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UNIVERSITI TEKNOLOGI PETRONAS

EXHIBITION MARKETING PROPOSAL Date: 14th – 16th August 2009


Exhibition Marketing Proposal

TABLE OF CONTENTS

Executive Summary

3

Exhibition Packages

4

Perdana Package Putra Package Term and Conditions

7

Conclusion

9

Appendix

10

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Exhibition Marketing Proposal

EXECUTIVE SUMMARY Universiti Teknologi PETRONAS (UTP) will be holding its ninth convocation on 16th August 2009 with the present of our Chancellor, Y.A.Bhg Tun Dr Mahathir Mohamad who will be conferring the scroll to the graduates. In conjunction with this auspicious event, UTP will be organising Convofair 2009 on the 14th until 16th August 2009 (Friday to Sunday). This festival is jointly organised by the Convofair 2009 committee members, Students Representative Council and the Student Support Services Department of UTP. This year, Convofair will be offering 50 business centers and 30 exhibitor booths. Other than that, there will be various sport competitions such as futsal, netball, treasure hunt, archery, online games and bowling. There will also be a performance by great artists and also the students themselves.

We anticipate a bigger number of crowd not only from students and staff but also from the community surroundings. Hence this would be an opportunity for any companies or individuals to exhibit and promote their products or services. The Exhibition Department wishes to invite your esteem organisation to exhibit your products and/or services during Convofair 2009.Please find the following packages for further information .

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Exhibition Marketing Proposal

EXHIBITION PACKAGES Two types of exhibition packages are offered in this proposal. Your company may choose either one of the package available. The details of each exhibition packages describe the type of booth specification offered, the value of each package and the benefits to your company.

The packages are as follow:

PERDANA PACKAGE (AIR-COND TENT)

PUTRA PACKAGE (OPEN TENT)

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Exhibition Marketing Proposal

PERDANA PACKAGE (RM 3200)

No 1.

Benifits EXHIBITION BOOTH

Details Location: Convo Square Universiti Teknologi PETRONAS Dimension: 3.0m x 3.0m air-conditioned tent Located strategically (near the main stage) where your booth will become the main attraction during the festival Facilities refer Appendix

2.

PUBLICITY

Company’s name will be listed in both Convofair 2009 Programme Book and in the official tabloid Company’s name will be featured in Convofair 2009 Exhibition flyers Company’s participation will be announced during the convofair event by the DJ at the DJ corner

3.

PRIVILEGES

Food and beverages will be provided during Convofair 2009 Company representative will be invited as a special guest during the opening ceremony Special custom made souvenir will be given Presented with a certificate of appreciation from UTP

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Exhibition Marketing Proposal

PUTRA PACKAGE (RM 800) No 1.

Benifits EXHIBITION BOOTH

Details Location : Location: Convo Square Universiti Teknologi PETRONAS Dimension: 6.0m x 6.0m canopy open tent Facilities refer Appendix

2.

PUBLICITY

Company’s name will be listed in both Convofair 2009 Programme Book and in the official tabloid Company’s name will be featured in Convofair 2009 Exhibition flyers Company’s participation will be announced during the convofair event by the DJ at the DJ corner

3.

PRIVILEGES

Food and beverages will be provided during Convofair 2009 Company representative will be invited as a special guest during the opening ceremony Special custom made souvenir will be given Presented with a certificate of appreciation from UTP

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Exhibition Marketing Proposal

TERM AND CONDITIONS 1. All amounts and benefits aforementioned in the proposal are negotiable.

2. All forms of publication materials of your company should reach us not later than 31st July 2009 in order to avoid any complications regarding the promotion and publication matters.

3. Any payments should be addressed to: i. Bank Deposit Bank Branch Account name Account no Account type

: CIMB Bank Berhad : UTP : TETUAN SEKRETARIAT CONVOFAIR : 0832-0000006-05-1 : Current Account

ii. Cheque Recipient

: TETUAN SEKRETARIAT CONVOFAIR

4. The Reply Form and a copy of Bank Deposit Slip must reach us not later than 24th July 2009. Please fax to (05 366 7746) (attn. Head Exhibition, Convofair 2009).

5. The amount on the bank slip should include deposit of a) RM 300 for Putra Package b) RM 1600 for Perdana Package and this will be considered as a confirmation of your participation in Convofair 2009. 6. Full payment should be made not later than 16th August 2009.

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Exhibition Marketing Proposal

7. Receipt of payment will be issued to you once the payment is cleared.

8. Refunds will not be entertained for cancellation of participation after 3rd August 2009 (MONDAY).

9. The organising committee will provide security services to monitor the booths after the exhibition hours. However, the Convofair committee will not be responsible for any damages and losses.

10. Operation hours a) Friday (14th August 2009) : 2.30 pm to 11.00 pm b) Saturday and Sunday (15th and 16th August 2009) : 9.00 am to 11.00 pm

For further information on the content of this proposal, please direct any inquiries to our contact persons:

I.

Mr. Mohd Farizal Bin Mohd Shawal Advisor of Exhibition Department Convofair 2009, Universiti Teknologi PETRONAS, Phone : (605) 368 8435 Fax : (605) 366 7746 Email : farizal@petronas.com.my

II.

Syed Muhammad Abdul Haq Bin Syed Mat Daud Head of Exhibition Department Convofair 2009, Universiti Teknologi PETRONAS. Phone : (013) 212 8965 Fax : (605) 366 7746 Email : exh.convofair09@gmail.com

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Exhibition Marketing Proposal

CONCLUSION

It is in our interest to be dedicated towards ensuring that your company enjoys your advantages as one of our exhibitors. We sincerely believe that by participating in our Convofair 2009, your company will enjoy widespread promotion and publication while at the same time contributing towards the advancement of education. In short, the participation of your respective company will be highly appreciated as it brings about mutual benefits and prosperity. Please feel free to communicate with the mentioned contact persons for any enquiries.

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Exhibition Marketing Proposal

APPENDIX FACILITIES PERDANA PACKAGE (AIR-COND TENT)

1 set of facial board with company name 2 fluorescent light (40-watt) 1 power point * 1 reception table * 2 plastic chairs * 1 dustbin 3 x 3 carpet PUTRA PACKAGE (OPEN AIR TENT)

Rectangular open air white canopy 2 fluorescent light (40-watt) 1 power point * 1 ceiling fan 4 tables (3’ x 6’) * 10 plastic chairs *

* Additional power points , tables and chairs will be charged

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convofair 2009  

convofair exhibition 2009

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