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AN NUAL R E P O RT 2 0 1 1 Volunteering New Zealand Incorporated

Leading, promoting and representing volunteering in Aotearoa New Zealand

Volunteering New Zealand   1


O UR PEO PL E BOARD Chairperson: Gillian Peacock Vice Chairperson: Olwen Taylor Treasurer: Lloyd Davies (until January 2011) Peter Davies (from January 2011) Members: Tyron Love Alison Marshall Jane Poa Anna Wilson STAFF Executive Director: Tim Burns Communications Officer: Branka Cicak (until March 2011) Jennie Yang (from March 2011)

VOLUNTEERS (PROJECTS) Mena Bassily Eoin Houston Shambhavi Manjreka David Morra Hie Tin Ngo Danny Nguyen Kavita Raj Nela Saoji Harwinder Singh Parminder Singh Sandeep Thati Sarah Wang Anna Xu Sherman Yim

MANAGERS OF VOLUNTEERS WORKING GROUP MEMBERS Jo Bailey WILSS Darryl Bishop National Heart Foundation Adele Blackwood IHC Tim Burns VNZ* Ruth Collingham (facilitation)* Dr. Carolyn Cordery Victoria University of Wellington Mary Curnow Volunteer Nelson* Rachel de Haas New Zealand Fire Service David Duff N  ew Zealand Federation of Family Budgeting Services Jenny Greaves Gisborne Volunteer Centre Barbara Jennings Department of Corrections Biddy Harford Te Omanga Hospice Jan Harrison Volunteer Canterbury* Liz Hicks Cancer Society of New Zealand Sue Hine Independent Advocate* Robyn Hogan Capable New Zealand Jane Kibble Gisborne Volunteer Centre Sue Kobar Nurse Maude Veronica Linfoot National Heart Foundation Cheryll Martin Volunteering Auckland* Mary O’Regan Wellington Citizens’ Advice Bureau* Gillian Peacock New Zealand Red Cross* Heidi Quinn R  oyal Forest and Bird Protection Society of New Zealand Claire Rumble Plunket New Zealand Raewyn Sinclair New Zealand Fire Service Dr. Karen Smith Victoria University of Wellington* Hilary Star Foged Unitec Gemma Stewart Wellington Zoo Jacci Tatnell St John Claire Teal VNZ* Julie Thomson Volunteer Wellington Helga Wientjes Department of Conservation Graham Witts Skills Active ITO*

Report layout by Rebecca Walthall

* Steering Group members

FUNDERS Department of Internal Affairs, Support for Volunteering Fund Mobil New Zealand New Zealand Lotteries Grants Board Office for the Community and Voluntary Sector Outward Bound INTERNS Claire Teal, Managers of Volunteers Project

2  Annual Report 2011


C HA IRP E RS ON’S RE P ORT

Gillian Peacock Chairperson

It has been a year of change at Volunteering New Zealand. A number of Board members found that as their lives and commitments changed they needed to move on. During the year we said fare well to Tyron Love and Lloyd Davies. We are grateful for their time, commitment and service. Anna Wilson who served on the Board for a short time made the decision to return home to Wales. The Board is strong, and we have had the good fortune to attract Peter Davies, a Chartered Accountant who has led us through some difficult financial times, and recently to have Wellington City Councillor Paul Eagle join us. The change that has had the most impact for you, our members, is to the staff. After six years as Executive Director, Tim Burns left VNZ. Tim prepared VNZ for the future, and we are now ready to launch ourselves into a new era. In January this year I attended the 21st IAVE World conference in Singapore. Dr. Karen Smith, Tim Burns and I were invited to make a presentation about the Managers of Volunteer programme. The aim of our presentation was to share with the worldwide volunteer sector the development of our grassroots sector driven approach to recognising the importance of managers of Volunteers. While we were at the conference Claire Teal was starting her DIA funded six month internship. As an intern she was tasked with galvanising this project. She achieved this and more! The ground swell that started at our conference in 2009 grew to the point where the VNZ Board has made this programme a strategic goal. We held our bi-annual conference in May this year to avoid the demand on venues by the Rugby World Cup. It was a conference of two halves. Most of you will be aware that we initially struggled to secure partners and sponsorship and nearly had to make the heart breaking decision to cancel. With the help of our members and partners, we were able to carry

on and deliver a very successful conference for you that gave us valuable learnings following the devastating Christchurch earthquake, and a positive direction for the Managers of Volunteer Programme. In Volunteer Awareness Week this year, 19 to 25 June VNZ launched the Employee Volunteering Health and Safety Guidelines. This project supported by Mobil NZ involved many people who freely gave their time and expertise to create a resource that has already been of great use to the sector. VNZ launched our online eLearning tutor supported course for Managers of Volunteers. I am proud of our involvement and management of this resource and very pleased that we can offer this blended learning solution to the sector. It dove tails perfectly with Managers of Volunteer Programme, and is a first step to recognising our commitment as a sector to identify and offering opportunities to cement your skills and ensure we have qualifications that are recognised. Volunteering had a high profile this year. The spontaneous volunteering after the Christchurch earthquake was inspirational. Communities stepped up, organised themselves and delivered for New Zealand. In contrast, an army of volunteers for the Rugby World Cup, selected and trained to perform their roles have also been inspirational as the face of a successful event. Vanisa Dhiru was appointed to the role of Executive Director in July and Claire Teal to the role of Managers of Volunteers Programme Manager. Vanisa has also engaged a number of active volunteers who are sharing their skills and experience with us. The office is buzzing, and alive with ideas and new initiatives. It is an exciting time to be associated with the leadership, promotion and representation of volunteers in New Zealand.

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T RE A S URE R’S RE P ORT Volunteering New Zealand is pleased to be able to report a substantial improvement in its financial performance in the 2011 financial year. While still operating with a deficit, it has managed to reduce its net loss from $35,857 in FY2010 to $11,669, an improvement of 68%. The improvement was achieved through a combination of increasing its revenue while maintaining strict controls on its expenditure. Consequently, while revenue has increased from $136,267 to $158,322 (16%), total expenditure has fallen by $2,180 (1%). The team at VNZ should be commended for this achievement, particularly against a background of a constricted funding environment and rising prices. That this has been achieved while maintaining the quality and volume of services is also praiseworthy. Peter Davies Treasurer

VNZ’s revenue is highly dependent on the continuing support of central government, with 68% of its revenue in the 2011 financial year derived from two government departments. While it is pleasing to acknowledge this tangible evidence of central government support of VNZ, the Board acknowledges it is also an area of significant risk. Consequently it has taken steps to try and diversify VNZ’s income streams. Strategic initiatives, such as the collaboration with Xperts on the Introduction to Managing Volunteers Course is an example of this. Over the coming years, we anticipate initiatives such as these will form an increasingly significant part of VNZ’s revenue stream. Overall, the financial objectives of VNZ should be to ensure it is able to continue to operate effectively and efficiently in achieving its mission. This does not mean VNZ needs to achieve financial surpluses in order to accumulate funds, but rather, that it should prudently match its income and expenditure. The Board is satisfied that VNZ is moving towards that goal, and that its financial situation is sound. The Board will continue to exercise diligent oversight of VNZ’s financial status, with its priority being the effective representation of the volunteering movement in Aotearoa New Zealand.

4  Annual Report 2011


HIGHLIGHT S A ND A C HIE V E MEN TS National Volunteering Conference – Raising the Bar 23rd/24th May 2011 marks the 10th anniversary of the International Year of the Volunteer and in a fitting celebratory style, two hundred enthusiastic participants descended on Wellington Town Hall to share and learn from each other’s experiences of volunteering and managing volunteers. In line with this momentous anniversary the theme of the conference was “Raising the Bar”. High-profile speakers and participants worked together to discuss two main strands:

Episodic and Events Volunteering and Developing the Leaders Attendees reflected on the responses to the Christchurch earthquake and addressed the role of volunteers in the upcoming Rugby World Cup.

Developing the Leaders Stream In keeping with the conference-to-conference theme for progression of the managers and leaders of volunteers work, attendees took some time in one of the stream sessions to envisage where life will Some of the things the Managers of Volunteers occupational group cited desire for: // M  anagers of Volunteers have pay equity with people doing similar roles and are known as not intrinsically less worthy than people managing paid staff. // T  he strategic role of Managers of Volunteers is recognised throughout the whole organisation – Managers of Volunteers are seen as part of the senior management team, along with other specialists. // There is equal recognition for both volunteer and paid Managers of Volunteers. // There is recognition of the diversity of people who manage volunteers. // Managers of Volunteers have a career path, with a mix of entry points and levels and online learning options.

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HIGHLIGHT S A ND A C HIE V E M E NTS Volunteer Awareness Week 2011 19-25th June In recognition of the 10th anniversary of the International Year of the Volunteer the UN has called for a worldwide showcase of the diversity, breadth and depth of volunteering with the objective of mobilising many more volunteers. VNZ responded to this call by giving this year’s Volunteer Awareness Week the theme of “Every Minute Counts”. The aim of this campaign was to commend volunteers on every minute they contribute, and by doing so, encourage even the busiest of people to volunteer. VNZ liaised with regional volunteer centres and provided them and other organisations with promotional materials to enable local and international high-profile events as part of VAW, garnering positive local media coverage.

Employee Volunteering Health and Safety Guidelines Employee Volunteering is a growing area of volunteering and with previously scant resources for employers and volunteers there was the potential for misinformation and general confusion over the legislation of health and safety of Employee Volunteers. With the financial support of Mobil Oil NZ, VNZ produced these guidelines as reference material covering legal responsibilities, ACC, agreements and information briefs and useful checklists for both the employer and the employee volunteer. These guidelines are now available as a resource on the VNZ website and a limited number exist in print in the nineteen regional volunteer centres around the country.

Launch of Online Managers’ Course As part of VNZ’s major project for the development of managers of volunteers, VNZ launched an online course for volunteer managers seeking tuition, guidance and support. This six-week course has been developed by Xperts – specialist tertiary course designers and content developers. The course addresses people-management issues; registrants will learn how to recruit, train, motivate, reward and appraise volunteers. The course also clarifies the complex issues of legislation surrounding volunteering. Registrants are equipped with an online course book, study notes, a contactable tutor, an online forum, online assessment, and extra resources with links to further specialist training.

6  Annual Report 2011


FIN AN CIAL STATEMEN TS

Statement of Financial Position

8

Statement of Movements in Accumulated Funds

9

Statement of Financial Performance

12

Notes to the Financial Statements

16

Auditor’s Report

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S TAT E M E NT OF F INA NC IA L P OSITIO N As at 30 June 2011 Note

2011 ($)

$2010 ($)

Cash and bank

47,412

12,487

Term deposits

20,995

35,000

Other debtors

-

985

GST refund

-

2,595

68,407

51,067

2,365

3,446

70,772

54,513

Accounts payable

5,733

1,311

GST payable

4,618

-

28,000

-

-

9,113

Total current liabilities

38,351

10,423

Net assets

32,421

44,090

General funds

20,421

32,090

Special project funds

12,000

12,000

Total accumulated funds

32,421

44,090

Total current assets

Non-current assets – Property, Plant & Equipment Total assets

Income in advance Other creditors

3

Represented by;

This Statement is to be read in conjuction with the Notes to the Financial Statements on pages 12 to 14 and the Auditor’s Report on pages 16 and 17.

8  Annual Report 2011


S TAT E M E NT OF M OV E M E NT S IN ACCU MU LATED FU N DS For the year ended 30 June 2011 2011 ($)

$2010 ($)

32,090

67,947

(Deficit)/surplus

(11,669)

(35,857)

Total recognised revenues & expenses for the year

(11,669)

(35,857)

General funds at end of year

20,421

32,090

Special projects funds at beginning of year

12,000

12,000

(Deficit)/surplus

-

-

Total recognised revenues & expenses for the year

-

-

Special projects funds at end of year

12,000

12,000

Total accumulated funds

32,421

44,090

General funds at beginning of year

This Statement is to be read in conjuction with the Notes to the Financial Statements on pages 12 to 14 and the Auditor’s Report on pages 16 and 17.

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S TAT E M E NT OF F INA NC IA L P ER FO R MAN CE For the year ended 30 June 2011 Note

2011 ($)

$2010 ($)

2

154,013

130,000

3,035

2,982

Book sales

434

300

Other income

840

2,985

158,322

136,267

Comvoices

2,000

2,000

Education programme

5,743

-

400

1,186

4,076

-

227

137

2,773

6,516

-

972

729

4,729

15,948

15,540

726

2,237

General expenses

2,139

1,021

Travel expenses

5,169

9,156

Total governance costs

8,034

12,414

REVENUE Grants received Interest received

Total income

LESS EXPENSES

Fundraising report IAVE conference/seminars Research Volunteer Awareness Week Volunteer Now Youth volunteering Total operational & project costs

Accomodations

10  Annual Report 2011


S TAT E M E NT OF F INA NC IA L PERFO R MAN CE (CON T’ D ) For the year ended 30 June 2011 2011 ($)

2010($)

641

602

Accounting & audit

1,750

1,750

Administration

7,999

5,388

Depreciation

1,081

1,095

Information technology

534

327

Membership fees

340

586

1,597

2,592

15,879

14,399

254

1,353

Salaries & wages

115,934

116,080

Total administration & overhead costs

146,009

144,171

Total expenses

169,991

172,124

Net surplus/)deficit)

(11,699)

(35,857)

Accident compensation levies

Printing & stationery Occupancy Travel

This Statement is to be read in conjuction with the Notes to the Financial Statements on pages 12 to 14 and the Auditor’s Report on pages 16 and 17.

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NOT E S T O A ND F ORM ING PA RT OF TH E FIN AN CIAL STATEMEN TS For the year ended 30 June 2011

1. Statement of accounting policies:

REPORTING ENTITY Volunteering New Zealand Incorporated (“The Society) is registered as an incorporated Society under the Incorporated Societies Act 1908 and the Charities Act 2005. The financial statements have been prepared in accordance with generally accepted accounting practice in New Zealand (NZ GAAP) and other applicable financial reporting standards as appropriate for public benefit entities that qualify for, and apply, differential reporting concessions.

MEASUREMENT BASE The accounting principles recognised as appropriate for the measurement and reporting of financial performance and financial position on a historical cost basis are followed by the society, except for the revaluation of certain financial instruments. Cost is based on the fair values of the consideration given in exchange for assets.

SPECIFIC ACCOUNTING POLICIES Accounting policies are selected and applied in a manner which ensures that the resulting financial information satisfies the concepts of relevance and reliability, thereby ensuring that the substance of the underlying transactions, or other events, is reported. The following specific accounting policies which materially affect the measurement of financial performance and the financial position, have been applied: – (a) Property, plant & equipment Plant and equipment are recorded at cost, less accumulated depreciation. (b) Depreciation Depreciation has been calculated to allocate the cost or valuation of assets over their estimated useful lives, at the following rates: Computer hardware Furniture & fittings Blinds 12  Annual Report 2011

48% diminishing value 18% diminishing value 26.4% diminishing value


(c) Receivables Receivables are stated at their estimated realisable value. (d) Income tax The Society has charitable status and is exempt from income tax. (e) Special grants Grants received are recognised in operating venue, unless specific conditions attache to a grant and repayment of the grant is required where these conditions are not met. In these cases, the grant is treated as a liability until the conditions are met. (f) Employee benefits Provision is made for benefits accruing to employees in respect of wages, salaries and annual leave entitlement when it is probable that settlement will be required and they are capable of being measured reliably. Provisions made in respect of employee benefits expected to be settled within 12 months are measured at their nominal values using the remuneration rate expected to apply at the time of settlement. (g) Goods and services tax (GST) Revenues, expenses, assets and liabilities are recognised net of the amount of GST, except for receivables and payables which are recognised inclusive of GST. (h) Differential reporting The Society qualifies for exemptions from certain financial reporting standards under the Framework for Differential Reporting, as it is not large and is not publicly accountable. All differential reporting exemptions have been applied.

CHANGES IN ACCOUNTING POLICIES There have been no changes in accounting policies during the period under review. All policies have been applied on bases consistent with those used in the prior year.

This Statement is to be read in conjuction with the accompanying Accounts and the Auditor’s Report on pages 16 and 17.

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2. Grants received 2011 ($)

2010 ($)

Received in year

B/Fwd last year

C/Fwd next year

This year income

Income

Internal Affairs

83,000

-

3,000

80,000

80,000

Lottery Grants Board

49,013

-

-

49,013

45,500

-

-

-

-

5,000

50,000

-

25,000

25,000

-

182,013

-

28,000

154,013

130,000

IBM Ministry of Social Development

3. Property, plant & equipment 2011 ($)

Dep’n to 30/06/10

NBV 30/06/10

Acq’d during year

Depreciation this year

Dep’n to 30/06/11

NBV 30/06/11

Computers

11,042

9,637

1,506

-

48%DV

723

10,260

782

Furniture/ equipment

4,721

2,890

1,830

-

18%DV

329

3,219

1,502

983

873

110

-

26.4%DV

29

902

81

16,746

13,300

3,446

-

1,081

14,381

2,365

Blinds

2010 ($)

Original cost

Dep’n to 30/06/09

NBV 30/06/09

Acq’d during year

Depreciation this year

Dep’n to 30/06/10

NBV 30/06/10

Computers

11,042

2,097

8,945

-

48%DV

7,440

9,537

1,505

Furniture/ equipment

4,721

2,295

2,295

-

18%DV

595

2,890

1,831

983

138

138

-

26.4%DV

735

873

110

16,746

4,530

4,530

-

8,770

13,300

3,446

Blinds

14  Annual Report 2011

Original cost


4. Contingent liabilities There were no contingent liabilities at 30th June 2011 (2010: $Nil).

5. Post balance sheet events There are no significant events that require disclosure in these financial statements, (2010: $Nil).

6. Charities Commission The Society is registered as a Charity under the Charities Act 2005 with registration number CC23344.

This Statement is to be read in conjuction with the accompanying Accounts and the Auditor’s Report on pages 16 and 17.

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A UDIT OR’S RE P ORT

To the Members of Volunteering New Zealand Incorporated I have audited the attached financial statements. The financial statements provide information about the past finanical performance of the Society for the year ended 30 June 2011 and its financial position at that date. This information is stated in accordance with the accounting policies described in the notes to the financial statements.

BOARD RESPONSIBILITIES The Board is responsible for the preparation and presentation fo the financial statements with fairly reflect the financial position of the Society as at 30 June 2011 and of the results of its operations for the year ended on that date.

AUDITOR’S RESPONSIBILITIES I am responsible for expressing an independent oinion on the financial statements presented by the Board and report my opinion to you.

BASIS OF OPINION An audit includes examining on a test basis, evidence relevant to the amounts and disclosures in the financial statements. It also includes assessing: //  The significant estimates and judgements made by the Executive Committee in the preparation of the financial statements; and // Whether the accounting policies are appropriate to the Society’s circumstances and have been consistently applied and adequately disclosed. I conducted my audit in accordance with the New Zealand Auditing Standards. I planned and performed my audit so as to obtain all the information and explantions I considered necessary in order to provide me with sufficient evidence to obtain reasonable Assurance that the financial statements are free from material misstatements, whether caused by fraud or error. In forming my opinion I also evaluated the overall adequacy of the presentation of information in the financial statements. I have no relation with or interest in the Society other than in my capacity as auditor.

16  Annual Report 2011


UNQUALIFIED OPINION I have obtained all the information and explanations that I have required. In my opinion proper accounting records have been kept by the Society as far as appears from my examination of those records; and //  the financial statements comply with generally accepted accounting practice; and // give a true and fair view of the financial position of the Society as at 30 June 2011 and the results of its operations for the year ended on that date. The audit was completed on 7 December 2011 and my unqualified opinion is expressed as at that date.

William James Ryan Chartered Accountant New Zealand Institute of Chartered Accountants 34 Plunket St Kelburn Wellington 04 475 9713

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V OLUNT E E RING NE W Z E A LA ND MEMB ER SH IP LIST

VOLUNTEER CENTRES

NATIONAL AND OTHER ORGANISATIONS

1. Gisborne Volunteer Centre

1. AFS Intercultural Programme

2. Nelson Volunteer Centre

2. Age Concern New Zealand

3. Volunteer Kapiti

3. Alzheimers New Zealand

4. Volunteer Marlborough

4. Amnesty International

5. Volunteer Resource Centre – Manawatu & Districts

5. Athletics New Zealand

6. Volunteer Taupo

6. Badminton New Zealand

7. V  olunteer Wellington – Volunteer Hutt – Volunteer Porirua

7. Bangladesh New Zealand Friendship Society

8. Volunteer Western Bay of Plenty 9. Volunteer Whanganui 10. Volunteering Auckland 11. Volunteering Canterbury 12. Volunteering Hawkes Bay 13. Volunteering Mid & South Canterbury 14. Volunteering New Plymouth 15. V  olunteering Otago – Volunteering Central 16. Volunteering Waikato

8. Barnardos New Zealand 9. Basketball New Zealand 10. Boxing New Zealand 11. Cancer Society of New Zealand 12. Conservation Volunteers New Zealand 13. DANZ Aotearoa New Zealand 14. English Language Partners New Zealand 15. GirlGuiding New Zealand 16. F  ederation of Workers Educational Assns Aotearoa New Zealand 17. Girls Brigade New Zealand 18. Gymsports New Zealand 19. Ice Speed Skating New Zealand 20. IHC 21. Karate New Zealand

18  Annual Report 2011


22. Leprosy Mission (New Zealand)

43. New Zealand Polo Association

65. Surf Life Saving New Zealand

23. Motorcycling New Zealand

44. New Zealand Recreation Association

66. Surfing New Zealand

24. Motorsport New Zealand

45. New Zealand Red Cross

67. Tennis New Zealand

25. National Heart Foundation

46. New Zealand Riding for the Disabled Association

68. The New Zealand Breast Cancer Foundation

26. Netball New Zealand

47. New Zealand Rodeo Cowboys Association

69. The Personal Advocacy Trust

27. New Zealand Inline Hockey Association

48. New Zealand Sheep Dog Trial Association

70. The Royal Life Saving Society

28. Nurse Maude

49. New Zealand Shooting Federation

71. The Scout Association of New Zealand

29. New Zealand AFL

50. New Zealand Society of Genealogists

30. New Zealand Association of CAB

51. New Zealand Trust for Conservation Volunteers

72. T  he Young New Zealanders’ Challenge of the Duke of Edinburgh’s Award

31. New Zealand Canoeing Federation

52. Olympic Weightlifting New Zealand

32. New Zealand Council of Victim Support Groups

53. Parents Centre New Zealand

33. New Zealand Federation of Body Builders

54. Pregnancy Help

34. New Zealand Federation of Ethnic Councils

55. Prison Fellowship New Zealand

35. New Zealand Federation of Family Budgeting Services

56. Refugee Services Aotearoa New Zealand

36. New Zealand Federation of Roller Sports

57. Royal New Zealand Foundation of the Blind

37. N  ew Zealand Federation of Voluntary and Welfare Organisation

58. Royal New Zealand Coastguard

38. New Zealand Fire Service 39. New Zealand Hockey Federation 40. New Zealand Land Search and Rescue 41. New Zealand Olympic Committee 42. New Zealand Olympic Luge Association

59. Royal New Zealand Plunket Society 60. Softball New Zealand 61. SPARC

73. Toy Library Federation of New Zealand 74. Trees For Survival 75. UNICEF New Zealand 76. United Fire Brigades Association 77. Volunteer Services Abroad 78. World Vision New Zealand 79. WWF New Zealand 80. Yachting New Zealand 81. YMCA New Zealand 82. YWCA of Aotearoa New Zealand

62. Special Olympics New Zealand 63. St John 64. St Vincent de Paul

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OUR M I S S I ON I S T O C R EAT E A N E N VIRONM ENT W HICH SUPPORTS, PROM OT ES, VA L UE S A N D E NC O U R A G ES E F F E C TIVE VOLUNTEERING BY THE PEOPLE OF A OT E A RO A N E W ZE A LA N D . Our guiding principles include: // We lead the development of new opportunities and best practice to increase the involvement of volunteers and enhance the quality of their contributions. // We promote the importance of volunteering as an expression of active citizenship, giving, and value to community wellbeing. // We initiate representation of the interests of all involved in volunteering by influencing policy and legislation and promoting best practice.

Volunteering New Zealand Level 7, 75 Ghuznee Street PO Box 24526 Marion Square Wellington 6142 www.volunteeringnz.org.nz www.volunteernow.org.nz New Zealand registered charitable entity: CC23344 Representative of IAVE International Association for Volunteer Effort 20  Annual Report 2011

International Association for Volunteer Effort


Annual Report 2011