.

• Be sensitive to other people’s moods.

• R  emember that enjoyment of life in the residence hall will depend, to a large extent, on the consideration that you and other students demonstrate for each other.

RIGHTS AND RESPONSIBILITIES 1. Consider others’ right to read and study free from undue interference in their room. Unreasonable noise and other distractions inhibit the exercise of this right. 29

2. Consider others’ right to sleep without undue disturbance from noise, guests of a roommate, etc. 3. Consider others’ right to expect that a roommate and others will respect personal belongings.

• Grossmann Office — 8319, serving Grossmann and Löhe halls and The Residence

• Knights Village — 8553 days and 8268 evenings, serving Knights Village and the Manors

2. Equipment Each office has a variety of equipment and recreational supplies for residents to use, such as vacuums, kitchen utensils, tools, and games.

4. Consider others’ right to live in a clean environment. 5. Consider others’ right to free access to their room and facilities without pressure from a roommate or others.

3. Vending refunds If you lose money in one of the vending machines, the RA will complete a refund card, and you will receive the money back.

6. Consider others’ right to privacy. 7. Consider others’ right to host guests, with the exception that guests are to respect the rights of the host’s roommate or other hall residents.


8. Consider others’ right for redress of grievances. Residence hall staff members are available for assistance.

Within each residence hall, people are employed specifically to provide assistance and service to students.

9. Consider others’ right to be free from fear of intimidation or physical and/or emotional harm.

RESIDENT ASSISTANT (RA) Each floor/house has an upperclass student who lives with the residents, provides leadership and information, and assists the residents in the creation of an environment conducive to group living. The RA is responsible for articulating and enforcing college policies and procedures. The RA is trained to handle crisis situations, make appropriate referrals, and provide social and educational opportunities in the hall.

10. Consider others’ right to be free from peer pressure or ridicule regarding their personal choices.

General Information PHONE NUMBERS: Information Desk . . . . . . . . . . . . . . . . . . . . . . . . . 8200 or “0” ITS Help Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8767 Student Life Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8745 Residential Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8260 Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8372, 9999 Admissions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8264 Counseling Center. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8596 Noah Campus Health Clinic . . . . . . . . . . . . . . . . . . . . . 8437

RESIDENCE HALL DIRECTOR (RHD) The RHD is a professional member of the residential life staff who lives in and administrates the residence hall, supervises the RAs, advises the Hall Council, and is available to all residents. The RHDs work together to create and implement a comprehensive residential life program that includes the development of the RA staff, coordinating the programming efforts of the Hall Councils and residential life staff, and maintaining an environment that will enhance the college experience.

Residence Hall Offices The residence hall offices are utilized by the RHDs during the day. The RAs hold duty hours each evening. During these hours, the following services are available:

ASSociate DEAN/ DIRECTOR OF RESIDENTIAL LIFE The director supervises the residential life staff and coordinates the development of policies, programs, and services. Students are welcome to meet with the director to voice concerns and offer ideas for improvement and change.

1. Directory information Available by calling: • Centennial Office — 8459, serving Centennial, Vollmer, and Hebron

• Clinton Office — 8451, serving Clinton and Founders 30

Residence Hall Services

CUSTODIANS Each hall has its own custodial team, supervised by Maintenance. Custodians are responsible for cleaning the bathrooms, hallways, and other common areas. They greatly appreciate residents’ cooperation in accommodating and accepting any brief inconvenience caused by their daily cleaning routine. Residents are asked to be considerate of their custodians, as well as other residents, in keeping their shared living space clean and pleasant.

FACILITIES Each hall provides study lounges, recreation areas with cable TV and vending machines, kitchen facilities, and laundry rooms with dryers and coin-operated washing machines. Residential computing Wartburg College’s Residential Network (ResNet) connects all residence hall students to the campus network and the Internet. ResNet enables access from each residence hall room to email, the college library online catalog, and the Internet. For more information on how to get connected to the ResNet, check out the following website: It is recommended that you print out the installation instructions for your operating system to assist you in getting connected. This site provides general troubleshooting advice as well as information on how to contact a ResNet technician for advanced problems or questions.

HALL GOVERNMENT As a resident of your halls, you are a participating member of the student government, a member with privileges and responsibilities. The extent to which members of the hall can plan and carry out activities and succeed as an organization depends upon cooperation. Residents are urged to attend and participate in Hall Council meetings. In this way, you will have an opportunity to have a voice in hall government, participate as a leader in group activities, aid in making decisions, and learn to work with others who have similar interests. Each residence hall floor/house contains its own community. Floor/house meetings are scheduled on a regular basis to discuss issues of common concern and to plan activities. Floor/house presidents direct the meetings. The Hall Council consists of representatives from all the floors in the hall. It provides members an opportunity to participate in all phases of resident government. The council plans and facilitates hallwide programs and assists with hall issues and concerns. Involvement in Hall Council offers the opportunity to meet other residents and do something positive for the hall while gaining invaluable leadership skills.

ROOM FURNISHINGS The college supplies a bed, desk and chair, dresser, shades or blinds, and closet. In addition, the Manors, Knights Village, The Residence, Löhe Hall, and Grossmann Hall are furnished with carpet. The college’s furnishings must remain in the room at all times. The college does not allow the use of furniture in any other way than its original design and intent. If alterations are made, the college will not take responsibility for the student’s safety. MAINTENANCE Routine repair and replacement work should be requested on forms available from the residence hall staff. When you have a maintenance emergency on your floor, call your RA or RHD. The RA or RHD will coordinate the appropriate response.

ROOMMATES Roommates play an integral part in your college experiences. Communication is the key in living with roommates. Your room is the personal living space that you share and use for relaxing, studying, entertaining, and sleeping. For the most effective and enjoyable use of your room for all these purposes, it is important that you and your roommate(s) talk openly with each other and work together to find mutually agreeable solutions when conflicts arise. Living with others requires some give and take on everyone’s part, but the lasting friendships and memorable experiences that result will be appreciated long after you leave Wartburg.

STORAGE No storage of personal belongings is available in the residence halls. If storage is needed, the resident must make other arrangements. College furniture provided in your assigned room must remain in the room throughout the duration of your stay. Removal of college furniture at any time is a violation of the Student Code of Conduct.


TELEPHONES Telephones are provided on each floor of large residence halls, and either in each building or a central location for smaller residential areas. These phones may be used for emergency and personal use. Resident Assistant offices also contain landline phones. Cell phones are encouraged and daily review of Wartburg email is important.

so they can be taken care of as soon as possible.

For Credit Card/Operator-Assisted Calls Dial 9-1-800-telephone number on back of card and follow instructions. For local calls, dial 9-telephone number. To dial 800 numbers, dial 9-1-800-telephone number. For an emergency, dial 9-911 or 9-352-5400 (local Law Center).

1. Contact your RA to schedule a check-out time when your room can be checked for damages and cleanliness.

2. Remove all personal belongings.

3. Clean your room, sweep and mop the floor, clean your desk and closet drawers, close and lock the window.

4. Place all garbage in the dumpsters outside the building.

5. Be sure all college-owned furnishings are returned to their original condition (reassemble bed frames, etc.).

6. Sign your check-out forms.

Housing Contractual Conditions

7. Turn in your key(s) to your RA.

The residence halls at Wartburg house more than 1,400 students in eight distinctly different settings, ranging from double-occupancy rooms to group living situations for up to eight persons.


CHECK-OUT Students will be assessed for all damages (see Damages, page ?), improper check-out, and loss of keys. These charges may be appealed in writing. Failure to check out properly will result in a $25 charge. Please follow these steps when checking out:

VENDING MACHINES Each residence hall is equipped with vending machines in the recreation room. Selections vary, but most contain beverages and snacks or candy.

Students may request a room change after the first week of the Fall Term. All room changes are done on a space-available basis. Applications are available from your RHD. Room changes cannot take place prior to permission from your RHD. All students who change rooms without permission will be charged $25 for improper check-out and may be required to return to their previous room.

HOUSING REQUIREMENT All full-time students must live on campus. Representatives of the Off-Campus Review Committee review all submitted applications for off-campus approval. Criteria that is heavily considered include the student being married, having dependents, living with a parent or legal guardian within 30 miles of the campus, is 23 years old by Sept. 1 or has applied and received a special exemption from the Off-Campus Housing Review Committee which is extremely rare. Students who move off campus without permission will continue to be charged for campus room and board. CHECK-IN Be sure you fill out all check-in forms completely. The Room Condition Report is especially important to review. This report will be checked against the condition of your room when you check out, and you will be financially responsible for any damage not cited on the report. Please report any maintenance or other problems in your room to the hall office immediately 32

ROOM OPENINGS A student contracts for a space, not a specific room. The Residential Life Office reserves the right to assign or reassign students. If, during any term, circumstances result in a student being left in a lessthan-fully-occupied room, the student must assume the responsibility of locating a roommate. The Residential Life Office will assist the student in trying to find a roommate. If a roommate is not located within two weeks of when the under-occupancy began, the Residential Life Office may (1) charge the student the single room rate, (2) move the student to another room, or (3) move someone into the open space. Room change requests must be directed to appropriate residence hall director(s). In all cases, final determination of room assignment rests with the college.

together as a community of scholars to live within a framework that provides for both personal and social awareness. Groups are chosen annually, on the basis of their proposals, by a committee made up of students, faculty, and administrators.

SINGLE ROOMS Students occupying single rooms will pay a 30 percent surcharge of the regular room rate. Students occupying double rooms that are used as a single room for the term will pay a 40 percent surcharge of the regular rate. When the single room is requested, the single-room rate will be charged from the date the student begins occupying the room as a single. A student occupying a single room in a Knights Village apartment will be assessed a 25 percent surcharge of the apartment double-room rate.

BREAK HOUSING (Vacation) The residence halls close and are generally not available for occupancy during breaks. When leaving for vacations, students should be sure to close and lock windows, unplug electrical appliances, shut off lights, and lock the room door. It is important to note that during breaks, room inspections by Residential Life and Security staff will occur to verify that room vacancy procedures during breaks have been followed. Students will be notified of these inspections before they occur. Any policy violations noted during these inspections may result in referrals to the student conduct process. During Fall Break, Thanksgiving Break, and Easter Break, the residence halls will not close. There is no additional charge for staying during these break periods. Students may request permission from the Residential Life Office to stay on campus during Christmas break, Winter Term break, and Tour Week break. If permission is granted, they will be allowed to stay on campus, generally in their permanent location. In rare instances during breaks, students may have to temporarily relocate to more heavily populated residence halls as a safety precaution. Room charges will be applied during these breaks. Students must meet the following criteria to be allowed to stay over Christmas, Winter, and Tour Week breaks:

HOUSING SIGN-UP INFORMATION Room selection priority is based on anticipated graduation date and a random drawing of numbers. All returning students who are enrolled full-time at Wartburg are eligible. In order to reserve a room for the coming year, a student must have a $200 deposit on file in the Business Office. This deposit will be refunded to a student for any of the following reasons: • Graduation from Wartburg College • Dismissal from Wartburg College • Completion of the withdrawal process Further information will be provided as part of the housing sign-up process. Single rooms. Single rooms have limited availability. These rooms are assigned on a priority based on lottery number. A housing deposit must be paid and a lottery number drawn. Off campus. Students interested in living off campus for any portion of the school year must apply for permission each year, regardless of their on- or off-campus status in prior years or if they meet any of the criteria for release from the housing requirement. Applications are available in the Residential Life Office. Deadlines posted on the application are in effect and students who apply by the deadline will be considered for release prior to those applying after the posted deadline. Off-campus release is never guaranteed and permission will be granted based on recommendations from the Off-Campus Housing Release Committee through evaluation of the criteria listed in the Housing Requirement section. Only those students with a cumulative grade point average of 2.5 or higher will be considered. The number of off-campus students is limited by the college’s commitment to provide a residential environment. The Residence and Löhe Hall. The underlying philosophy of The Residence and Löhe Hall is that of a living-learning environment in which residents come


1. The student lives more than 500 miles from campus. 2. The student is required to stay for academic reasons—verified by instructor or academic adviser. 3. The student is required to stay for a campus activity—verified by coach or adviser. 4. The student must work on campus—verified by supervisor.

ROOM ENTRY Wartburg recognizes students’ rights to privacy in their rooms. However, the college reserves the right to authorize entry of a student’s room under the following circumstances:

1. When permission has been granted by the occupant(s). 2. When maintenance requested by the occupant(s) or college personnel is being performed. 3. For routine inspections of rooms for safety, health, and general upkeep purposes upon institutional initiative and preceded by 24 hours written or posted notice to occupant(s). 4. When there is perceived imminent danger to the safety, health, or property of occupant(s) or to institutional property. 5. If there is reasonable cause to believe that a student(s) is using his or her room for a purpose in violation of federal, state, or local laws or college regulations. “Reasonable cause” is defined as facts and circumstances sufficiently strong to warrant a reasonable person to believe beyond mere suspicion that the room is being used for such a purpose. 6. During break closures, to verify if the break closure requests of all students leaving the halls has been followed accordingly, such as refrigerators being unplugged and windows being locked. Any policy violations noted during these inspections may result in referrals to the student conduct process

The following procedures are designed to augment the college’s existing policy on “The Right to Privacy.” These procedures do not nullify the existing policy; they are designed to provide guidelines if and when the need to search a student’s room should arise. To implement this policy, the following procedures will be complied with: 1. Involuntary residence hall room searches, except those conducted by the police with a legally obtained search warrant, must be approved by the Vice President for Student Life. Voluntary room searches apply only to that portion of the room the student giving search authorization has control over. Only hall directors and Campus Security, with a witness, may conduct a voluntary search, but may include RAs as witnesses. 34

2. All room searches, other than those performed by police officers, will be carried out by the college staff. When staff members feel such “reasonable cause” exists, they will complete a search authorization form, specifying the applicant date, room to be searched, occupants, facts and circumstances constituting ”reasonable cause,“ material to be seized, and names of two staff members who will conduct the search (Form A). If the Vice President for Student Life feels such “reasonable cause” does exist, he or she will authorize in writing or by telephone an administrative search. If, at any time, in the judgment of the staff, the circumstances based upon the above statement of “reasonable cause” warrant immediate entry to the student’s room, the hall director may approve the search. After such an occurrence, the hall director should contact the Vice President for Student Life as soon as possible. Such circumstances should be included in writing in the report filed with Student Life. 3. Before a search is conducted, the occupant(s) should be: (a) given the reason for the search and material to be seized; (b) presented a copy of the administrative search form; and (c) informed that any material found may be used in a judicial hearing, in a court of law, or both. If the occupant(s) is not present, the searchers may use their discretion, depending on the urgency of the situation, in determining whether to enter the room. 4. If, in the process of searching for specified material, the searchers should uncover other material indicating illegal activity or violation of college regulations, the material should also be seized. This means that once the specified material has been found, all search activity shall cease. 5. When the search is concluded, the staff should complete the search inventory form, specifying the room searched, names or occupants, staff members authorized to search, and detailed explanation of materials seized and ownership (Form B). This form, together with all materials confiscated by the staff member who is authorized to search, should be forwarded to the dean of students. Entry, search, and seizure by civil officers shall be governed by civil law.

General Hall Policies

buildings. While bicycles should be locked when unattended, it is not permissible to lock them to railings, trees, sign posts, or anywhere they could hinder access by others.

ENFORCEMENT All students are expected to conduct themselves as responsible members of the Wartburg community. Any student may confront inappropriate behavior, policy violations, and/or initiate judicial proceedings through the Student Conduct System. Residential life staff members have the responsibility to enforce college policy. Noncompliance or physical or verbal abuse of staff members will not be tolerated.

Burning Candles, potpourri pots, incense, etc This is not allowed in the residence halls due to possible fire hazard. Any candle with a burned wick will be viewed as a violation of policy. Soot may also build up on the walls of the room, which would result in your having to pay for additional cleaning and painting at the end of the year.

ADVERTISING The following guidelines are designed to help students and organizations in their efforts to publicize activities in the residence halls. 1. Advertisements to be posted in the residence halls must be approved. This approval may be obtained at a residence hall office or the Student Life Office.

2. All advertising in the residence halls must conform to the Wartburg advertising policy.

3. A limit of one sign/poster per floor/house will be approved. For your convenience, the following number of signs/posters may be approved: • Centennial Complex —15 • Clinton Hall — 10 • Grossmann Hall, Löhe Hall, The Residence — 18 • Manors — 8 • Founders — 3 • Knights Village — 1

CHRISTMAS DECORATIONS Live Christmas trees are not permitted in student rooms due to fire safety reasons. Students should exercise caution when decorating for the holiday season. Christmas lights shall be plugged in only when residents are present during the holiday season (Nov. 15–Dec. 15). Common Area Damages In the case of loss or damage to a common area of the building — defined as those areas not assigned to an individual — the cost of repair and/or replacement may be assessed to each resident on a pro-rated basis. Residence hall staff will inventory the condition of the common areas of each building prior to occupancy of the building in the Fall Term. Study or lounge furniture is to stay in the studies or lounges. If it is found in student rooms, a charge will be assessed, and the furniture will be immediately returned. In the event the responsible individual(s) is not found, it is appropriate for the residents to pay such damages, because the floor or house as a community is responsible for the common areas adjacent to the rooms. It would not be fair or appropriate to charge future residents increased room rates because of these damages.

Air conditioners These are not allowed unless you have a written statement from a medical doctor on file in Residential Life Office and the Noah Campus Health Clinic. BICYCLES Bicycles, skateboards, or scooters may be stored in individual student rooms but may not be ridden in hallways. Bikes may not be kept or stored in lounges, hallways, stairways, or other public areas. Care should be taken in the storage of bikes to ensure that the room is not damaged. Campus Security offers free bicycle registration. Bicycle racks are provided outside the residence halls and distributed throughout the academic

DAMAGES Residents are responsible for any damages, lost property, or unnecessary service costs caused to the residence halls through accident, neglect, or intent. When more than one resident occupies the same room and responsibility for damage or loss in the room cannot be ascertained by the college, the cost of damage or loss will be divided and assessed equally among the residents of the room. 35

GUEST POLICY Wartburg students are responsible for informing their guests of college rules and policies. Students are also responsible for the behavior of their guests and may be called upon to assist in dealing with inappropriate behavior on the part of such guests. Students are responsible for obtaining visitor parking passes for their guests if they bring a vehicle to campus overnight. Visitor passes are free. Review the visitation policy for additional information pertaining to permitted durations of stay and additional guest rules.

8. Lofts must be completely dismantled and removed from the halls at the end of the academic year. Storage space is not provided for lofts.

9. Original bed frames must be reassembled prior to check-out.

10. Students are responsible for any damage caused by the loft.

The college will not take responsibility for the student’s safety while the loft is in the room. Removal and/or damage charges will be assessed to those who do not follow the stated requirements.

INAPPROPRIATE ACTIVITIES Activities such as skateboarding, water fights, bike or scooter riding, golf, basketball, hackeysack, and throwing frisbees, water balloons, or balls, are not permitted in or near residence halls due to safety and noise concerns. Skateboarding, rollerblading, scooter or bike riding are not allowed on outside steps, stairways, or inside buildings. Special care should be taken in engaging in activities adjacent to the buildings.

NOISE Sound equipment such as radios, stereos, and television sets should be played softly to avoid disturbing other residents. You are encouraged to use headphones during quiet hours. Under no circumstances may speakers be placed so that music is played out of the windows. If you violate the guidelines, your privilege may be forfeited and your stereo, or television set can be confiscated and stored. Courtesy hours are in effect at all times and residents are expected to be aware that their actions and behavior do affect other community residents. At no time should there be shouting, loud talking, loud music, TV, etc., that would be disruptive to other residents. Quiet hours are in effect Sunday through Thursday, 11 p.m.-8 a.m.; Friday and Saturday, 1 a.m.8 a.m. Individual floors/houses may extend quiet hours if they so desire. During the final exam weeks, there is a 24-hour quiet policy.

LOFTS A loft is defined as an elevated sleeping area constructed of wood or steel that is securely fastened into a single unit. Lofts may be constructed in all residence halls except the North and South Residence, Founders Hall, Knights Village, Grossmann Hall, and Löhe Hall. Lofts must conform to the following guidelines: 1. Lofts must be free-standing and not attached to the wall, ceiling, or floor. 2. Lofts must be placed against a windowless wall and not constructed across an exit. 3. It is recommended for fire safety that a distance of at least 30 inches be maintained from the top of the mattress to the ceiling. 4. Lofts must be constructed using nuts and bolts or screws rather than nails. 5. Existing bedsprings and mattresses must be incorporated into the loft design. 6. Decorative coverings, tapestries, lights, fans, etc., may not be suspended from the loft or bunk. 7. Ladders are encouraged so that a student can safely get in and out of the loft. College furniture should not be used as a “step stool,” nor as a support for loft construction.

PAINTING Students are not allowed to paint their rooms or any common area of a residence hall. PETS For reasons of health and sanitation, pets/ animals of any type, except fish, are not permitted in any area of the residence halls. Fish-tank capacity may not exceed 30 gallons per room. RESIDENCE HALL ACCESS Residence hall entrance doors are locked during the evening and on weekends. Residents are expected to use their ID to gain access to the building. Tampering with or propping open locked doors is prohibited. Emergency exits must only be used for 36

emergencies, and interior fire doors must be closed at all times. No one except maintenance staff is allowed on roofs.

SALES and SOLICITATION The following policy exists to protect the rights of community members to privacy and personal security. Without reasonable regulation, residence hall communities could be subject to a constant barrage of individuals promoting their own or their group’s aims.

ROOM CARE and CLEANING Room care and cleanliness are the responsibility of residents. Rooms must be kept clean for health and safety reasons. Cleaning of common areas is done by custodial staff. Please contact your RHD with any praise or concerns. ROOM DECORATING The Residential Life Office, while encouraging individual expression through room decorations, does have concerns for student safety and damage to college property. Accordingly, the following guidelines should be noted before students begin decorating a room: 1. Residents should not hang items from their ceilings — this includes plants, sheets, netting, etc.

2. Wood paneling is not permitted.

3. Double-sided carpet tape is prohibited.

4. Students are not permitted to put nails, screws, or hooks into woodwork, walls, or ceilings.

5. Decals, bumper stickers, and contact paper may not be affixed to college property.

6. It is recommended that removable adhesive devices be utilized to hang posters and pictures.

7. Dart boards and darts are not permitted in the residence halls.

8. If students have questions regarding the appropriateness of decorations, please contact the RHD.

10. Possession of stolen road signs or exit signs, barricades, or other public property is a violation of the law. Should discovery of such items occur, it can be reported to local authorities.

11. Antennae and satellite dishes are not to be placed on the exterior of any residence hall.

1. Sales/solicitation on residence hall floors are prohibited except by sanctioned student organizations with prior approval from Residential Life.

2. Student organizations may receive permission to use tables in designated public areas to solicit support for their organization or cause or to sell approved items.

3. An area is provided in each residence hall for the dissemination of flyers and public information. This information cannot violate the college’s advertising policy.

4. Some fundraising or purchase of services that benefit the residence hall community and that is done in connection with a residence hall program/activity may be permitted. Residence hall directors shall review and approve these activities.

SMOKING The Iowa Smokefree Air Act prohibits smoking anywhere on campus property, both inside buildings and outside. Smoking in vehicles parked on college property is also prohibited. Smoking is only allowed on public streets and on public sidewalks within city easement. Hookahs are not permitted on college property. Chewing tobacco is permitted only in student rooms and outdoors. VISITATION Visitation hours in the residence halls are 8 a.m.-1 a.m. Members of the opposite sex may be on a floor and in student rooms only during these hours. Visitors, both students and non-students of the same sex, may visit for a maximum of 72 hours at any one time. Wartburg College reserves the right to revoke visitation rights for specific hosts or visitors when the policy is being abused and/or the visitation is negatively impacting the living-learning environment. Main lounges in the residence halls are not subject to these hours. Floors/houses may choose to restrict hours further (see Guest Policy).

9. The exterior of room doors and windows are visible to all members of the community. Therefore, residents will be asked to remove any offensive or inappropriate items.


Open burning, including candles, is not permitted on campus. Hot plates, broilers, space heaters, ovens, or kerosene heaters are not allowed in rooms due to possible fire hazards. Failure to observe any of the fire safety regulations will result in a minimum fine of $100.

WATERBEDS Waterbeds or water furnishings are not allowed due to safe weight-load regulations. WINDOWS/SCREENS Window screens are not to be removed or tampered with. Students who damage or remove their window screen will be assessed a $25 minimum charge. Windows may not be used to enter or leave the building, nor may materials be thrown from or into the window.

FIREARMS/WEAPONS Firearms (including, but not limited to shotguns, rifles, handguns), air guns, Air Soft guns, Nerf guns, paint-ball guns, pellet guns, bows and arrows, ammunition, explosives (includes fireworks), incendiary devices, blade weapons (swords, sabers, knives, etc.) and other deadly weapons are prohibited on campus. Replicas of these weapons and toy weapons, including water guns, are also prohibited on campus. Also, any apparatus capable of launching any projectile or substance is also prohibited. There are three exceptions to this policy. Law enforcement officers, on campus in the performance of their duties, are permitted to possess firearms. For students who hunt, they may bring firearms and archery equipment to the Campus Security office for safekeeping and to check in and out when going hunting. Students and faculty/staff may bring antique or special weapons or replicas of these weapons as part of a class, show or display. When not being used as such, they must be secured in the Campus Security office.

Emergency and Safety Procedures KEYS Residents are responsible for their room key(s). Keys may not be given to other individuals. Students should contact their RA immediately when keys are lost. Lost keys will result in a lock change and a $35 charge per key. If students are locked out of their room, they need to contact their RA or the RA on duty to be let into their room. When RAs are not on duty, contact Campus Security to be let into your room. THEFT and LOSSES The college assumes no responsibility for theft, damages, or loss of money, valuables, or personal property. We strongly encourage students to check with their family concerning the extent of coverage under their homeowner/renter insurance policy. The best safeguard against theft is to always keep your door locked. Report all losses to a residential life staff member, who will assist you in contacting Campus Security and the Waverly Police Department. For purposes of insurance claims, it is recommended that a police report be filed with the Police Department.

APPLIANCES The capacity of the electrical system in the residence halls is limited, and overloading these systems can present fire and safety hazards. Use of electrical “octopi� (multiple-head plugs) to obtain a greater number of outlets can result in the overloading of circuits and cause fire. The use of light extension cords should be kept to a minimum. We highly recommend that students purchase a UL-approved multiple outlet that contains its own fuse. Extension cords may not run under carpets, between room furniture, or be hung from ceilings. Refrigerators are not to exceed 5 cubic feet or 1.5 amps. Reasonable standards of sanitation must be followed. Refrigerators must be plugged directly into the wall outlet or into a UL-approved, three-prong, grounded extension cord containing its own fuse. The refrigerator must be kept in open view and not placed in a closet or other enclosure that restricts adequate ventilation.

FIRE SAFETY Students are required to evacuate the building whenever an alarm sounds. Upon hearing a fire alarm, exit the building and call Campus Security to report the alarm or fire. Tampering with emergency equipment, such as fire extinguishers, fire alarms, smoke detectors, or emergency exit signs, is prohibited by state law and college policy. Fire drills and fire evacuation instructions for each floor or house are conducted at the start of the year. All students must leave the hall during a drill. 38

One microwave oven, not to exceed 1.5-cubicfoot capacity or draw more than 750 watts, is permitted per student room. Microwaves must be plugged directly into the wall outlet or into a UL-approved, three-prong, grounded extension cord containing its own fuse. Popcorn poppers, coffee pots, and hot pots are allowed. In general, any appliance with an open, exposed heating element and without an automatic shut-off is not to be used in the residence halls. Whenever possible, the college encourages the use of the most energy-efficient appliances (Energy Star).


EXPLOSIVES All types of explosives, including explosive ingredients with potential to create an explosive, are prohibited on campus. Explosives include, but are not limited to, firecrackers and fireworks, gasoline, and any combustible materials. Grills are not allowed inside residence halls. Compressed tanks that contain fuel for gas grills may not be stored on campus. Students found possessing or using any type of explosive will be fined $50. WHAT TO DO IF YOU DISCOVER OR SUSPECT A FIRE or gas leak:

1. Sound the building alarm and leave the building by the nearest exit.

2. Call Campus Security by dialing 8200 or 9999. Give as much information as you can to the Information Center.

1. Keep low to the floor if there is smoke in the room.

2. Feel the metal door knob before opening any doors. If it is hot, don’t open the door. If it isn’t, brace yourself against the door, open it slightly, but if heat or heavy smoke is present, close the door and stay in the room.

3. If you can’t leave the room, seal up the cracks around the door using sheets, pieces of clothing, or whatever is handy. Then hang an object out of the window (bed sheet, jacket, or shirt) to attract the fire department’s attention. If there is a phone in the room, call Campus Security and report that you are trapped. Be sure to give your room number and location.

1. Go to the nearest exit or stairway. If the nearest exit is blocked by smoke, heat, or fire, go to another exit. Close all doors behind you.

2. Go to a higher floor; find a window and signal for help if you enter a fire stair and find it blocked below you.

3. Go back to your room if all exits are blocked. Close the door, wave something out the window, and shout for help.

4. Move quickly in a crouching position to the nearest clear exit if you are trying to escape through a smoke-filled room or corridors. Place a wet towel or wet cloth over your head and face. Breathe through the wet towel by taking short breaths through your nose. Cover your body with something that can be easily discarded if it catches fire.

5. Stand clear of the building after evacuating. Emergency apparatus will be maneuvering around the building. Stay away from the main entrance.

6. Follow the directions of fire and police personnel and residence hall staff.

Always try to remain calm. Never try to re-enter a burning building to try to save personal possessions.


4. Call Campus Security at 9999 as soon as you are away from the building under alarm. Use an emergency phone, phone in a safe building, or cell phone if available.

SEVERE WEATHER Iowa is prone to severe weather in terms of tornados, strong winds, hail, flooding, and blizzards. Always be conscious of existing weather conditions. When the National Weather Service announces a storm watch, announced when conditions are conducive for severe weather, monitor the weather through radio, TV, or on the Internet. When a weather or storm warning is issued immediately: 1. Take cover in the basement or lowest level of your residence hall or the nearest building you are in. If you are in Knights Village, go to the ground floor of the Centennial Complex. The next best protection may be found on the lowest floor or an interior corridor. Avoid window areas and corridors of one-story buildings. 39


security of their belongings, themselves, and others. Some suggestions:

The severe weather take-cover signal is a steady blast or tone for three minutes. Listen to the radio for the “all clear” announcement or wait for Campus Security or public safety officials to inform you it is safe to leave the shelter. Be sure to cooperate with all directives from the residence hall staff and Campus Security. Never use the fire alarm for notification of a tornado or storm.

1. Lock your door and carry your keys. Do not leave your keys (or any valuables) in your mailbox.

2. Do not open your door to strangers or let strangers into a hall.

3. Do not prop doors open.

4. Do not give your name, address, or phone number to strangers.


5. When going out, let your roommate, a friend, or your RA know where you are going and when you expect to return.

Emergencies that are not life-threatening should be referred to Noah Campus Health Clinic, Monday through Friday, 8:30 a.m. to 5 p.m., at 319-352-8436. If you need care after hours, the Walk-In Clinic at Waverly Health Center provides high-quality medical care for routine or urgent medical conditions. Hours at the Walk-In Clinic are Monday through Friday, 5 to 8 p.m., and weekends, noon to 8 p.m. Care is also available at the emergency room at Waverly Health Center 24 hours per day, 7 days per week.

6. At night, travel in well-lighted areas. Don’t take shortcuts through dark or deserted areas. Avoid walking alone at night.

7. Do not keep large sums of money or items of high monetary value in your room. Avoid advertising your valuables. Keep them out of sight in your room.

8. Keep a record of the serial numbers of your personal possessions.


Missing Students If there is concern by any staff, faculty or student, that a Wartburg College student is missing, information should be reported immediately to the Director of Campus Security or the Student Life Office. If a student is deemed missing by the Director of Campus Security, the security officer on duty will contact the Waverly Police Department and cooperate with them in an investigation. The student’s contact person, designated by students who are age 18 or older, will be notified. In the case of students under 18, the contact person is deemed to be the parent or legal guardian.

9. Don’t carry large amounts of cash.

10. Never lend your keys to anyone.

11. Do follow fire safety regulations and be careful when using appliances in your room.

Residence hall staff and Campus Security are concerned and interested in your safety and security. They can help if you have a problem with theft, harassing phone calls, etc. Each residence hall has a staff member “on duty” every evening. The RA on duty is the person to contact if you need assistance and the RA on your floor is not available.

SAFETY Although Wartburg and the City of Waverly are considered relatively safe places to live, it is important for students, as well as the members of the community, to take responsibility for their own safety and well-being. Crime prevention is essentially being aware of your environment and avoiding those situations that could make you vulnerable to crime. We strongly encourage students to use common sense and take steps to ensure the safety and


Wartburg Student Conduct System Students’ Rights and Responsibilities

• Working together on a take-home test or homework when not permitted by the instructor. • Looking at and receiving information from another student’s paper during an examination.

Students are expected to conduct themselves as mature members of the college community, respecting the rights of others and making use of educational opportunities. Standards have been established for scholarship, personal conduct, and campus life. These standards have been created to provide an environment that encourages learning and Christian values. Some of the standards exist because the college is part of the larger community and is governed by federal, state, and local laws. The college is not a sanctuary from civil authority. All students at Wartburg have the responsibility to respect the rights of others. In addition, students are committed to the academic Honor Code as approved and distributed by Student Senate. First-year students sign the Wartburg Honor Code during opening days as a public recognition of the community values of Wartburg College.

• Looking at and using notes during an examination when not specifically permitted. • Mistreatment of the amount or type of work done. TENDERING OF INFORMATION • Giving your work to another student to be copied. • Providing answers to another person for exam questions before, after, or during an exam. • Giving or selling a term paper or any work that is to be handed in to the instructor. PLAGIARISM • Copying homework from a text to hand in for a grade. • Quoting text or other works on an exam, term paper, or homework without citations. • Handing in a paper purchased from a research service.

Academic Conduct

• Retyping someone’s paper and handing it in as your own.

The professor has full authority in determining the action to be taken in case of academic dishonesty. He/she will meet with the student to review possible academic conduct violations. The Student Honor Council may also be asked by the professor to review the case. Some of the following actions are possible: the professor may fail the student in the course; the student may be given a failing grade on the examination or assignment; the student’s grade may be lowered on the examination or assignment; or the student may be required to take another examination or do the assignment over. In addition to whatever action a professor may take, the Vice President for Academic Affairs, after consultation with the professor, may suspend or dismiss a student for committing an act of academic dishonesty.

• Incorrectly citing resources for written assignments. COLLUSION • Planning with one or more students to commit any form of academic dishonesty. • Giving your term paper or any other work to another student whom you suspect will plagiarize it. • Unauthorized collaboration of aid in any academic work. MISREPRESENTATION • Having another student do your work for you. • Lying to your professor to increase your grade. • Having another student take an exam for you.


• Submitting the same work for a grade in two different courses without permission from the course instructors.

CHEATING • Copying homework assignments from another student.

• Misrepresentation of the amount or type of work done.


B. Misconduct in any of the following areas will be considered a violation of college regulations (additional policies, procedures, and rules are outlined in this Student Handbook and the Residence Hall Contract):

• Altering a graded work after it has been returned, and then submitting it for regrading without the instructor’s knowledge. BRIBERY • Offering money or any item or service to a faculty member or another person to gain academic advantage for yourself or another student. ABETTING DISHONESTY • Observing cheating on an examination without reporting it to the faculty member. • Passing answers for a test from one student to another via any mode of communication. (e.g. texting, online communities such as Facebook, etc.)

1. Knowingly providing false information to college officials on a college-related matter, including a conduct investigation or hearing, with the intent to deceive.

2. Intentional obstruction of college officials or employees attempting to carry out their responsibilities and duties. This would include failing to comply with a college employee’s reasonable requests or directions.

3. Physical, verbal, written abuse, or harrassment of any person on college property or at collegesponsored events, or conduct that threatens or endangers the health or safety of that person.

4. Sexual harassment or assault of any member or visitor to the college (see Student Handbook section covering sexual misconduct).

5. Theft, vandalism, or unauthorized use of property or services on college property or at college-sponsored events.

6. Disorderly or obscene conduct on college property or at college-sponsored events.

7. Use, possession, sale, distribution or in presence of narcotic or dangerous and illegal drugs (see Student Handbook sections covering alcohol and drugs).

8. Use or possession of explosives, firecrackers, or firearms on college property.

9. Misuse of or tampering with fire alarm systems or other safety and security equipment.

• Knowing about plagiarism by another student on a paper without reporting it to a faculty member. • Assisting a student in buying a paper from a research service.

Social Conduct I.


The Student Conduct System at Wartburg College has been established to provide a process through which students, faculty, and staff can function productively as a college community. Student involvement is essential in the conduct process. The Student Conduct System is not punitive in nature; rather, it is an educational opportunity for students in violation of the system. The Student Conduct System provides a process to hear and decide matters of nonacademic misconduct as defined by institutional regulations and published rules. Policies have been established in the interest of achieving educational goals and guaranteeing the broadest range of freedom to each member of the community. These policies limit some activities and prohibit certain behavior. In an attempt to inform students about appropriate behaviors, general information related to conduct proceedings (violations and sanctions) may be reported periodically.

10. Illegal gambling, as defined by the State of Iowa and federal law, which adversely affects an individual or individuals, with the exception of raffles approved by the college and permitted by the State of Iowa.

STUDENT CODE A. All members of the Wartburg community have the responsibility for adhering to all local, state, and federal laws. The college will not protect members of the community from the consequences of violation of these statutes.

11. Conduct that adversely affects the student’s ability to be a contributing member of the academic and residential community.

12. Failure to observe sanctions imposed through the established college judicial process. 13. Violation of rules, procedures, and policies governing college-owned facilities.

42 42

14. Violation of rules, procedures, and policies, stated in the current catalog, Student Handbook, or other current official publications or notices.

student as a citizen on campus and in the Waverly community.

The procedures employed by the Student Conduct System are a part of the educational process and are designed to help students determine appropriate behavior in the college community. There is a fundamental difference between the nature of student discipline and civil law. Student discipline must be consistent with the educational mission of the institution. The conduct procedures provide for a fair hearing and an appeal. The procedures and sanctions are not meant to resemble those used in a civil judicial process. A wide range of sanctions is available to the board or administrator who hears the case. Disciplinary actions, taken in a manner that promotes student growth and understanding, attempt to hold students accountable for their behavior. Punitive measures are not necessarily the primary focus. Wartburg College, through the conduct system, articulates the ethical precepts that support the behavioral expectations of the community. II.

An administrative hearing may replace an SCB hearing: (a) if the board cannot function due to the nature of the college calendar; or (b) if the Vice President for Student Life or Associate Dean of Student Life decides a violation warrants immediate action due to the confidentiality, sensitivity, or the severity of the incident.

2. Composition and Selection The Vice President for Student Life, Director of Residential Life, or their designee will conduct all administrative hearings.

If an administrator has a conflict of interest, it may be requested that either the Student Conduct Board or another administrator handle the hearing.

B. Student Conduct Board (SCB) Hearing

1. Purpose The SCB may consider any disciplinary matters involving the student as a citizen on campus and in the Waverly community.


Any student, faculty member, staff member, or administrator may report a violation of college policy against a student. The charges must be filed on either an incident report form, security report, or documented in written form. Incident Report forms are available from any residence hall director or from the Student Life Office. Students who are charged with behavior threatening or contrary to the policies and lifestyles of the Wartburg community may be subject to an interim suspension by the Vice President for Student Life prior to the hearing. Students living on campus will be required to vacate their residence within a time period designated by the Vice President for Student Life. A report of violation of college policy covered by local, state, or federal law also may result in a student being charged.

III. HEARING OFFICERS A. Administrative Hearing 1. Purpose The administrative hearing may consider any disciplinary matters involving the


2. Composition and Selection The SCB shall consist of as many as 10 students with alternates as needed. A hearing panel shall consist of five students. SCB should be composed of members from each class year. Selection of the SCB will be determined from a pool of candidates to which all students are eligible. Recommendations from faculty and staff will be taken into account and interviews will be conducted as needed. Final selection will be determined by a committee made of returning SCB members and the adviser.

3. Organization The SCB will be convened by the Assistant Director of Residential Life. The Assistant Director of Residential Life will serve as the adviser on matters of training, organization, and procedure. The adviser and SCB will select one or two member(s) to serve as the chairperson(s) who will convene the board upon request of case to be heard. Five members constitute a quorum.

Procedure I.

hearing, the Student Conduct Board or administrative hearing officer will hear and determine, if possible, the matter in the student’s absence and be notified of the decision.


The Vice President for Student Life or the Director of Residential Life or their designee shall make a preliminary investigation and may attempt to dispose of the charges by mutual consent without the initiation of formal disciplinary proceedings. If there is uncertainty or dispute concerning the charges and/or sanctions, the case shall be taken to the SCB or to the appropriate administrator. II.


Formal disciplinary proceedings will begin immediately after the incident report form or written documentation has been received and reviewed. The charges will be presented to the charged student(s) in writing, and they will be provided the option of having an administrative or Student Conduct Board hearing. The charged student(s) must respond within three days to the Student Life Office or designee. In some instances, depending on the severity of the incident and the judgment of the SCB or administrative hearing officer, other parties involved (complainant) in the incident may be informed of the conduct process outcomes and sanctions. Email is an official form of college communication. III. THE HEARING PROCESS

A. Rights and Responsibilities of the Complainant and the Charged Student

B. Steps of the Hearing

These procedures provide the guidelines to be followed in all hearings. These guidelines are designed to provide order and fairness to all persons involved.

1. The SCB chairperson or administrative hearing officer introduces all persons present.

2. The chairperson or administrative hearing officer explains the hearing procedures.

3. The date of the incident and charges are read and explained as needed.

4. The chairperson or administrator excuses all witnesses.

5. SCB members or adminstrative hearing officer questions the complainant and charged student(s).

6. The witnesses re-enter when called to be questioned as needed.

7. The chairperson or administrative hearing officer informs the charged student(s) as to when they will be notified of the decision.

8. The charged student(s) are excused.


1. The charged student and the complainant (if there is one) may request a person of their choice to be present at the hearing. This person must be a member of the Wartburg community and may not participate in the hearing. The chairperson of the conduct board or the administrative hearing officer must be present at the hearing.

2. The charged student, the complainant, SCB, or administrative hearing officer may request the presence of witnesses. A witness shall be defined as a person with factual knowledge concerning the incident. The chairperson of the conduct board or adminstrative hearing officer must be notified of all witnesses at least one day prior to the hearing.

A. Determination of Responsibilities

1. If the charged student(s) is found not responsible for the complaint, the case will be dismissed.

2. If the charged student(s) is found responsible for the complaint, the SCB or the administrative hearing officer will deliberate and determine the sanctions.

3. All decisions through SCB will be reached by a majority vote. If the majority feels that no decision should be or can be made, the case is dismissed.

B. Choice of Sanctions The choice of an appropriate sanction will be undertaken in a manner promoting student growth and understanding. The sanction

3. If the charged student or complainant fails to appear at the scheduled time of the


should not be perceived solely as a penalty for misconduct.

• Disciplinary Probation A probationary period of time lasting from one term up to the remainder of the student’s enrollment at Wartburg. This could exclude participating in extracurricular activities of the college for that period of time. This could make the student ineligible for intercollegiate or intramural competition, campus offices, and/or organization membership. If the student is found to be responsible for another violation of college policy during this time, further disciplinary action will be taken and may include suspension.

• Suspension Suspension from Wartburg College for a period of time.

• Expulsion Permanent dismissal from the college.

Although sanctions will be dealt with on an individual basis and are designed to hold student(s) accountable for their behavior, some choices include, but are not limited to:

• Letter of Warning A written reprimand warning that another violation, within a certain period of time, will result in more severe action. A copy will be placed in the student’s file in the Student Life Office.

• Monetary Fine A monetary charge ranging from $50 to $300 may be fined to the student(s) involved and used for educational purposes.

• Educational Sanction Participation in a group or activity, designed to further the participants understanding of self and the issues involved, and acceptance of the college’s positions and needs.

• Payment of Damages Restitution for the cost of any damages, including labor costs. This might be assessed by requiring campus work under the supervision of the Student Life Office.

• Community Time Required community service supervised by the Student Life Office or its designee.

• Residence Hall Restrictions Changing place of residence, possibly moving off campus. In addition, the student may be prohibited from visiting a particular floor, house, or hall. If removed from the hall, the student will receive no refund for room costs. However, the student would receive a refund for board costs if he/she chooses not to participate in the board plan.

V. NOTIFICATION The charged student will be notified in writing of the decision. This notification will include the decision, any sanctions with deadlines, and an explanation of the appeal process. VI. APPEALING A DECISION

• Social Probation A probationary period of time lasting from one term up to the remainder of the student’s enrollment at Wartburg. If the student is found to be responsible for another violation of college policy during this time, further disciplinary action will be taken and may include loss of housing privileges on campus or suspension.


A. In the interests of due process, decisions made or through administrative hearings by the SCB may be appealed to the Campus Appeals Board or through administrative appeal.

• Campus Appeals Board (CAB) CAB considers appeals from the SCB hearings.

CAB shall consist of three faculty members and four students. The faculty members will be appointed by the college president. Student members representing each class will be appointed by the Student Senate.

CAB will be called together by the Vice President for Student Life , who will serve as the adviser on matters of training, organization, and procedure. The Vice President for Student Life will convene the board on receipt of an appeal. Five members will constitute a quorum. A CAB chair will be elected by the members from among the CAB faculty representatives.

Any CAB member who, in the judgment of a majority of its members, has a conflict of interest in the case shall be temporarily removed from the board.

the SCB or the person who conducted the administrative hearing that an appeal has been filed.

Individuals serving on the Campus Appeals Board need not be disqualified because they have a superficial knowledge of the back­ground of the case or because they may know the participants.

Temporary vacancies will not be filled. Permanent vacancies will be filled by the same selection process used for selecting original members.

1. w  hether the original hearing was conducted in a fair manner;

2. t he evidence was substantial enough to warrant a decision against the student(s);

3. t he sanction imposed was in keeping with the seriousness of the violation and prior conduct record of the student(s).

As a point of clarity, CAB may request additional infor­mation and recess for a maximum of five class days or until that information is made available, whichever comes first.

CAB may revise or dismiss the originally stated sanctions.

CAB decisions will be reached by a majority vote and are final.

D. If, in the opinion of the administrative appeal hearing officer, the appeal lacks merit, he/she may refuse to accept it.

Furthermore, an administrative appeal may replace a Campus Appeals Board hearing. This may occur if the board cannot function due to the nature of the college calendar, or if the Vice President for Student Life decides the violation warrants immediate action due to confidentiality or due to the severity of the incident.

The Vice President for Student Life or designee must notify the chairperson of

An appeal will be heard based on:

B. The charged student or the complainant may file an appeal. The right of appeal does not entitle a student to a full rehearing of the case. A written justification for the appeal must be filed with the Vice President for Student Life or designee within two days of the written announcement of the decision.

The appeal hearing shall be limited to a review of the original incident report or written documentation, decision letters, and written justification of the appeal.

• Administrative Appeal An administrative appeal may occur upon the request of the student(s) against whom the complaint is filed; in the event an administrative hearing was held. Administrative appeals will be heard by the vice president of student life or designee. In select cases, the Vice President for Student Life or designee may assign the jurisdiction for the appeal to the Campus Appeals Board, particularly when a conflict of interest may be involved.

Any CAB member who, in the judgment of a majority of its members, has violated the ethical standards of the conduct system, has failed to complete the duties of a member of the board, or has been involved in a major violation of college policies will be permanently removed from the board.

C. If, in the opinion of CAB, the appeal lacks merit, the board may refuse to accept it.


An appeal will be heard based on whether:

1. the original hearing was conducted in a fair manner;

2. the evidence was substantial enough to warrant a decision against the student(s);

3. the sanction imposed was in keeping with the seriousness of the violation and prior conduct record of the student(s).

All materials relative to the case will be reviewed — the incident report or written documentation, decision letters, and the written justification of the appeal.

The administrative appeal hearing officer may conduct personal interviews with both the complaint and the charged student(s).

The administrative appeal hearing officer may revise or dismiss the originally stated sanctions.

Decisions made through administrative

Aids, HIV-Positive Policy by medical diagnoses and appropriate medical consultation, based on current HIV/AIDS information.

Acquired Immune Deficiency Syndrome (AIDS) is a complex disorder marked by a breakdown in the body’s immune system that leaves the person defenseless against a host of life-threatening infections. The consensus among medical researchers is that the Human Immunodeficiency Virus (HIV), the virus that causes AIDS, is a very fragile one that is not transmitted by casual contact, even in family settings. There is currently no medical evidence that the virus is transmitted through the air, in food, or by contact with surfaces handled by people who are HIV-positive. Further, although the HIV has been found in various body fluids, current available epidemiologic data does not indicate that the virus can be transmitted by saliva, sweat, or tears. The most frequent means of transmission are through intimate sexual contact, the sharing of hypodermic needles, or by direct infusion of infected blood or blood products. Two things are known from the research on the transmission and progression of AIDS: First, AIDS is a fatal disease with devastating progression into the lives of individuals whose AIDS-defining illness cannot be reversed once it has begun. Secondly, because of its limited and peculiar modes of transmission, the intrusion of HIV into the uninfected population may be reduced if appropriate precautionary measures are taken. Current information about HIV infection does not ordinarily justify or require warning others of the presence of an individual who is HIV-positive or has an AIDS-defining illness. It is hoped that the following institutional policy statement and guidelines, based on the best available medical information, will facilitate a reasoned response to this serious public health challenge.

Guidelines Determinations: The following policy and guidelines will be in effect where there is a medical risk to individuals who are HIV-positive, to those with an AIDS-defining illness, and/or to others. A person’s HIV/AIDS status will be determined according to the Centers for Disease Control’s definition of HIV/ AIDS currently in effect at the time a case is being reviewed by appropriate medical consultants and college decision-making personnel. Should it be determined by medical testing and evaluation that a person is HIV-positive or has an AIDS-defining illness, and is an employee, with the consent of the individual, the vice president for administration will be informed. If that person is a student, and with the consent of the student, the Vice President for Student Life will be informed. In the absence of consent, the responsibility to protect the confidentiality of information is superceded by the necessity to protect others only in circumstances involving a very clear and specific risk to specific other people. Following consultation with the HIV-positive individual and appropriate college and medical personnel, a decision regarding risk to self or others will be made on a case-by-case basis by the appropriate vice president, as defined in the preceding paragraph. In the event the parties involved find the decision unfavorable, they may request a review of the decision with the President’s Council. Personnel policies: The same benefits, sick leave, and vacation will be accorded people who are HIV-positive or have an AIDS-defining illness as with any other medical condition. Similarly, the same standards of job expectation and procedures of performance evaluation will be accorded staff and faculty members who are HIV-positive or have an AIDS-defining illness, as with any other medical condition. Confidentiality: It is the policy of the college to treat medical information about students, faculty, and staff in strict confidence. The college will not alter this commitment with respect to the medical records of individuals who are HIV-positive or have an AIDS-defining illness. The affected individual

Policy Statement Consistent with the general policy of the college not to discriminate, the college will take appropriate steps to promote the safety and welfare of all students, faculty and staff, including those individuals who are HIV-positive and those with an AIDS-defining illness. These individuals will be allowed to continue with their normal college activities in the same manner as people with other medical conditions, except in situations where there is a medical risk to themselves or others. Risk will be determined


for staff, sexual health education programs for students, and the development and distribution of informational pamphlets on a variety of topics. Both offices will, upon request, make confidential referrals for students, staff, and faculty to outside agencies. A counselor at the Counseling Center is available to students for individual and/or group counseling. Additional Information: Students, faculty, and staff who seek additional information regarding the implementation of the college’s guidelines and policy on HIV and AIDS or who seek education or counseling on this issue may contact as appropriate:

may choose to release such information. Disclosure of information about these individuals at the college will be limited to those who need to know in order to reasonably accommodate the affected individuals. Disclosure or dissemination of information will be made only with the approval of or by the individual who is HIV-positive or has an AIDS-defining illness or at the direction of the president of the college. Except to the extent that disclosure may be required by law, the college will not disclose information to individuals or entities outside the college. Health Service: The Noah Campus Health Clinic does not have the resources to provide comprehensive health services to people who are HIV-positive or have an AIDS-defining illness. Such individuals will be referred to a medical facility or other sites for testing and/or to the appropriate medical centers for education, consultation, and/ or treatment. The Noah Campus Health Clinic will attempt to remain abreast of current medical information pertaining to AIDS and disseminate information as appropriate. Education and Counseling: The college has an education and counseling program through the Noah Campus Health Clinic and the Counseling Center. The program includes in-service training

Director of Noah Campus Health Clinic .. . . . . . 319-352-8437 Director of Counseling Services . . . . . . . . . . . . . . 319-352-8539 Vice President for Administration . . . . . . . . . . . . . . . . . . . . . 319-352-8276 Vice President for Student Life . . . . . . . . . . . . . . . . . . . . 319-352-8745 President of Wartburg College . . . . . . . . . . . . . . . . . 319-352-8450


Alcohol And other drugs Policy State and Local Government Requirements

on campus. College vehicles may not be used to transport students to or from an off‑campus party. In the event Campus Security officers, Residential Life staff, Waverly police and/or medical staff must intervene with a student in his/her residence hall room in response to a concern of possible excessive alcohol consumption, leading to further concern of personal safety for that student, the student’s parent or legal guardian may be contacted by the responding college or city personnel if the student is uncooperative to a reasonable request such as being transported to a healthcare facility.

Wartburg College will enforce all state and local government policies concerning the consumption of alcoholic beverages. The sale of alcoholic beverages is not permitted by any organization, person, or group on the Wartburg campus. Only students who have attained the legal drinking age of 21 years of age may possess or consume alcoholic beverages by following federal, state, and local laws as well as Wartburg requirements. Clinton Hall and the Centennial Complex are alcohol-free buildings. Under no circumstances is alcohol to be present in these buildings.

Violation Descriptions Minor Violations Student exhibits any of the following behaviors: • possession or presence of empty, full, or partially full alcohol containers in Clinton Hall or Centennial Complex • underage possession or consumption of alcohol • possession of opened container in public/nondesignated areas (any age) • promotion of events where alcohol is the primary focus • display of alcohol-related materials in windows or area outside residence hall rooms • possession or presence of empty, full, or partially full alcohol containers in underage room or where an underage student is present • participation in transportation of a keg to campus and/or anywhere on campus (any age) • transportation of alcohol without any attempt to place alcohol in opaque container (any age)

Wartburg College Requirements As mature members of the college community, Wartburg students are expected to take responsibility for their behavior and respect the rights of others. Public intoxication and abusive or disruptive behavior will not be tolerated. A student may be charged with an alcohol violation even if the student does not have alcohol in his or her possession at that time. Charges that a student has violated the policy may be filed by students, faculty, staff, or administrators and should be submitted to the director of residential life. Violations will be handled by a college administrator or the college Student Conduct System. Possession or consumption of alcohol is prohibited on all campus property unless: A. It is by students 21 years of age or older, who may possess and consume alcohol in their residence hall room if that hall is not prohibited from such activity. B. It is a college-sanctioned event approved by the president or a vice president. Alcoholic beverages may be transported to and from rooms only in sealed containers. Kegs of beer or other large quantities or common source containers of alcohol are not allowed on campus. Organizations that receive budgetary support from the college or organizations that solicit funds for the purpose of college activities are not allowed to use the funds to purchase alcoholic beverages. Advertising off‑campus parties is not allowed

Significant Violations Student exhibits any of the following behaviors due to alcohol consumption: • disorderly conduct • physical violence • verbal disruption or abuse • staggering • public intoxication, vomiting (but coherent and conscious) • permitting others (students or guests) to use assigned room to violate the alcohol policy • serving and/or providing alcohol to a person or persons not of legal age 49

• repeated minor violations • use of false identifications while on campus in order to consume alcohol and avoid detection by college staff • manufacturing false identifications for use by others or self

Severe Violations Student exhibits any of the following behaviors due to alcohol consumption: • vomiting and incoherent • unconscious • needing or receiving medical attention (including treatment by EMTs and/or transportation or hospital or “detox”) • loss of bodily functions or memory loss • possession of a keg or other bulk or commonsource container • supplying or assisting a minor in any way to obtain alcohol (i.e., hosting a party with minors present) • illegal sale of alcohol • repeated minor or significant alcohol violations

Explanation of Typical Sanctions In addition to choices of sanctions listed on page 42, the following sanctions relate to alcohol violations: Alcohol 101 Workshop A two-hour education workshop facilitated by a counselor in the Pathways Center. Off-campus Drug and Alcohol Education Coordinator Specific risk reduction program provided by an off-campus coordinator of alcohol and drug education that includes chemical use self-assessment and the development of strategies to stop or decrease the use of alcohol at the student’s expense.

Consequences The following consequences may be imposed on a student found in violation of the college’s alcohol policy depending upon the severity or frequency of the offense.

Alcohol and/or orther drugs Fines Alcohol fines must be paid to the Controller’s Office by the date specified in a student’s sanction letter. Any unpaid fines will be added to the student’s account and may result in further disciplinary hearings. $150 fine — In lieu of $100 of the fine, the student may perform 20 hours of community service at a site approved by the Assistant Director of Student Life or Assistant Director of Residential Life . The student must pay the remaining $50 fine. $200 fine — In lieu of $100 of the fine, the student may perform 20 hours of community service at a site approved by the Assistant Director of Student Life or Assistant Director of Residential Life . The student must pay the remaining $100 fine. $300 fine — In lieu of $100 of the fine, the student may perform 20 hours of community service at a site approved by the Assistant Director of Student Life or Assistant Director of Residential Life . The student must pay the remaining $200 fine. Money collected from students for violation of the college’s alcohol policy will be deposited into the alcohol education program.

Minor Violations • A fine ranging from $50 to $300 • Student Life Office notified of violation(s) • Referral to Alcohol 101 workshop • Letter of warning to parents, coaches, academic or co-curricular adviser • Referral to off-campus alcohol or drug education program • Social probation • Decrease in housing priority or relocation • Participation in an activity to further the particpant’s understanding of self and the issues involved, and acceptance of the college’s positions and needs significant or Severe Violations • A fine ranging from $50 to $300 • Meet with Student Life staff member to review alcohol policies • Letter of warning to parents, coaches, academic or co-curricular adviser • Referral to an off-campus alcohol or drug education program and approval by the

Director of Counseling Services for continued enrollment • Social probation • Decrease in housing priority or relocation • Participation in an activity to further the participant’s understanding of self and the issues involved, and acceptance of the college’s positions and needs • Suspension


Cancellation Policy

2.1 The VPAA will contact the associate vice president for marketing and communication who will contact: (a) the appropriate radio and television stations (b) the campus telephone operator, and (c) send an email message to faculty, staff, and students regarding the cancellation (d) place an emergency notice on the Wartburg College home page 2.2 The VPAA will contact the Vice President for Institutional Advancement, Vice President for Enrollment Management, Vice President for Administration, Vice President for Student Life, head of Campus Security, and head of maintenance announcing the college closing.

It is very unlikely that Wartburg College, a residential college, will cancel classes due to severe weather. However, if the need arises, the cancellation will be announced on radio stations KWAY-FM (Waverly, 99.3) and KUNI-FM (Cedar Falls, 90.9 ) and to television channels KGAN-TV 2 (Cedar Rapids), KWWLTV 7 (Waterloo), and KCRG-TV 9 (Cedar Rapids) and through campus email, the college website (www., and the WartburgAlert System. Every attempt will be made to cancel classes between 6 and 6:30 a.m. on a weekday and before 5 p.m. on Sunday. In the event of severe weather prior to an official college break or the end of a term that creates dangerous driving conditions, the college may keep residence halls open until it is safe to travel. This information will be communicated to students via the Wartburg College website and email. It is unlikely that classes will be canceled or the college closed for weather. If a student, staff member, or faculty is concerned about his or her safety, please rely on your own judgment regarding travel. During severe weather, it is up to all of us to provide for our safety.

3. In the event of severe weather (snow, ice, tornado, etc.) prior to an official college break or the end of a term that creates dangerous driving conditions, the Vice President for Student Life and the Director of Campus Security will determine if driving conditions are such that residence halls should remain open. Once this consultation is done, the Vice President for Student Life will contact the President for a final decision.

Weather Procedures 1. If, however, weather is severe when students are returning to campus after a break (not simply a weekend) or there is an emergency such as a tornado damage to campus, flood, etc., the following procedures will be used:

1.1 The Vice President for Academic Affairs (VPAA) will contact the head of maintenance and the head of security to determine the nature of the problem. If this is a weekend and a decision is being made on Sunday, the consultation should occur around noon. If the storm is coming late afternoon or evening, there should not be a need to cancel. If the decision is being made on a weekday, the consultation should occur before 6 a.m. 1.2 Once that consultation is done, the VPAA will contact the president for a final decision.

2. If the President and VPAA determine that a weather cancellation is appropriate, the following will occur:


3.1 Assignments to residence halls during such a weather emergency shall be the responsibility of the Vice President for Student Life or designee. 3.2 Housing shall remain available to students until the storm has passed and roadways are once again safe. The Vice President for Student Life (or designee) and the Director of Campus Security will determine when housing will be closed. 3.3 Students will be notified by the Assistant Vice President for Marketing and Communication that housing is available and travel is hazardous. 3.4 An emergency announcement will be linked to the Wartburg College home page and, to the extent possible, families will be notified via email through the Alumni and Parent Programs Office.

Computing Policy General Policy Computer use is encouraged among Wartburg College faculty, staff, and students for purposes consistent with the stated mission of the college. Wartburg College is dedicated to challenging and nurturing students for lives of leadership and service as a spirited expression of their faith and learning. As a consequence, Wartburg computing resources are to be used in an ethical, courteous, and fair manner for the following purposes:

• class assignments

• academic research and investigation

• computing for personal and professional advancement

• administrative and instructional support

• staff and faculty consulting subject to provisions contained in relevant personnel policy

Use of Wartburg College computing facilities is restricted to current employees and students to ensure compliance with acceptable use policies of the Internet and maintain the security of network, academic, and administrative computing systems. On a case-by-case basis, the Assistant Vice President for Information Technology Services (ITS) may grant access to individuals employed by nonprofit agencies, family members of Wartburg employees, or retirees. ITS personnel routinely monitor system resources, such as processor performance, network utilization, and disk space, to ensure system security and integrity. Anyone using shared computing facilities at Wartburg College implicitly consents to such monitoring by authorized personnel. The Wartburg Information Network (WINnet) includes campus-based computer systems, local-area networks, telecommunications equipment, and the high-speed network linking the campus to the worldwide Internet. Wartburg computer users must not engage in unauthorized or inappropriate conduct on the Internet or WINnet facilities. Examples of such activities include:

• Using WINnet facilities to crack or access systems, whether on or off campus, in an unauthorized or inappropriate manner.

• Using WINnet facilities to engage in illegal or criminal activities.

• Using WINnet facilities to threaten or harass another person.

• Attempting to read or access another person’s electronic mail or other protected files.

• Copying or distributing software in violation of copyright laws, license agreements, and intellectual property as outlined in the Copyright Law of the United States of America, in Title 17 of the United States Code. Additional information is available at: copyright/

• Establishing World Wide Web servers and pages on the campus network for external access without authorization.

• Knowingly distributing or actively developing a computer virus, worm or Trojan horse.

• Repeated use of WINnet facilities in a discourteous manner including:

• using excessive amounts of system resources (e.g., CPU time, disk space, or network bandwidth), thereby preventing access by other users;

• consuming excessive volumes of printing resources;

• sending unwelcome electronic mail messages (spam) and posting information to electronic discussion groups that are inappropriate or irrelevant to the intended subject area;

• disturbing others while using public access computing laboratories;

• refusing to yield workstations in public labs to users for activities of higher priority.

Violation of these policies constitutes computer abuse, and disciplinary actions for students will be governed by the Wartburg Student Conduct System. Computer abuse by Wartburg College employees may be grounds for disciplinary action, up to and including

• Using or sharing another person’s login ID to access computing facilities at Wartburg or another Internet facility. This includes permitting others to use your own login ID.


termination of employment. ITS’ role in the process will be to call attention to the situation, gather and validate pertinent information, and forward the information to the appropriate dean or vice president. If abusive or discourteous use is traced to an offcampus Internet host, remote system administrators shall be contacted immediately. Violations of courtesy are to be referred to the director of ITS or designee.

support staff, the college likewise disclaims copyright ownership except for cases where the college enters into a written agreement and/or invests extraordinary resources.

Electronic Mail System administrators are expected to treat the contents of electronic files as private and confidential. Inspection of electronic files and electronic mail, and any action based upon such inspection, will be governed by all applicable U. S. and Iowa laws. The Wartburg community is advised that all files stored on main systems, including electronic mail, are backed-up regularly and may be subject to subpoena. Wartburg College expressly permits electronic mail for personal, not-for-profit use, but such use must be legal and must not interfere with the work of other faculty, staff, or students.

Copyright Infringement Policy

Effective July 1, 1996 Revised and Approved February 2002

DMCA Compliance Policy and Notification Agent It is the policy of Wartburg College to promptly process and investigate notices of alleged copyright infringement and take appropriate actions under the Digital Millennium Copyright Act, Title 17, U.S. Code, Section 512 (DMCA). Pursuant to DMCA, Wartburg College has designated an agent to receive notification of alleged copyright infringement occurring on Web pages or computer servers. If you believe that your copyrighted work is being infringed upon a Wartburg College site, please notify our designated agent, preferably by email, at: Administrator: Gary Wipperman Assistant Vice President for Information Technology Services Email: Phone: 319-352-8353 Fax: 319-352-8253 U.S. mail: 1  00 Wartburg Blvd. P.O. Box 1003 Wartburg College Waverly, IA 50677-0903

World Wide Web ITS actively maintains World Wide Web (www) servers for the Wartburg community. The Marketing and Communication Office hold primary responsibility and authority over websites containing official campus information. Marketing and Communication assists campus departments with maintenance of most college websites. Individual faculty and staff may create professional web pages hosted on campus Web servers only after affirming their acceptance of college computing policies and guidelines. Each personal, departmental, and student organization website must include appropriate disclaimers as specified in guidelines on file in ITS.

Contents of Notice DMCA requires that all notices of alleged copyright infringement must be in writing. When informing the designated agent of an alleged copyright infringement, the complainant must:

Intellectual Property and Copyright Ownership Under copyright law, works developed by faculty during the course of their employment belong to the college. However, the college encourages dissemination of scholarly work and expressly disclaims ownership of works by faculty except for cases where the college enters into a written agreement and/or invests extraordinary resources. In the case of works developed by administrative and 53

1. Identify the copyrighted work that allegedly has been infringed. If multiple copyrighted works at a single online site are involved, please provide a list of the works on that site.

2. Describe the material that is claimed to be infringing and provide sufficient information to permit Wartburg College to locate that material.

3. Provide your contact information, including an address, telephone number, and, if available, an email address.

4. Certify or include a statement that the complainant has a good faith belief that the use of the copyright-protected material in the manner complained of is not authorized by the copyright owner, the owner’s agent, or law.

5. Certify that the information you have provided Wartburg College is accurate. The complainant should attest under penalty of perjury that she/he is authorized to enforce the copyrights that have allegedly have been infringed.

6. Include a physical or electronic signature of the copyright owner or person authorized to act on behalf of the owner.

Repeat Infringers Where it has been clearly established that a Wartburg College user is a repeat offender, Wartburg College may terminate that person’s account. U.S. Copyright Law and Wartburg College Computing Policy Individuals who infringe copyright-protected materials on the Wartburg College network may be subject to discipline. In appropriate circumstances, penalties for violations of the Wartburg College Computing Policy ( html) may include, but are not limited to, termination of all computing privileges. Copyright infringement is a violation of federal law and subject to severe civil penalties and sanctions. Copyright infringement can also be a violation of federal criminal law. Thus, every user of the Wartburg College network and websites must maintain a basic understanding of copyright law and must comply with the Wartburg College Computing Policy. For more information on U.S. copyright law and DMCA, consult the website of the U.S. Copyright Office at A variety of circulars and forms, printed or available online, can provide answers and guidance to many copyright questions and issues. The Copyright Office’s Circular 1 ( has simple, concise explanations and descriptions of what one must do to keep from infringing upon copyrights of others, as well as protecting one’s own creative works. Additional resources are available through the library or through a simple Web search on “copyright.”

Before the complainants allege an infringement, she/he should consult copyright materials to confirm that the use is, in fact, infringing. The U.S. Copyright Office provides basic information online at http:// This can assist you in determining whether an exception or defense, such as fair use, may apply to the use of your copyrighted work. Notice, Takedown, and Putback Procedure Wartburg College expects all users of its system to comply with applicable copyright laws. However, if Wartburg College is notified of a claimed copyright infringement or otherwise becomes aware of facts and circumstances from which infringement is apparent, it will respond appropriately, which may include removing or disabling access to the material that is claimed to be infringing. Wartburg College will follow the procedures outlined in the DMCA with regard to appropriate notifications of the user and the complaining party, acceptance of counter notifications, and, where indicated, “putback” of the alleged infringing material. Refer to the U.S. Copyright Office for the provisions of the DMCA at http://www.


Illegal Drugs College of any criminal drug statute conviction for a violation occurring in the work place no later than five days after such conviction. The college will notify the appropriate federal agency within 10 days of having received notice that an employee has had a criminal drug statute conviction for a violation occurring in the workplace. These standards cover all employees, including part time and student.

Illegal drugs and drug paraphernalia are not permitted on the Wartburg campus. The college will cooperate with all law enforcement agencies to enforce the laws pertaining to the use and possession of illegal drugs. Violations of this rule will be considered of sufficient seriousness to warrant dismissal from the college. Cases involving alleged student violations of existing drug laws will be heard by the appropriate authorities. Disciplinary actions will be taken following consideration of the circumstances surrounding each individual case.

Applicable Sanctions for Use of Illicit Drugs or Alcohol

Drug-Free Schools –– Student Information

Any Wartburg College employee determined to have violated the college’s policies regarding unlawful possession, use, or distribution of illicit drugs and alcohol will be subject to one of the following actions: 1. Satisfactory participation in an alcohol/drug abuse assistance or rehabilitation program. 2. Disciplinary action up to and including termination and suspension. Student sanctions are described in the Alcohol and Other Drugs Policy, page 46.

The Drug-Free Schools and Communities Acts Amendments of 1989, Public Law 101-226, requires that Wartburg College implement a program to prevent the illicit use of drugs and the abuse of alcohol by students and employees. The purpose of this notice is to share information about: (1) Wartburg College’s standards of conduct regarding illicit drugs and alcohol; (2) A description of applicable legal sanctions under local, state, or federal law; (3) A description of the health risks associated with the use of illicit drugs and the abuse of alcohol; (4) A description of available counseling and treatment opportunities; and (5) A statement regarding applicable sanctions for use of illicit drugs or abuse of alcohol.

Legal Sanctions Local, state and federal statutes also clearly prohibit the unlawful possession or distribution of illicit drugs and alcohol. Wartburg College sanctions vary depending upon the scope. For full information on the legal sanctions possible in Waverly, the State of Iowa, and the federal government, copies of the applicable laws may be found in the Vogel Library and the Student Life Office. In addition, a student’s federal financial aid may be jeopardized by a drug conviction according to federal statute.

Standards of Conduct Wartburg College is committed to making good faith efforts to maintain a drug-free work place. In addition, Wartburg recognizes that drug use and alcohol abuse are a contradiction to its understanding of community, and that use of illegal drugs and alcohol abuse may impair job performance and judgment, endanger colleagues, and cause physical damage. Accordingly, the unlawful manufacture, distribution, dispensation, possession, or use of illicit drugs and alcohol is prohibited on Wartburg property or as any part of a Wartburg activity. No member of the faculty or staff will be permitted to report to work while under the influence of alcohol or illegal drugs. In addition, an employee must notify Wartburg

Health Risks Abuse of alcohol and the use of illicit drugs can have a significant impact on physical health. Wartburg College is committed to providing alcohol and drug education in order to help students and employees make informed choices about their behavior. Alcohol is a depressant and when used in excess impairs judgment and motor skills. It is particularly dangerous to operate machinery, including driving a car, while under the influence of 55

Counseling and Treatment Opportunities

alcohol. Behavior that indicates a need for assistance includes: drinking to cope, drinking often to the point of intoxication, going to class or work while under the influence of alcohol, driving while intoxicated, injuring oneself as a result of drinking, the need to drink more and more to achieve the same effect, showing frequent moodiness without apparent cause, having physical complaints relating to alcohol, relying on alcohol regularly to relieve tension or stress or pain, experiencing blackouts or loss of memory, and denying the possibility of a drinking problem. Drug abuse is using natural and/or synthetic chemical substances for nonmedical reasons to affect the body and its processes (e.g., amphetamines to stay awake when tired), the mind and nervous system (e.g., LSD to experience a change in perceptions), or behavior and feelings (e.g., marijuana to change moods). If you take drugs, you risk accidents, illhealth, dependence, and overdose. Signs of drug abuse include: restlessness, excessive reflex action, “drunkenness,� dilated pupils, drowsiness, talkativeness, irrational behavior, needle marks, and/or possession of drug paraphernalia such as needles and syringes, marijuana holders, bongs, or water pipes.

If you are concerned about yourself or someone you know abusing or using illicit drugs, written information is available from the Health and Wellness Center, Counseling Services, campus pastors, and the dean of students. We are fortunate to have Cedar Valley Mental Health Center and Covenant Clinic Psychiatry in Waverly to provide counseling and assessment. An Alcoholics Anonymous group meets regularly in Waverly. The mental health professionals on campus and within the Waverly community have information and contacts with a variety of drug treatment centers and clinics, detoxification centers, and hospitals that treat patients on an inpatient or outpatient basis. Certain costs associated with treatment programs may be covered by the major medical insurance. For additional information, please contact the Human Resources Office. Questions concerning the Drug-Free Schools and Communities Acts Amendments of 1989 should be referred to the Vice President for Administration.


Sexual Harassment Policy The college is deeply concerned about sexual harassment because of the ethical and moral principles involved in discriminatory conduct and also because of the related questions of power and role. Sexual harassment is an illegal form of discrimination under Title VII of The Civil Rights Act of 1964,Title IX of the Educational Amendments of 1972, and Iowa statute. It is the policy of Wartburg College that no member of the college community may sexually harass another. This policy applies to all students, faculty, and staff, as well as vendors and contractors doing business at the college and visitors to the campus. Procedures regarding claims of sexual harassment against students are contained in this Student Handbook; procedures regarding claims of sexual harassment against faculty members are contained in Appendix E of the Faculty Handbook; procedures for claims against staff are contained in Section 2.16 of the Staff Handbook. Faculty also are concerned that the principles of academic freedom as set forth in section 2.4.1 of the Faculty Handbook not be compromised. To protect academic freedom for them and for students, faculty are expected and allowed to exercise professional judgment in determining appropriate course content and methods of presentation of materials, topics, and discussions germane to the legitimate pedagogical objectives of that course content. Not all workplace or educational conduct that might be described as “harassment” affects the terms, conditions, or privileges of employment or education. For example, a mere utterance of an ethnic, gender-based or racial epithet that creates offensive feelings in an employee or student would not normally affect the terms and conditions of employment or education. Sexual harassment prohibited under Wartburg College policy is classified as follows:

• Quid Pro Quo Harassment: Situations where submission to or rejection of unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature results in actual or threatened adverse educational or employment action. This type of harassment usually occurs in a context where one person holds some level of authority or power over the other and uses that position to leverage sexual advantage. 57

•H  ostile Environment Harassment: Situations in which gender-based conduct has the intent or effect of being sufficiently severe OR pervasive/persistent OR objectively offensive that it could alter the conditions of education or employment. The harasser’s conduct must be unwelcome by the object of the conduct or a third party affected by it. Hostile environments must be both subjectively and objectively offensive. This means a reasonable person must agree that the behavior is objectionable. Determination of whether an environment is “hostile” must be based on all of the circumstances. These circumstances could include, but are not limited to: 1. the frequency, nature, and severity of the conduct;

2. whether the conduct was physically threatening or humiliating;

3. the effect of the conduct on the alleged victim’s mental or emotional state and whether the conduct unreasonably interfered with the alleged victim’s educational or work performance;

4. whether the speech or conduct is protected expression under the First Amendment or deserves the protections of academic freedom.

• Retaliatory Harassment: Situations where any person retaliates by using intimidation, threats, actual violence, ridicule, taunting, bullying, ostracism, or any other method against a person or their property, as a result of that person’s decision to report sexual harassment or seek assistance to remedy gender-based discrimination. Retaliation or discrimination of any kind against anyone filing a complaint of sexual harassment in good faith or participating in the investigation process is prohibited. Such actions will be met by serious consequences and are considered to be as reprehensible as the initial harassment itself.

Examples of Harassment

• A professor suggests that a student have sex with him/her in exchange for a good grade. This is harassment whether or not the student consents to the request.

• A student repeatedly sends sexually oriented jokes on an email list s/he created, even when asked to stop.

• Explicit sexual pictures are displayed on the exterior of a residence hall door.

• Supervisors who “rate” employees’ bodies and sex appeal, commenting suggestively about their clothing and appearance.

• A club or organization requires prospective members to share stories about past sexual experiences.

• A professor makes derogatory remarks about someone’s sexual identity or sexual orientation to illustrate a point.

the Student Code of Conduct, under the Violations of the Law section in the Student Handbook. Any individual making deceitful allegations will be subject to appropriate sanctions. Direct Resolution Procedure The purpose of the direct resolution procedure is to provide an opportunity to facilitate a mutually acceptable resolution between the parties. This approach does not necessarily involve making a determination that sexual harassment has occurred, and does not always involve identifying the victim to the accused, unless the victim wants to be identified. This process will be professionally and discreetly handled and will follow the steps listed: 1. A person with a sexual harassment complaint may seek advice from any trusted individual (e.g., an academic adviser, coach, college pastor, college counselor, Vice President for Student Life, Vice President for Academic Affairs, or Director of Campus Security). This person will then assist the complainant in contacting the Affirmative Action Officer (AAO), Dean of Students, or Associate Dean of Students. A request for direct resolution should be initiated as soon as possible, or at least within the term in which the alleged incident occurred. The AAO, Dean of Students, or Associate Dean of Students may extend this timeline due to extenuating circumstances.

Procedures Regarding Reports of Sexual Harassment All members of the college community not possessing ethical or statutory confidentiality obligations must report sexual harassment about which they have knowledge to their work or program supervisor or other college official. Individuals are encouraged, where possible and appropriate, to attempt to resolve their problem by speaking directly with the harasser or by requesting the assistance of the supervisor or a member of the Student Life staff. Members of the Wartburg College faculty, staff, or student body who believe they have been subjected to unlawful discrimination or harassment may initiate either the direct resolution or the formal complaint procedure to resolve the complaint. Wartburg College is obligated to ensure a thorough and prompt investigation of allegations of sexual harassment, to find a timely resolution, to apply disciplinary sanctions or educational solutions where appropriate, and to provide an institutional appeal process to assure fairness to all parties. These procedures apply to internal processing of any complaint of sexual harassment. Regardless of whether resolution of the complaint is sought in a public forum or jurisdiction other than the college’s internal process, college proceedings will continue to conclusion except under circumstances outlined in


2. The AAO, Dean of Students, or Associate Dean of Students will counsel the complainant concerning the options available under the sexual harassment policy. At the complainant’s request the complaint will be handled by direct resolution. A written complaint will be filed with the Dean of Students, Associate Dean of Students, or AAO, who will act as an official agent of the college to resolve the matter. The written complaint should include the following information: name, address and phone number of the complainant, nature of the complaint, date and location of the incident, individual(s) involved, evidence on which the complaint is based, and redress sought by the complainant. 3. The AAO, Dean of Students, or Associate Dean of Students will inform the accused person(s) of the complaint, actions available

under the sexual harassment policy (e.g., warning, educational programming, assisted facilitation) and that retaliation by the accused is strictly prohibited and will result in sanctions. If the complaint warrants, the trusted individual may recommend to the AAO, Dean of Students, or Associate Dean of Students actions protecting the privacy of either the complainant or the accused until the process is concluded.

summary will be used only if the accused has been involved in other incidents of sexual harassment or abuse. This summary will normally be destroyed two years after the respondent is no longer a member of the Wartburg College community.

4. The AAO, Dean of Students, or Associate Dean of Students will initiate a prompt, thorough, and confidential investigation of the reported incident.

5. The AAO, Dean of Students, or Associate Dean of Students will attempt to recommend a solution, acceptable to both the complainant and the accused. If the evidence warrants, the AAO, Dean of Students, or Associate Dean of Students of students may also recommend dismissal of the complaint or referral to a civil or criminal process. If the AAO, Dean of Students, or Associate Dean of Students cannot find a mutually acceptable solution or if the accused declines an informal resolution, the complaint may proceed to the formal procedures. Some complaints are about behaviors so severe that some direct resolution options may not be appropriate.

6. The AAO, Dean of Students, or Associate Dean of Students will write a summary of the complaint and the results of the direct resolution process and keep it on file. This

7. If a complaint cannot be resolved directly by the AAO, Dean of Students, or Associate Dean of Students, the complainant may elect to initiate the formal complaint procedure.

Formal Complaint Procedure Complaints against a student should be brought to the Associate Dean of Students. In most cases formal complaints against a student will be handled using the Student Conduct procedures outlined in the Student Handbook. In particularly severe cases of sexual harassment, including quid pro quo harassment, formal complaints will be handled through the Sexual Misconduct Procedures. Complaints against a staff person should be brought to the Director of Campus Security or the Affirmative Action Officer. Procedures for dealing with claims against staff are contained in the Staff Handbook, and claims against faculty are contained in the Faculty Handbook. When a faculty person is the accused, the complaint should be brought to the department chair or the Dean of the Faculty. Claims of harassment against a staff member should be brought to the Director of Campus Security, or the Affirmative Action Officer.


Sexual misconduct Policy Wartburg College enforces a zero-tolerance policy for sexual violence. Members of the Wartburg College community, guests, and visitors have the right to be free from sexual violence and other forms of sexual misconduct. When an allegation of sexual misconduct is brought to the administration and a respondent is found to have violated this policy, serious sanctions will be used to ensure that such actions are never repeated. When members of groups, members of campus organizations, or other individuals act collusively to violate the sexual misconduct policy, they may be charged as a group, and a hearing may proceed against the group as joint respondents. All members of the community are expected to conduct themselves in a manner that does not infringe upon the rights of others. The Wartburg College Sexual Misconduct Policy has been developed to reaffirm these principles and to provide recourse for those individuals whose rights have been violated. The policy is intended both as a guide for appropriate sexual communication, sexual responsibility, and sexual respect and as a measure for determining, after the fact, whether behaviors trespass on community values. Wartburg College believes that the welfare of community members is of paramount importance and that it is in the best interest of the community and the victim that as many victims as possible choose to report to college officials. For this reason, Wartburg College offers victims of sexual misconduct immunity from policy violations related to the sexual misconduct incident. Furthermore, the college encourages community members to offer help and assistance to others in need. Sometimes students may hesitate to help others for fear that they may get into trouble (e.g., a student who has been drinking underage might hesitate to take a sexual misconduct victim to Campus Security). Wartburg College provides limited immunity for those who offer help to others in need. While policy violations cannot be overlooked, the college may provide educational options or may impose reduced sanctions in such cases. Intentional false reporting of sexual misconduct is a violation of the Code of Conduct and may also violate state criminal statutes and civil defamation laws.

Sexual misconduct offenses include, but are not limited to:

1. N  on-consensual sexual intercourse (or attempts to commit same)

2. Non-consensual sexual contact (or attempts to commit same)

3. Nondisclosure of STD information

4. Sexual exploitation

In most circumstances, Wartburg College will treat attempts to commit any of the following violations as if those attempts had been completed. The requirements of this policy are blind to the sexual orientation of individuals engaging in sexual activity. Use of alcohol or other drugs will never function to excuse an offender’s sexual misconduct.

Non-Consensual Sexual Intercourse Non-consensual sexual intercourse is any sexual intercourse, however slight, as defined below:

• Vaginal or anal penetration by a penis, object, tongue, or finger or oral copulation (mouth-togenital contact or genital-to-mouth contact)

• By a man or woman upon a man or woman

• Without effective consent

Non-Consensual Sexual Contact Non-consensual sexual contact is any sexual touching, however slight, with any object or body part, as defined below:


• Intentional contact with the breasts, groin, or genitals or touching another with any of these body parts or making another person touch the offending party or themselves with or on any of these body parts; any intentional bodily contact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals, mouth, or other orifice

• By a man or woman upon a man or woman

• Without effective consent

is a violation of this policy. More information on these drugs can be found at

Understanding “Effective Consent” Effective consent is active, not passive, and can be given only by persons of legal age. Silence, in and of itself, will not be accepted as evidence of consent. Effective consent can be given by words or actions, as long as those words or actions create mutually understandable permission regarding the conditions of sexual activity — with whom, when, where, why, and how sexual activity will take place. Obtaining consent is an ongoing process in any sexual interaction. Sexual consent must be asked for and granted each and every time sexual activity takes place, regardless of previous levels of sexual intimacy between partners. Effective consent cannot be procured by use of physical force, compelling threats, intimidating behavior, or continued pressure to submit after someone makes it clear that they do not want sex, that they want to stop, or that they do not want to go past a certain point of sexual interaction.

• When reasonably possible, the person with whom sexual contact is initiated is responsible for expressing verbally and/or physically her or his willingness or lack of willingness.

• If someone has initially consented but then stops consenting during sexual interaction, she/he should communicate withdrawal verbally and/or through physical resistance. The other individual(s) must stop immediately.

• Any time sexual activity takes place, the individuals involved must be capable of controlling their physical actions and making rational, reasonable decisions about their sexual behavior.

• Sexual intercourse or sexual contact with someone you know is mentally or physically incapacitated, or you have reason to believe is mentally or physically incapacitated (by alcohol or other drug use, unconsciousness, or blackout), violates this policy.

Non-Disclosure of STI Information Anyone who knows he or she has a sexually transmitted infection or disease must disclose that information to a potential sexual partner prior to any sexual activity.

Sexual Exploitation Sexual exploitation is any act involving sexual behavior that places another person in a degrading, exploitative, abusive, or humiliating situation without their consent, and which does not fall under any of the other three sexual misconduct offenses. Examples include placing photographs of a sexual nature involving another member of the campus community on the Internet or making an audio or video recording of any sexual activity and distributing or sharing it with a third party.

Sanction Statement

• This policy also applies to someone whose incapacity results from mental disability, sleep, involuntary physical restraint, or from ingestion of a so-called “date-rape” drug. Possession, use and/or distribution of any such substance, including Rohypnol, Ketomine, GHB, Burundanga, etc., is prohibited, and administering one of these drugs to another student for the purpose of inducing incapacity


• Any student found responsible for violating the policy on Non-Consensual Sexual Intercourse will receive a recommended sanction of suspension or dismissal. Should the sanction be suspension, it will be for one year or until the offended party has graduated or is no longer enrolled, whichever is longer. Upon return from the suspension, the offending student may no longer publicly represent the college in co-curricular activities not required for completion of the student’s degree requirements.

• Any student found responsible for violating the policy on Non-Consensual Sexual Contact (where no intercourse has occurred) will receive a sanction ranging from warning to dismissal, depending on the severity of the incident and taking into account any previous campus conduct code violations.

• Any student found responsible for violating the policy on non-disclosure of STI information or sexual exploitation will receive a sanction ranging from warning to dismissal, depending on the severity of the incident and taking into account any previous campus conduct code violations.

The judicial body reserves the right to broaden or lessen any range of recommended sanctions on the basis of serious mitigating circumstances or egregiously offensive behavior. Nevertheless, neither the judicial body nor any appeals body or officer will deviate from the range of recommended sanctions unless compelling justification exists to do so.

Non-Confidential Reporting Options Victims of sexual misconduct are encouraged to make formal reports of incidents to college officials. Although other faculty and staff may assist and advise victims, formal disciplinary action against the offender(s) can result only when a victim pursues the non-confidential reporting option. Those to whom victims can make formal reports include deans, vice presidents, campus security officers, and human resources personnel. Victims have the right and can expect that college officials to whom they make a formal report of an incident of sexual misconduct will take the report seriously and ensure that the incident is investigated and properly resolved through the student conduct process. Formal reporting does not mean that the report will be public information, but it does mean that people who need to know will be told, and information will be shared as necessary with investigators, witnesses, and the accused. The circle of people will be kept as small as possible to preserve the rights and privacy of the parties involved. All formal complaints received by these individuals must be referred to the Student Life Office for review.

Wartburg College Confidentiality and Reporting Policy In order to protect their privacy, victims of sexual misconduct need to be aware that some people on campus can provide completely confidential advice and assistance, but some people are mandatory reporters. Most faculty and staff members fall in between these two extremes; neither the college nor the law requires them to divulge confidential information shared by a student, except in extremely rare circumstances as described below. Confidential Reporting Options Campus pastors, counseling center staff, the campus nurse, and trained members of the SMART Team or off-campus rape crisis center personnel will maintain complete confidentiality about all details of any sexual misconduct incident reported to them, except for the statistical reporting required by the federal government (see below). Campus counselors are available free of charge to help students and can be seen on an emergency basis. In addition, students may choose to consult off-campus members of the clergy, who will also maintain absolute confidentiality.

Federal Statistical Reporting Obligations The federal government requires campus law enforcement to publish an annual Campus Security Report describing the types of sexual misconduct incidents that have occurred and their general location (on or off campus or in the surrounding area; no addresses are given). These reports contain statistical information only. All personally identifiable information is kept confidential. This report helps to ensure greater community safety by providing the community with a clear picture of the nature and extent of campus crime. The college requires that all of the following provide statistical information to Campus Security: student/judicial affairs, campus law enforcement, local police, all athletics staff, all residence life staff, all student activities staff, all human resources staff, all advisers to student organizations, all faculty members, campus clergy, counselors, all supervisors, deans and cabinet-level administrators, medical providers, student advocates, and any other official with significant responsibility for campus life and activities.

Semi-Confidential Reporting Options Faculty members, career services staff, and select others may be consulted on a semi-confidential basis. Students who are unsure whether an individual is able to provide confidential advice and assistance should ask that person before providing any details of a sexual misconduct incident. Community members, including RAs, are instructed to share incident reports with their supervisors, but they do not share any personally identifiable information unless they are given permission to do so by the person who has sought their advice, except in the rare event that the incident reveals a need to protect the victim or other members of the community from further harm. If the victim’s personally identifiable information is shared, it will be shared with as few people as possible, and the victim’s confidentiality will be protected as completely as possible.


The first category of violations MAY include: 1. Verbal abuse a. ethnic slurs b. derogatory personal references 2. Servitude a. forced labor/activities 3. Public stunts a. performance on demand demeaning/ embarrassing activities 4. Shunning

Federal Timely Warning Reporting Obligations Victims of sexual misconduct should also be aware that college administrators must issue timely warnings regarding incidents whose perpetrators continue to pose a substantial threat of bodily harm or danger to members of the campus community. The college will make every effort in such cases to ensure that a victim’s name and other identifying information is not disclosed, while still providing sufficient information to permit students to make appropriate decisions about their safety. Persons required to report timely warnings are the same persons listed under the preceding “Federal Statistical Reporting Obligations.“

Sanctions for the above violations MAY include: 1. Letter of warning 2. Letter(s) of apology 3. Payment of damages 4. Community service 5. Residence hall restrictions 6. Other relevant sanctions as determined by the board or administrator (e.g., educational programming on the potential dangers of hazing).

Hazing Policy The following policy has been developed by a task force made up of students, faculty, and administrators. Student Senate, the Campus Activities Board, and first-year students were represented on the task force. Wartburg College is committed to enforcing state law with regard to hazing (see Iowa Code 708.10 Hazing). Implementation of the hazing policy and the creation of positive alternatives designed to build community are the responsibilities of everyone at Wartburg. Hazing is defined by Wartburg as any action or situation, on or off campus, which creates a negative separation between peers by causing others to perform activities that are humiliating, insulting, demeaning, mentally or physically abusive, or potentially harmful. Wartburg College will support activities that foster the development of community by promoting positive interaction among all of its members.

A second category of violations MAY include any extreme violations of the first category, as well as: 1. Physical abuse a. causing excessive fatigue b. forced eating c. throwing things (water, garbage, paints, etc.) d. paddling 2. Property damage a. theft b. vandalism 3. Mental duress a. interrogations b. yelling and screaming at individuals 4. Substance abuse a. forced drinking b. use of controlled substances 5. Sexual acts a. simulated sex act Sanctions for the above violations MAY include: 1. any sanctions from the first category of violations 2. termination of housing contract 3. suspension 4. expulsion 5. civil action

Judicial Process Any student or member of the Wartburg Community who believes the hazing policy has been violated may initiate the student conduct process by filing a standard incident form with the Student Life Office.

A second violation filed with the Student Life Office, regardless of the severity of the separate violations, could possibly result in the board or administrator choosing sanctions from the second category. All disciplinary letters will remain in the student’s file seven years after graduation.

Consequences of Violations Groups or individuals who violate the hazing policy will appear before the appropriate college Student Conduct Board or college administrator. All violations will most generally fall into one of two categories.


CHILD ABUSE Consistent with the Code of Iowa, any employee, who in the scope of their employment responsibilities examines, attends, counsels, or treats a child (person under the age of 18) must report suspected child abuse to John Myers, Director of Campus Security and Safety, and Jane Juchems, Director of Human Resources and Title IX Coordinator, or through MySafeCampus, as soon as reasonably possible. Nothing limits an employee from reporting directly to law enforcement or the Department of Human Services. The scope of this policy is intended to be broad, and any uncertainty about whether reporting is required should be resolved in favor of making a report.

All complaints will be processed in accordance with state and federal law, including but not limited to a prompt, impartial, and discreet investigation. Upon completion of the investigation, the appropriate parties will be notified of the findings. If any employee is found to have abused a child, appropriate corrective action will be taken. This could range from a disciplinary warning up to and including termination. No employee will suffer retaliation for reporting alleged instances of child abuse. Any person found to have made an unsubstantiated complaint with intentional dishonesty or malice will also be subject to appropriate corrective action.

Nondiscrimination Wartburg College does not discriminate on the basis of race, age, sex, color, national origin, sexual orientation, religion, disability, genetics, creed, gender identity, or in admission, employment, programs or activities. Persons having inquiries regarding

compliance or wish to file a complaint may contact the Wartburg College Director Human Resources or the Equal Employment Opportunity Commission (EE0C) or the Iowa Civil Rights Commission.

Facilities Access of new accessible facilities. Wartburg College is not required to make structural changes in existing facilities where other methods are sufficient to comply with the accessibility standard described here. Because scheduling of classes and arranging housing in accessible facilities may require reasonable advance planning, handicapped students should identify themselves to the Pathways associate for testing and disability services within 30 days of acceptance for admission or as soon as reasonably possible and indicate the kind of accommodation needed. Pathways if located in the Vogel Library, thrid floor, or at 219-352-8615. Requests for housing accommodations may be made to the director of residential life and will be coordinated with the Pathways associate.

Although certain facilities are not fully physically accessible to handicapped persons, Wartburg College will take such means as are necessary to ensure that no qualified handicapped person is denied the benefits of, excluded from participation in, or otherwise subject to discrimination because Wartburg College facilities are physically inaccessible to or unusable by handicapped persons. The accessibility standard required by federal law for “existing facilities� is that the recipient’s program or activity, when viewed in its entirety, must be readily accessible to handicapped persons. Wartburg College may meet this standard through such means as reassignment of classes or other services to accessible locations, redesign of equipment, assignment of aides, alteration of existing facilities, and construction 64

Learning Disabilities Students are encouraged to identify any learning disabilities that may affect their ability to be successful at Wartburg College. In order to provide special classroom accommodations, Wartburg requires a copy of an evaluation by a licensed psychologist or learning specialist who has been trained and licensed to evaluate learning disabilities. This evaluation should include the tests given, scores received, a suggested course of action for the individual student, and recommendations for the classroom. The evaluation should have taken place within three years of its submission to Wartburg. The Pathways Academic Success Associate will work with students to make a referral for testing if they have not been seen by a psychologist or learning specialist. The expense of the testing is the

responsibility of the student. All documentation should be sent to the Pathways Center. The Pathways associate for testing and disability services will work with the student to determine the appropriate notification of faculty and staff as needed. Support and reasonable accommodations are available through the Supplemental Instruction program in the Writing Center, and through Academic Success Services in the Pathways Center. Other informal and personal support is available as needed to learning disabled students. See website for more information: AccomodationProcessStudents.pdf.

students with Disabilities Qualified students with disabilities are protected from unlawful discrimination by Section 504 of the Rehabilitation Act of 1973 (Section 504) and Title II of the Americans with Disabilities Act of 1990 (ADA). The individuals with Disabilities Act (IDEA and its Individualized Education Plan (IEP) provisions do not apply to postsecondary schools. Wartburg College provides reasonable academic adjustments to qualified students with disabilities to provide equal access to class and course materials.

To receive accommodations, students are responsible to “self-identify� as having a disability. They must also provide valid and current documentation supporting such disability. For more information or to apply for accommodations, contact Kelly Beck, Pathways Academic Success Associate, at 8230 or Appeals of decisions should be made to the vice president of student life, at 8745.

Student Grievance System involved in the dispute. When situations cannot be resolved on the basis of direct discussion among the parties, the dispute should be taken to the next level, normally the supervising person or office. Students may contact the dean of students for assistance in resolving a grievance or to find out the appropriate office or person with whom to discuss a dispute or grievance.

In an effort to help identify sources of assistance or procedures to follow when a student has a complaint or grievance, the following grievance procedures are outlined.

Basic Assumption and Process Ideally, situations should be resolved by direct discussion among the parties involved. All grievances should be addressed initially to the office/person 65

it occurs and preferably within two weeks of the occurrence. Simple disagreements with the instructor’s philosophy in assigning grades do not constitute cause for petitioning the dean. Final decisions on course grades rests with the course instructor.

A. ACADEMIC MATTERS This policy refers to academic policies, procedures, or requirements. it does NOT refer to matters of academic dishonesty or grading policies. For the policy on academic dishonesty, please refer to page 40. Final authority for grades rests with the faculty member. Students seeking exceptions to college policies must submit the “Variance from College Policies” form to the vice president for enrollment management for approval. Students seeking course substitutions for graduation requirements may consult with the appropriate department chair in the case of the major. The Vice President for Academic Affairs and the Educational Policy Committee are ultimately responsible for the articulation of all academic policies. Disagreements with individual faculty regarding the implementation of policies, procedures, or requirements should be discussed directly with the individual faculty member. If after thorough discussion with the instructor a dispute remains, the student may schedule an appointment with the department chair to discuss the concerns. The department chair will attempt to resolve the concern at the departmental level with the student and the instructor. If the dispute involves the department chair, the student may contact the dean of the faculty for assistance. If the disagreement is still unresolved after review by the department chair, the dean of the faculty may be consulted. If the dispute involves an academic evaluation, it should first be discussed with the course instructor. If the concern cannot be resolved with the course instructor, it is recommended that a student articulate the disagreement in a written statement to the department chair including evidence that a policy, procedure, or requirement was not followed. If the dispute involves the department chair or if a dispute about academic evaluation cannot be resolved at the departmental level, it is recommended that the student must present a written statement to the dean of the faculty and, when appropriate, include evidence of prejudiced academic evaluation and evidence of attempts to deal with the dispute at the departmental level. A written document provides an important record and may help to clarify the area of disagreement. It is recommended that the disagreement be discussed within the semester

B. Discrimination Wartburg College does not discriminate on the basis of race, age, sex, color, national origin, sexual orientation, religion, disability, genetics, creed, gender identity, or in admission, employment, programs or activities. Persons having inquiries regarding compliance or with to file a complaint may contact the Wartburg College Human Resources Director or Affirmative Action Officer at 8521, the Equal Employment Opportunity Commission (EEOC) or the Iowa Civil Rights Commission. C. Housing Grievances Complaints or grievances involving housing, including maintenance issues, should be discussed at the residence hall level with the RA, the residence hall director, or with the building custodian or matron. If the dispute involves a maintenance issue and it cannot be resolved at the hall level, the dispute should be discussed with the plant superintendent. Complaints regarding residence life matters or housing charges and fines that cannot be resolved at the hall level should be discussed with the director of residential life/assistant dean of students. D. Student Employment Complaints involving student employment should first be discussed with the student’s immediate supervisor. If the issue is not resolved, the problem may be taken to the supervisor’s direct superior. The Student Employment Coordinator and/or the Director of Human Resources may be consulted to discuss the dispute with the parties involved. If contacted, the Student Employment Coordinator and/ or the Director of Human Resources will check to see that fairness and procedures were followed and will try to resolve any misunderstanding among the parties.


Security Campus Security Office

off-campus buildings or property owned or controlled by Wartburg College, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Security Office or by accessing the Wartburg College website at www. Also, summaries of reported crimes on campus may be reviewed by visiting the Campus Security Office.

The administrative office responsible for safety and security is Campus Security. The department includes a director plus seven part-time and three full-time officers. The director reports to the Vice President for Student Life for security- and safety-related matters. Security officers are not commissioned officers or peace officers, and they do not carry weapons. They provide basic security service to the campus community, and they are on duty 24 hours a day. The officers receive training specifically designed for safety and security personnel. Campus Security is licensed as a private security agency with the Department of Public Safety for the State of Iowa. Campus Security has a close working relationship with the Waverly Police Department. All major crimes (felonies) and crimes that require a major investigative effort or have potential for criminal prosecution are reported to the Waverly Police Department, which then assumes responsibility for any investigation that may be necessary. Campus Security is in Saemann Student Center. While officers are on duty 24 hours a day, the office is open for general administrative purposes only from 1 to 4 p.m., Monday through Friday. The administrative phone number is 8372. Campus Security is in continual radio contact with the campus operator at the Information Center. Any criminal incidents, emergencies, or other suspicious behavior may be reported by calling Campus Security (ext. 9999). In addition, calls may be made directly to the Waverly Police Department at 319-352-5400, and in the case of an emergency, by dialing 911 (from on campus, dial 9-911). All security matters should be reported to the Campus Security Office, including an update on any actions taken. Other college officials to whom criminal offenses can be reported by students and employees include: dean of students, assistant dean of students, residence hall directors, vice president for administration, and plant superintendent. Campus Security prepares an annual security report in accordance with the Jeane Cleary Disclosure of Campus Security and Campus Crime Statistics Act, federal legislation. This report includes statistics for the previous three years concerning reported crimes that occurred on campus, certain

Wartburg Alerts WartburgAlert is Wartburg College’s primary means of notifying the campus community of an emergency or catastrophic event that may affect their safety or welfare. Administered by E2Campus, students must enroll by going to http://info.wartburg. edu, log in, select Parking & Safety and then WartburgAlert. Students may include their email account and up to 6 phone numbers. It is highly recommended to register at least one phone for SMS (text) receipt, as this means is the quickest and most reliable means of receiving an emergency message.

Safety and Security at Wartburg College The safety and security of all members of the campus community are primary concerns of the college and the Campus Security staff. While Wartburg is a comparatively safe environment, the campus is not exempt from the types of crime that exist in Waverly or other Northeast Iowa communities. Effective safety and security require cooperation and assistance from everyone at the college. All members of the campus community must take responsibility for the safety and security of themselves, their neighbors, and their belongings. Being alert to and observant of suspicious activity or possible campus crime and calling Campus Security immediately are important personal responsibilities shared by all members of the community. The college assumes no responsibility for theft, damages, or loss of money, valuables, or personal property. We strongly encourage students to check 67

with their family concerning the extent of coverage under their homeowner/renter insurance policy and to purchase property insurance, if needed. Campus facilities are for the use of Wartburg community members and their guests. Campus Security works with the college physical plant and building managers of each campus facility to establish and implement daily lock-up times for each building. Safety or security problems within campus facilities should be reported to the building custodian or to Campus Security as soon as possible.

scheduled work shifts, scheduled organizational or academic meetings will be verified.

Protection Against Theft

Suzanne’s Law requires law enforcement to notify the National Crime Information Center (NCIC) when someone between the ages of 18 and 21 is reported missing (Federal law as of 2003 and part of the national “Amber Alert.”)

1. Always lock your car or room and take the keys with you. Do not leave valuables in plain sight in your car or room! Put them in a locked container or take them with you.

2. Register valuables. Bicycles and valuables may be registered in the Security Office.

3. Project ID. Identification of personal items against theft is possible using marking pens and engravers. Contact Campus Security.

4. Campus Security offers bicycle registration at no cost. Always lock your bicycle when not in use.

If located, verification of the student’s state of health and intention of returning to the campus is made. Where and when appropriate, a referral to Counseling Services will be made. If not located, notification will be made to the emergency contact within 24 hours of receiving the initial report. If the student is an off-campus resident, appropriate family members and emergency contacts will be encouraged to report the situation to the law enforcement agency with jurisdiction.

Escorts, Transportation and Other Services Campus Security provides escorts and several“non-security-type” services for students.

1. Personal Escorts: During the hours of darkness or in response to a specific security situation, request a Campus Security escort by calling 8372. Escorts are limited to on-campus locations. Students may use the emergency phones located in B, C, D, N and O lots or the WBC loading zone. Other phones include the emergency phones outside the main entrances to Clinton Hall, Centennial Hall, Grossmann Hall, Founders Hall, and Saginaw Haus.

2. Medical Escorts: For medical appointments or non-emergency medical needs, Campus Security provides transportation to the Waverly Health Center.

3. Vehicle Assistance:

Missing Person Protocol If a person has not been seen by a roommate, classmate, faculty member, family member, or other campus person in a reasonable amount of time, his or her absence may be a cause for concern or suspicion. If a member of the Wartburg College community has reason to believe that a student is missing, whether or not the student resides on campus, all possible efforts are made to locate the student to determine his or her state of health and well-being through the collaboration of the Waverly Police, Campus Security, and Residential Life. If the student resides on campus, either Campus Security or a hall director will conduct a welfare check into the student’s room. If the student resides off campus, Campus Security will coordinate with the police agency having jurisdiction for the neighborhood of that student’s residence and request a welfare check. Concurrently, campus officials will endeavor to determine the student’s whereabouts through contact with friends, associates, faculty, and/or employers of that student. Class attendance, recitals, 68

a. Campus Security offers battery booster service to start registered cars with weak or dead batteries to registered cars or bona fide visitors to the campus. This service is limited to college parking lots and city streets within two blocks of campus.

b. For flat tires, Campus Security will temporarily inflate tires on registered vehicles so the student can drive to a

business that can make permanent repair. Campus Security does not change tires.

with their vehicle’s make, model, year, color, license plate number, and state of registration. Registration decals may be withheld pending receipt of this information, and students who have not supplied this information will be required to park in D Lot regardless of their actual lot assignment.

c. Campus Security does not perform automobile lockout services or any other mechanical repairs. Campus Security will provide phone numbers of locksmiths, towing companies, and automobile repair services upon request. Any fees or costs are the responsibility of the student.

D. Parking assignments are made by seniority. Current students may register for the next academic year in the spring. Campus Security will make an announcement when registration can begin. After initial lot assignments are made, subsequent vacancies will be filled from a standing list initiated the first week of Fall Term.

4. Other services:

a. Campus Security maintains a lost-andfound repository.

b. Campus Security performs lockout services for residence hall rooms when RAs are not on duty.

c. Campus Security will contact Maintenance for mechanical problems in residence halls (i.e., heat, air conditioning, hot water, electricity, etc.).

E. Once registered, students remain registered for that parking lot through the academic year unless they request to be added to the standing list and are approved to move to another lot.

F. Students with Residential Life approval to reside off campus and part-time students living off campus must register as a commuting student. Commuter registration allows students to park on city streets surrounding campus, in F Lot, O Lot, and in A Lot. Commuter registration also allows parking in student lots between 7 a.m. and midnight daily. Overnight parking is allowed only in A Lot and on streets, as allowed by city ordinance.

G. Resident students are limited to one active registration at any given time. Vehicles may be substituted during the academic year. Regardless of the vehicle, students must park in their assigned lot. When bringing a different vehicle to campus, park in D Lot or the assigned lot pending registration. If a decal or temporary permit, as applicable, has not been received, call Campus Security at 9999 and provide the student’s name, license number, and vehicle description. Students who do not have a registered vehicle must park in D Lot pending registration and lot assignment. Commuting students, faculty, and staff may register more than one vehicle concurrently. If student-registered vehicles are changed for other than a temporary period, a decal charge applies.

Vehicle Parking Regulations These regulations apply to all members of the Wartburg College community. Campus Security is the office responsible for maintaining and enforcing parking.


A. Parking registration is mandatory from the first day of Fall Term through the last day of May Term for all students, faculty, and staff who bring any motor vehicle (automobile, truck, motorcycle, or moped) to campus or park on public streets within a two-block radius from the campus boundary.

B. Student registrations are valid for one academic year. Faculty and staff registrations have no set expiration. Visitor registrations may not exceed 72 hours without written exception approved by the director of campus security and safety. Temporary permits are available for those needing to bring a vehicle to campus for a limited time. Temporary permit rules are found in paragraph III. C.

C. Students must provide Campus Security 69


H. Parking registrations are not transferable and cannot be placed on any vehicle other than the one originally registered. Decals must be adhered to the outside of the lower left (driver’s side) of the rear window. Taping the decal inside the window is not permitted unless the vehicle is a pickup truck with camper top, a convertible, or other situation approved by the director of campus security and safety.

1. Student parking on city streets and in faculty/staff/visitor parking lots is allowed between 3 p.m. and midnight weekdays. 2. During breaks (Fall, Thanksgiving, Christmas, Winter, and Tour Week) and the period between between the date the first athletic team arrives in August until commencement in May, overnight parking is prohibited in faculty/staff/visitor parking lots, on streets, in loading zones, and fire lanes. Overnight parking is limited to student parking lots during breaks. However, students may park in any student parking lot and not necessarily their assigned lot during breaks. 3. Unless posted otherwise, students may park in faculty/staff/visitor parking lots and the city streets during the day on weekends. Overnight parking on city streets and faculty/ staff/visitor lots is not permitted. B. Wartburg College Campus Security is responsible for parking enforcement. The general enforcement area includes all campus parking lots and city streets inside the campus and those streets within a twoblock radius from the campus boundary. The boundary is defined as Wartburg Boulevard and Seventh Street NW on the east, Fifth Avenue NW on the north, 12th Street NW on the west, and Bremer Avenue on the south. Upon a complaint by a city resident, a student’s vehicle may be ticketed on any city street in the City of Waverly.

I. EMT/Firefighter — Students employed as emergency medical technicians (EMT) with the Waverly Health Center and members of the Waverly Volunteer Fire Department may apply for a special decal to allow exception parking while on call. There is no fee for this decal.

J. Special Permit — Students who have time constraints because of off-campus commitments may request a temporary permit to park outside their assigned lot on a temporary basis. There is no charge for this permit. Such a permit may require submission of a class schedule, a letter on letterhead, or an email from the employer explaining the student’s work schedule. Permits are issued on a case-by-case basis.

K. Parking fees are listed in the Campus Security website in the parking page; http://www. They are also available in the Campus Security office.

L. Parking at Wartburg College is a privilege. Parking fines exceeding $500 in one academic year may result in the loss of parking privileges for the remainder of that academic year. Once parking privileges are suspended or revoked, any vehicle subsequently found on campus or in the parking enforcement area will be billed as an unregistered vehicle along with the associated parking violation, and the student will be referred to the Student Conduct Board.

A. All parking regulations are enforced from the date in August when the first athletic team arrives on campus with the following exceptions:

C. Students must park their vehicle in their assigned student parking lot.

D. Students are responsible for all parking violations involving any vehicle they bring to the college enforcement area, regardless of whether it is registered. Parking fines are the responsibility of the student responsible for the vehicle, regardless of who was using and parking the vehicle.

M. May Term — Students with a valid parking registration for either Fall or Winter Term are not charged for parking during May Term. Students bringing a car to campus for only May Term are charged the prevailing temporary parking rate.


E. Vehicles unable to move due to mechanical problems or loss of keys are subject to these parking regulations. However, upon immediate notification to Campus Security

that the vehicle is immobile, the student will be given time to move the vehicle without receiving a ticket. Tickets issued before Campus Security is notified of the vehicle’s problem may not be withdrawn.

Using parking decal or pass for which one would not be eligible ......... $50 and referral to Student Conduct System The reckless operation of a motor vehicle, driving under the influence of alcohol or other drugs, failure to comply with the directions of Campus Security, failure to register vehicle, failure to pay parking fines, or repetitive violations of the college parking regulations may be considered violations of the Student Code. Suspected violators may be referred to the Student Conduct Board for disciplinary action. J. Towing and Booting Vehicles parked in violation of the parking regulations are subject to towing and booting (applying vehicle immobilizers) at the expense of the person responsible for the vehicle.

F. Parking in fire and service lanes is not permitted unless the vehicle is attended or unless an unattended vehicle’s parking or hazard lights remain on during a five-minute period for loading or unloading (applies 24 hours a day, 365 days a year, regardless of session). Limited parking in designated fire lanes, sidewalks, and grounds is allowed during move-in and move-out only when specifically monitored by Campus Security.

G.  Designated loading zones are limited to 20-minute parking. If all loading zone parking spaces are occupied, street or lot parking is permitted for loading, but the vehicle’s parking or hazard lights must remain on, and parking duration is limited to 20 minutes. Temporary and unattended parking, regardless of duration, is not permitted in E Lot before 3 p.m. weekdays.

K. Appeals

H.  Fine assessment. Fines may be assessed every two-hour period the vehicle is in violation. However, fire lane, service drive, and loading zone violations may be assessed as often as necessary.

a. Appeals must be submitted in writing or by email ( edu). Ticket number must be included in the appeal. Student appealing must have a valid vehicle registration at the time of the appeal.

b. Appeals must be initiated within seven days of the date on the ticket.

c.  Subsequent appeals of the same fine may be made to the Parking Appeals Committee (PAC) within seven days of notice of the first appeal decision. The PAC decision is final. The PAC may approve the appeal, alter the fine, or reinstate the original fine.

I. Parking Fines violation


Vehicle not registered.............................. $10 Improper street or lot parking.................. $10 Blocking vehicle, drive, sidewalks, dumpsters, or fire lanes....................... $20 Exceeding time in loading zone............... $10 Parking in a faculty/visitor lot................... $20 Driving or parking on grass or sidewalk... $50 Illegal use of handicap areas ................. $100 Moving violations..................................... $20 (includes exceeding 25 MPH speed limit) Improper display of decal........................... $1 Fabricating, counterfeiting, or altering parking decals or passes ..................... $50 and referral to Student Conduct System Knowingly providing false information to register vehicle ............................... $50 and referral to Student Conduct System

L. Payment of Fines Fines may be paid directly to the Campus Security Office. Fines not paid within seven days of the ticket will automatically be placed on the student’s account through the Controller’s Office. Fines already on a student’s account must be paid through the Controller’s Office.


A. Parking lots are designated by letter and are reserved for vehicles displaying the appropriate lot decal. B. Parking lots and parking categories: A Lot — Faculty, staff, commuter, and visitor parking. Located west of 12th Street between B Lot and the Physical Plant.


 C.  Temporary Permits. Temporary permits are available for a period not to exceed three weeks without a specific exception approved by the director of campus security and safety. If the student already has a vehicle registered for the academic year, there is no charge for a temporary permit in their assigned parking lot. If no vehicle is currently registered, the fee is $3 per week. Temporary parking permits are dated and are ordinarily for D Lot only.

B Lot — Registered student parking only. Located at the corner of 12th Street and Wilson Avenue, west of the Wartburg-Waverly Sports & Wellness Center. $130 per academic year. Assigned by class seniority. C Lot — Registered student parking only. Located at the northwest corner of 12th Street and Fifth Avenue. $130 per academic year. Assigned by class seniority.

 D Lot — Registered students and temporary student parking. Located on Fifth Avenue between 13th Street and Hertel Field. $80 per academic year. D Lot is also the designated parking lot for unregistered vehicles pending registration and for registered visitors.

D.  Commuter Parking. Commuters may park in F Lot, A Lot, O Lot, and the city streets surrounding campus. $25 per academic year. E. Motorcycle Parking. Motorcycles must be registered and parked in designated motorcycle parking only, unless the student is a registered commuting student. $2 if another vehicle is registered; $5 if the motorcycle is the only vehicle registered.

E Lot — Faculty, staff, and visitor parking only. Located on the east side of campus near Saemann Student Center, Whitehouse Business Center, Luther Hall, and Neumann Auditorium. F Lot — Faculty, staff, commuter, and visitor parking only. Located south of the Fine Arts Center and the Science Center.


A. Students, faculty, and staff are responsible for obtaining a visitor parking pass for the vehicles of their guests. Tickets written on visitor vehicles may be charged to the student host. Visitor parking passes are not permitted for student-used vehicles.

B. Visitor permits are issued for 24, 48, or 72 hours. Visitor permits are free. To complete the registration for a visitor’s vehicle, provide to Campus Security the name of student, guest’s name, description of the guest’s vehicle, and a contact phone number.

C. Visitor parking spaces include all faculty/staff/ visitor parking lots, four designated spaces in N Lot, and the city streets where permitted by city ordinance. No visitor parking is permitted in B or C Lots.

These regulations are designed to provide effective traffic control and to make maximum utilization of parking facilities. Everyone’s cooperation will make the campus a safe place to walk and drive with adequate parking for all. Recommendations for improvement to these regulations should be directed to the Director of Campus Security and Safety, Wartburg College, 100 Wartburg Boulevard, P.O. Box 1003, Waverly, IA 50677-0903.

L Lot— Faculty, staff, and visitor parking only. Located west of Vogel Library and south of the Wartburg-Waverly Sports & Wellness Center.  M Lot — Wartburg-Waverly Sports & Wellness Center members only. Located north of the Wartburg-Waverly Sports & Wellness Center public entrance. All students, including commuting students, may not use this lot. M Lot is enforced at all times.

 N Lot — Registered student parking only. Located north of Fifth Avenue and to the east and north of Knights Village. $150 per academic year. Assigned by seniority and by need. Students may park in either N Lot.

 O Lot — Overflow lot for M Lot. WartburgWaverly Sports & Wellness Center member and visitor parking allowed. Located on the southwest intersection of 12th Street NW and 5th Avenue NW. No resident student parking and no overnight parking without special permit from Campus Security.  S Lot — Faculty, staff, and visitors only. Located south of First Avenue on the southeast corner of campus.


Index Academic Advising . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Check-in . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Academic Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Check-out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Academic Records . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Christmas Decorations . . . . . . . . . . . . . . . . . . . . . . . 34

Academic Transcripts . . . . . . . . . . . . . . . . . . . . . . . . 27

Class Cancellation Policy . . . . . . . . . . . . . . . . . . . . . 50

Administrative Appeal . . . . . . . . . . . . . . . . . . . . . . . . 45

Closing Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Administrative Hearing . . . . . . . . . . . . . . . . . . . . . . . 42

Common Area Damages . . . . . . . . . . . . . . . . . . . . . 34

Advertising (Residence Halls) . . . . . . . . . . . . . . . . . . 34

Community Living . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Advertising, Posting Policy . . . . . . . . . . . . . . . . . . . . 16

Community Time . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Advisers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Commuter Parking . . . . . . . . . . . . . . . . . . . . . . . . . . 71

AIDS and HIV Policy . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Complaint Procedure . . . . . . . . . . . . . . . . . . . . . . . . 42

Alarms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Computer Labs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Alcohol Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Computer Registration . . . . . . . . . . . . . . . . . . . . . . . 20

All-Campus Spending . . . . . . . . . . . . . . . . . . . . . . . . 18

Computing Policy . . . . . . . . . . . . . . . . . . . . . . . . . . 20, 51

Anti-Virus, Spyware . . . . . . . . . . . . . . . . . . . . . . . . . 20

Confidentiality and Reporting Policy . . . . . . . . . . . . . 61

Appeals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Copy Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Appliances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Copy Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

ATM/Change Machine . . . . . . . . . . . . . . . . . . . . . . . 25

Copyright Law . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Copyright Infringement Policy . . . . . . . . . . . . . . . . . 52

Bicycles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Counseling Records . . . . . . . . . . . . . . . . . . . . . . . . . 27

Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Counseling Services . . . . . . . . . . . . . . . . . . . . . . . . . 17

Board Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Credential Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Book Buy-Back Policy . . . . . . . . . . . . . . . . . . . . . . . . 13

Cultural Diversity Center . . . . . . . . . . . . . . . . . . . . . . 25

Bookstore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Custodians . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Break Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Business Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Damages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Declining Balance Account . . . . . . . . . . . . . . . . . . . . 13

Campus Appeals Board . . . . . . . . . . . . . . . . . . . . . . 44

Den-Rittersaal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Campus Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Diers House . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Campus Programming . . . . . . . . . . . . . . . . . . . . . . . 15

Dining Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Candlelight Dinners . . . . . . . . . . . . . . . . . . . . . . . . . 18

Directory Information . . . . . . . . . . . . . . . . . . . . . . . . 28

Career Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Disability Services . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Catering and Special Events . . . . . . . . . . . . . . . . . . . 17

Discrimination . . . . . . . . . . . . . . . . . . . . . . . . . . . 62, 63

Change in Enrollment Status . . . . . . . . . . . . . . . . . . 14

Electronic Mail . . . . . . . . . . . . . . . . . . . . . . . . . . 20, 52

Chapel Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Emergency and Safety Procedures . . . . . . . . . . 37, 66


EMT/Firefighter Parking . . . . . . . . . . . . . . . . . . . . . . 69 Entertainment ToKnight (ETK) . . . . . . . . . . . . . . . 8, 15

Illegal Drugs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Escort Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Information Technology Services . . . . . . . . . . . . . . . 19

Exploring Majors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

International Programs Office . . . . . . . . . . . . . . . . . . 21

Explosives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

ITS Help Desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

eWart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Facilities Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Knights Copy Center . . . . . . . . . . . . . . . . . . . . . . . . . 24

Fax Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Konditorei . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Financial Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Financial Aid Records . . . . . . . . . . . . . . . . . . . . . . . . 27

Learning Disabilities . . . . . . . . . . . . . . . . . . . . . . . . . 64

Financial Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Leave of Absence . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Fines and Tickets . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Fire Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Lofts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Firearms/Weapons . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Lost and Found . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

First-Year Experience . . . . . . . . . . . . . . . . . . . . . . . . 22 Flowers and Gifts . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

May Term Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 May Term Financial Aid . . . . . . . . . . . . . . . . . . . . . . 19

Gas Leak . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Motorcycle Parking . . . . . . . . . . . . . . . . . . . . . . . . . . 71

General Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Mail Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Graduate, Professional School Advising . . . . . . . . . . 21

Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Graduation Rate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Marketing and Communication . . . . . . . . . . . . . . . . . 30

Grievance Procedures . . . . . . . . . . . . . . . . . . . . . . . 64

Meal Transfers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Guest Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Medical Emergencies . . . . . . . . . . . . . . . . . . . . . . . . 39 Mensa . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Hall Government . . . . . . . . . . . . . . . . . . . . . . . . . 26, 30

Military Duty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Hall/Room Policies . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Missing Person Protocol . . . . . . . . . . . . . . . . . . . . . . . 67

Handicapped Accessibility . . . . . . . . . . . . . . . . . . . . 63

Missing Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Hazing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Network Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Health Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Noah Campus Health Clinic . . . . . . . . . . . . . . . . . . . 18

Hearings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Noise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

HIV Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Nondiscrimination . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Honor Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Housing Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Housing Grievances . . . . . . . . . . . . . . . . . . . . . . . . . 65 Housing Requirement . . . . . . . . . . . . . . . . . . . . . . . . 31 Housing Sign-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Hub . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23


Off-campus Housing . . . . . . . . . . . . . . . . . . . . . . . . . 32

Room Furnishings . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Outfly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Room Openings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Room Reservations . . . . . . . . . . . . . . . . . . . . . . . . . 25

Painting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Roommates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Parking Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Parking Regulations . . . . . . . . . . . . . . . . . . . . . . . . . 68

Sack Meals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Pathways Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Safety, Security . . . . . . . . . . . . . . . . . . . . . . . . . 37, 66

Personal Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Sales and Solicitation . . . . . . . . . . . . . . . . . . . . . . . . 36

Personnel and Location . . . . . . . . . . . . . . . . . . . . . . . 5

Scooters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Pets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Security Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Phone Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Senior-Year Experience . . . . . . . . . . . . . . . . . . . . . . 22

Picnics and Special Meals . . . . . . . . . . . . . . . . . . . . 18

Severe Weather . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Places . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Sexual Assault . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Points Dining Program . . . . . . . . . . . . . . . . . . . . . . . 17

Sexual Exploitation . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Post Office (see Mail Center) . . . . . . . . . . . . . . . . . . 24

Sexual Harassment Policy . . . . . . . . . . . . . . . . . . . . . 56

Posting Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Sexual Misconduct Policy . . . . . . . . . . . . . . . . . . . . . 59

Protection Against Theft . . . . . . . . . . . . . . . . . . . . . . 67

Sick Sack . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Publications Policies and Procedures . . . . . . . . . . . . 17

Single Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Skateboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Quiet Hours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Smoking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Social Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Recognition, Registration of Student Organizations . . . . . . . . . . . . . . . . . . . . . . 8

Spiritual Life and Campus Ministry . . . . . . . . . . . . 12, 25

Refund Policy for Textbooks . . . . . . . . . . . . . . . . . . . 13

Student Account Records . . . . . . . . . . . . . . . . . . . . . 27

Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Student Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Residence Hall Access . . . . . . . . . . . . . . . . . . . . . . . . 35

Student Center Council . . . . . . . . . . . . . . . . . . . . . . 23

Residence Hall Offices . . . . . . . . . . . . . . . . . . . . . . . 29

Student Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Residence Hall Services . . . . . . . . . . . . . . . . . . . . . . 30

Student Conduct Board . . . . . . . . . . . . . . . . . . . . . . 42

Residence Rights and Responsibilities . . . . . . . . . . . 28

Student Conduct System . . . . . . . . . . . . . . . . . . . . . 40

Resident Assistant (RA) . . . . . . . . . . . . . . . . . . . . . . 29 Residence Hall Director (RHD) . . . . . . . . . . . . . . . . . 29

Student Diversity Programs and Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Residential Computing . . . . . . . . . . . . . . . . . . . . . . . 30

Student Employment . . . . . . . . . . . . . . . . . . 14, 25, 65

Residential Life, Director of . . . . . . . . . . . . . . . . . . . 29

Student ID Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Room Care and Cleaning . . . . . . . . . . . . . . . . . . . . . 36

Student Activities, Organizations . . . . . . . . . . . . . . . . 8

Room Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Student Payment Agreement . . . . . . . . . . . . . . . . . . 16

Room Decorating . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Room Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Student Senate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30


Students’ Rights, Responsibilities . . . . . . . . . . . . . . 40

Vehicle Registration . . . . . . . . . . . . . . . . . . . . . . . . . 68

Students with Disabilities . . . . . . . . . . . . . . . . . . . . . 64

Vending Machines . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Study Skills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Victory Bell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Supplemental Instruction . . . . . . . . . . . . . . . . . . . . . 22

Visitation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Visitor Parking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Tax Credits for Qualified Tuition . . . . . . . . . . . . . . . . 15

Vocation and Mentoring . . . . . . . . . . . . . . . . . . . . . . 23

Telephone Service . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Telephones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Wartburg Fight Song . . . . . . . . . . . . . . . . . . . . . . . . 10

Testing Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Wartburg Loyalty Song . . . . . . . . . . . . . . . . . . . . . . . 11

Theft and Losses . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Wartburg Mascot and Colors . . . . . . . . . . . . . . . . . . 10

Ticket Sales . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Waterbeds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Traditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Weather Procedures . . . . . . . . . . . . . . . . . . . . . . . . . 50

Transcripts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Websites, Policies . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Transportation Service . . . . . . . . . . . . . . . . . . . . . . . 67

Window/Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Withdrawal Procedures . . . . . . . . . . . . . . . . . . . . . . . 7

Variance from College Policy . . . . . . . . . . . . . . . . . . 65

Writing/Reading/Speaking Lab . . . . . . . . . . . . . . . . . 23

Vehicle Regulations . . . . . . . . . . . . . . . . . . . . . . . . . 68


Wartburg College is dedicated to challenging and nurturing students for lives of leadership and service as a spirited expression of their faith and learning.

2012-13 Wartburg College Student Handbook  

2012-13 Wartburg College Student Handbook