Issuu on Google+

One complete IT Solution for

Construction ...

WE DO NOT JUST SELL THE PRODUCTS

WE SELL THE BENEFITS


CHALLENGES - Faced By Construction Industry


3


OVERCOME CHALLENGES


An integrated construction specific software solution

Enhance :

Enterprise-wide visibility on all Projects

Project Performance & Control

Usage of Manpower, Material, Plant & Machinery at Sites

Eliminate / Minimize :

Material wastage

Redundant e ort and duplicated data

Projects that overrun & exceed budget

Delays / Uncertainities around Project Decision for want of up-to-date performance data

Facilitate / Provide :

A real time view of your business process

Quickly, timely and valid decision support

5


Construction Information Management System (CIMS) CIMS is a comprehensive, integrated and integrative, modularized, customizable and user-friendly Construction Information Management System, ideal for organisations engaged in construction projects and businesses. Owing to its highly customizable feature, CIMS can be con gured suitably and implemented quickly, thus reducing the cost of implementation, and also the time to gain the bene ts in terms of productivity and pro tability.

“

CIMS developed based on rst hand input from our parent company URC Construction with 56 years of construction experience in executing more than 600 Projects

7


Integrated Software Solution to Manage Construction Operations


Projects Business Development

Planning & Budgeting

Subcontracts

Material Management

Plant & Machinery

HRMS

Overheads

Labour Execution & Monitoring

Client Billing

Safety & Quality

Project Closure Progress & Change Requests

Finance & Accounts 9


REPORTS

Business Development

Planning & Monitoring

Enquiry History  Tender Trends  Lost Bid Analysis

    

Finance     

Pro t & Loss ( Sitewise & Consolidated ) Job Performance Analysis Receivables & Payables Ageing Analysis TDS Analysis

Accepted Cost Estimate Job Cost Report Job Cost Ledger Detailed Rate Analysis Budget Variance ( Cumulative & For the Month ) Material Reconciliation

Plant & Machinery     

Status of Request vs Delivery Productivity Maintenance Fuel E ciency Equipment History Card

Execution     

Labour Variance Client Bill vs Sub-Contractor Variance Productivity Current Execution Status Project Status

Material Mangement     

Indent / Supply Summary Comparitive Statements PO Tracking Age-wise Stock Analysis Material Trend Analysis

Human Resource Transfers Salary Summary  Man-Days Trend  Man-power Cost Trend 

11


Realty Sales

CIMS Modules

Human Resource

Service Management     

Work Orders Execution of Work Orders Sub-Contractor, Pieceworker Bills Advance Payment Requests Work Certi cations

Inventory      

     

Trip Sheets Goods Receipts Budget Controlled Issues Returns Site transfers Physical Veri cation

     

Recruitment Attendance Leave Management Payroll Statutory Compliance Training & Appraisal

Sales Enquires & Follow-ups Property Bookings Transfers ( Property / Ownership ) Stagewise Bills Maintenance / Other Services Additional Works

Execution & Monitoring

Formworks

Machinery

     

 Budget Controlled    

 Alert & Measure Deviations

Budget Controlled Mobilization Requests Hire Enquiries Hire Orders Site Transfers Repetition Analysis

 Budget Override  Labour Attendance & Billing  BOQ Amendments  Client Invoicing & Certi cation

Mobilization Requests Hire Enquiries Hire Orders Site Transfers Machinery Log

Business Development     

Maintenance     

Preventive Maintenance Maintenance Calls Maintenance Follow-Ups Breakdown Register Job Card

Planning & Budgeting     

Procurement     

Record and monitor the tender What if ? Analysis .. Pre-Quali cation Site Investigations Negotiations

Budget Controlled Requisitions Enquiries & Compare Quotations Utilize the idle stocks by allocation Purchase Orders Vendor Rating

Finance & Accounts         

General Ledger Accounts Payables Accounts Receivables Fixed assets Financial Forecasting Cost Accounting Bank Guarantee Letter of Credit Insurance

Agreements Work Breakdown Structure Revisions & Compare Revisions Project & Resource Schedules Integration - Ms-Project / Primavera


Customizable reports

Integration with MS Projects* and Primavera*

Drill down facility in reports

Work ow con guration

Key Features

Compatible with MS Word*, MS Excel and PDF

Dynamic dashboards

O - line data update

Employee Self - help

Mobile compatibility

Legacy integration

Web & Windows based application *All third party trademarks copyrights are acknowledged as theirs. 13


Technology


After a thousand days of e orts with the sweat of hundreds of people, we, URCIans were able to close a chapter and reach a new height. Yes indeed, NCC Limited of Hyderabad, a construction leader launched our CIMS as their corporate ERP. It is a great honor to turn this new page and mark it as an important milestone of our organization

Growing Clientele With a client base that spans multiple industries, URC Infotec has accumulated an enviable list of clients in diverse market segments.

A.R.Raju - Managing Director , Mr. R.S.Raju Sr. VP (Finance) and Richard Saldhana (Blackstone), at the launch of CIMS in NCC

URC & NCC Team

Mr.Kabilan, Executive Director of URCI addressing at the Launch of CIMS in NCC

15


Process Flow - Business Development

 Site Investigations

Tender / Business Enquiry

 Pre-Quali cation

Tender Document Receipt

Tender Negotiations

Tender Working

 Submission

 Awarded / Not Awarded

Close Enquiry

Agreement Creation


BUSINESS DEVELOPMENT

T

his module handles business enquiries, pre-quali cation process cycle, tender receipts, site investigations, rate enquiries, tender workings, submission, and negotiations. It also facilitates historic similar tender analyses to sharpen pricing and margin workings to facilitate strategic negotiation.

Module processes at a glance:

Module documents/reports at a glance:

 Rate Enquiries  Interlinking activities between new tender and tender history  Revised working for tenders  Site investigation analysis  Enquiries to service providers / suppliers without procurement cycle  Fetching rates from the past history

Pending Business Enquiries to process

Enquiry Status Tenders, Bids, with Enclosures Contracts Acceptance; Amendments Site investigation analysis Comparison report with the previous tenders

   

17


Process Flow - Realty Sales http://www.

Websites

Project Creation

Campaigns Sales & Marketing Plan

Referral Management

Change/Support Request

Leads Sales Team

Transfer

Cancel

Follow-ups

Proposal

Site Visits

Acceptance

Negotiations

Work progress / Billing

Cancel

Proposal Negotiations

Refund

Closure

Progress/Billing

Payables

Receivables Hand-Over


REALTY SALES

T

his module helps to capture the sales enquiries and the support activities. It also minimizes the risk of missing any Enquiries / Follow-ups. This helps to manage / track the individual's sales performance and the entire sales cycle from a prospect to a customer. It also supports to manage / keep checks on the after sales formalities like generating Demand Letters, Interest Calculations etc This module helps to generate and send the bulk demand letters & payment follow-ups via. email / SMS. Scheduled email / SMS alerts can be generated during various stages of the project execution.

Module processes at a glance:  Sales, Enquiry  Followup  Booking  Transfers / cancellation  Stage wise Billing  Maintenance / Other Services  Additional Works

Module documents/reports at a glance: Sales Trend Enquiry History  Enquiry vz Booking  Enquiry Status 

19


Process Flow - Project Planning & Estimation

 Project Creation

Project Features

Drawing Management BOQ

WBS (BOQ Analysis)

Scheduling (MS Project /Primavera)

Rate Analysis

Budget


PROJECT PLANNING & ESTIMATION

T

his module enables the user to plan the entire project with resources, including time based commitment of work activities covered in the Successful Bids/Contracts.

Module processes at a glance:

Module documents/reports at a glance:

 Preliminary budgets for tasks and materials needed for the project, to be used in preparing calls for tenders/response to tenders.

Accepted cost estimate

Resource based schedules

Time based resources

Cash ow

Fund ow

 Firm budgets that include the detailed workload, expense and material calculations  Price lists and costs for previous plans and tenders and that facilitate calculation of precise expenses of the project and also comparison of service providers / suppliers rates from the past history

21


Process Flow - Execution & Monitoring

Labor / Sub Contractor

Work Order Request

Advance

Budget

Change Request

Budget Amendments

Advances/Claims/Recoveries

Receivables

Progress

Work Order

Measurements

Progress

Worker Attendance

Sub Contract Measurements

Client Bills

Certi cation

Variance Analysis

Sub Contract Bills

Advance & Others Adjustment

Certi cation

Payables


EXECUTION & MONITORING

P

roject Execution module is a powerful

project management tool to monitor and manage projects, incorporating various capabilities and features like deviation alerts and analysis, project evaluation, designto-cost engineering to optimize construction costs; quality management - plan, collect, settle, and evaluate quality related to costs. The solution includes features that provide data to determine standard or user de ned quality scores..

Module documents/reports at a glance:

Module processes at a glance:

Labour attendance  Value of work completed  Labour wise value / quantity of work done

 Project execution management

 Labour attendance / subcontractor attendance maintenance

Labour bills

 Maintain detailed library of resources, units, overhead charges and activities

Client Bills

 Monitor Progress at all sites  Alert for and measure of deviations  Manage inventory at sites  Analyze warehouse activities, including ow of materials versus workloads  Record Labour Deployment and material consumption  Labour billing management  Client billing management

23


Process Flow - Material Management

Budget / Capex

 Purchase Request Deviation

Allocation

Cash Purchase

Client / Sub Contractor

Issues

Receipt

Execution

Inspection / Acceptance

Sub Contractor / Machinery

Approval for Deviation

Transfer

Enquiry

Stock

Quote & Comparative Statements

Invoicing

Returns

Payables

Excess / Shortage Notes

 Purchase Order

Amendments


MATERIAL MANAGEMENT

T

hese modules cover the entire purchase and stores functions of the enterprise. Tightly integrated with modules/submodules like Payables and Payments and Taxrelated Legal Compliances, this module enables Purchase and Store Managers to plan and monitor: relations with vendors, stock levels, purchase analysis, optimization of supply chain activities and costs in real time. Module documents/reports at a glance: 

Vendor Detail List

Indent details report

Enquiries

Quotations

Purchase Order

Store Receipt Note

Purchase Invoice  Payment authentication, budget allocations etc.  Stock Report (Updated Stock, Stock as on date, Periodic Stock) 

Module processes at a glance:  Get complete purchase history such as cost average, cost di erence and average lead-time for each vendor, item and delivery schedules  Supports standard costing methods  Template supported for calculation of taxes and vendor terms and conditions  Maintain Product wise preferred vendor list  Prepare Purchase Bill based on GRN  Track transfer of stock from company to work site and vice-versa  Update stock after receipt of resources  Price comparisons of quotation and nalization of best quotation  Generation of request for quotation  Compilation of available resources from various project sites for procurement analysis. This helps procurement of the right material at the right time and at the right place  Requisitions linked to project plan  Stock Balancing, Transfer  Generate material receipt 25


Process Flow - Plant & Machinery

Project Plan

Mobilisation Requisition

Quotation

Hire

Transfer Request

Allocation Hire Enquiry

Comparative Statement / Negotiation



Purchase Requisition

Transfer

Machinery Status (Idle/ Breakdown/ Use)

Hire Orders

Hire Order Amendment

Usage Log

Hire Bill

Payables

Maintenance

Advance & Others Adjustment

Receipt

Stock


PLANT & MACHINERY / FORMWORKS

T

his module covers all processes and functions relating to planning, procuring, moving, using, and maintaining every piece of machinery required/engaged in construction projects.

Module processes at a glance:        

Analysis for Capital Purchase Equipments Hiring Usage Costing, Maintenance Module documents/reports at a glance: Equipment Usage E ciency & E ectiveness Measures Billing Maintenance

Module documents/reports at a glance:     

Equipments Register Usage History Replacement Analysis Usage Costs Maintenance

27


Process Flow - Human Resource

Project Plans

Employee Request

Recruitment Process

Attendance

Leave Management

Payables / Statutory

Salary Process

Salary Structure


HUMAN RESOURCE

T

his module enables the user to plan the entire project with resources, including time based commitment of work activities covered in the Successful Bids/Contracts.

Module processes at a glance:  Hiring  Maintenance of Employee Details and history of service  Leave Administration  Welfare, Perquisites, Loan Administration  Payroll  Training, Development  Appraisals, Promotions

Module documents/reports at a glance: 

MIS reports

Attendance Report

Leave Balance as well as details

Vouchers Salary Structure  Statutory compliances  MIS on productivity, competence 

29


Process Flow - Finance & Accounts

Project Plan

Stock Management

Work Orders Certi cations

Stock Journals

Client Bills / Receivables

Payables Statutory

Advances

Payables

Receivables

Vouchers Reconciliation

Day Controls Month Controls Fin. Year Management

Taxation TDS Service Tax TCS VAT

Bank Guarantee

General Ledger

Ageing Analysis

MIS

Letter of Credit


FINANCE & ACCOUNTS

T

his core module meets almost all accounting requirements, with

special emphasis on ratios and measures speci c to construction business. It enables optimized accounting, integrating payroll, purchase, business development, project planning , project execution and maintenance modules thus delivering a comprehensive picture of the enterprise's nancial robustness at any given point of time. Both consolidated as well as site-wise pro tability and performance analyses are facilitated. Its integrated approach delivers control, speed and responsiveness with cost savings.

Module processes at a glance:

Module documents/reports at a glance:

 Maintain nancial year wise transaction details  De ne and generate di erent types of vouchers such as Credit, Internal Transfer, Journal and Petty cash, as desired by the user  Calculate all tax related computations, to ascertain and comply with legal requirements with all payments and receipts  Maintain and manage Receivables and Payables  Bank reconciliation  Accounting with construction-speci c functionalities  Job cost reporting in real-time, including work-in-progress schedules and detailed bonding reports  Billing and cost tracking by lot, plan and elevations  Interface with Attendance-Payroll-related devices, including time cards  Residential templates for housing developments  Buyer options and change order tracking software to capture revenue for work outside a job's original scope

Balance Sheet / Projectwise Balance Sheet Trial Balance / Projectwise Trial Balance Pro t and Loss Account / Projectwise P & L Account Account Books like day cash, bank transactions etc. General Ledger and multiple ledgers

Stock Report

Ageing Analysis - Debtors / Creditors

  

MIS Repots

Cash Flow Analysis

Fund Flow Analysis

Ratio Analysis

31


SAFETY ADVISORY SERVICES TO THE EMPLOYEES TO HELP THEM MANAGE RISK, INCREASE RELIABILITY & REDUCE LOSS.


SAFETY

S

afety process is used to make the workplace safer place to work.

Safety process is very essential in minimizing the risk to Men, Material and Resources. The main purpose of safety process in an organization is to reduce the risk at work by providing safety advisory services to the employees to help them manage risk, increase reliability & reduce Loss.

Module processes at a glance:      

Safety budget Safety Planning Medical Checkup & Safety Induction Training Machinery Fitness Checkup Training & Meeting Updates Unsafe Conditions/ unsafe Actions 33


URC Infotec is a team of young and energetic techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Solutions (ESS), both as products and services. Its strength is derived from the backing of URC Construction P Ltd., a construction group well known in South India, with over 56 years of construction experience in executing more than 600 projects.

Contact

Get in touch

beyond impossible...

www.urcinfotec.com

Connect sales@urcinfotec.com www.cimserp.com

facebook/urcinfotec twitter/@urcinfotec

India | Indonesia | Malaysia | UAE


URCIMS Brochure