Conference Espoo F i n l a n d
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Enjoy the fresh and innovative breeze in Espoo! Espoo is a vibrant city full of contrasts. It is the second largest city in Finland and part of the Helsinki metropolitan area. A city where modern architecture and large corporations coexist in perfect harmony with culture and unspoilt wilderness of Nuuksio National Park. Espoo is known as a youthful and dynamic urban growth area, making skilful use of the latest technological innovations and visions. Espoo is the hi-tech and innovation heart of Finland and the home town of international corporations like Fortum, Kone and Rovio Entertainment with its Angry Birds. As a popular conference city Espoo offers versatile meeting facilities â€“ from high class congress centers to cozy villas by a lake. The venue can be chosen from numerous options including our green certificated venues to meet your needs precisely. Space to breathe
Photo: Markku Ojala
The stunning seaside environment and the highlands of Nuuksio National Park are full of peaceful spots offering visitors a chance to stop, sit down and just enjoy the silence. Nature in all its forms and upscale programme services provide endless ways to clear your thoughts: go trekking, paddling or take a dip into the ice-cold sea. Espoo offers moments of inspiration â€“ Conveniently close, yet far enough.
Espoo in the eyes of a conference organizer
Photo: Studio Pekka Kiirala Oy
“I’ve been involved in organizing conferences in Espoo since 2001. All of them have been organized in Otaniemi, in Aalto University facilities or in Dipoli Congress Centre. The size of the conferences has been from 50 to 200 with participants from all over the world. The conferences in my research area (audio and acoustics) are usually quite informal, which suits well to Finnish way of organizing events. Sessions are professionally organized in good facilities, and social events should be fun and relaxing. We’ve taken participants to Nuuksio National Park or organized ice hole fishing. Several times there’s been a boat cruise to Helsinki or to a nearby island. Espoo, and in particular Otaniemi campus, is a very good conference location. There are plenty of good auditoria in Aalto University and also in Dipoli. But the best thing is that everything can be found there. A good quality hotel at seafront guarantees that participants can walk to conference location from their hotel while enjoying the sound environment full of bird sings and other nature sounds. Moreover, if someone prefers to have a hotel in downtown Helsinki, a bus trip takes only 15 minutes to reach the conference venue. The city of Espoo has organized a few times a reception at EMMA – Espoo Museum of Modern Art for our participants. EMMA is a great place as during the reception you can wonder in the middle of art while exchanging recent news and ideas with your colleagues.
Professor and EspooAmbassador 2013 Tapio Lokki
Great meetings Espoo is hosting an average of 80 international conferences in a year • 40th European Physical Society Conference on Plasma Physics, July 2013 (650 delegates) • 22nd International Conference on Port and Ocean Engineering under Arctic Conditions, June 2013 (260 delegates)
Furthermore, the city Convention Bureau has provided information and help in organizing social events. And meetespoo.fi is a great source of information, which helps a lot when planning conference events and social program.”
• 48th Annual Meeting of Scandinavian Society of Study of Diabetes, May 2013 (90 delegates)
Professor and EspooAmbassador 2013 Tapio Lokki Department of Media Technology – Aalto University School of Science
• 24th Annual Conference of the Association of European Schools of Planning, July 2010 (800 delegates)
• 45th Audio Engineering Society Conference, March 2012 (75 delegates)
Five good reasons to have your conference in Espoo 1. Location — easy access Location of Espoo in coastal Finland, right next to the capital Helsinki, offers excellent traffic connections. Helsinki International Airport is just a half an hour drive from Espoo offering direct flights to/from 130 destinations worldwide. Espoo and Helsinki region has an extensive and affordable public transportation network. By the end of 2015 Espoo will also have its own underground.
Photo: Mika Huisman
2. Flexible facilities Whether you have an intimate executive meeting or a congress for a thousand people, there is a suitable venue in Espoo. Charming villas, idyllic manors, dedicated congress centers and lean to shelters are in your use. The premises and services can be modified to suit the occasion, from customer meetings and dinner parties to sauna evenings. 3. Innovation and creativity Otaniemi is the largest technology, innovation and business hub in Finland and in Northern Europe. Thanks to this, you have the opportunity to be creative and use the local innovations in your
events. For example try the Catchbox, first throwable microphone in the wolrd – an innovation developed by students from Aalto University. Not only does the innovation make asking questions easier and faster, but it also engages audience and is fun. 4. Nature, fun and memorable moments Espoo has a great deal to offer for visitors. Here you can enjoy variety of fun free time adventures in nature – in the stunning seaside environment, by one of Espoo’s 95 lakes or middle of the wilderness of the Nuuksio National Park. It’s your choice! Read more in detail about the programme services on the next page. 5. Green Espoo Breathe fresh green air in Espoo! Here nature is all around us. As a conference organizer you can be sustainable by choosing one of Espoo’s green certificated venues and hotels. For example Dipoli Congress Centre was the first venue in Finland to receive the WWF Green Office Certificate in 2004. Green hotels: 2/3 of Espoo’s hotel rooms hold an official eco-certificate.
Spice up your meeting – programme services An important part of many successful meetings is the chance to relax and rejuvenate. Espoo offers you a variety of means to do this – all year round! Are you hungry for extreme experiences to counterbalance your meetings? In Espoo you can enjoy Finnish hospitality and traditions by having a chimneyless sauna evening – jumping into a lake for a swim and taste traditional Finnish cuisine in one of the EspooMenu restaurants.
Does this sound too wild for you? Choose a guided architectural tour and visit Otaniemi which master plan is made by Alvar Aalto. Or go sailing in the beautiful archipelago. There is also a chance to have an arranged visit in a Finnish home and learn how we really live in Finland. All programmes are customized according to the needs and expectations of the group. We are happy to tell you more!
Or spend a day in the wilderness and go trekking, rambling or rock climbing in the Nuuksio National Park. Participate in some challenging and fun team tasks such as mobile action track – don’t take it too seriously though! Or maybe you want to meet the friendly Siberian huskies and raise your adrenaline in a fast sled dog ride.
Wilderness meals & cookery courses • Kayak tours and hiking trips • Noux four lakes safaris • Inipi spa & ice spa • Action track • Siperian husky safaris & visits to Santa’s Cottage • Snowshoeing trips • Ice fishing • Rescue suit swimming • Sleigh ride with reindeers • and much more!
Hanasaari – the Swedish-Finnish Cultural Centre Meeting premises, hotel rooms, sauna, swimming pool and restaurant – all under the same roof.
The Finnish Nature Centre Haltia Ecologically designed conference and event center on the fringes of the Nuuksio National Park 25 kilometers from Helsinki. The Finnish Nature Centre Haltia’s three floors, with a total area of 3,300 square meters, contain exhibition space featuring Finland’s most spectacular natural attractions. The main exhibition fascinates the visitor with its enthralling visualization of the Finnish nature from our beautiful Baltic archipelagoes to the windswept fells of Artic Lapland. Other services include a restaurant, a Nature Shop, an auditorium, inspiring meeting rooms and a sauna. The 200-seated auditorium is suitable for hosting all kinds of events from seminars to festive occasions. Guided tours and other outdoor activities can be combined with meetings both in the surrounding nature as well as in the Nuuksio National Park. The centre’s construction realizes renowned aspects of Finnish design
including timelessness, durability, functionality and environmental sustainability. Innovative solutions exploiting solar energy and thermal energy from the ground make the centre 75% self-sufficient in terms of heating and 100% self-sufficient for cooling. The whole building is made of wood, including its load-bearing structures and its varied facades, so it will blend subtly into its surroundings like a bird on its nest.
Contact information Nuuksiontie 84 FI-02820 Espoo email@example.com Tel. +358 40 163 6200 www.haltia.com
Ranked as one of the most highstandard conference centres in Finland, Hanasaari offers a venue with a personal touch, ideal both for business and private events. It hosts conferences and seminars for up to 230 attendees as well as kick-offs, workshops and other activities. International guests appreciate especially the responsive and flexible service, the relaxed atmosphere and the unique location by the sea. Hanasaari features 10 easily adaptable meeting facilities and a Scandinavian style hotel with 61 spacious rooms. The in-house Restaurant Johannes is specialized in the Nordic cuisine, using fresh locally produced food in new and traditional ways. The welcoming ambiance is suitable for most occasions
such as luncheons, business meetings, family dinners and social events. The restaurant can seat up to 240 dinner guests and host cocktail-parties for up to 380. Hanasaari is located in Espoo, only a few minutes drive from the centre of Helsinki by bus or car. Free parking and WLAN are available.
Contact information Hanasaarenranta 5 FI-02100 Espoo firstname.lastname@example.org Tel. +358 9 4350 2411 www.hanaholmen.fi
Dipoli Congress Centre Always at your service Natural light, Finnish pine, copper and stones are the elements that create the unique atmosphere of Dipoli Congress Centre in Espoo. The venue is located in the midst of Aalto University campus and is a prime example of Finnish design and culture. Enjoy the surrounding nature, the active scientific and artistic environment and versatile services of Finland´s capital area.
Hotel Korpilampi Surrounded by unique wildlife, an endless source of energy and ideas. Hotel Korpilampi is located in Espoo, less than half an hour’s drive from the centre of Helsinki and from the Helsinki International Airport. There is plenty of parking space outside, and a convenient bus connection to the Helsinki city centre is offered right in front of the hotel. Korpilampi has a lot to offer! Hotel Korpilampi has 151 rooms: 103 double rooms and 48 family rooms. Most of the rooms have been refurbished during 2013. All rooms have a shower, toilet, laminated floor and TV. The price includes buffet breakfast, sauna and swimming in the pool or the Conference rooms
sqm Number of seats
nature pond and free parking. Complimentary use of gym and Wi-Fi also available. Business & Conference • Conference rooms for up to 350 people • 16 different meeting rooms • Restaurant for up to 300 people Contact information Korpilammentie 5 FI-02970 Espoo
All rooms offer state-of-the-art equipment, including high-speed broadband connections over the free-of-charge Aalto Open WLAN, videoconferencing facilities, laptops, document cameras, data projectors and plasma displays.
email@example.com Tel. +358 9 613 8411 www.korpilampi.fi Conference rooms
sqm Number of seats
Theatre Class- Confe room rence
Theatre Class- Confe room rence
Auditorium Conference room 1—3 Conference room 1—2 Conference room 4 Conference room 5 A+B
Conference room 6 A+B 60 36 30 Conference room 8 120 70 50 Conference room 10 20 12 12 Conference room 7 20 Group rooms tot. 7 15
350 210 140 70 60
350 100 90 72 60 36 26 36 30
80 40 24 20
Dipoli Congress Centre offers more than 20 comfortable meeting rooms (8–1000 people) and big lobbies for all kinds of events: conferences, seminars, trade fairs, congresses, exhibitions, cocktail parties, gala dinners and other festivities.
20 40 12 12 10
Our experts provide technical support as needed. At Dipoli, you can be certain that your event is being handled professionally. Our friendly and competent staff is strongly committed to the satisfaction of our customers. Together we find the best ideas and solutions for your needs. Dipoli is green all year round Dipoli was Finland’s first congress centre to have been accredited the Green Office Certificate. We promote our ecological values through action rather than words.
Contact information Otakaari 24, Espoo P.O Box 18000 FI-00076 AALTO firstname.lastname@example.org Tel. +358 50 442 4667 dipoli.aalto.fi
Aurora Nuuksio in the Nuuksio National Park Aurora Nuuksio enables you to plan an event in the peace and quiet of the Finnish wilderness, 30 kilometers from Helsinki inside the Nuuksio National Park.
Conference Hotel Siikaranta
Photo: Visit Finland Mediabank
Located in the middle of most beautiful nature in Southern Finland, only 35 kilometers from Helsinki. The Conference Hotel Siikaranta is surrounded by beauty of Nuuksio National Park and offers several year-round outdoor activities.
relax in a jacuzzi. In the winter you can even take a dip in a hole in the ice and warm up again in the sauna.
Whatever type meeting you are organizing, our years of experience let us guarantee success. Siikaranta is suitable for bigger seminars up to groups of 200 participants and also for cosy events for smaller groups. You can choose large meeting room or lakeside cabin with modern conference facilities.
Hotel Siikaranta’s kitchen prepares food using carefully selected local ingredients, including wild berries and mushrooms from nearby forests. Our restaurant is famous for the delicious dishes served on its generous buffet table.
Hotel Siikaranta has 58 hotel rooms. Overnight charges include a generous buffet breakfast, access to our gym and free Wi-Fi and parking. Guests at Siikaranta can enjoy genuine Finnish sauna! Take a cooling swim in the lake after hot soak in our traditional lake sauna or swim in our indoor pool and
Contact information Naruportintie 68 FI-02860 Espoo email@example.com Tel. +358 9 8679 7400 www.hotellisiikaranta.fi
Aurora Nuuksio offers a variety of traditional Finnish venues: cottage from 1880‘s, Lappish Hut, two villas and four saunas. Our restaurant and catering services invite you to taste Finnish delicacies, and we also provide guided activities, accommodation and authentic smoke sauna. As we are in the heart of the wilderness, you can include relaxing in nature even in a busy schedule: making afternoon coffee on a camp fire, swimming in a clean forest pond, canoeing, snowshoeing, ice fishing or a hike will provide you a refreshing break. Our facilities: • Aurora Nuuksio main hall, seats 40 • Aurora Nuuksio lounge, seats 10
• • • •
1880’s cottage, seats 25 Lapp hut built of log, seats 70 Sauna lounge, seats 15 Valklampi Nuuksio main hall, seats 40
Or if you want to provide your guests with a memorable short visit to Finnish nature, Aurora Nuuksio is happy to offer you guided outdoor activities, tasty Finnish delicacies in a traditional Finnish milieu or smoke sauna, all according to your wishes. Contact Information Kattilantie 426 FI-02820 Espoo firstname.lastname@example.org Tel. +358 50 595 6705 or +358 40 514 7908 www.auroranuuksio.fi
Blue & White Conferences Ltd. Professional Congress Organizer at your service
Blue & White Conferences Ltd. • is a reliable company with a long and successful track-record in providing conference services • offers services both to international and national conferences and meetings • takes into consideration the particular needs of each conference and is a reliable partner • is customer-oriented and determined to deliver satisfaction to conference organizers and participants
• is equipped with state-of-the-art information and communications technology and systems • values its extensive network of cooperation partners • is a responsible employer valuing its skilled, professional and committed team • seeks out means to organize conferences in sustainable ways
Contact information Managing Director Jussi Saari email@example.com Congress Manager Mervi Toivonen firstname.lastname@example.org Höyläämötie 3 A, 2nd floor FI-00380 Helsinki Tel. +358 9 560 7500 www.bluewhiteconferences.fi
Photo: Joni Viitanen
Are you planning to arrange a conference or meeting? Successful conference is best achieved through smooth cooperation. As an experienced professional conference organizer (PCO), we are available to assist you with all relevant practical arrangements tailored to your particular needs. You know the what – we know the how – so let us arrange your conference together!
Finland Facts • Independent from 1917 • Population: 5.4 million • Capital: Helsinki • Climate: Great contrasts with four distinct seasons. Cold winters and fairly warm summers (2013 extremes: coldest day in Sodankylä -39.7 °C, warmest day in Liperi 32.4 °C). • Language: Official languages are Finnish (spoken by 91%) and Swedish (5.4 %). • English is widely spoken • Currency: Euro • Local time: GMT +2
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Espoo Facts • Founded: 1458, received its town charter in 1972 • Population: ca. 265 000, second biggest city in Finland • Nearest airport: Helsinki International Airport (30 min.) Photo: Visit Finland Mediabank
• Hotel beds: 2300 (Helsinki region 18 000 beds) • Seashore: 58 km • Lakes: 95 • Islands: 165 • Popular sights: The Finnish Nature Centre Haltia & Nuuksio National Park, EMMA - Espoo Museum of Modern Art, WeeGee Exhibition Centre, Serena Water Park & Serena Ski, Gallen-Kallela Museum, Santa’s Cottage, Espoo Cultural Centre, Tapiola Ice Garden
Visit Espoo Convention – Meet the team! Visit Espoo Convention’s main task is to promote Espoo as a potential destination for future international conferences, meetings and events. We collaborate actively with local suppliers and entrepreneurs. Our long experience in meetings and conferences together with a wide range of venues and options for accommodation translates as high-quality service throughout your visit. Free assistance to host a conference Visit Espoo Convention is the official city convention bureau that offers you professional assistance in planning and arranging meetings, conferences and events in Espoo. All our services are provided free of charge, we: • help in preliminary planning and invitation process • help you to find the most suitable venue and partnerships • prepare necessary documents and other materials • coordinate site inspection visits • make preliminary reservations of conference facilities and accommodation
Conference team at your service (from the right): Conference Coordinator Miikka Valo email@example.com - Tel. +358 43 824 6038 Conference Manager Ann-Britt Jukka firstname.lastname@example.org - Tel. +358 50 533 0940 Conference Coordinator Riikka Laatikainen email@example.com - Tel. +358 43 824 6219
• provide promotional material • assist you to plan social programme • take care of hospitality arrangements with the city of Espoo • provide information on funding opportunities Please do not hesitate to contact us for further information as it is our goal to provide you with all the support necessary to ensure your event is a success.
Conference Consultation within Aalto University Aalto University and Visit Espoo Convention have a cooperation agreement on consultation services on international scientific conferences and meetings in Espoo. The services of Aalto University congress consultant are free of charge for international congresses and meetings hosted by Aalto University and the scientific community of Espoo. Contact Congress Consultant Jan Fagerström +358 50 338 0654, firstname.lastname@example.org
Visit Espoo l Visit Espoo Convention Innopoli 2, Tekniikantie 14 02150 Espoo, Finland Tel. +358 9 8164 7230, email@example.com www.meetespoo.fi